Unit 2 -p m d 3

These are emails and notes that have been sent from people that are involved in organising the event, Artisound, they show how and what we've been communicating and what has been discussed in

meetings.

Hi all,

Thanks to Patrick he has acquired the PLI certificate, can all Prod Arts peeps add this your blog and explain what this is and why we will need it for the event

With regards to Next Wednesday 26th Nov. Can we ALL please meet at studio school NOT EW as we will be setting up for the Rye College sports awards of which your work there needs to be documented.

I will say it again, all of these emails need to be collated and put up on to your blog please to show that you Are communicating between departments (unit 6 production arts planning)

Thanks

Kindest RegardsPaul Byrne

Thank you Patrick!

Please can we get a photo copy for music, so Sophie can put together a pack to submit to Aaron Woods for the bandstand.

RegardsPaul Harrison

Hi Paul,

Good idea, we are also waiting for the CAD drawings of the park so we can create a layout for the event and add stalls, marquees, fire exit routes, assembly points etc to the site plan

I think it would be good to write a overview on what the event is, who it is supporting, what items are intended to be given away or sold and food etc along with:

The forms we got from the parkA complete site planA small Event plan (HSE, fire, ambulance, police etc) what happens if?A good risk assessmentOur PLI certificateAs soon as you have the drawings from Aaron could you please send them to me.

Thanks in advance

Kindest RegardsPaul Byrne

Hi all,A list of the job roles that were discusses in our meeting today.Job roles

production manger- keir

deputy production manager- Sam

Health and safety manger Patrick

Health ad safety team:JoshAjayKatie Amber

Sound engineer- Alex

Fire Marshall- jack

Stage manager- sorrel

Stage hand/ runner- Hugh

Stand hand/assistant stage manager - Amy

ThankyouKeir tyson

• In attendance: Paul ByrneHugh BrownAmy VickersJack NixSorrel Ferrario-HayKeir TysonKatie MilneSam ScottAmber BurgessAjay GouldPatrick SwiftAlex BoakesAbsent: Josh BignellTasks for today:

• Research and negotiate everyone’s production roles for Artisound: Yes, everyone has a job to do for the event.

• Complete individual research that includes a professional working in the selected industry today: Completed, I was able to use stage jobs pro to gain this information.

• Compile findings for presentation to the company: Completed, this research has been compiled into a power point presentation.

• Individual contracts to be drawn up to define the role: We have yet to draw up all of our individual contracts. We will make one template which can relate to everyone’s role.

• Research production planning skills for the production role, complete timetable and production planning responsibilities.

• Recap of Previous Meeting (25, 11, 14):

• What was discussed:

• Thank you to Jade for leading a successful meeting yesterday.• The music team are now focusing on the marketing and promotional side for the

event.• Please can the following people action this points:• Sophie – please send Paul Byrne your event proposal form. Please complete the

forms and pass on to Paul Byrne who will compile a pack to provide to Aaron.• Katrina – Please can you contact Arcc to arrange a Tuesday next term where we

can offer a workshop and some performances.• Callum – Provide a list of secondary schools for next week. Keep contacting all the

schools for workshops ( St leonards academy, Hastings Academy, Winchelsea, Rye Primary, Rye College, Hollington).

• Sorrel – Need the quotes for T-shirts Asap please. Please provide Mikaela with the measurements of the banners and display materials we need.

• Mikaela – Please send sorrel the redefined title/name logo. Continue with the poster design. Use AS logo for stickers.• Harry – Finish press release. Please contact Arrow Fm to see if we can arrange some time to get on air with them. Try to find

some other radio stations as well.• Adam – Need to find out about poster distribution and displays around the town. Also please contact the observer regarding

the possibility of including a flyer in the paper, or alternatively a page advertisement.• Jade – Create youtube channel for Artisound. Invite everyone to the artisound page and twitter, get the college to promote it

out via Facebook. Can you create a GIF for the computer using the title logo?• Amber – Please Contact Morrisons regarding the date we agreed to hold a promotional stall.• Charlie – Liaise with Catherine regarding the product license. If you could possible do some research and find out for her that

would be good.• Sam and Keir: As overall production chiefs and leaders (?) please can you both look at the foreshore ( 4 sure ) grant as a

matter of priority. Please liaise with myself or Paul B regarding this.• Actions for today’s meeting:• Sophie must email event forms to Paul Byrne.• Katrina must contact ARCC to arrange a workshop.• Sorrel must get T-shirt quotes and prices asap.• Harry must complete press release for local papers/radios etc.• Adam was meant to be looking into poster distribution but maybe we need to assign this task to someone else?• Check to see if social media pages are complete.• Amber to walk into Morrisons and physically speak to someone face to face.• Talk to Catherine about product placement.• Look at the Crowd Funder.

Good Morning all,Thank you to Jade for leading a successful meeting yesterday.The music team are now focusing on the marketing and promotional side for the event.Please can the following people action this points:Sophie – please send Paul Byrne your event proposal form. Please complete the forms and pass on to Paul Byrne who will compile a pack to provide to Aaron.Katrina – Please can you contact Arcc to arrange a Tuesday next term where we can offer a workshop and some performances.Callum – Provide a list of secondary schools for next week. Keep contacting all the schools for workshops ( St leonards academy, Hastings Academy, Winchelsea, Rye Primary, Rye College, Hollington).Sorrel – Need the quotes for T-shirts Asap please. Please provide Mikaela with the measurements of the banners and display materials we need. Mikaela – Please send sorrel the redefined title/name logo. Continue with the poster design. Use AS logo for stickers.Harry – Finish press release. Please contact Arrow Fm to see if we can arrange some time to get on air with them. Try to find some other radio stations as well.Adam – Need to find out about poster distribution and displays around the town. Also please contact the observer regarding the possibility of including a flyer in the paper, or alternatively a page advertisement.Jade – Create youtube channel for Artisound. Invite everyone to the artisound page and twitter, get the college to promote it out via Facebook. Can you create a GIF for the computer using the title logo?Amber – Please Contact Morrisons regarding the date we agreed to hold a promotional stall.Charlie – Liaise with Catherine regarding the product license. If you could possible do some research and find out for her that would be good.Sam and Keir: As overall production chiefs and leaders (?) please can you both look at the foreshore ( 4 sure ) grant as a matter of priority. Please liaise with myself or Paul B regarding this.ThanksPaul