UIL STATE MARCHING BAND CHAMPIONSHIPS

PARTICIPANT BAND INFORMATION Topic Page CONTACT INFORMATION 2 TICKETS AND SESSIONS 2 ADMINISTRATOR TICKETS & CHAPERONE ADMISSION 2 VIP VIEWING AREA 2 ALAMODOME RULES AND REGULATIONS 3 MEDIA 3 SPECTATOR PARKING 3 BUS PERMITS, EQUIPMENT TRUCK PERMITS, AND CREDENTIALS 3 PARTICIPANT BAND BUS PARKING 3 EQUIPMENT TRUCK PARKING – VERY IMPORTANT!!! 3 FOOD AND BEVERAGE IN PARKING LOTS 4 BAND GUIDES 5 MASTER SCHEDULE 5 CHANGING FACILITIES AND RESTROOMS 5 WINDS, BATTERY PERCUSSION, AND GUARD WARM-UP 5 FRONT ENSEMBLE WARM-UP 5 INCLEMENT WEATHER WARM-UP 5 INSTRUMENT REPAIR 5 STADIUM ENTRY FOR PERFORMANCE 5 ELECTRICAL SUPPLY AND WIRELESS FREQUENCIES 6 FIELD MARKINGS 6 MOTORIZED EQUIPMENT VEHICLES 6 EDUCATIONAL-USE VIDEO 7 LIVE STREAMING 7 PHOTOGRAPHY 7 ANNOUNCER SCRIPT 7 OFFICIAL CLOCK PROCEDURES 7 POST PERFORMANCE PHOTO AND CLEARING THE FIELD 8 POST-PERFORMANCE LIVE INTERVIEWS 8 STADIUM ENTRY WHEN NOT PERFORMING 8 DRUM MAJOR RETREAT AT THE END OF PRELIMS 8 PRELIMS VERIFICATION MEETING 9 RECORDED ADJUDICATOR COMMENTS 9 FULL-BAND FINALS RETREAT 9 AWARDS 9 PATCHES AND APPAREL 9 CONTEST RESULTS 9

2 UIL STATE MARCHING BAND CHAMPIONSHIPS

PARTICIPANT BAND INFORMATION

CONTACT INFORMATION Prior to Event: UIL Web Site: www.uiltexas.org/music/marching-band/state

E-mail: music@uiltexas.org (best method for quickest response) Phone: (512) 471-5883

During Event: UIL Web Site: www.uiltexas.org/music/marching-band/state

E-mail: music@uiltexas.org (best method for quickest response) Phone (emergency only): (832) 515-5115 OR (806) 335-6244

TICKETS AND SESSIONS Ticket prices at the gate will be:

• Adult Double Session (Sessions 1/2, 2/3, or 4/5): $30 • Student (Grade 7-12) Double Session (Sessions 1/2, 2/3, or 4/5): $24 • Adult Single Session: $19 • Student (Grades 7-12) Single Session: $14 • Students in 6th Grade and under: Free

Session 1: 6A Prelims (Monday morning/afternoon/evening) Session 2: 2A Prelims/6A Finals (Tuesday morning/afternoon) Session 3: 2A Finals (Tuesday evening) Session 4: 4A Prelims (Wednesday morning/afternoon) Session 5: 4A Finals (Wednesday evening)

Session schedules are posted at: http://www.uiltexas.org/music/marching-band/state. Spectators are encouraged to arrive early to avoid congestion at the doors. The Box Office will open 75 minutes prior to first performance of the day and doors will open 45 minutes prior to the first performance in each session. Tickets are available in advance through Ticketmaster. Be advised that a Ticketmaster-imposed service charge will apply to all Ticketmaster purchases. Website: www.ticketmaster.com OR Phone: (800) 745-3000 ADMINISTRATOR TICKETS & CHAPERONE ADMISSION NEW!! The number of complimentary administrator tickets a band requests in their online entry will be at ticket will-call under the name of the school. Parents/adults assisting with a band’s performance will not need a ticket. Those chaperones will enter with the band through the participant entrance. ADMINSTRATOR PARKING AND VIP VIEWING AREA All school administrators may park in LOT B by notifying the attendant of their status upon arrival at the lot. No permit is needed. The VIP Viewing Area is on the 3rd floor of the Alamodome. Access will be limited to participating directors with credentials and school administrators with passes. Administrator tickets and passes will be included in your school’s will-call packet at the box office.

3 ALAMODOME RULES AND REGULATIONS The Alamodome has specific rules and regulations regarding what can be brought into the facility. ONLY CLEAR BAGS ARE PERMITTED INTO THE ALAMODOME (See included flyer). No food, coolers or beverages; No balloons; No air horns; No signs may be hung or connected to poles or sticks; No weapons; and NO SELFIE STICKS. All individuals will be wanded and there will be security dogs stationed at the entrances and loading dock areas. MEDIA NEW!! Media (including school newspapers, local papers, and internet sites) may attend the event by following the UIL media policy at http://www.uiltexas.org/media/marching-band and receiving credentials IN ADVANCE of the event. Credentials will be picked at the event in LOT A. See the enclosed Map 1. SPECTATOR PARKING Spectator parking will be adjacent to the Alamodome and is limited to LOT C. It is possible that this lot will fill up at some point during the day. Once the lot is full spectators must find parking elsewhere. There are numerous public parking lots west of I-37 in the area around the Convention Center. LOT C will open each morning approximately 2 hours prior to the first band’s performance. See the enclosed Map 1. Parking rates are set by the City of San Antonio. The parking rate for LOT C is $20.00 and is subject to change at any point. There are no in and out privileges. NEW FOR 2018! Except during 6A Prelims (Monday) spectator buses with a permit purchased in advance when a band completes their online entry will be allowed to park in LOT B. This permit will be issued during the event at the entrance to LOT B. Due to limited LOT B capacity spectator buses during 6A Prelims must finding parking off site. BUS PERMITS, EQUIPMENT TRUCK PERMITS, CREDENTIALS, AND FINALS DRAW NEW!! All bus permits and director credentials will be picked up from UIL event staff at the entrance to LOT B and directors will draw for Finals performance order when your band arrives at the Alamodome. Equipment truck permits will be picked up from UIL event staff at the entrance to LOT A during the event. THERE WILL BE NO PACKETS MAILED PRIOR TO THE EVENT. Directors listed in the online entry will receive “Director” credentials. PARTICIPANT BAND BUS PARKING Bus parking will be in LOT B. See the enclosed Map 1 for location. Permits must be purchased in advance ($100/bus) for each bus when your band completes the online entry. A UIL staff member will be available at the entrance to LOT B to assist with any questions. EQUIPMENT TRUCK PARKING – VERY IMPORTANT!!! Equipment trucks and trailers will load and unload in LOT A, conveniently located immediately to the south of the Alamodome and adjacent to the field entry tunnels. See the enclosed Map 1 for location. Entry to this lot is located at Chavez Street and Nevada Street. Permits must be purchased in advance ($100/truck) for each equipment truck when your band completes the online entry. All equipment trucks from a school should arrive together. Due to limited space, equipment trucks will be permitted to enter LOT A only at each school’s designated time. These vehicles will receive the pre-ordered parking permit upon arrival at the entrance to LOT A. Due to space limitations no personal vehicles will be permitted entry into LOT A at any time. These vehicles must follow the spectator parking procedures outlined in this packet.

4 6A Equipment Trucks: will not be permitted to enter LOT A (UIL permit required) until one (1) hour prior to your band’s scheduled warm-up time. The lead driver will be required to sign in and give the UIL official a cell phone number to be contacted if needed while on Alamodome property. In addition, all bands performing prior to the last break that occurs during Prelims must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes. ALSO, the first eight bands to perform in Finals must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes and park in LOT B. 2A Equipment Trucks: will not be permitted to enter LOT A (UIL permit required) until one (1) hour prior to your band’s scheduled warm-up time. The lead driver will be required to sign in and give the UIL official a cell phone number to be contacted if needed while on Alamodome property. In addition, during Prelims only all bands must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes. 4A Equipment Trucks: will not be permitted to enter LOT A (UIL permit required) until one (1) hour prior to your band’s scheduled warm-up time. The lead driver will be required to sign in and give the UIL official a cell phone number to be contacted if needed while on Alamodome property. In addition, all bands performing prior to the last break that occurs during Prelims must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes. When not in LOT A, all equipment trucks except during 6A Prelims (Monday) may park in Lot B. If space in Lot B is not available, drivers must find parking off site. MONDAY ONLY - Due to expected participant bus volume 6A PRELIMS EQUIPMENT TRUCKS will NOT be allowed to park in LOT B at any time. Therefore, when not in LOT A these drivers must find parking off site. All props are to be assembled in LOT A in the vicinity of your equipment trucks and should be moved to the loading dock area when your schedule indicates “arrive in tunnel” – no earlier! The City of San Antonio does not allow overnight parking in the Alamodome lots. FOOD AND BEVERAGE IN PARKING LOTS The City of San Antonio and the Alamodome have the following food and beverage policies that apply to the parking lots: FOOD: You are welcome to provide food (sack lunches, energy bars, etc.) for your band in LOT B. However, these food items must be brought in with you and consumed on the buses. Caterers and concessionaires are not permitted to deliver food to Alamodome property. Setting up a mobile kitchen or catering station is also prohibited. BEVERAGES: The same policies apply for beverages. There is no public access to water in the parking lot area. Therefore, if you wish to hydrate your band before your performance you must provide your own beverages. CATERING: Savor, Inc. is the exclusive catering service for the Alamodome. They provide all food and beverage services for both the Convention Center and the Alamodome. You may arrange for the use of their services by contacting them directly at 210-704-6366.

NO FOOD OR BEVERAGES MAY BE BROUGHT INTO THE ALAMODOME.

5 BAND GUIDES A band guide will be assigned to your band and will meet you upon check-in at LOT B. Your guide will be available 30 minutes prior to your scheduled warm-up time and will remain with you until the conclusion of your performance. MASTER SCHEDULE The master schedule for each band’s warm-up through performance can be found online at: http://www.uiltexas.org/music/marching-band/state. CHANGING FACILITIES AND RESTROOMS Bands are encouraged to arrive at the contest site in uniform. If band members need changing facilities they may use public restrooms located in the Alamodome near the South Entrance on the Plaza Level (participant entrance). A limited number of portable restrooms will also be available in LOT B. WINDS, BATTERY PERCUSSION, AND GUARD WARM-UP Winds, battery percussion, and guard will warm-up in LOT A on a 45-minute schedule in the area assigned to you in the master schedule: A, B, or C. (See below for Front Ensemble Warm Up Information.) These groups will depart warm-up and proceed to the SW entry tunnel 10 minutes prior to their arrival time. NOTE: Warm up is permitted only at the assigned time and in the assigned location. All sounds should be directed away from the Alamodome loading dock area. See the enclosed Map 2. FRONT ENSEMBLE WARM-UP Front ensembles will warm-up in LOT A on a 30-minute schedule in the area assigned to you in the front ensemble warm-up master schedule: A or B. Only keyboard instruments and yarn mallets can be used in this area. In addition, due to possible sound bleed into the stadium the battery may not warm-up in the front ensemble warm-up area. However, space permitting, the front ensemble may warm-up with the battery in the full band warm-up area. These groups will depart warm-up and proceed to the SE entry tunnel 10 minutes prior to their arrival time. NOTE: Warm up is permitted only at the assigned time and in the assigned location. See the enclosed Map 2. INCLEMENT WEATHER WARM-UP If weather becomes a threat to normal operations band warm-up will be moved to indoor locations in the Alamodome. The rain plan is in this packet and will be in your onsite packet. See the enclosed Map 4. INSTRUMENT REPAIR An emergency instrument repair canopy will be located in the loading dock area. STADIUM ENTRY FOR PERFORMANCE See the enclosed Map 3 for field entry locations. Each field entry tunnel is approximately 13’ high and 20’ wide. All props and equipment must fit through these portals to gain field access.

Winds, Battery Percussion, and Props will enter through the SW tunnel on the left side of the Alamodome loading dock at field level. Parents and students assisting with equipment do not need a ticket or credential for this duty. Front Ensembles and Props will enter through the SE tunnel on the right side of the Alamodome loading dock at field level.

6 ELECTRICAL SUPPLY AND WIRELESS FREQUENCIES There will be one quad electrical box located on the front and back sideline at the 50-yard line to use at your own risk. Generators are permitted, provided there is a protective barrier between the power unit and the turf. The Alamodome will not be operating any wireless microphone frequencies during a band’s performance. FIELD MARKINGS The field will have standard NCAA field markings that are consistent with Texas high school football field markings. Specific dimensions are as follows:

Distance from bottom of numbers to the sideline – 21 ft. Distance from top of number to the sideline – 27 ft. Length of hash marks – 2 ft. Distance from hash marks to sideline – 60 ft.

IMPORTANT: There is a UTSA Athletic Logo at mid-field.

Below is the staging of cameras and microphones used for the live streaming. The Xs on each 35 yard line and 50 yard line are microphone stands and the X on the 25 yard line is the jib camera.

MOTORIZED EQUIPMENT VEHICLES Motorized vehicles may be used to move equipment. The Alamodome prefers that all carts be battery operated. Gas powered carts are permitted but MUST utilize a protective cover to prevent oil or fuel leaks from dripping onto the turf. Vehicles improperly equipped will be denied access to the field.

7 EDUCATIONAL-USE VIDEO Each school that has completed the “Marching Band Educational Use Video Agreement” on the UIL website is permitted one camera in the camera deck area during its band’s performance. This agreement may be found at https://www.uiltexas.org/machform/view.php?id=388184. The camera deck is located on the 5th level, Section 313. Access is via the elevators located at mid-field on the press box (east) side of the dome. Media credentials are not required for access to this area. LIVE STREAMING The event will be live streamed. Information on this service may be found at: http://www.uiltexas.org/music/marching-band/state PHOTOGRAPHY Still photography will be provided by Jolesch Enterprises, who has exclusive contractual rights to do so as a UIL sponsor. NEW!! Only those with UIL-issued media credentials will be permitted on the field. Note that this process requires the request be submitted through the UIL website PRIOR TO THE EVENT. No media credentials will be issued on site. For more information visit: http://www.uiltexas.org/music/marching-band/state. ANNOUNCER SCRIPT The statewide standardized announcer script will be utilized, as completed in your online entry. OFFICIAL CLOCK PROCEDURES The clock procedures will be as follows. Official time will be kept on the Alamodome clock. By UIL rule the announcement for each band’s performance will begin with :45 remaining on the 5:00 clock. Please plan accordingly.

• The 5:00 minute clock will begin when the first student or pit crew member crosses the goal line, marked with yellow tape off sideline (front ensemble, props, alternates, drum major, or any other person deemed a part of the performance team).

• When the 5:00 minute clock shows :45 the announcement will begin. • When the 5:00 minute clock shows :20 the clock will be reset to show 8:00. The

remainder of the 5:00 set-up time will be kept on a stopwatch in the press box. • The 8:00 minute clock will begin when the full 5:00 minutes of set-up time expires. • Judges will be instructed to not begin judging until the 8:00 minute performance clock

shows 7:59. If you do not want your band to wait on the field for the 5:00 minute clock to run to :45 you may hold your band in the end zone for an appropriate amount of time while the 5:00 minute clock runs. The 8:00 performance clock will not be run during Finals; however, finalist bands are expected to perform the same show content as in Prelims.

8 POST PERFORMANCE PHOTO AND CLEARING THE FIELD At the conclusion of Prelims performance each band will clear the field to the south (same end of the field where you entered) and proceed to the photo site in the stands above the south end zone. After the photo, bands will have an opportunity to purchase photos and will exit the Alamodome on the Plaza level to return to your buses and/or equipment trucks. Equipment may be TEMPORARILY stowed in the loading dock area during the group photo. Immediately after your photo session all equipment must be removed from this area. UIL field personnel will monitor and assist with this process. At the conclusion of Finals performance each band will clear the field to the south (same end of the field where you entered) and proceed to your buses and/or equipment trucks – NO PHOTO. The last band to perform in Finals will stow their equipment in the interior loading dock area and immediately lineup for the retreat. Equipment must be removed from the interior loading dock area at the conclusion of the awards ceremony. POST-PERFORMANCE LIVE INTERVIEWS At the conclusion of each performance (Prelims and Finals) during the 2-minute field exit UIL will be conducting a brief on-camera interview on the front sidelines with one director and/or one or two students. This interview will be broadcast live on the video board in the Alamodome as well as on the streaming service. Please designate which individuals will participate and have them go immediately to the interviewer at the conclusion of your performance. STADIUM ENTRY WHEN NOT PERFORMING Stadium entry when not performing is complimentary for all performing bands and will be via the SE metal doors “Participant Entrance” located up the stairs on the Plaza Level above the field entry tunnels. Bands must be in uniform or enter as a group in order to use this entrance. Chaperones will also use this entrance. Entry through other gates will require a ticket. There is a Clear Bag Policy in place for the Alamodome. See ALAMODOME RULES AND REGULATIONS in this packet for more information. The Alamodome will provide some leniency to the clear bag policy for the bands and directors who enter through the SE metal doors. However, we encourage you to only bring items that are absolutely necessary. Participating bands will be allowed entrance to Prelims and Finals for all event days, even on a day you are not performing. With the exception of during 6A Prelims (Monday) your bus will be permitted to park in LOT B by displaying your permit. Due to space limitations, during 6A Prelims (Monday) any 2A or 4A band wishing to attend the event will have to drop-off your group on Cherry Street next to Lot B and have your buses find parking off site. DRUM MAJOR RETREAT AT THE END OF PRELIMS There will be a drum major retreat at the conclusion of the Prelims for each conference. Each band will be recognized in performance order. Drum major(s) should report to the SE tunnel prior to the last Prelims performance in your conference.

9 PRELIMS VERIFICATION MEETING At the conclusion of the Prelims for each conference there will be a verification meeting in the Production Room during which a representative(s) of each competing school will have the opportunity to review the Prelims tabulation recap. NOTE: due to limited space and number of schools 6A bands are asked to limit attendance to TWO REPRESENTATIVES PER SCHOOL.

Directions: Take the elevator at mid-field on the Press Box side of the Alamodome to the Ground Level. When you exit the elevator turn right and then take a second, immediate right. Proceed towards the tunnel. Then turn left at the hallway intersection. You will see Production Room on your left.

• All directors will receive their band’s adjudication sheets from Prelims. • Directors of bands NOT advancing to Finals will receive their band’s participation plaque. • Directors of bands advancing to Finals will meet to review performance times and

procedures. • NEW!!! Draw for Finals performance order will be done in LOT B when your band

arrives for Prelims. RECORDED ADJUDICATOR COMMENTS Judges will use digital recorders for all performance evaluations. At the end of Prelims and again at the end of Finals these digital files will emailed to the address submitted in the online entry. Listening to these files will require Windows Media Player for playback and will play automatically on any PC that has Windows Media Player installed. Flash drives with judge comments will not be given out. This process will also allow you to have access to your judge’s comments on your computer, smartphone, iPad, and any other internet capable device. Apple users, these files can also be played on an Apple computer that has Windows Media Player for Mac installed. This software, called Flip4Mac, is download from Microsoft for a fee. Here is the link to the download information: http://windows.microsoft.com/en-US/windows/products/windows-media-player/wmcomponents FULL-BAND FINALS RETREAT At the conclusion of the performance by the last band in each conference Finals there will be and on field full band retreat of all finalist bands for awards and celebration of achievement. Placement of finalist bands will be announced in reverse order of finish. All bands are expected to participate. See the enclosed Map 5 and staging information. AWARDS Non-Finalist Bands: Plaque (presented to the director in the verification meeting at end of prelims) Finalist Bands in Each Conference (excluding top 3 places): Trophy (presented at retreat) 3rd Place Band in Each Conference: Bronze Trophy and Bronze Medals (presented at retreat) 2nd Place Band in Each Conference: Silver Trophy and Silver Medals (presented at retreat) State Champion in Each Conference: Gold Trophy and Gold Medals (presented at retreat) PATCHES AND APPAREL Patches and apparel will be sold onsite by official UIL sponsors. CONTEST RESULTS The results of Prelims and Finals will be posted approximately 30 minutes after the conclusion of each conference Finals on the UIL web site at http://www.uiltexas.org/music/marching-band/state.

UIL STATE MARCHING BAND CHAMPIONSHIPS

EQUIPMENT TRUCK/LOADING CREW DIRECTIVES EQUIPMENT TRUCK PARKING – VERY IMPORTANT!!! Equipment trucks and trailers will load and unload in LOT A, conveniently located immediately to the south of the Alamodome and adjacent to the field entry tunnels. See the enclosed Map 1 for location. Entry to this lot is located at Chavez Street and Nevada Street. Permits must be purchased ($100) in advance for each equipment truck when your band completes the online entry. All equipment trucks from a school should arrive together. Due to limited space, all equipment trucks will be permitted to enter LOT A only at each school’s designated time. These vehicles will receive the pre-ordered parking permit upon arrival at the entrance to LOT A. Due to space limitations no personal vehicles will be permitted entry into LOT A at any time. These vehicles must follow the spectator parking procedures by parking in LOT C or at another lot offsite. 6A Equipment Trucks: will not be permitted to enter LOT A (UIL permit required) until one (1) hour prior to your band’s scheduled warm-up time. The lead driver will be required to sign in and give the UIL official a cell phone number to be contacted if needed while on Alamodome property. In addition, all bands performing prior to the last break that occurs during Prelims must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes. ALSO, the first eight bands to perform in Finals must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes and park in LOT B. 2A Equipment Trucks: will not be permitted to enter LOT A (UIL permit required) until one (1) hour prior to your band’s scheduled warm-up time. The lead driver will be required to sign in and give the UIL official a cell phone number to be contacted if needed while on Alamodome property. In addition, during Prelims only all bands must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes. 4A Equipment Trucks: will not be permitted to enter LOT A (UIL permit required) until one (1) hour prior to your band’s scheduled warm-up time. The lead driver will be required to sign in and give the UIL official a cell phone number to be contacted if needed while on Alamodome property. In addition, all bands performing prior to the last break that occurs during Prelims must have their equipment trucks exit LOT A no later than one (1) hour after the band’s performance concludes. When not in LOT A, all equipment trucks except during 6A Prelims (Monday) may park in Lot B. If space in Lot B is not available, drivers must find parking off site. MONDAY ONLY - Due to expected participant bus volume 6A PRELIMS EQUIPMENT TRUCKS will NOT be allowed to park in LOT B at any time. Therefore, when not in LOT A these drivers must find parking off site. The City of San Antonio does not allow overnight parking in the Alamodome lots. All props are to be assembled in LOT A in the vicinity of your equipment trucks and should be moved to the loading dock area when your schedule indicates “arrive in tunnel” – no earlier!

CHANGING FACILITIES AND RESTROOMS Bands are encouraged to arrive at the contest site in uniform. If band members need changing facilities they may use public restrooms located in the Alamodome near the South Entrance on the Plaza Level (participant entrance). A limited number of portable restrooms will also be available in LOT B. WINDS, BATTERY PERCUSSION, AND GUARD WARM-UP Winds, battery percussion, and guard will warm-up in LOT A on a 45-minute schedule in the area assigned to you in the master schedule: A, B, or C. (See below for Front Ensemble Warm Up Information.) These groups will depart warm-up and proceed to the SW entry tunnel 10 minutes prior to their arrival time. NOTE: Warm up is permitted only at the assigned time and in the assigned location. All sounds should be directed away from the Alamodome loading dock area. See the enclosed Map 2. FRONT ENSEMBLE WARM-UP Front ensembles will warm-up in LOT A on a 30-minute schedule in the area assigned to you in the front ensemble warm-up master schedule: A or B. Only keyboard instruments and yarn mallets can be used in this area. In addition, due to possible sound bleed into the stadium the battery may not warm-up in the front ensemble warm-up area. However, space permitting, the front ensemble may warm-up with the battery in the full band warm-up area. These groups will depart warm-up and proceed to the SE entry tunnel 10 minutes prior to their arrival time. NOTE: Warm up is permitted only at the assigned time and in the assigned location. See the enclosed Map 2. INCLEMENT WEATHER WARM-UP If weather becomes a threat to normal operations band warm-up will be moved to indoor locations in the Alamodome. The rain plan is in this packet and will be in your onsite packet. See the enclosed Map 4. INSTRUMENT REPAIR An emergency instrument repair canopy will be located in the loading dock area. STADIUM ENTRY FOR PERFORMANCE See the enclosed Map 3 for field entry locations. Each field entry tunnel is approximately 13’ high and 20’ wide. All props and equipment must fit through these portals to gain field access.

Winds, Battery Percussion, and Props will enter through the SW tunnel on the left side of the Alamodome loading dock at field level. Parents and students assisting with equipment do not need a ticket or credential for this duty. Front Ensembles will enter through the SE tunnel on the right side of the Alamodome loading dock at field level.

ELECTRICAL SUPPLY AND WIRELESS FREQUENCIES There will be one quad electrical box located on the front and back sideline at the 50-yard line to use at your own risk. Generators are permitted, provided there is a protective barrier between the power unit and the turf. The Alamodome will not be operating any wireless microphone frequencies during a band’s performance. MOTORIZED EQUIPMENT VEHICLES Motorized vehicles may be used to move equipment. The Alamodome prefers that all carts be battery operated. Gas powered carts are permitted but MUST utilize a protective cover to prevent oil or fuel leaks from dripping onto the turf. Vehicles improperly equipped will be denied access to the field.

LOT A

Equipment Truck Entrance

Equipment Truck/Oversized Vehicle Parking

LOT BBus Parking & VIP Parking

LOT CPaid Spectator Parking

MAP 1

Media Check-in

Alamodome Loading Dock Entrance

VIA Lot

Dome Staff

Parking

Front Ens.

Warm-up Area

50 cones

Equipment Truck Entrance to Lot A

(enter from Chavez/Nevada)

Emergency Repair

ADA Parking

Equipment Truck Exit to Nevada/Chavez

Blvd.

Equipment Truck Exit to Nevada/Chavez

Blvd.TRUCKS – LANE 4

TRUCKS – LANE 3

TRUCKS – LANE 2

TRUCKS – LANE 1

UIL State Marching Band Championships – Lot A Parking Directives

Reserved for University Band Vehicles

Cont

est O

fficia

ls Ve

hicle

s (Ov

erflo

w fr

om LO

T B)

Lot B

(Bike Racks)

Contest Officials Vehicles (Overflow from

LOT B)ADA Parking

Warm

-upA

Warm

-up

B

Warm-up C

MAP 2

North

SECTION 112 – Performance Viewing Area For Performing Band Staff Only

Front Ensemble/Props Entrance

Band/Props Entrance

MAP 3

UIL STATE MARCHING BAND CHAMPIONSHIPS

RAIN PLAN Light Rain: Bands will be given a choice to move inside. Once a band director makes the decision to move inside the band must remain inside for the duration of the warm-up period. Heavy Rain or Lightning: Bands will be required to move inside. Preparation:

1. Staff will have signs in place once weather is determined to be a disruption to normal operations. 2. Outdoor staff will be prepared to move operations inside. (Loading dock and SE side next to

tunnel ramp) 3. Guides will be notified of transition to indoor warm-up. 4. Alamodome event coordinator will confirm inside warm-up rooms. 5. Loading dock area will be cleared by UIL event staff for equipment staging.

Implementation:

1. Two staff members with radios on different channels will be stationed at the south and north ends of the tunnel.

2. Directors will be notified via text message of change to indoor warm-up. 3. Directors will refer to Rain Plan maps and schedule in the onsite packet and will also be emailed

this information. 4. Normal access to the entrance from the parking lot will be maintained, provided conditions allow.

Outside staff will monitor conditions and make adjustments as needed. 5. Guides not assigned to groups will be stationed around the tunnel walkway to assist with directions

and traffic flow. 6. Front ensembles will warm-up silently in the loading dock area at your assigned time. 7. Color guards will warm-up in the multi-purpose room at the North end of the tunnel at your

assigned time. Enter the SE portal and move as a group to the room. 8. Bands will warm-up in assigned rooms – Labeled as Area A, B, or C – at your assigned time and

will be led by the guide as a group to those rooms. 9. Guides will remain with groups and assist other staff members with movement of bands in and out

of the warm-up rooms. 10. Water, ponchos, or other equipment may only be stored in the corner areas of the tunnel.

Flow:

1. Winds, battery percussion, and auxiliary units will enter the SE tunnel as a group and proceed to assigned warm-up rooms.

2. Bands will continue to enter the field through the SW tunnel. 3. Bands should move from warm-up to performance entrance as a group. There can be no

adjustment of staging and line ups in the hallway. There will be space and time to line-up in the tunnel prior to field entrance.

Post-Performance: All props, equipment, and personnel must be cleared from the loading dock area.

N

E

W

S

WARM UP A

WARM UP B

WARM UP C

WARM UP ENTRANCE

FIELD ENTRANCE

PIT HOLDING

FIELD ENTRANCE

PIT STAGING

Map 4 Rain Plan

6” 12”

12”6” 6”

ALAMODOME CLEAR BAG POLICYTo provide a safer environment for the public and in order to expedite fan entry into the Alamodome, we have implemented a Clear Bag Policy (very similar to the NFL Clear Bag policy) that limits the size and type of bags that may be brought into the Alamodome.

Bags smaller than 6”x 6”x 6”

Clear Bag smaller than12” x 6” x 12”

1-Gallon PlasticFreezer Bag

Medically Necessary and Diaper Bags*

Approved Bags - E�ective June 10, 2017

Bags not allowed into the Alamodome

*For more information visit: www.alamodome.comPolicy is subject to change for certain events

Backpack

Seat Cushion

Printed Pattern Plastic Bag

Folding Chair Bag(Folding Chair not allowed)

Clear Backpack Tinted Plastic Bag Over-sized Tote Bag Binoculars Case

Revised 06/07/17

Camera Case Mesh Bag Purse

Marching Band State Contest Media Policy and Information It is the goal of the University Interscholastic League to provide the media with comprehensive, hospitable services during state events. We understand the difficulty of covering these state championships, and we appreciate the positive publicity our schools and participants receive as a result of your work. In formulating a media policy, we have tried to address as many media groups as possible. We understand that different media outlets have different needs, and we strive to meet the needs of everyone involved. Only individuals with UIL-issued media credentials will be allowed access to UIL State Championships. In order to obtain media credentials to UIL State Championship events, certain protocol must be followed. To request media credentials for the State Marching Band Contest, you must fill out the online credential request form. Event-specific credential request forms may be found under each event’s media page. Media outlets must identify school(s) they are covering in their credential request. Each person, along with his or her duties (reporter or photographer), must be listed in the request. Requests via telephone or email will NOT be accepted. REQUESTS MUST BE RECEIVED BY THE DEADLINE FOR THE EVENT. LATE REQUESTS MAY NOT BE CONSIDERED. (Click here for event deadlines.) Requester must be employed by the media outlet requesting credentials. Requests submitted by freelancers will be denied. The UIL makes the final determination of whether or not media credential requests are granted. If your request is denied, the UIL will make every attempt at contacting your media outlet via the email provided in the online credential request. It is your responsibility to assure your credential request has been successfully received. All credentials will be placed on reserve at the Alamodome, and will not be mailed. You may check the status of your credential request via e-mail at: pr@uiltexas.org *PLEASE NOTE* Credentials or tickets for spouses, friends, children, etc. will not be provided. Acceptance of the media credentials to a UIL championship event constitutes an agreement by the individual to abide by all media regulations of the UIL. FLASH PHOTOGRAPHY: The use of electronic flash equipment, other than remote off-camera strobe flash, is prohibited at all indoor UIL State Championship events.

The UIL prohibits the sale of photographs from UIL State Championship events, and will not credential any photographers whose photos will be used for any purpose other than media coverage. Newspapers Credentials will be provided only to reporters covering hometown or circulation-area schools. Reporters must present photo identification in order to claim credentials. NEWSPAPERS MUST IDENTIFY SCHOOL(S) THEY ARE COVERING IN THEIR ONLINE MEDIA CREDENTIAL REQUEST. Daily newspapers may have up to four credentials. Weekly newspapers may have no more than two credentials. Publishing companies that publish weekly newspapers for more than one community will be considered a single weekly newspaper. The UIL must have names for all persons claiming passes, and all persons must bring photo identification. NEWSPAPERS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Radio Stations For copyright reasons, radio stations may not provide a live broadcast of the Marching Band State Contest. Radio stations not doing a broadcast of the event will be limited to one credential. STATIONS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Radio stations must identify school(s) they are covering in their online media credential request. Television TV stations may reserve no more than three credentials. STATIONS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Television stations must identify school(s) they are covering in their online media credential request. Contests may not be filmed in their entirety and footage should be used for highlight purposes only. DUE TO COPYRIGHT RESTRICTIONS Highlight footage MAY NOT CONTAIN SOUND FROM A BAND’S PERFORMANCE AND should be no more than ONE minute long. Internet Sites A representative from Internet sites interested in covering the event should request credentials prior to the deadline following the same protocol as other media outlets (see above). Requests will be considered on an individual basis. Internet sites may have up to two credentials. INTERNET SITES WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Sites must identify school(s) they are covering in their online media credential request. Websites will not be credentialed unless they meet specifications outlined below:

• Must be a legal corporate entity that has been in business for at least one full calendar year and has provided coverage of a UIL member school for at least one full year.

• Must provide original coverage of UIL schools with its own staff of full-time reporters, photographers and equipment.

• No credentials will be issued to any website that is not deemed by the University Interscholastic League Media Coordinator to have adequate editorial oversight.

The following Internet sites will not be granted credentials:

• Personal page Internet site publishers • Agate Internet sites • Sites that do not produce original content on a daily basis will not be credentialed. Sites

that do not update original content daily are up to the discretion of the UIL. • Internet sites associated in any way with the promotion of alcohol, tobacco, gambling,

political election issues/candidates or lewd subject matter as determined by the UIL • Any other Internet site deemed in poor taste or not in compliance with the mission of

Interscholastic competitions as determined by the UIL Magazines A representative from magazines interested in covering the tournament should request credentials prior to the deadline following the same protocol as other media outlets (see above). Requests will be considered on an individual basis. Magazines may have up to two credentials. MAGAZINES WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Magazines must identify school(s) they are covering in their online media credential request. The following Magazines will not be granted credentials:

• Magazines associated in any way with the promotion of alcohol, tobacco, gambling, political election issues/candidates or lewd subject matter as determined by the UIL

• Any other magazine deemed in poor taste or not in compliance with the mission of Interscholastic competitions as determined by the UIL

• Magazines must furnish, upon request, samples of previous issues. Samples would need to be received before the deadline to request a credential has passed.

High School Student Media Administrators of schools participating in the contest should request credentials prior to the deadline following the same protocol as other media outlets (see above). SCHOOLS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS—If your school is not participating in the state event, you will not be granted credentials. Each school will be issued three student media credentials total. The credentials are intended for use by students in their school’s journalism program and should include newspaper, yearbook and broadcast journalism on a single request. Only individuals with UIL-issued media

credentials will be allowed access to the UIL State Championships. Students must show a valid student identification card from a high school participating in the event in order to obtain UIL media credentials – no exceptions. Contests may not be filmed in their entirety and footage should be used for highlight purposes only. DUE TO COPYRIGHT RESTRICTIONS Highlight footage MAY NOT CONTAIN SOUND FROM A BAND’S PERFORMANCE AND should be no more than ONE minute long. High School media credentials will not be considered for parents, booster clubs, spirit groups, commercial photographers or other directors to take pictures or footage of the contest. Commercial Photographers The UIL does not issue media credentials to commercial photographers. Media credentials are intended for media purposes only. The UIL prohibits the sale of photographs from State Championship events. Additional Information The UIL’s goal is to provide the best service possible to the working media. Part of this responsibility is guaranteeing that services are available only to the working media. To request media credentials, please follow the protocol listed above by filling out the online credential request form. We welcome your questions or comments regarding this matter. Media Director University Interscholastic League (512) 471-5883 (512) 471-6589 FAX pr@uiltexas.org