unified, end-to-end human capital management · unified, end-to-end human capital management a...

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Unified, End-to-End Human Capital Management

A Product Overview

Whether you are an HR director, HR manager, payroll professional,

CFO, executive, supervisor, or hiring manager,

Ultimate has the HCM solution for you.

The Ultimate Software Group of Canada Inc. Phone: 800-432-1729

www.ultimatesoftware.ca

Table of Contents The Human Capital Management Cycle ................................................................................................... 1

Recruiting ................................................................................................................................................ 2

Hiring ...................................................................................................................................................... 3

Managing Benefits ................................................................................................................................... 4

Tracking Global Employees ..................................................................................................................... 5

Managing Time and Attendance .............................................................................................................. 6

Processing Payroll ................................................................................................................................... 8

Managing Performance ........................................................................................................................... 9

Salary Planning and Budgeting .............................................................................................................. 10

Career Development.............................................................................................................................. 11

Reporting and Analysis .......................................................................................................................... 12

Connecting Your Workforce ................................................................................................................... 13

Empowering Employees ........................................................................................................................ 15

Empowering Managers .......................................................................................................................... 16

Providing a Portal for Retirees and Other Relevant Populations ............................................................. 17

A Unified Approach to HCM ................................................................................................................... 18

The Human Capital Management Cycle

Common human capital management processes you may be involved in:

Recruiting

Hiring

Managing Benefits

Managing Time/Tracking Attendance

Processing Payroll

Meeting Legislative Compliance

Managing Performance

Reporting and Analysis

Serving Managers and Employees

Providing a Portal for Retirees and Other Relevant Populations

The HCM Cycle

Career Development

Salary Planning and Budgeting

Tracking Global Employees

Recruiting

Deliver the tools needed to build a talented workforce. With UltiPro Recruitment, you can:

• Automate time-consuming recruiting tasks

• Find the best candidates with more effective sourcing

• Incorporate behavioral and skills-based assessments to pre-screen applicants

• Manage communications and the offer process to hire qualified candidates ahead of the competition

The “Recruitment Gateway” Lets You View and Manage all of Your Recruiting Activities in One Place

I

Integrate with Popular Job Boards Like Moster.com

Hiring Once you’ve chosen new employees, you can get them set up in UltiPro in a few simple steps. With UltiPro, you can:

• Instantly “hire” a candidate from your applicant pool, without re-entering any data

• Easily set up benefits and payroll for a new or re-hired employee

• Automatically establish all information needed to generate an accurate pay cheque – including federal and provincial/territorial income taxes

“Add Employee” Screens Walk You through All the Steps to Hire a New Employee

Managing Benefits Administering your company’s benefits plans for various types of employees is streamlined like never before. With UltiPro, you can:

• Set up and administer all types of benefits plans

• Eliminate double entry of benefits deductions into separate HR and payroll systems

• Allow employees to check benefits coverage online

• Manage open enrollment on the Web

Benefit Rules Setup Allows You to Easily Establish Deduction/Benefit Plans, Such as Medical and Dental

Employees Can Review Benefits Coverage from the UltiPro Portal

Tracking Global Employees

Maintain critical HR information on your global workforce in one central system of record. UltiPro enables you to:

• Track and manage personal and career information, benefits and salary details, and other information for employees around the world

• Access vital HR reports and analytics by individual country or the entire company

• View compensation information in the local currency for any country

• Make employee contact information visible to your multi-national workforce

UltiPro Lets You Centralize Key Employee HR Information for a Global Workforce

Managing Time and Attendance

From complex time and labour management to basic time entry, UltiPro delivers a timekeeping solution to meet your specific needs. UltiPro automates time and labour management processes to help you:

• Track time efficiently

• Expedite approvals

• Increase payroll accuracy and workforce productivity

• Control labor costs Workforce scheduling options also are available.

From Complex Time and Labour Management to Basic Time Entry,

UltiPro Delivers a Time Solution to Meet Your Needs

Meeting Legislative Compliance UltiPro makes it easy to record key information for government compliance and reporting. With UltiPro, you can:

• Meet the HR requirements of the Canada Labour Code and/or provincial/territorial employment standards legislation

• Remain compliant with Canadian legislation for protecting sensitive data such as employee social insurance numbers

Managers have Immediate Access to Review Employee Status, Such as Leave of Absence

Processing Payroll Once employees are set up in UltiPro, your payroll staff can process payroll in a fraction of the time. With UltiPro, you can:

• Automatically retrieve time and attendance data for payroll processing

• Automatically calculate pay (including gross-to-net)

• Generate direct deposit files, pay cheques, and direct deposit advices for Canadian banks

• Track the progress of the payroll from a Web browser

• Issue off-cycle cheques or void payments instantly

UltiPro’s “Payroll Gateway” Allows You to Process Payroll from Start to Finish in a Few Steps

Managing Performance

Transform once-a-year performance reviews into an ongoing, collaborative evaluation process. UltiPro Performance Management lets you:

• Create competency-based employee development goals

• Assess employee performance against measurable objectives and review progress at any time

• Create a pay-for-performance environment that rewards your top performers

• Collect multi-contributor feedback for a full picture of an employee’s performance

From One Central Location, You Can See an Employee’s Complete Performance History and Drill in to See Details

Salary Planning and Budgeting

Facilitate salary increase administration and keep increases and incentives in line with employee performance. UltiPro Salary Planning and Budgeting lets you:

• Reduce the length of salary planning cycles

• Analyze the impact of salary adjustments without manual calculations and spreadsheets

• Link compensation increases to performance ratings and business results

• Ensure total increases don’t exceed salary budgets

The Ability to Create “What-if” Scenarios Simplifies Salary Increase Administration for Managers

Career Development

Provide employees with a blueprint for professional growth and career advancement. UltiPro Career Development:

• Arms you with the tools needed to help chart your employees' career paths

• Ensures employees develop the skills, knowledge, and qualifications necessary to contribute to your company's success

• Helps you uncover talent gaps, identify high-performing individuals, and assist employees in obtaining the additional skills required for subsequent roles

Create Career Paths that Motivate Employees to Reach Their Full Potential

Reporting and Analysis

Pull data across all areas of HCM to capture and manage key metrics in an instant.

As a single source of unified HCM, UltiPro allows you to:

• Analyze workforce metrics such as turnover trends and benefit costs

• Access commonly requested reports on headcount, recruitment activity, average salary, and more

• Use dashboards to view critical information right on your desktop

• Proactively send alerts about upcoming performance reviews or overtime amounts

• File signature-ready forms to comply with Canadian legislative requirements

Dashboards Allow Quick Analysis into Key Metrics Like Retention and Turnover

Filing Signature-Ready Forms, Like This Canada Record of Employment, Makes Legislative Compliance Easy

Connecting Your Workforce

The UltiPro portal connects your entire organisation. With UltiPro, you can:

• Communicate important company news to all employees

• Keep everyone informed on company objectives

• Provide access to critical information and perform routine business activities from one central location

• Reduce the administrative workload for HR and payroll

• Eliminate the need to print and distribute paper communications

UltiPro is a Central Gateway for Employees to Access Company Information

Connecting Your Workforce

Configurable UltiPro portal options and preferences deliver a positive user experience. Your workforce can:

• Launch the portal from multiple Web browsers

• View information and perform tasks in the language of their choice (English, French, or Spanish)

• Set preferences for the order and placement of home-page content

• Access any available page in one click

Employees Can View Company Information in Multiple Languages

Empowering Employees

Improve employee satisfaction while reducing the administrative workload. Eliminate inquiries and requests to HR by:

• Giving employees access to commonly needed documents such as expense forms

• Letting employees access their own pay, benefits, and HR details

• Delivering one-click “Things I Can Do” access to tasks employees can complete on a page

• Allowing employees to make paperless changes like adding a dependent, requesting time off, or updating direct deposit choices

UltiPro Guides Employees through the Steps Needed to Make a Life-Events Benefits Change

Empowering Managers

Increase manager efficiency and productivity. UltiPro lets managers:

• View and update staff information such as salary, job, status, and location information

• Manage department activities such as hiring new employees or inputting salary changes

• Analyze team metrics using business intelligence tools

• Post job openings and manage recruiting from one place

• Search your company directory or access their UltiPro “Inbox” from their iPhone® to approve or deny work events

With Immediate Access to Critical Information, Managers Make Smart Business Decisions

Managers Can Approve Salary Increases, Job Changes, Vacation Requests, and More from their iPhone

Providing a Portal for Retirees and Other Relevant Populations

Deliver key information to inactive employees in one central location. With UltiPro, inactive employees can:

• View financial information such as pay history and pension or retirement funds

• Check important dates such as pay-through date, termination of benefits, COBRA eligibility, and severance pay

• Access documents and forms

Limit Calls to HR and Payroll Staff by Providing Portal Access to Key Information

A Unified Approach to HCM

Award-winning, unified UltiPro delivers HR, payroll, and talent management for organisations of all sizes to manage their workforce from recruitment through retirement. Unified UltiPro means:

• Streamlined and automated processes

• Centralized HCM data in one system of record

• Shared security and central business rules

• The ability to analyze metrics across any component of HCM

With on-demand, Software-as-a-Service delivery, UltiPro’s all-inclusive HCM provides unparalleled functionality accessed 24-7 through a secure Web portal—resulting in maximum convenience, efficiency, and savings.

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