Unit-2 Web Application

Short Question answer:-

Qus1. Define the World Wide Web .

Ans: The World Wide Web (or internet) is a network of interconnected computers.

Qus2. What is data transfer ?

Ans: A data transfer mechanism can be anything that help in moving data and information from one point to another

Qus3. What is server?

Ans. A computer that is connected to the internet all the time is called the server.

Qus4.Define web accessibility.

Ans.It refer to the phenomenon of designing and developing technologies,tools and web applications so that they

can be easily used by people with disabilities.

Qus5.What is networking?

Ans.The term ‗networking‘ represents the process involved in developing ,designing,implementing,managing,and

upgrading network technologies.

Que6. List some benefits of networking .

Ans. Networking provide the following benefits to its users.

(a) Communication (b) Data Sharing (c) Resourcing sharing (d) Internet access sharing

(e) Data Security

Qus.6. What are the basic components of a network ?

Ans: A network usually comprises five basic components :- Server, Client, Channels, Operating System and

Interface.

Qus 7 List some application of instant messaging.

Ans:- (i) Voice over IP or VoIP services (ii) Conferencing (iii) Video Calls

(iv) Video Conferencing (v) Job outsourcing

Long questions answer

Qus. 1What are the advantages of networking? What are the different types of networking ?

Ans:- Advantages of networking :-

Data sharing:- One of the most important uses of networking is to allow the sharing of data User can sent text files,

spread sheet, documents, presentations, audio files, video files etc to other users.

Hardware Sharing:- Hardware components such as printers, scanners, etc can also be shared. For example, instead of

purchasing 10 printers for each user, one printer cab purchased and shared among multiple users thus saving cost.

Internet Access Sharing :- You can purchases a single internet connection and share it among other computers in a

network instead of purchasing multiple internet connection for each computer. This is very commonly found in

internet café, schools, colleges, companies. Etc.

Usage of network based applications :- Such as web browser, email clients, chat application, audio & video calling etc

in another advantage.

Types of network :

There are two major type of network:-

Local Area Network:-A local area network is one which connects computers and devices in a limited geographical

area such as home, school, computer laboratory, office building, or closely positioned group of buildings.

Wide Area Network:- A wide area network (WAN) is one which covers a broad area. The internet is the most popular

WAN and is used by businesses, governments, individual consumers and many others.

Qus 2. How to getting access to the internet ?

Ans: To use the internet, you need an internet connection. Internet connection are provided by Internet Services

Providers such as BSNL, Airtel, Vodafole, Tata Docomo etc.

(i) ISP:- An ISP is an organization which provides you with access to the internet via a dial-up (using modem) or

direct or wireless connection.

(ii) Model:- A modem is a device that converts digital computer signals into a form (analog signals) that can travel

over phone lines. It also re converts the analog signals back into digital signals.

Qus.3 What do you mean by instant Messages ?

Ans:Instant messaging (IM) is a form of communication over the Internet that offers an instantaneous transmission

of text based messages from sender to receiver. Most instant messaging software include the option for performing

files transfers, audio chat, video calling and conferencing, sharing desktops, etc apart from standard text chat.

Intstant messaging software is widely used for personal and commercial use.

Qus. 4 State any 03 rules to be followed while chatting on the internet .

Ans:-There are general rules:

1. Messages should be short and to the point

2. 2. Always introduce yourself by name if your screen name doesn‘t reflect it.

3. Typing your messages in uppercase is extremely rude.

Qus. 5 How many type of instant messaging (chat) software.

Ans: There are two kinds of instant messaging software-

(i) Application based :- Application based instant messaging software is download and installed on

user‘s computer. Some of the popular instant messaging software are (i) Google Talk (ii)

Yahoo ! Messenger (iii) Skype (iv) Windows Live Messenger

(ii) Web based: Instant messaging software is accessed using browsers such as Internet Explorer, Mozilla

Firefox, Google Chrome, etc. Some of the popular web based instant messaging software are:- (i)

Meebo (ii) Yahoo ! Messenger for the web (iii) MSN Web Messenger (iv) IMO

Qus. 6 Explain the purpose of a blog. List any 5 websites that provide blog service.

Ans: A blog is a discussion style site used by non-technical (or technical users) users for creating personal web

pages. Blogs are similar to an online personal diary and simple to use. We can use a blog to convey messages about

events, announcements, news, reviews, etc. Blogs are usually managed using a web browser and this requires active

internet connection. You can also offline blog software to create content first and later publish the content when an

active internet connection is available.

There are hundreds of websites that offer blog service for free. Some of the popular blogs include:-

(1) www.worpress.com (2) www.blogger.com (3) www.blog.com

(4) www.weebly.com (5) www.blogsome.com

Qus.7.How to create a Blog account ?

Ans:- We learn how to create a blog account in Wordpress.

WordPress is a free web service that you can use to create a beautiful website or blog. Wordpress has support for

―themes‖ for customizing the designing of a blog. Themes can make the blog or the webpage look attractive.

(1) Before you start using a blog, a blog account is required . To create one , you need a web browser and an

internet connection

(2) Open the web browser

(3) On the address bar type http://signup.Wordpress.com/signup/. You should now get to a page with the fields

Blog address, username, password, email address and language.

(4) Blog address you must provide a unique address to your wordpress blog.

(5) User name:- You should choose a username for managing this blog.

(6) Password: Securing your wordpress blog account with a strong password is important.

(7) Email address:- You must provide your email address here. An activation link will be sent to you from

wordpress after you click ― Create Blog‖.

(8) Click Create Blog.

Qus. 8.Rohan’s father told him that they need to attach a modem for internet connection on their computer.

Explain the meaning and function of modem to Rohan ?

Ans: A modem is a device that converts digital computer signals into a form (analog signals) that can travel over

phone lines. It also re-converts the analog signals back into digital signals. The words modem is derived form its

function MOdulator/ DEModulator.

Qus. 9 Explain network types on the basis of component role .

OR

Explain the network design architecture .

Ans: On the basis of component role, network are classified as :

(1) Peer-to-peer network: In this type of network,all the connected computers are equal, i.e., none of these is

the sole in-charge of the operations of the network. In other words ,each computer maintains its information

and can serve both as server as well as client whenever required.

(2) Server-based network : A dedicated server controls all the network operations and security . The

dedicated server stores data , applications and peripheral resources and makes them accessible to the clients.

(3) Client-based network : They employ the processing power of client workstation to execute some functions

locally and requesting further processing from the server.

Qus 10 Define network topology. What are the common network topologies?

Ans: Network topology refers to the basic geometric layout according to which the server and clients are connected

via a channel. The three most common network topologies are bus,ring and star.

Qus 11 You have opted for online banking facility for your bank account .Which software should you install

on our computer to protect yourself from your password theft on internet?

Ans; Antivirus software.

Qus 12 Ananya uses internet for her school project , suggest any five security measure to ensure safety from

online threats.

Ans : five safety measures :

1) Use antivirus and antispyware software

2) Use strong passwords

3) Backup your data

4) Use encryption software

5) Keeping your username and password private

6) Do not share personal information

7) Secure transaction

Qus:- OSI stand for__________ ? What is Internet ?

Ans: Open System Interconnection. The internet is a global system of interconnected computer network that use the

standard internet protocol suite to serve billions of users worldwide. It is a network of networks that consists of

millions of private, public, academic, business, and government networks.

Qus: Which of the following is not a network topology ?

Ans:Comet

Qus: Define the following term:

(1) Stick keys (b) Filter Keys: (c) Show sounds

Ans: Stick Keys: Stick keys is an accessibility feature to help computer users with physical disabilities, but is is

also used by others as a means to reduce repetitive strain. Stick Keys allows to user to press and release a modifier

key, such as Shift, Ctrl, Alt, or the windows key, and have it remain active until any other key is pressed.

Filter Keys: Filter keys is a features of Microsoft windows. It is an accessibility function that tells the keyboard to

ignore brief or repeated keystrokes, making typing easier for people with hand tremors.

Show sounds:- Show Sounds instructs application that convey information by sound, to also provide information

visually, through text captions or informative icons.

Cursor option:- Cursor Options is also an accessibility feature that assists people with vision impairment by

changing the blink rate and width of the cursor.

Serial Key:- Serial key is an accessibility feature that assists people that have difficulty using a keyboard or a

mouse button. They can use special devices such as Skip, Puff and Breath Switches to provide input to the computer

through Serial Ports.

Q1. Explain the purpose of Internet Security.

Ans: Internet security is a branch of computer security specifically related to the internet, often involving

browser security but also network security. The internet represents an insecure channel for exchanging

information leading to a high risk of intrusion or fraud, such as phishing.

Q2. Explain different kinds of online threats.

Ans: Type of online threats:

1 User antivirus and antispyware software:- Computer are prone to attacks from software known as Malware

that could harm your computer. Malware track browsing behavior or transmit personal data from your computer.

2 Do not immediately respond to mails from unknown users:- It may be a fake mail trying to gather personal

information such as your bank account details , home address etc.

3 Clear browser cookies frequently:- Cookies are programs that are created on your local computer when you

visit websites. Though cookies are meant for storing data based on your activity performed .

4 Install firewalls:- Firewalls could be software or hardware and can assist in keeping a computer and a network

secure.

5 Never install software from unknown sources:- As they might not be trustworthy; download only from well-

known ore reputed websites.

6 Remove unwanted or unknown software application: These might have got installed without your knowledge

when you have visited some websites.

Q.3 Explain the purpose of online transactions:

Ans:-Online shopping is a form of electronic commerce where customers can buy or sell goods over the internet.

Customers need to have an active internet connections for viewing goods or services offered by sellers.

Q.4 List any five website that allow online transactions.

Ans:- (1)IRCTC, an online portal for booking flight and train tickets (2) Filpkart Online shopping (3)EBay an online

buying and selling goods (4)Redbus, an online booking bus ticket, (4)Paytm online money transfer

Q.5 List any three payment tools to use online transactions.

Ans:- (1) Credit Card (b) Debit Card (3) Paytm (4) Filpkart (5) Google Pay

Q.6 Explain the purpose of an offline blog editor.

Ans:- If you do not have an active internet connection, You can create blogs using a blog application and publish

the blog whenever internet connectivity is available .

Q.7 List any five offline blog editors.

Ans: - (1) Qumana (2) Windows Live Writer (3) Blogdesk (4) Bleezer (5) Scribefire

Q.3 Explain the purpose of online transactions:

Ans:-Online shopping is a form of electronic commerce where customers can buy or sell goods over the internet.

Customers need to have an active internet connections for viewing goods or services offered by sellers.

Q.4 List any five website that allow online transactions.

Ans:- (1)IRCTC, an online portal for booking flight and train tickets (2) Filpkart Online shopping (3)EBay an online

buying and selling goods (4)Redbus, an online booking bus ticket, (4)Paytm online money transfer

Q.5 List any three payment tools to use online transactions.

Ans:- (1) Credit Card (b) Debit Card (3) Paytm (4) Filpkart (5) Google Pay

Q.6 Explain the purpose of an offline blog editor.

Ans:- If you do not have an active internet connection, You can create blogs using a blog application and publish

the blog whenever internet connectivity is available .

Q.7 List any five offline blog editors.

Ans: - (1) Qumana (2) Windows Live Writer (3) Blogdesk (4) Bleezer (5) Scribefire

Q1. Explain the purpose of Internet Security.

Ans: Internet security is a branch of computer security specifically related to the internet, often involving

browser security but also network security. The internet represents an insecure channel for exchanging

information leading to a high risk of intrusion or fraud, such as phishing.

Q2. Explain different kinds of online threats.

Ans: Type of online threats:

1 User antivirus and antispyware software:- Computer are prone to attacks from software known as Malware

that could harm your computer. Malware track browsing behavior or transmit personal data from your computer.

2 Do not immediately respond to mails from unknown users:- It may be a fake mail trying to gather personal

information such as your bank account details , home address etc.

3 Clear browser cookies frequently:- Cookies are programs that are created on your local computer when you

visit websites. Though cookies are meant for storing data based on your activity performed .

4 Install firewalls:- Firewalls could be software or hardware and can assist in keeping a computer and a network

secure.

5 Never install software from unknown sources:- As they might not be trustworthy; download only from well-

known ore reputed websites.

6 Remove unwanted or unknown software application: These might have got installed without your knowledge

when you have visited some websites.

Unit-3 Word Processing

Multiple-Choice Questions (MCQ)

1. Any text or graphic that you insert in a ___ appears at the top of every page in the document.

(a) Footer (b) Header (c) Footnote (d) Endnote

2. Which of the following task panes allows you to apply the style to the selecting text ?

(a) Design (b) Style (c) Clipboard (d) Both a & b

3. Which of the following is used to insert page break ?

(a) Ctrl+Shift (b) Ctrl+Enter (c) Shift+ Tab (d) Alt+Enter

4. Which of the following options should be used to place the selected text or character above the normal

text ?

(a) Subscript (b) Superscript (c) Italic (d) Shrink font

5. Which of the following groups of the Page Layout tab contains the Wrap Text button ?

(a) Arrange (b) Text (c) Paragraph (d) Styles

Session:- 1 Modifying Layout of a Paragraph

Fill in the blanks:-

(1) __________ can be used to break continuous text to one or more sentences.(Paragraph)

(2) Paragraph group is available under_________. (Page Layout, Home tab)

(3) Default tab stop position is __________. (0.5)

(4) Which shape display tab________. (L Shape)

Q.1. What is Microsoft Word 2010 ?

Ans: Microsoft Word 2010 is a word processor, which is used to create and edit textual document.

Q.2 Define a Paragraph.

Ans. A paragraph is a collection of sentences, which is formed from words and characters. We can use

paragraphs break continuous text to one or more sentences. This way it is lot easier for the readers to

understand and enjoy the content.

Q. 3 Define the Line Spacing and Indentation ?

Ans:-Line spacing refers to the space between two or more lines in a document and Indentation refers to

the space between the text and the page margins.

Q.4 What is the use of tab key ?

Ans: The tab key is used to insert the wide space between the character and words ?

Q.5 What is paragraph indentation and what are its types ?

Ans: Indentation refers to the space between the text and the page margins. Setting indent for a paragraph

means setting left and right margins of the paragraphs. Different type of indentation are as follows:-

(1) Left: Specifies the left indent. (2) Right Specifies the right indent.

(3) First line: Specifies the first line indent (4) Hanging: Keeps the text a little inward from the first line

Session:-2 Managing Header

1 _______ can be used for inserting information at the top of each page automatically.(Header)

2. Header option is available under _______ group in Insert Tab. Header& Footer

Q1 What is Header ? List any five items that can be added to the header area.

Ans: Header are text or images included at the top of the page. We Can usually contain important

information such as Company or Department Name, Logo, Page number, name of the author, date & time,

images etc. separated from the work or actual document area.\

Q2 How include a header to a document ?

Ans:- Include a Header to a document:-

(1) Open a new document (2) Click on the insert tab on the Ribbon (3) Click on the option Header

& Footer group (4) A drop down list appears which lists predefined header options. (5) Select any

Option

Session-3 Managing Footer

1 ____ can be used for inserting information at the bottom of each page automatically. (Footer)

2. The footer option is available under __________ group in the insert tab. Header& Footer

Q1. What is footers ?

Ans: Footers are text or image include at the bottom of page and may repeat in all page of the document.

The procedure for creating a footer is similar to that of headers.

Session-4 Managing Styles:-

1 _____ are customized options for creating professional looking documents with the minimum efforts.

Style

2 You can change styles by using the style _______ group under the Home tab. (Style)

Q.1 What is the use of the Style Option in document file ?

Ans: Styles ore Style sets are pre-defined or customized options used for creating good looking

professional documents with least efforts. We can find a number of styles available within word processor

that can be applied to a document.

Session-5 Document template:-

1 Templates or document templates refer to a ______________document. sample fill in the blank

2 Creating a new document based on ________ can save you _______ because ______. Template, time,

all the work

Qus. What is Document Template ? Name some website download template ?

Ans: Templates or documents templates refer to a sample fill-in-the blanks document that can help in

saving time. Usually templates are customized documents that may have sample content, themes, etc. For

example if we want to create a resume we can use a resume template and modify only the sections the

require changes.

Download Template:- (1) www.office.microsoft.com/templates (2) www.thepapermilstore.com

(2) www.openoffice.blogs.com/openoffice/templetes/ (4) www.docstoc.com

Session-6 Working with Page and Section Breaks

1. _____ & ______breaks can be used to separate a document into sections. Page, section

2. Using page breaks, you can create different _________.(header & footer)

3. A section break controls the _______ of the document content that ________ it , until it reaches another

sections break. formatting, precedes

4. To see a section/page break, click the __________ button. section/pagebreak

Q1. What is page and section break ?

Ans: Page and section breaks can be used to separated a document into sections.

If you would like a stat a new page in a document, you can use a page break.

To separate a section in a document, we can use the section break.

Session-7 Applying character Formats-

1. After selecting the text you need to click the ________ in the Font group to make the font size larger

than the current font size. Grow font

2. To remove the character formatting, selecting the text and click on _______ in the Font group. Clear

formatting.

3. On selecting ______ the first character in the first word of the selected sentence will be converted to

Capital Letter. Sentence

4. On selecting _______ the first character in all the words of the selected sentence will be converted to

capital letter. Capitalized each word

Q.1 What is character formats ?

Ans- If you are creating a textbook with scientific content ,we need to use special formatting for some

characters. Character formatting can be applied to a single character or word.

Use the following options to make changes to a character or words-

Font face, font size, font color, grow font, shrink font, subscripts, superscripts , clear formatting , text

highlight, change case etc.

Session- 8 Insert Graphical object and Illustrations:-

1. Embedding an object _______ the document while linking an object does ______ into the document

files. Make, Object

2. Readers trying to access the linked object must also have _______ file that forms that object. separate

3. Clip Art can help in making a document ______ and ______ . Colorful, Presentable

4. Clip Art is available under ________ illustrations group in Insert Tab. Clip art

Q1. List any two websites the offers free clip arts.

Ans: Clip Art can help in making a document look colorful and presentable. Clip art are pre-defined

images available for use in documents.

Some of the website that have free clip arts are:-

(1) www.openclipart.org (2) www.pdclipart.org (3) www.clker.com

(4) www.freeclipartnow.com (5) wwwwpclipart.com

Q2 What are Objects in a Word processing software ?

Ans:- The word processor object allows different formatting within same object. However, word

processor object are printed as an image so they require quite a bit more resources than a normal Single

or Multi-line text object. Example:- Clip art, Word art, Insert picture, Shapes etc.

Session- 9 Text Wrapping:-

1. To search for a picture, place the cursor ___ the text, click Inset tab, and click _____ under illustrations.

Before, picture

2. After you have inserted the picture, you can wrap the text by using the _____ options . wrap text

Q.1 List any three word wrapping options available in word processing software.

Ans:- Text wrap is a feature supported by many word processors that enables you to surround a picture

or diagram with text. The text wraps around the graphic. Text Wrap is also called Text Flow.

List of wrapping option :- In line with text, Square, Through, Behind text, In front of text

Session- 10 Inserting Objects:-

1. To open an embedded document _______ it. Double click on

2. Embedded object _____ be printed. Can not be

3. When you embed objects in a document, you may have trouble emailing it because _____. as an

attachment

Session- 11 Inset shapes, Symbols and special characters

1. You can insert lines, basic geometric shapes, arrows, equation shapes, flowchart shapes, stars,

banners, and callouts using the ___ option. Shape

2 . Symbol option is available under _____ group in the Insert Tab. Symbols

Lession:-4

Spreadsheet:

Q1. What is electronic spreadsheet . Give some example of spreadsheet software.

Ans. Spreadsheet is an application which manages and organizes data in rows& columns.

A spread sheet software can also store manipulate & create graphical

representations of data.

Examples of spreadsheet software:-

Microsoft Excel

Libreoffice Calc

Operoffice Calc

Apple Inc. Numbers.

Q.2 Write some feature or activities of MS- Excel Spreadsheet software.

Ans:- (1)Tabulation of data

(ii) Simple mathematical calculations

(iii) Arranging data in ascending or Descending order (Sorting)

(iv) Filtering the required data

(v) Check the validity of data

(vi) Protection of data using password

(vii) Creating chart

(viii) Page layout, page break

(ix) Conditional Formatting

(x) Saving the future use.

Q.3 Write tool bars or interfaces of MS-Excel ?

Ans:- (i) Title Bar (ii) Quick Access toolbar (iii) Control Buttons

(iii) Ribbon (iv) Ribbon (v) Name box

(vi) Formula Bar (vii) Scroll Bars (viii) Zoom Control (ix) Status Bar

Q.4 How many rows and columns are in MS-Excel 2010 ?

Ans:- Rows:- 1048576

Column:- 16384

Cell= Rows *Columns=Cell

The rows are numbered as 1,2,3,4,5….. By default row height-15

The column are alphabetical as A,B,C,D…. By default column width- 8.43

Q.4 Write Syntax the some commonly is used basic functions in Spreadsheet.

Ans: Sum Function:- Syntax-:- =sum(number1,number2…..)

=sum(First No. : Last No.)

Example =sum(A1,B1,C1)

=sum(A1: F1)

Average Function:- Syntax-:- =Average (number1,number2…..)

=Average(Frist No. : Last No.)

Example =average(A1,B1,C1)

=average(A1: F1)

Max Function:- Syntax-:- = Max (number1,number2…..)

= Max(Frist No. : Last No.)

Example = Max (A1,B1,C1)

= Max (A1: F1)

Min Function:- Syntax-:- = Min (number1,number2…..)

= Min (Frist No. : Last No.)

Example = Min (A1,B1,C1)

= Min (A1: F1)

Q. Define fill Handle tool in MS-Excel ?

Ans: The MS-Excel fill Handle tool is used to fill the cell till you drag it with the next predefined value.

For ex. If you want to fill the number in sequence of 1,2,3,…

Q1. What do you mean cell referencing ? What are different types of referencing ?

Ans: Each cell in worksheet has unique cell address when cell address is referred in formula is known as

cell referencing. There are three types of cell referencing. (i) Relative Cell Reference (ii) Absolute

cell Reference (iii) Mixed Cell Reference

Session:1 Use AUTOSUM in Cells

1. ________ of formulas is one of the most powerful features of electronic spreadsheets. (Automatic

Calculation) 2. __________ is used for adding the values given in cells automatically without writing the formula.

(Auto Sum) 3. AutoSum option is available in ___________ group under the Home tab.( Editing)

4. Auto Sum automatically selects the values around the cells either ______ or _________. )Horizontally,

Vertically)

Q.1 What is the use of Auto Sum features ?

Ans: Autosum is used for adding the values given in cells automatically without writing the formula to

perform the operation. It allows you to calculate the sum of numerical values entered in the cells

automatically.

Auto sum feature is available in editing group under the Home tab.. Auto sum

automatically select the values around the cell either horizontally or vertically.

Session:-2 Conditional Formatting:-

1. ____________ conditional formatting allows you to change the formatting (font color, border,

shading) of the cells based on the values in it.

2. Conditional formatting is available under _____________ Styles group in Home Tab.

Answer the following questions:-

Q. What is Conditional formatting in MS-Excel ?

Ans: Conditional formatting is a powerful tools in Microsoft Excel that allows you to format a cell or

range of cells based on specific conditions. Conditional formatting feature has been enhanced and

included new icon, sets, such as triangles, stars and boxes. For example:-, if you want to highlight a cell

in a particular color if the value of the cell is greater than 500. In this way, you can use conditional

formatting to highlight relevant or important worksheet data so that it is easily spotted by a user.

Conditional formatting option available under styles group in the Home tab.

We can control the following formats using conational formatting:

(i) Number format (ii) Font, Font style, Font Color (but not font size),

(iii) Fill colour & fill pattern (iv) Border colour & border style

Q. What is Highlight cells Rules Conditional formatting ?

Ans: The Highlight cells Rules Conditional formatting is used to highlight data based on a defined

conditions . The highlight conditions include following options:-

(a) Greater Than (b) Less Than (c) Between (d) Equal to (e) Text that

contains (f) Duplicates Values

Q. List any five conditions/formats/item that can be used for conational formatting.

Ans: Five conditions are:-

1) Highlight Cell it allows us to highlight cells with more value or less, with the matching words.

2) TOP BOTTOM RULES It allows us to highlight the top cells having highest values

3) DATA BARS It allows us to highlight cells with bars inside one cell indicating their average value

4) COLOR SCALES It allows us to highlight cells with colors gradient with values

5) ICON SETS It allows us to add icons in front of a value input.

Session:-3 Hide/ Unhide/ Freeze Rows and Columns:

1. When you freeze a row, ___________ remains constant.(frozen row)

2. Freeze pane option is available under _________ group in _______ tab. (View)

3. The panes are formed where your __________ is placed. (Cursor)

Q1. Define the Hide/ Unhide/ Freeze Row and Columns:-

Ans:- Hide/ Unhide Row/ Column:- If you do not want to display a row/column in a worksheet but

may use the row/column later, you can temporarily hide the row/column in the worksheet. The hidden

row/column can be easily unhide or displayed at any time when required.

Step to hide or unhide rows & coloumns

(i) Select the rows/ columns that you want to hide

(ii) Right click on selected row / column

(iii) Select the hide option.

Freeze/Unfreeze :- Freezing rows & columns is another helpful feature in a worksheet. When you

are dealing with a lot of amount of data that spans several rows or columns, you may want the header

remain constant (frozen), hile you scroll through the data so that you can see the identifying name of

row/ columns

To freeze the rows & columns do the following:- (i) Open a new spreadsheet

(ii) Select the row & columns that you want to freeze.

(iii) Now click on freeze panes option available under window group in view Tab

(iv)A dropdown list appears. Click on freeze panes.

(v) Scroll your mouse in the spreadsheet the frozen rows & columns remain constat.

Session:-4 Set Page Breaks:-

1.To insert a ______ page break, select the row below where you want to insert the page

break.(Vertically)

2 To insert a _________ page break, select the column to the right of where you want to insert the page

break. (Horizontal)

3. The Break option is available under _______ group in the page layout tab. (Page setup)

4. To return to Normal view after you finish working with the page breaks, you need to click ________ in

the _______ group under the View Tab (Normal, Workbook views)

Q.1 Write about page breaks in spread sheet.

Ans: To print a worksheet with the exact number of pages that you want, you can adjust the page breaks in

the worksheet before printing it. This feature is very useful when printing lot of sheet.

To insert a vertical page break, select the row below where you want to insert the page break.

To insert a horizontal page break select the column to the right of where you want to insert the

page break.

To insert page break, click on breaks option under page setup group in page layout tab.

A break down list appears.

Click on Insert page break options.

Session:-5 Set page Layout

1 Spread sheet software provides various page layout options for organizing pages using the _____

view.(Page layout)

2. Margins option is available under __________ group in the _________ tab. (page setup, view)

3. Two types of page orientation are ______ & ___________. (Portrait, Landscape)

Q1. What can you do with do with set page layout ?

Ans: Using page layout, we can set page margin, page orientation, page size, page header & footer etc.

Page layout open available under workbook view in View Tab. Page layout to make worksheet more

attractive & readable.

Using page layout option. We can set following:

(i) Margins (ii) Orientation (iii) Page header & footer

(iv) Hide or display grid line (v) Size of page (vi) Define the print area

(vii) Specify the background

Session:-6 Mange workbook views:-

(i) Different types of view are available under ___________ in view tab. (Workbook)

(ii) The five type of view available are _____,_________,_________,_______ & _______. (Normal,

page layout, page break, custom view, full screen)

(iii) The ______________ helps you to view a selected area of a workbook. (Custom view)

Q. How many types of views available in a workbook/ spreadsheet ?

Ans: Five types of views :-

(i) Normal View:- It is the default view of the spreadsheet . It is a collection of cells arranged in the

work area.

(ii) Page layout view:- The page layout view displays the content of a worksheet as it appears on a

page after printing.

(iii) Page Beak Preview:- It is similar to page layout view except it is used to break the worksheet into

number of pages from certain place during printing.

(iv) Custom View:- If you would like to view selected area of a document. You can use the custom

view option.

(v) Full Screen View:- This view allows us to view the worksheet on full screen. All tabs are hidden

from view.

Session-7 Apply Cell and Range Names

(i) Assigning names to cells in a worksheet help you to _____________ specific cells. (Quickly

Locate )

(ii) The define Name option is available under __________ group in the ______ tab. (Define

name, formula)

Q. Write about cell range names.

Ans: We can assign name to cells in a worksheet & use it for quickly locating specific cells by entering

the names. For Ex. You have a list of groceries & prices. We can use name to quickly locate and find total

pricing fo fruits from the entire list.

Step:; (i) Select selective cells together (ii) Right click & select name a range (iii) A new

name dialog box appears to enter a name . For Ex. We enter fruits name.Now, we can calculate values

easily. For Ex. =sum(fruits)

Session:- 8 Create Modify and Format charts:

(i) A chart is a _________,_______ of data, in which the data is represented by symbols, such as

_____ in a bar char, _______ in a line chart, or _______ in a pie chart. (Graphical

representation, bars, lines, slices)

(ii) The three tabs that are available after inserting the chart in the spreadsheet are _________,

_______ & ____________ ( Design, layout, format)

Q. Define charts & write types of charts .

Ans: A chart is a graphical representation of data which helps in evaluating & analyze worksheet. MS-

Excel provide & different type of charts like :-

(i) Column Chart (ii) Bar Chart (iii) Line Chart (iv) Pie Chart

(v) Area Chart (vi) XY( Scatter Charts)

Q. List seven chart elements or components :

Ans: (i) Chart area of the chart (ii) Plot area of the chart (iii) Data points

(iv) Horizontal and Vertical Axis in the chart (v) Legend of the chart (vi) Chart and

Axis Title used in the chart (vii) Data Label

Q. Define the different type of charts .

(a) Bar Charts:- A bar chart describes data in the form of horizontal bars. It emphasizes the comparison

between items at a fixed period of time.

(b) Column Chart:- In column chart, the vertical axis represents a value scale & the horizontal axis

represents various categories. A column chart is ideal when you want to compare data.

(c) Line chart :- A line chart show the relationship of the changes in the data over a period of time.

(d) Pie Chart :- Pie charts contain just one chart data series. A pie chart shows the relationsheip of the

parts to whole.

(e) Area Charts: An area chart show the relative importance of values over time.

(f) XY( Scatter) Chart:- XY charts are used to show the relationship between the numeric values in two

eata series.

Session 9 Sort and filter data :

(i) Sort helps you arrange the selected data either in an ______ or __________ order (Ascending,

descending) (ii) Using filter you can extract data based on ____________. (Some conditions)

(iii) Sort option is available in __________ group under the Data tab. (Sort & Filter)

(iv) Filter option is available in __________ group under the Data tab. (Sort & Filter)

Q. Define the sort and filter data :

Ans: Sort is a feature that help you arrange the selected data either in an ascending or descending order.

Filter is a feature used for extracting particular data using some conditions.

Step :- (i) Open a new spreadsheet and enterer the following data.

(ii) Now sort of filter the data do the following.

(iii) Select the data to be stored and click the sort options under Sort & Filter group in the Data tab.

(iv) Select the column name you want to sort conditions and click the OK .

Session:-10

Session-11

(i) Switch windows option is available in _________ group under the view Tab. (window)

(ii) Linking cells from different ________/ __________ helps you to summarize data from

(Spread sheet ,worksheet) different sources.

(iii) Linking data helps you help to keep information ______ without editing at multiple locations.

(up to date)

Q1 What is use of multiple workbooks and linking cells :

Ans: Spreadsheet also allows we to link the cells from various worksheets and from various spread

sheets to summarize data from several sources. In this manner, we can create formulas that span

different sources and make calculations using a combination of local and linked information. We can

link data from other spreadsheets and keep the information up to data without editing multiple

locations every time the data changes

Session:-12

(i) Share workbook option is available in __________ group under the Review

tab.(Changes)

(ii) Shared workbook don‘t‘ allow __________, ______ & inserting _______ or _______

Merging Cells, Conditional Formatting, Pictures, Graphs

Q. What is sharing worksheet data ? How to share a worksheet.

Ans: Spreadsheet software allows the user to share the workbook and place it in the network location

where several users can access it simultaneously.

Share a worksheet :

Step:- (i) Click on Share workbook option under changes group in the Review tab.

(ii) A dialog box appears and check the option allow change by more than one user at the same

time.

(iii) Click the ok button.

Unit-5 (Digital Presentation)

Fill in the blanks: 1. Presentation allows the user to add __________ to the presentation in order to make the

presentation colourful and meaningful. (Movie clip) 1. You can use two options to insert a movie clip the _________ &______. ( Inset tab , title and

content layout options) 2. T he two options available under Movie option are __________&___________. (Movie from file,

move from clip organizers 3. Movie option is available in ______________ group under the Insert tab. (Media clips)

4. You can include _______________ to a presentation similar to that of videos. (audio clips) 5. Audio Clips are used for playing _____________________ while making presentations.

(Mild background) 6. Sound option is available in the Media Clips group under the _____________ tab. (insert tab)

7. __________________ are used to represent the statistical data meaningfully in a presentation. (Tables)

8. Table option is available in _____________ group under the Insert tab.(table) 9. Two ways to create a table are : _______________ & _______________. (using insert tab ,

using title & content option) 10. Additional tabs that will be available for editing and formatting the table are __________ &_____.

(Design, layout) 11. Presentation enables the user to insert __________ in slides to present statistical table data in a

pictorial representation. (Charts) 12. Chart option is available in _____________ group under the Insert tab. (illustration)

13. _________ effects can help in increasing audience’s interest during a presentation. (Transition) 14. A ___________ is the visual motion when one slide changes to the next during a presentation.

(Slide transition) 15. T he list of transition effects will be available under _____________ tab. (Animation) 16. Transition effects are available in ___________________________ group under the Animations

tab. (Transition to this slide) 17. ________, __________, _______, _______, ________ are some of the transition effects

available in a presentation software (wide effect, rotation, fade, push, scroll down effect) 18. __________________ enables you to put slide elements, such as text and graphics, in motion

within a slide. (Animations) 19. ____________ are helpful way to make your slides look more dynamic. (Animations) 20. T o apply an animation, select the Animate option available in ________ group under the

a. Animations tab. (Animations)

21. ___________ helps to move, rotate or resize multiple objects in a presentation. 22. T he Group option is available in ___________ group under the Format tab. 23. T he three options available under Group dropdown option are: _______________,

a. ______________ & ________________ .

24. ___________ are guided text used by the presenter during a presentation. (Speaker notes) 25. _______ can be short or long texts that can be used as a reference by the presenter. (Speaker

notes) 26. Notes page option is available in ____________ group under the View tab. (Presentations view)

27. Set Up Slide Show option is available in _______ group under the Slide Show tab.(setup) 28. The _______________ option should be used while presenting the presentation to an audience.

(Setup slide show) 29. The _______________ option should be used while presenting the presentation to an audience.

(Setup slide show)

30. A ____________ is a computer terminal featuring specialized hardware and software designed within a public exhibit that provides access to information and applications for communication, commerce, entertainment, and education. (kiosks)

31. Print option is used to print __________ , __________ & __________ of a presentation. Notes, handouts, outline

32. Handouts option is available under ____________ dropdown list. Print what 33. T he ______________ option is used to print only the text part of the presentation. outline

Qus.1 What is a presentation ?

Ans: Digital presentation is a process of presenting information to a group of people and audience using

presentation software like Microsoft PowerPoint, open office impress etc.

It is a sequential collection of slides in which each slide displays information in the form of

text or graphics.

Q.2 What is slide show ?

Ans: A slide show refers to the process of running a presentation.

Q.3 What is slide ?

Ans: A slide is an electronic page that contains information.

Q.4 What is a template ?

Ans: A template is the basic model that provides the basic structure to create a presentation easily &

quickly. Templates offer sets of different predefined visual elements that you can later customize

according to your requirements.

(1) Open a new blank presentation using Ctrl+N. (2) A window with templates will appear

(3)Choose a template as per your choice by clicking on the template. (4) Prepare you presentation

using template. The selected template appears in the form of title slide layout.

Q.4 What are the basic components / element/ object of a slide ?

Ans:- (1) Title and Subtitle (2) Drawing objects like shapes (3) Chart & graphs

(3) Cliparts & pictures (5) Audio & Video

Q.5 What is slide view & how many types of view in presentation.

Ans:- Slide view allows us to view the presentation in different view there are five type of views

(a) Normal View:- The normal view is the default view for creating slides. It allows us to formal ,

design & add text, graphics & animation effects to the slide.

(b) Slide sorter view:- It display all the slides of a presentation. In this view, we can verify the order

of slides.

Q6.Write about animation & transition.

Ans: Animation:- Animation is a process to put slide elements, such as text & graphics , in motion within

a slide. Animations are helpful way to make your slides look more dynamic.

To work with animation , click Animation tab.

Transition :- Transition occur between each slide. A slide transition is the visual motion when one slide

changes to the next during a presentation . Transition effects can help in increasing audiences‘ interest

during a presentation.

Q.7 What is movie Clip? Write the step to insert a movie clip .

Ans:- Presentation allows the users to add movie clips to the presentation in order to make the

presentation colorful & meaningful. We can insert a movie in two ways:-

(1) Using Inset tab. (2) Using Title & content layout option.

Step:1 Open a new presentation file Step:-(2) Now click on move option under the Media clips &

group in the Insert Tab. A drop down appears. Step:-3 Now , select movie from file. Step-4 We can

locate movie clip & click Ok.

Qus. 8 Write steps to insert an audio clip ?

Ans: We can include audio clips to a presentation similar to that of videos. For Ex:- You can play mild

background music while making your presentation. Step to insert audio clip:-

(a) Open a new file using presentation software (b) Click on Sound Option under Media clips group in

the Insert tab. A drop down appears. (c) Now, select Sound from file option to insert the

sound clip. A dialog box appears. (d) Locate the audio file & Click Ok

Q.9 Write steps to insert table in spreadsheet.

Ans: Presentation software enables the user to add tables in the slides in order to represent the sstatistical

data meaningfully. We can insert a table in two ways:- (1) Using Insert Tab (2) Using Title &

Content option

Step:- 1 Open a new file using presentation software. Step: 2 Click on Table option under tables

group in the insert tab, a drop down appear. Step:-3 Now we can create table by dragging the

mouse over the number of boxes.

Q10. How to insert charts in presentation ?

Ans: Presentation software enables the user to insert charts in slides to present statistical table data in a

pictorial representation.

Step:- (1) Open a new file using presentation software (2) Click on chart option under

illustration group in the Insert Tab. A dialog box appears. (3) Select a chart type & Click Ok

(4) A default chart will be inserted on the slide. (5) The default data table for the chart will be opened

in a spreadsheet application separately. (6) We edit the values in the spreadsheet &

presentation software will automatically update the chart.

Q. Write the some basic guidelines of a chart

Ans: (1) Convey one message per chart. Make the message the heading

(2) Make the chart easy to read Label the X and Y axis and label the lines, bars, or pie wedges.

(3) Make bars and columns wider than the spaces between them.

(4) Be accurate, always start a numerical axis at zero. Compare only like variables.

(5) Use a few (Maximum four) color per visual .

Q. What is importing a Chart?

Ans: We can also import a chart from a spreadsheet. The method is the sma as importing at table

into presentation software Since the entire sheet is iprted, you may need to maneuver around and

display the chart in the embedded object.

Q. What do you understand by formatting a table ?

Ans:- After insert a table, we can change the design of the table by changing background, border

or effects. These changes are called table formatting.

Q. What do you mean by grouping object:

Ans:-Grouping can help when we want to move , rotate or resize multiple objects in presentation.

We can group objects such as pictures, clip art, shapes & text box, once grouped they appear as a

single object.

Step to group objects:-

(1) Select all the object that you want to group in the slide (2) Now select the group option under .

Arrange group in the format tab. A drop down appears. (3) Click on group , to group all the selected

graphical objects in the slide. (5) Similarly we can group the grouped object by selecting the ungroup

option.

Q. Define speaker notes.

Ans: Speaker notes are guided text used by the presenter during a presentation. It can be short or long

texts that can be used as a reference by the presenter while making a presentation.

Key things to remember about speaker notes- (1) They should not restate the content of the slide.

(2) Speaker notes should support the content of the slide with in –depth information. Notes page

option is available in presentation view group under the View tab.

Q. Define the preparing to deliver a presentation. Define the Kiosk

Ans:- We have a presentation ready, we can customize the delivery of the presentation.

For example, you can customize to display selected slides to be displayed to the audience or

configure for multiple monitors, etc.

A kiosk is a computer terminal featuring specialized hardware and software designed

within a public exhibit that provides access to information and applications for communication,

commerce, entertainment, and education.

In addition, you can configure the presentation

Q. How to making a effective presentation:-

(a) Know your topic (b) Use key phrases about your topic (c) Avid too much text on each slide

(d) Limit the number of slides (e) Plan the layout your slide (f) Avoid fancy fonts.

(g) Use contrasting colors for text and background. (h) Use a slide design (i) Use animations and

transitions

Q. What is print presentation ?

Ans: We may need to provide print outs of the presentation to the audience as a reference

material. You can print notes, handouts or outline of the presentation using the presentation

software. In this exercise, you will learn to print notes, handouts and outline.

Unit-6

Email Messaging

Q1. What is calendar ? How many types of view a calendar ?

Ans: Calendaring software provides the user an electronic version of a calendar. It is a time management

tool, a system of organizing days for social, religious, commercial, or administrative purposes. Most

email applications include support for working with Calendar; you can also use online calendar

such as Google Calendar however this requires internet connectivity.

View a Calendar:- (1) Day (2) Week (3) Month

The default view is by “Day”. We can select either the Show work week (Monday to Friday) or Show

full week (Sunday to Saturday)

Q.2 How to schedule and categorize an appointment ?

Ans:- We can create appointment using the calendar, For example we can create an appointment for

visiting a dentist .

We can schedule an appointment in two ways:-

(1) Using menu bar (2) Using calendar view

Schedule an appointment:- Step:-1 Click the Start—Program—Microsoft office Outlook

Step 2:- Click the calendar button from the Navigation pane.

Step 3:- Click the New Appointment button the New Group of the Home Tab.

Step 4:- Enter the description of the appointment in the Subject text box.

Step:-5 Click the OK button.

Categorize an appointment:- (1) We can categorize the appointments in time management software by

giving the specific colors to the appointment.

Step:-1 Create an appointment, Select a color from the Categorize dropdown list.

Step:-2 To apply category for an existing appointment, double click on the appointment and select a color

from the categorize dropdown list.

Q.3 How to share calendar ?

Ans:- We can also share our calendar with some one else by sending the calendar to the concerned

person‘s email id.

We can share a calendar in a two ways:-

(1). Sharing a calendar through an email. (2) Sharing a calendar using exchange server account.

Step:1 Click o Publish My Calendar option available in the Navigation Pane of the calendar as shown

below. Step:-2 Click Finish to publish the calendar on the mail server.

Step:-3 A dialog will be open and select the time span in the calendar to be shared by selecting the

drop down list values. Step:-4 Fill the Detail list and Permissions options and Click the OK.

Q. 4 How to set & respond to a meeting request ?

Ans:- A meeting is an appointment to which you invite people or reserve resources for (meeting hall,

equipment etc.). You can create and send meeting requests and reserve resources for fact to face

meetings or for online meeting.

Step:-1 Goto File-New-Meeting Request, the following window will be displayed.

Step:- 2 You can send the meeting details to another user by setting the Subject, Location and Timings

of the meeting in the window shown above. Step:-3 Click Send.

Respond to a meeting request:-

Calendar software allows the user to respond to other users meeting requests.

Set a request meeting:-

Step:-1 Open the email application to view the request .

Step:-2 To respond, select Accept, Tentative, Decline or Propose New Time options.

Q.5 How to create and edit a journal entry ?

Ans:- Journal entry creates a timeline of transactions that can be linked to a contact. A transaction

might be an email, task, appointment etc. The following activities can be automatically recorded:-

(1). Email sent & received (2) Telephone calls (3) Meeting requests & Response

(5) Office documents we manage

Create and journal entry:-

(1). Click the Journal button in the Navigation pane. (2) Click the journal Entry button under the New

Group of Home tab. (3) Enter a subject in the subject text box. In our case, we have entered Meeting.

(4) Select the desired entry type. (5) Enter a name of the company in the company text box.

(6) Enter the meeting date in the first combo box beside the Start time option.

(7) Enter the meeting time in the second combo box. (8) Select the duration of the meeting from the

Duration combo box. (9) Enter the message of the journal entry in the message area.

(10) Click the Save& Close button under the Action group of the Journal Entry Tab.

Q.6 Write the Advantages and Disadvantages Journal Entry.

Ans: Advantages: (1) Verification of an email sent or acceptance of email becomes easy.

(2) Computation of hours spend on a document to prepare the hourly wages.

Disadvantages:- (1) Too many journal entries result into a jammed mailbox.

(2) Unnecessary Journal entries also get recorded.

Q.7 What is the procedure to delete an appointment ?

Ans:- (1) Select the appointment from the Calendar pane. (2) Click the Delete button under the Action

Group of the Appointment Tab. (3) Select appointment gets deleted from the Calendar pane.

Q.8 What is note ?

Ans: Notes are short text messages that can be used for taking quick notes. We can create notes in the

calendar software.

E-mail Messaging 1. Time management is the act of planning to stay organized that will result in increased efficiency and productivity. 2. A Calendaring software provides the user an electronic version of a calendar. 3. The three view supported by a calendaring software are day , week & month. 4. The two ways to schedule an appointment are menu bar & calendar view 5. Calendar software prompts with an alert based on entries scheduled in the calendar. 6. Schedule appointments can be used for scheduling repetitive tasks. 7. You can categorize appointments in time management software by giving specific color

to appointments. 8. Some of the categories in the time management software are: a) Blue category (b) Orange Category (c) Green category (d) Red category (e) Yellow Cat. 9. Sharing your calendar helps to share various segments of your time-centric life with your spouse, family, and others. 10. Calendaring Sharing is the last frontier for true collaboration and social networking. 11. T o share a calendar you have to select Publish my calendar option available in the Navigation Pane. 12. A meeting is an appointment to which you invite people or reserve resources. 13. You can specify subject, locate & timing while sending a meeting request. 14. Calendar software allows the user to respond to other users meeting requests. 15. Responses to your meeting request appear in your meeting request 16. Some of the response options for meeting request are accept, tentative, Decline or propose new time. 17. You have received a meeting request for which the schedule is not convenient to you;

however you would like to reschedule this meeting. Which option should be used when responding to this meeting request? Propose New time 18. Task refers to actions that can be performed by a user. 19. While creating a task you can define_______________ , ____________, ______________, _______________ & _________________ of a task. 20. Notes are short text messages that can be used for taking quick notes. 21. T o view the list of notes you select the notes option in the Calendar application. 22. creates a timeline of transactions that can be linked to a contact. 23. __________________, __________________, ________________, ______________ are some of the items that can be automatically recorded by the Calendar Software. 24. Print option is available under File menu. 25. T o print the details of private appointments you have to uncheck Hide details of private appointments checkbox.

Unit-7 Database Development (Basic)

Q1. What is database & DBMS ?

Ans: Database is a collection of information or data in an organized manner. DBMS stand for Database

Management System. The application that controls the creation, maintence and us of a database is known

as Database Management System.

A database management system is a software package with computer programs that controls the creation,

maintenance, and use of a database. A database is an integrated collection of data records, files,and other

objects.

Example DBMSs include Oracle, IBM DB2, Microsoft SQL Server, Microsoft Access, PostgreSQL,

MySQL, FoxPro, and SQLite

Q.2. What is Database Server ?How many type of Database ?

Ans:- Database servers are dedicated computers that hold the actual databases and run only theDBMS and

related software

Data can be organized into two types:

• Flat File: Data is stored in a single table. Usually suitable for less amount of data.

• Relational: Data is stored in multiple tables and the tables are linked using a common field.

Relational is suitable for medium to large amount of data.

Q.3 What is RDBMS ?

Ans: A relational database management system (RDBMS) is a database management system that is based

on the relational. A database can have one or many tables. An address book example is a very simple one,

in real life there are many more details involved. But when creating a database an important feature is

record uniqueness in every table.

Q.3 Define the following term:

(a) Tables (b) Columns & Fields (c)Rows or Records or Tuples (d) Data Types

Ans:- Tables:- A table is a set of data elements (values) that is organized using a model of vertical

columns(which are identified by their name) and horizontal rows. A table has a defined number of

columns,but can have any number of rows

Columns & Fields:- A column is a set of data values of a particular simple type, one for each row of the

table. The columns provide the structure according to which the rows are composed. For example,

cFirstName, or cLastName are fields in a row.

(c)Rows or Records or Tuples:- A row also called a record or tuple represents a single, data item in a

table. In simple terms, a database table can be visualized as consisting of rows and columns or fields. Each

row in a table represents a set of related data, and every row in the table has the same structure

(d) Data Types:- Datatypes are used to identify which type of data (value) we are going to store in the

database. Fields themselves can be of different types depending on the data they contain. Different types

of type of datatypes:-

Data Type Type of Data Stored Description

Number Numeric Value Contains the field size of

1,2,4,8. This data type also

supports special characters,

such as decimal points.

Text (Alphanumeric) Alphanumeric Value Refers to the default data type,

which stores characters or

numbers in it. It has a limit of

up to 255 characters.

Date/ Time Date and Time Allows you to enter data and

time in the table.

Auto Number Automatically generated

Number

Stores access generated values

as 4-bytes numbers.

Binary (Yes/No) Boolean data Represents the Boolean data in

the table. The value 1 means

Ture and 0 mean False.

Hyperlink Link to the external sources Refers to the segment of the

text or a graphical item that

servers as a cross reference

between different web pages

or location.

Q. List the data types used in a DBMS /RDBMS?

OR

List datatypes available in Datatypes ?

Ans: See the Answer Qus.3 and part- d (Data types)

Q.6. List datatypes available in Numeric Datatype?

Ans:- Numeric data types are used for describing numeric values for the field used in the table of a

database. Numeric data types in a database can be using for storing information such as mobile number,

roll number, door number, year of school admission etc.

7. List datatypes available in Alphaumeric Datatype?

Q.6. How to manipulating data in database ?

Ans:- Ina a database we can define the structure of the data and manipulate the data using some

commands. There are two types of language for this task.

1. Data Definition Language (DDL) 2. Data Manipulation Language (DML)

1. Data Definition Language (DDL):- A data definition language or data description language is a

standard for commands that define the different structures. Example of DDL:-

Create:- This commands is used in SQL to create carious database objects such as table, procedure,

function..

Drop:-This command is used to delete different object present in a database.

Alter:- This commands is used to modify the structure of a database.

Rename:- This commands is used for renaming an object in the database.

Comment:- This command is used to add comments in the data dictionary.

2. Data Manipulation Language:- A data manipulation language is a language that enables users to

access and manipulate data in a database. Example of DML:-

Select:- This command is used for retrieving data from a database.

Insert:- This command is used for inserting data into a table.

Update:- This command is used for updating existing data within a table.

Delete:- This command is used for deleting records from a database table.

There are two types of DML:

• Procedural: The user specifies what data is needed and how to get it

• Nonprocedural: The user only specifies what data is needed. This is easier for the user but

may not generate code as efficient as that produced by procedural languages.

Q. How to create a Database :

Ans (1) Click the Start Button (2) Click the Search box and write the MSACCESS and click the

OK button. (3) Open a new window and click the Blank database and write the

Database Name.

Q. What is the file extension for database created using OpenOffice. Org. Base/ Microsoft Off. ?

Ans:- .odb

Q..3 List any three file formats that can be managed using OpenOffice.Org Base?

Ans: (i) .ods to open spreadsheet (ii) .odp to open presentation.(ii) .odb to open database

Q. 4 How to create a table in MS Access ?

Ans: Tables are the basic building blocks of a database. You store the data in the database in theform of

tables.

Create a table:- (1) Open the msaccess (2) Create a database. (3) Open a window and click the

datasheet tab on the ribbon bar. (4) Click the View option and select the Design View (5) Write

the Table Name(6) Enter the Field name, data type and Description.(6) Save the Table. Example:-

Field Name Data Type Description

Roll No Number Enter the Numeric value

F. Name Text Enter the Alphanumeric value

DOB Date & Time Enter the Date& Time

Q.6 What is Form ?

Ans:- A form provides the user a systematic way of storing information into the database. It is an interface

in a user specified layout that lets users to view, enter, and change data directly in database objects such as

tables.

Create a form:- (1)Click the Form option. 2) Click Use wizard to Create Form option under the

Create tab on Ribbon bar (3) The fields displayed under Filed in the form Section.

(4) Click the Next button (5) We can select option Add Subform

(6) Click the Next.

Q. 8 What is Queries ? How to create a queries ?

Ans:- A query helps us join information from different tables and filter that information. Filtering means

that the query uses criteria you provide it to hide some data and present only what you want to see. A

SELECT statement retrieves zero or more rows from one or more database tables or database views.

The SELECT statement has many optional :

• WHERE specifies which rows to retrieve.

• ORDER BY specifies an order in which to return the rows

Create a query:- (1) Select the Query Wizard under the Create tab on the ribbon bar.

(2) Select any one query.(3) Write the Query name (4) Write the condition on the query window.

To retrieve all the columns in a table in Syntax :- Select*from <table name>

Query:- Select*from table name where address=’narnaul’.

Select*from table name order by “address” asc;

Q. Define the following term:-

(1) Tuple (b) Foreign Key (c) Primary Key (d) Field (e) Record

Ans:- Foreign Key:- Foreign key refers to a key that helps us to link two table together. It is a column (a

group of column) in one table which refers to the primary key in different tables.

Primary Key:- Refers to a key that helps us to uniquely identify a record I a table. A primary key is used

avoid duplicate data. In other words, a column with a primary key will not contain duplicate information

in any of its records.

Field:- Refers to the smallest unit of information in table. Each filed in a table is given a unique name and

a data type.

Q. What is report ?

Ans: A report is used to generate the overall work outcomes in a clear format. We can also create report

in database.

Q Explain any five components of user interface of MS ACCESS.

Ans:-The five components :-

(1).The quick access toolbar:- The quick access toolbar is located at the top-left corner of the MS Access

interface. It contains a set of most often used commands while working with ms access.

(2) The title bar:- The tile bar appears at the top of the ms access.

(3) The window buttons:- The windows buttons are located at the top right corner of the title bar.

Maximize, Minimize and Close buton.

(4) The status bar:- The status bar is located at the bottom of the MS Access. In displays the information

about the current database object.

(5) The view button:- View button enable you to display a selected object in a particular view.

Q. How many type of query ?

Ans:- Four type of query ?

(1). Select query:- Refers to the most common type of query that allows you to select information from

one or more tables for creating records.

(2) Action Query:- Allows you to perform various actions, such as creating a new table or modifying the

existing table.

(3) Crosstab Query:- Allow we to summarize data and perform calculation on data.

(4) Specialized Query:- Refers to the query that is used in advanced database, such as working clients

and server SQL database.

Q. Create table Book

Book id char (4), Bname Varchar (15), Author varchar (20), Price Decimal.

(i). Identify the primary key of the Book table, also mention the suitable reason for choosing it as a

Primary Key.

Ans:- Create table Book (Bood id char(4), Bname varchar(15), Author Varchar(20), Price decimal)

(i) . Book Id is the primary key of the book table as duplicate values are not allowed in this column.

Q. Write the SQL commands to answer the queries based on the Fabric table

(i). To insert the following record, (“F005, “Deepak”,” Wollen”,5)

(ii) To display only those fabric whose disc in more than 10

(iii) To display those record whose type is “Wollen”.

(iv) To modify the fabric shirt by increasing discount of 10.

(v) To delete the record of fabric F003 from table.

FabricID Fname Type Disc

F001 Shirt Wollen 10

F002 Suit Cotton 20

F003 Shirt Cotton 10

F004 Jeans Denim 5

F006 Shoks Cotton 7

Ans::- (i). Insert into Fabric values(―F005,‖Deepak‖,‖Wollen‖,5)

(ii) select*from Fabric where Disc>10 (iii) select*from fabric where type=‖Wollen‖

(iv) Update Fabric set Disc=‖Disc+10 where Fname=‖Shirt‖

(v) Delete from Fabric where FabricID=‖F001‖ Fill in the blanks:

1. A Database is an organized collection of data. 2. A DBMS is a software package that can be used for creating and managing databases. 3. A RDBMS is a database management system that is based on the relational model. 4. Three popular DBMS software are Oracle, IBMDB2, & Microsft Access. 6. A Table is a set of data elements that is organized using a model of vertical columns and horizontal rows. 7. A Column is a set of data values of a particular simple type, one for each row of the table. 8. A Row represents a single, data item in a table. 9. Data Types are used to identify which type of data we are going to store in thedatabase. 10. A Primary Key is a unique value that identifies a row in a table. 11. Types of languages used for creating and manipulating the data in the Database are DDL & DML 12. A DDL is a standard for commands that define the different structures in a database. 13. A DMLis a language that enables users to access and manipulate data in a

database. 14. A query language is a part of DML involving information retrieval only. 15. A popular data manipulation language is SQL. 16. Common DDL statements are CREATE, ALTER and DROP 18 Table are the basic building blocks of a database. 19. To design a table, you need to select Create table in Design View option available under Task. 20. A form helps the user to systematically store information in the database. 21. A form enables users to view, enter, and change data directly in database objects suchas tables. 22. T o create a form you need to select from option available under Database section. 23. A query is helps to collect specific information from the pool of data in the database. 24. Select statement retrieves zero or more rows from one or more database tables or database views. 25. Insert statement is used to add one or more records to a database. 26. Update statement is used for modifying records in a database. 27. Delete statement is used to remove one or more records in a database. 28. Create statement is used for creating a database or a table in any RDBMS Software.

29. A Report is used to generate the overall work outcome in a clear format. 30.T o create reports you need to select Use wizard to a create report option available under Tasks.