uhls report - bethlehem public library · 2017-05-15 · business manager susan britton's...

• Call to Order

• Public Participation

Bethlehem Public Library

Board of Trustees Meeting January 11, 1999

Agenda

• Minutes of the December meeting

• Financial Report Presentation- Susan Britton

• Financial Report Personnel Report Transfers

• Director's Report

• Old Business UHLS Report Space planning Trustee vacancy Other old business

• New Business

• President's Report

• Friends of the Library Report

• Officer's Reports

• Public Participation

• Adjournment

PRESENT

MINUTES OF THE BOARD OF TRUSTEES MEETING OF THE BETHLEHEM PUBLIC LIBRARY

December 14, 1998

Mrs. Susan Birkhead EXCUSED Mr. Jordan Langner Mr. John Hathaway Mrs. Paula Read GUEST Mr. Charles Fisher Mr. John Cody Mrs. Melissa Palmer Mrs. Nancy Pieri , Director

President Birkhead called the meeting to order at 7:30p.m.

Business Manager Susan Britton's discussion of financial statements was postponed due to Mr. Langner's absence.

MINUTES The Minutes of the Bethlehem Public Library Board of Trustees meeting of November 16, 1998 were unanimously approved as amended.

FINANCIAL REPORT Statement #5 for November. 1. Upon a MOTION by Mrs. Palmer with a second by Mr. Hathaway, the Board

unanimously approved the Accounts Payable at $52,378.86 for December. 2. Upon a MOTION by Mrs. Palmer with a second by Mr. Hathaway, the Board

unanimously approved Manual Disbursements at $143,884.82 for November. 3. The total approved for the November Financial Report was $196,263.68.

BANK ACCOUNT RECONCILIATION REPORT The Board noted Bank Reconciliatwns for November 1 to November 30, 1998.

PERSONNEL REPORT The Board noted the Personnel Report for November 1 to November 30-, 1998.

DIRECTOR'S REPORT The Board noted the Director's Report. In 199-9; reserve fees-will be discontinued. Mrs. Pieri will consult with Business Office· staff about procedures- for collecting and tracking money at public service desks.

OLD BUSINESS 1. The Upper Hudson Library System is requesting wage information from ~ibraries.

For a more relevant comparison, Mrs. Palmer encouraged UHLS trustees to obtain salary scales from other systems.

2. The space planners will return on December 18 to confer with trustees and department heads.

3. A Year 2000 Committee update was provided in the Director's Report.

4. Dr. Shen sent a letter <>f thanks for the plaque and book presented to him at the Wenzl Lecture. A press release soliciting applications to fill his seat did not

appear in The Spotlight as anticipated. Therefore, other ways to publicize the opening were considered, including the library's "Check It Out" column, web page, television studio bulletins, and community bulletin board. This month, the trustees will continue to review resumes on file.

5. The revised interim Drug and Alcohol-free Workplace Policy was unanimously approved as presented upon a MOTION by Mr. Cody with a second by Mrs. Read. The revised interim Sexual Harassment Policy was unanimously approved as amended upon a MOTION by Mr. Cody with a second by Mrs. Palmer. Kathy Zazarine was .commended for her research on the legal aspects of the policies.

NEW BUSINESS 1. Mrs. Pieri distributed output measurement results. Mr. Cody recommended that

the April 1999 survey specify the hourly influx of patrons and the percentage of inconumbers as percentages of total , in order to gain a clear picture of heavy use periods.

2 . The Board respectfully declined an artist's offer to have a granite sculpture erected on the library grounds.

3. Recent newspaper articles addressed the issue of charging non-residents for library services. Mrs. Pieri confirmed that Bethlehem's policies comply with current New York State regulations.

FRIENDS OF THE LIBRARY REPORT 1. Ron Berger invited Sid Lee to speak at an April program.

2 . A membership drive pamphlet will be inserted into the footnotes and the Friends will pay associated costs.

3. Jeff Brown explored the subject of volunteerism with Beverly Provost, Head of Youth Services. As staff liaison to the Friends, Karen Levi Lausa wiH discuss the topic further with Mrs. Pieri.

4. The bus trip to New Y-ork City was a success.

SECRETARY'S REPORT Mrs. Read , Mrs. Pieri, and Mrs. Haluska attended an ethics workshop sponsored by the New York Library Association on December 1. Susan Keitel, NYLA' s Executive Director, presented information on such topics as decision-making, communication, and public relations. The audience received guidelines to follow when confronted with ethical dilemmas.

EXECUTIVE SESSION The Board convened to Executive Session at 9:00 p.m. to discuss property matters, upon a MOTION by Mrs. Read with a second by Mr Cody. Executive Session adjourned at 9:10p.m. upon a MOTION by Mrs. Read with a second by Mr. Hathaway.

The regular meeting adjourned at 9:10p.m.

The next regular meeting will be held on Monday, January 11 at 7:30p.m.

Prepared by

?(~ Kathrynn Zazarine Board Secretary

Susan Birkhead President, Board of Trustees

Director's Report January 11, 1999

Statistics: Audrey Watson, the Automated Systems Department Head, is now reporting on some previously uncounted items. Some of the numbers we will be able to use for the annual report to the state and some will be incorporated into my monthly report. Examples of these counts are: number of visits to our homepage on crisny (265 in December), and there were 2805 searches done on the EBSCOhost database.

News of the Departments: The building passed the fire inspection this year with a report of "outstanding." Accolades to Richard and crew. The snowblower gasped its last and is being replaced. Richard will be crawling around on ladders again, stringing more phone lines and computer cables to accommodate the influx of new staff terminals. We had some difficulty with Johnson Controls over the holidays- the computers were down and they were on vacation until January 4. Fortunately, Richard can access and make adjustments from home so we survived. The heat on the mezzanine has been in the very high seventies during this period, so Richard suggested taking out one of the windows by the back stairs to see if it would improve the air flow.

The Media Department used the December lull to manage a thorough weeding of the video collection. Many items were repackaged and lo and behold, suddenly they were in demand once again!

The Adult Services/Reference Department has been busy getting everything in place for the January 4 startup of the new request system. Many of the library's staff are actively involved in various teams and special committees for Upper Hudson. It's good to have first-hand input to the procedures that shape our service.

UHISJUHLAN: Currently the number of circulating libraries is 18 plus 6 branches. This is a phenomenal achievement which happened in just two years. The port charges for our UHLAN access will go up approximately 10% for the three year period beginning in 2000. The circulating libraries are beginning to come together in agreement on various standards that will be common practice across the system. Beginning January 4, we implemented a new intralibrary loan system known as the send/item list which is part of DRA. It seems to be working very well. We have all agreed to let our books be renewed at any library; by extension we figured this should also mean that we ought to renew over the phone, too. So we started that on January 4, also. Unfortunately, some libraries don't believe quite so strongly in cooperation and implement policies that rattle all of our efforts. Albany Public has just raised all their fines to 20<:t a

day; double anyone else. I wonder if folks with overdue APL books will return them here and pay our lower fine? Remains to be seen.

Upper Hudson is reevaluating their long range plan.

Meetings and Miscellany: The library was unable to open on Sunday January 3 because of the weather. The parking lot and sidewalks were very treacherous on Monday and we had to delay our opening until noon in order for the custodians to make some headway.

As you are probably aware, Barbara Mladinov' s daughter, Mary, passed away last week. There was a memorial service in Washington, DC January 10. I have a copy of the obituary if anyone would care to see it.

We are no longer collecting the 25-cent fee that we used to charge for reserving books. This was never part of any board approved policy (that I can determine); it has always appeared as a point of information in our library services brochure. I do not believe that the board needs to take any further action.

There was a question last month about the security of the money collected at the reference desk in payment for printer fees. We have implemented some new precautionary routines: the reference librarian turns the bag over to the circulation desk at closing and it is placed in the locker with the cash drawer. The bag will be emptied at least three times a week so that the amount kept on hand is minimal.

Statistical Report 1998-99

Library Collection

I Dec. 98 FY-T-0 FY 1997-98 Current total

Adult fiction 151 754 20,596 21 ,350

Adult non-fiction -425 -994 75,583 74,589

Children's fiction 141 199 22,069 22,268

Children's non-fiction 122 87 20,288 20,375

Uncataloged books -241 1,198 4,575 5,773

Audio recordings -95 -481 14,326 13,845

Video recordings -479 -301 4,660 4,359

CO-ROMs 1 67 141 208

Other AV materials 0 0 2,829 2,829

Total -825 529 165,067 165,596

Library Programs Dec.98 Dec.W FY-T-0 FY 1997..98 Adult programs 2 6 33 75

Young Adult programs 0 0 5 2

Children's programs 15 17 256 484

Adult attendance 45 117 1,641 2,904

Y.A. attendance 0 0 231 43

Children attendance 466 385 6,926 14,412

Circulation Dec.98 Dec.97 FY-T-0 FY 1997-98 Adult fiction 5,840 5,755 42,188 80,720

Adult non-fiction 7,502 7,567 46,627 100,865 Children's fiction 5,134 4,669 43,270 77,858

Children's non-fiction

I 2,253 2,526 15,979 36,187

Uncataloged books 2,432 2,429 19,191 40,704

Serials 759 456 5,254 8,776

AudioNisual 13,613 13,465 88,174 170,060 All other material 17 58 148 4,212

Total

I 37,550 36,925 260,831 519,382

Reference Transactions Dec.98 Dec.97 FY-T-0 FY 1997..98 Adult 3,125 2,702 19,846 41,219

CRC I 462 385 2,350 4,439 Media 820 876 5,051 12,538

Subtotal 4,407 3,963 27,247 58,196 Children's 750 738 6,444 12,533

Total 5,157 4,701 33,691 70,729 Interlibrary Loan Dec. 98 Dec.97 FY-T-0 FY 1997-98

Borrowed 196 218 1,313 2,922 Loaned 301 285 2,281 3,759

Miscellaneous I Dec.98 Dec. 97 FY-T-0 FY 1997-98 Current total ~

Books to People ! Materials 273 229 1,345 2,586 Visits

I 52 56 282 600

Public Room Use 43 43 342 620 Door count 24,467 25,562 169,379 377,935 Rental Book Circulation 153 664

Patron Registration I 250 2,650 13,731 16,381 BSCD patrons 201 2,179 11 ,425 13,604

1/7/99

BETHLEHEM PUBLIC LIBRARY

FINANCIAL STATEMENT #6

AS OF 12/31198

CURRENT MONTHLY REVENUE

Real Property Taxes 76,582.47 Sale of Equipment 0.00 Fines 6,938.27 Interest on Investments 7,488.30 Sale ofBooks 835.45 Gifts and Donations, Mise 110.00 Insurance Recovery 0.00 Photocopier 1,743.00 State Aid 0.00 Grants 0.00

TOTAL $93,697.49

BOOK RENTAL INCOME-DECEMBER-$336.00

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT #6 AS OF 12/31/98

REPORT OF ESTIMATED AND ACTUAL YTD REVENUES

FISCAL YEAR 1998-99 BUDGET

Real Property Taxes 2,176,201.00 Sale of Equipment 0.00 Fines 72,000.00 Interest on Investments 60,000.00 Sale of Books 2,000.00 Gifts and Donations, Mise 1,000.00 Insurance Recovery 0.00 Photocopier 28,000.00 State Aid 25,000.00 Grants 7,307.1 7

Sub-Total 2,371,508.17 Appropriated Fund Balance 35,000.00 Balance on Hand 195,000.00

TOTAL 2601508.17

OPERATING CASH SUMMARY

Balance: Checking Account: Savings Account: CD Investments: Endowment Fund: Gift Fund:

TOTAL

399.58 162,012.16

1,750,000.00 7,129.66

239,170.84

$2,158,712.24

YTD ANTCPTD

2,143,775.12 32,425.88 0.00 0.00

37,137.99 34,862.01 16,915.48 43,084.52 2,510.28 0.00

110.00 890.00 0.00 0.00

10,292.25 17,707.75 26,482.00 0.00

7,307.17 0.00

2,244,530.29 128,970. 16

Page 2

DIFF. PERCENT

(32,425.88) 98.51% 0.00 0.00%

(34,862.01) 51.58% ( 43,084.52) 28.19%

510.28 125.5 1% (890.00) 11.00%

0.00 0.00% (17,707.75) 36.76%

1,482.00 105.93% 0.00 0.00%

(126,977.88)

01/05/99 BETHLEHEM PUBLIC LIBRARY PAGE 1 ********************************************************************************

W~RANT - 6 FUND A - MANUAL DISB-DECEMBER

********************************************************************************

Check#

18600 18601 18602 18603 18604 18605 18606 18607 18608 18609 18610 18611 18612 18613 18614 18615 18616 18617 18618 "86 19

8620 18621 18622 18623 18624 18625 18626 18627 18628 18629 18630 18631 18632 18633 18634 18635 18636 18637 18 638 18639 18640 18641 18642 18643 18644

8645

Chk Date

12/01/98 12 /01/ 98 12/04/98 12/07/98 12/11/98 12/11/98 12/11/98 12/11/98 12/11/98 12/09/98 12/23/98 12/23/98 12 /23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/08/98 12/17/98 12/17/98 12/17/98 12/17/98 12/18/98 12/18/98 12/18/98 12 / 23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/23/98 12/28/98

Vendor Name PO #

NIAGARA MOHAWK HILLS STATIONERY TREASURER'S OFFICE MARGARET DORGAN NYS INCOME TAX BUREAU SCHOOL SYSTEMS FED CREDT UNION CIVIL SERVICE EMPL ASSOC INC. COPELAND ASSOCIATES, INC. BPL SPECIAL PAYROLL ACCOUNT DEVORSETZ, STINZIANO, GILBERTI FAIR SHARE ROGER & THERESA BARROWMAN PATRICIA LACEY & KARL BENDORF RALPH & SUSAN CHASE JAMES FEALEY AND B. KIRBY JOSEPH & ELLEN LACY MESSINA ALLEN & LINDA RUSSELL FREDRIC SCHOEN & P. ERETTO LEONARD SIPPEL JEFFREY & SALLY STERN ROSEMARY TRIOLO MARIA VITILLO JOSEPHINE VITILLO JOHN & MARY ELLEN WALSH BEVERLY PROVOST SLINGERLANDS POSTMASTER KEY BANK ALBANY LADDER SLINGERLANDS POSTMASTER MOBIL OIL NYS EMPLOYEES RETIREMENT SYSTE MVP HEALTH PLAN MVP HEALTH PLAN CAPITAL DIST PHYSICIANS KAISER PERMANENTE BLUE SHIELD NEW YORK STATE EMPLOYEES NYS INCOME TAX BUREAU CIVIL SERVICE EMPL ASSOC INC . SCHOOL SYSTEMS FED CREDT UNION COPELAND ASSOCIATES, INC. BPL SPECIAL PAYROLL ACCOUNT PUTNAM INVESTMENTS FIRST SUNAMERICA MASS MUTUAL VA UNITED PARCEL SERVICE

Check Amount

4,453. 66 31.17 15.00 25.0 0

2,528.31 3,134.68

477.84 2,741.30

42,820 . 94 116.93

4.34 10.86 31 .93 51.86

7.03 25.55

9.32 13 . 28 63.87 51.99 33.72 2.17 2.30

34.74 75.0 0

1,060.83 615.73 699.00 85.00 17.65

3,311.68 676.69 167.59

7,400.78 1,906.78 1,114.61 1,615.06 1,967.10

477 .84 3,134 . 68 2,741.30

33,214.32 100.00 791.00 678.00

17 .64


WARRANT - 6 FUND A - MANUAL DISB-DECEMBER

********************************************************************************

Check#

121198 122398

Chk Date

12/11/98 12/23/98

Vendor Name PO #

KEY BANK KEY BANK

Check Amount

18,762.33 141 951.70

NUMBER OF CHECKS 48 WARRANT TOTAL 152,270.10 VENDOR PORTION 152,270.10

PAYROLL PORTION 0.00 LESS VOIDED CHECK #00445-ALBANY LADDER (1,328 . 00)

CERTIFICATION OF WARRANT

To The Library Treasurer: WARRANT TOTAL

I hereby certify that I have verified the above

claims, in number, in the total amount of

$ loO,qLIZ· 10

You are hereby authorized and directed to pay

to the claimants certified above the amount of each

claim allowed and charge each to the proper fund.

~ TITLE

150,942.10


WARRANT - 7 FUND A - CASH DISB-JANUARY

**x*****************************************************************************

Check#

514 515 516 517 518 519 520 521 522 523 524 525 526 527 528 529 530 531 532 533 534 535 536 537 538 539 540 5 41 542 543 544 545 546 547 548 549 550 55 1 552 553 554 555 556 557 558 559

Chk Date

01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99 01/11/99

Vendor Name PO #

A PHILLIPS HARDWARE ABN- AMRO CHICAGO CORP . ADVANTA BUSINESS SERVCES AIRPLAY AUDIO PUBLISHING AQUASCAPE DESIGNS ARM ARTS & FARCES ASPEN PUBLISHERS, INC . ATSCO PRODUCTS VOIDED - DURING PRINTING VOIDED - DURING PRINTING BAKER & TAYLOR , INC. BELL ATLANTIC BENSON, MARY K. BETHLEHEM C OF C BRODART INC BUCKELEW, ANNA MAE CAPITAL EAP CAPITAL REGION BOCES PHYLLIS CHAMBERS CHECKPOINT SYSTEMS, INC CITY PUBLISHING CO CONCEPTS UNLIMITED INC. CORRIGAN, KATHLEEN CRIPPEN & LANDRU PUBLSHR CURTIN, ELIZABETH DEMCO ECUCATIONAL CORP DUFOUR EDITIONS, INC . EBSCO SUBSCRIPTION SRVS ELEVATOR SALES & SERVICE FACETS VIDEO FILMIC ARCHIVES GALE RESEARCH GALE RESEARCH INC GARY'S LANDSCAPING HIGGINSON BOOK CO INDUSTRIES FOR THE BLIND OF NY INSTRUCTIONAL VIDEO IRISH AMERICAN BOOK COMPANY JOHNSON CONTROLS INC KIRKUS SERVICE INC LEAVITT, CAROL LIBRARY VIDEO COMPANY MARY ELLEN STEWART MCCURDY, FREDERICKA MCI TELECOMMUNICATIONS

990108 990056

15886 16207

990023 990084

16206 16202

990110

16116 990073

990105 990013

990080 990035

16205 16235

990109

16187

990039 16188 16204

990012 16180 16181 15963 16087

990027 15926

990088 16229 16106

990106 16237

16117 990029

990020

Check Amount

1 18 . 14 4,529 . 05

363 . 57 35 . 00 43 . 57

1,057 . 80 30 . 00

128 . 03 136 . 14

0 . 00 0 . 00

18,194.01 1,460 . 40

136.50 20 0 . 00 222 . 75 136 . 50 384 . 00 625 . 00 486 . 90 334 . 00 199.07

1,316 . 00 136.50

18 . 25 136 . 50

74 . 22 14 . 99

531.80 123 . 02

93.60 359 . 15 337 . 47 858 . 20

1,125 . 00 38 . 50 57 . 58

368 . 48 12 . 76 9 7 . 20

415 . 00 136.50

54.95 300 . 00 136 . 50

63 . 75


WARRANT - 7 FUND A - CASH DISB-JANUARY ~

* - - ~** ***************************************************************************

Check# Chk Date Vendor Name PO # Check Amount ------- --- --- - ----------------------------- ------- ------------

560 01/11/99 MCNAUGHTON BOOK SERVICE 15992 947.00 561 01/11/99 MINOLTA LEASING SERVICES 990031 370.00 562 0 1 /11/99 MISTER ANDERSONS COMPANY 990085 61.75 563 01/11/99 MLADINOV, BARBARA 136.50 564 01/11/99 MULTINET TECHNOLOGIES 15868 6,743.00 565 01/11/99 ONE ON ONE COMPUTER TRAINING 16232 95.00 566 01/11/99 PHH VEHICLE MANGMT SERVC 990006 296.00 567 01/11/99 PITNEY BOWES INC 990008 11 0 .87 568 01/11/99 QUILL CORPORATION 990005 732.00 569 01/11/99 R.R. BOWKER 16228 635.26 570 01/ 11 /99 RAU, BARBARA 136 . 50 571 0 1/11/99 RECORDED BOOKS, INC 16201 820.80 572 01/11/99 REGENT BOOK CO INC 16073 108.09 573 01/11/99 RELIABLE CORPORATION 990041 62.69 574 01/11/99 ROEMER WALLENS & MINEAUX 15864 20.00 575 01/11/99 ROUNDER RECORDS 16184 39.50 576 01/11/99 SAMPLER RECORDS, LTD. 16194 1 08 .00 577 01/11 /99 SIMON AND SCHUSTER 15972 370.77 578 01/11/99 SOFCO INC 990010 96.28 579 0 1 /11/99 SOUTH STREET FRAMERS 16156 86.68 580 01/11/99 SUNBURST COMMUNICATIONS 16185 98.95 581 01/11/99 SUPERIOR BUSINESS 15806 65.75 582 01/11/99 TANGLED WEB AUDIO 16203 9.95 583 01/ 11 /99 UNITED WASTE SYSTEMS NY 990030 125.24 58 4 01/11/99 UNIVERSAL WORKSHOP 16231 25. 00 585 01/11/99 W W GRAINGER INC 990009 100.38 586 01/11/99 WSR ENTERPRISES 990104 108.96

--- -------- -NUMBER OF CHECKS 73 WARRANT TOTAL 48,137 . 27

VENDOR PORTION 48,137 . 27 PAYROLL PORTION 0 . 00

0 1 /0 4 / 99 BETHLEHEM PUBLIC LIBRARY PAGE 3 ********************************************************************************

~~RANT - 7 FUND A - CASH DISB-JANUARY

*x******************************************************************************

Check# Chk Date Vendor Name PO # Check Amount

CERTIFICATION OF WARRANT

To The Library Treasurer:

I hereby certify that I have verified the above

claims, in number, in the total amount of

You are hereby authorized and directed to pay

to the claimants certified above the amount of each

claim allowed

1 ' DATE

and charge each to

~ the proper fund.

TITLE

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT #6

AS OF 12/31198

MANUAL DISBURSEMENTS-DECEMBER SALARIES AND HAND DRAWN CHECKS

CASH DISBURSEMENTS-JANUARY ACCOUNTS PAYABLE

TOTAL

$150,942.10

$48,137.27

$199,079.37


BANK ACCOUNT RECONCILIATION SUMMARY

AS OF 12/31/98

ACCOUNT PREVIOUS BALANCE RECEIPTS

General $1,863.05 $614,857.49

Payroll $0.00 $76,035.26

Key Advantage $15,468.99 $213,284.05

Endowment $7,11 6.17 $13.49

Gift Fund $239,071.29 $99.55

Chase Savings $1,256 .79 $2.33

)

DISBURSEMENTS ENDING BALANCE

$616,320.96 $399.58

$76,035.26 $0.00

$68,000.00 $160,753.04

$0.00 $7,129.66

$0.00 $239,170.84

$0.00 $1,259.12

) BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT #6

EXPENSES AS OF 12/31/98

CODE# BUDGET LINE CURRENT RE-APPRO- TOTAL EXPENDED UNEXP. OUTSTAND. APPROP. PRIA TION TRANSFERS APPROP. TO DATE BALANCE PUR ORDERS

150 SALARIES - LIBRARIANS 726,672.00 0.00 0.00 726,672.00 359,359.17 367,312.83 0.00 160 SALARIES - CLERICAL 652,952.00 0.00 0.00 652,952.00 322,727.71 330,224.29 0.00 170 SALARIES - CUSTODIANS 115,008.00 0.00 0.00 115,008.00 55,801.81 59,206.19 0.00 200 RETIREMENT 25,000.00 50,929.34 0.00 75,929.34 19,347.20 5,652.80 50,929.34 210 SOCIAL SECURITY/MEDICARE 110,794.00 0.00 0.00 110,794.00 56,449.45 54,344.55 0.00 220 WORKMENS COMPENSATION 18,000.00 0.00 0.00 18,000.00 9,810.64 8,189.36 0.00 230 UNEMPLOYMENT INSURANCE 1,000.00 8,000.00 0.00 9,000.00 0.00 9,000.00 0.00 240 HEALTH INSURANCE 150,000.00 0.00 0.00 150,000.00 65,316.08 83,915.92 768.00 300 ADULT-CIRCULATING 85,782.24 9,536.87 0.00 95,319.11 46,768.30 14,58 1.52 33,969.29 301 ADULT-CRC 3,703.80 1,819.80 0.00 5,523.60 4,060.69 3,225.22 1,537.69 302 ADULT-LARGE PRINT 6,000.00 1,414.66 0.00 7,414.66 7.59 2,326.49 1,780.58 303 ADULT-LOCAL HISTORY 2,000.00 509.07 0.00 2,509.07 1,543.78 787.39 177.90 304 ADULT-VERTICAL FILE 275.00 380.93 0.00 655 .93 93.18 562.75 0.00 310 CD-ROM DATABASES 20,000.00 2,764.57 0.00 22,764.57 3,682.47 19,082.10 0.00 311 REFERENCE BOOKS 12,060.00 4,008.79 0.00 16,068.79 12,420.03 717.75 2,931.01 312 STANDING ORDERS 30,000.00 7,067.64 0.00 37,067.64 15,099.16 14,057.96 7,910.52 313 PERIODICALS 22,000.00 3,481.81 0.00 25,481.81 19,502.35 5,283.27 696.19 320 GIFT FUND PURCHASES 0.00 16,437.13 0.00 16,437.13 6,403.81 9,335.59 697.73 321 ARTWORK 500.00 579.15 0.00 1,079.15 50.00 942.47 86.68 322 BOOKBINDING 1,500.00 1,137.95 0.00 2,637.95 404.75 1,095.25 1,137.95 350 YOUTH-CIRCULATING 23,167.45 2,864.67 0.00 26,032.12 13,482.25 8,643.90 3,905.97 351 YOUTH-YOUNG PEOPLE 2,000.00 567.40 0.00 2,567.40 1,464.29 650.28 452.83 352 YOUTH-REFERENCE/STAND ORDE 4,000.00 1,334.67 0.00 5,334.67 498.30 4,502.16 334.21 353 YOUTH-PARENT/TEACHER SECTI 2,500.00 351.3 1 0.00 2,851.31 1,734.38 878.52 238.41 354 YOUTH-PROGRAM REFERENCE 500.00 435.18 0.00 935.18 118.71 816.47 0.00 355 YOUTH-SPECIAL 500.00 99.90 0.00 599.90 281 .26 252.95 65.69 380 MEDIA-VIDEOS 12,000.00 6,987.91 0.00 18,987.91 6,838.69 8,847.54 3,301.68 381 MEDIA-RECORDED MUSIC 4,000.00 1,284.55 0.00 5,284.55 2,126.03 1,797.25 1,361.27 382 MEDIA-RECORDED BOOKS 8,000.00 4,107.42 0.00 12,107.42 4,047.11 3,117.89 4,942.42 383 MEDIA-CD ROMS 3,000.00 3,761.09 0.00 6,761.09 2,560.79 4,046.40 153.90 384 MEDIA-REFERENCE 0.00 349. 17 0.00 349.17 0.00 17.01 332. 16

)

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT #6

EXPENSES AS OF 12/31/98

CODE BUDGET LINE CURRENT RE-AP PRO- TOTAL EXPENDED UNEXP. OUTSTAND. APPROP. PRIATION TRANSFERS APPROP. TO DATE BALANCE PUR ORDERS

400 PHOTOCOPIERS & SUPPLIES 21,050.00 8,139.66 0.00 29,189.66 5,661.34 10,379.66 13,148.66 401 OFFICE SUPPLIES 17,221.68 5,277.74 0.00 22,499.42 9,788.68 2,534.22 10,176.52 402 CUSTODIAL SUPPLIES 11 ,000.00 1,171.28 0.00 12,171.28 2,659.90 5,798.13 3,713.25 403 POSTAGE 15,000.00 2,000.00 0.00 17,000.00 7,362.98 9,637.02 0.00 404 PRINTING 8,500.00 3,847.71 0.00 12,347.7 1 3,419.00 1,279.71 7,649.00 405 VAN LEASE & OPERATION 4,000.00 390.48 0.00 4,390.48 1,921.55 781.93 1,687.00 420 ELECTRIC/GAS 70,000.00 0.00 0.00 70,000.00 31,833.77 38,166.23 0.00 421 TELEPHONE 20,000.00 5,000.00 0.00 25,000.00 9,213.50 6,287.07 9,499.43 422 WATER 300.00 0.00 0.00 300.00 258.62 41.38 0.00 423 TAXES-SEWER & WATER 3,500.00 0.00 0.00 3,500.00 0.00 3,500.00 0.00 450 PROFESSIONAL SERVICES 6,000.00 24,838.58 0.00 30,838.58 7,889.82 1,262.65 21,686.11 451 CONTRACT SERVICES 27,000.00 8,345.85 0.00 35,345.85 I 0,626.47 6,297.60 18,421.78 452 INSURANCE 20,000.00 2,824.55 0.00 22,824.55 107.22 22,717.33 0.00 454 TRAVEL/CONFERENCE 4,000.00 3,000.00 0.00 7,000.00 3,581.48 3,418.52 0.00 455 MEMBERSHIPS 1,000.00 100.00 0.00 1,100.00 100.00 800.00 200.00 456 SPECIAL PROGRAMS 7,247.00 3,629.24 0.00 10,876.24 4,7 17.69 4,674.59 1,483.96 460 EQUIPMENT 2,000.00 11 ,356.61 0.00 13,356.61 2,673.30 9,385.83 1,297.48 461 AUTOMATION 22,275.00 18,441.30 0.00 40,7 16.30 10,548.30 20,473.05 9,694.95 462 BUILDINGS/GROUNDS REPAIRS 65,000.00 85,297.79 0.00 150,297.79 34,5 10.04 91,681.41 24,106.34 463 EQUIPMENT/FURNITURE REP AIRS 3,000.00 651.87 0.00 3,651.87 385.73 2,661.43 604.71 464 MISCELLANEOUS 10,000.00 864.79 0.00 10,864.79 1,574.28 8,383.41 907.10 481 AUDIT SERVICES 1,000.00 50.00 0.00 1,050.00 950.00 100.00 0.00 482 ACCOUNTING SERVICES 7,500.00 372.00 0.00 7,872.00 3,497.00 0.00 4,375.00 485 UHLANFEES 17,000.00 0.00 0.00 17,000.00 7,857.44 9, 142.56 0.00 490 CAPITAL EXPENDITURES 0.00 338,223.43 0.00 338,223.43 0.00 338,223.43 0.00

TOTAL 2,406,508.17 654,033.86 0.00 3,060,542.03 1,193,138.09 1,621,041.23 246,362.71

TOTAL BUDGET 3,060,542.03

BETHLEHEM PUBLIC LIBRARY BANK ACCOUNT RECONCILIATION REPORT

General Fund #713 00 004 2

For the month beginning 12-1-98 and ending 12-31-98

Balance on hand at the beginning of the month

Receipts during the month Investment Principal

Fines Copier

Miscellaneous (Abate) Book Sale

School Taxes Gifts

Sale of Equipment Grants

State/System Aid *Includes interest of $7,088.88 from maturing CD

Total Receipts Total Receipts Including Balance

Disbursements During Month by Check From Check #441 to Check #513 From Check #18600 to Check #18645 Transfer to Key Advantage Account CD Investment

Total Amount of Disbursements

Balance on Hand at End of Month

Reconciliation With Bank Statement

525,088.88 * 6,938.27 1,743.00 3,216.46

835.45 76,925.43

110.00 0.00 0.00 0.00

52,378.86 150,942.10 213,000.00 200,000.00

(All outstanding checks listed on the reverse side of this report.) Total Amount of Cash Balance on Deposit

Total in Fund

as shown by Bank Statement 6,512.92 6,113.34

399.58 Amount of Outstanding Checks

Balance on Deposit

Available on Deposit Investment-Savings Account

Investment-CO Interest Credited This Month

Endowment Fund Gift Fund

Total

399.58 161 ,725.78

1 ,750,000.00 399.42

7,116.17 239,071 .29

This is to certify that the above statement is in agreement with

1.863.05

614,857.49 616,720.54

616,320.96

399.58

2, 158,_712.24

Received by Board of Trustees and entered as part of the m)nutes of Board Meeting held on 1 Ut /'i ? (~----'+-'/ -+-"-/ .L...-- ,gc::;_~

Secretary Business Manager

Hand Drawn

Check Number Amount

18610 4.34 18612 31 .93 81613 51.86 18614 7.03 18615 25.55 18616 9.32 18618 63.87 18619 51 .99 18620 33.72 18621 2.17 18634 1,906.78 18635 1,114.61 18638 477.84 18645 17.64

TOTAL

Bill Schedule

Check Number Amount

392 183.50 469 15.30 481 64.00 482 20.06 491 10.00 493 2 ,000.00 494 21 .83

TOTAL

GRAND TOTAL

INVESTMENTS

Days Amount 169 500,000.00 230 500,000.00

72 250,000.00 83 $250,000.00

111 $250,000.00

BETHLEHEM PUBLIC LIBRARY Outstanding Checks

General Fund

3,798.65

2,314.69

6113.34

Date Bank Maturity 10-14-98 Key Bank 4-1-99 10-14-98 At bank 6-1-99 10-26-98 Key Bank 1-6-99 11 -2-98 At bank 2-3-99 11-2-98 At bank 3-3-99

Rate Antic. Interest 5.15% $12,088.19 5.15% $16,451 .39 4.80% $2,400.00 4.95% $2,853.13 4.90% $3,777.08


Payroll #713-00-1682



Receipts during the month


Disbursements During Month By Check

12-11-98 12-23-98

From Check #892 to Check #987 From Check #988 to Check #1 065

Total Amount of Disbursements Balance on Hand at End of Month


42,820.94 33,214.32

42,820.94 33,214.32


as shown by Bank Statement Amount of Outstanding Checks

Balance on Deposit

3,100.34 3,100.34

0.00

Received by Board of Trustees and entered as part of the minu s of Board


76,035 26 76,035.26

76.035.26 0.00

Meeting held on -.L.f=:=:-1---"-""----- myJ;::; • 771.~

BGsiness Manager Secretary

Check Number 797 877 939 947 961 973 982 991 998

1003 1004 1017 1025 1039 1043 1051 1055 1057

Grand Total=

Amount 19.02 47.56

221 .88 222.57

85.61 66.58 90.36

141 .05 569.21 130.81

49.16 76.98

391.61 109.39

90.36 90.36

466.61 231 .22

3,100.34


Outstanding Checks P.ayroJJ Fund


Key Advantage #713-20-0228




Total Receipts

12-4-98 12-11-98 12-30-98

Interest 12-31-98

Total Receipts Including Balance

Disbursements During Month By Check From Check# to Check# From Check# to Check# Transfer to General Fund



75,000.00 130,000.00

8,000.00 284.05

68,000.00



Balance on Deposit

160,753.04 0.00

160,753.04

Received by Board of Trustees and entered as part of the mi9utes of Board

This is to certify that the above statement is in ~greement with

15.468.99

213,2M.OS 228,753.04

68.000.00 160.753.04

Meeting held on ---'-'f-. ~.:...:.ltf-/9..J...Ltf ___ _

~ :x::m~ Secretary Business Manager


Endowment Fund #713-20-0553




Interest 12-31-98


Disbursements During Month By Check From Check# to Check# From Check# to Check# By debit charge Transfer to General Fund


Reconciliation With Bank S1atement

13.49



Balance on Deposit

7,129.66 0.00

7,129.66


7.116,17

1M.9_ 7,129.66

Q.QQ_ 7.129.66

Received by Board of Trustees and entered as part of the ~i7tes of Board

M~;ey ~~.~ Secretary Business Manager


Fleet Bank Gift Fund #938-216-8183

For the month beginning 12-1-98 and ending 12-31-98.



Interest 12-31-98


Disbursements During Month By Check

From Check#

From Check# By debit charge

to Check#

to Check#

Transfer to General Fund

99.55


Reconciliation With Bank Statement (All outstanding checks listed on the reverse side of this report.) Total Amount of Cash Balance on Deposit

as shown by Bank statement 39,170.84 Amount of Outstanding Checks

INVESTMENTS

Days 182

Balance on Deposit 39,170.84

Amount Date Bank 200,000 12-30-98 Albank

Maturity 6-30-99

39.0]1 .29

~ 39,170.84

.0...0..0.. 39.170.84

Anticipated Rate Interest

4.92% $4,974.67

Received by Board of Trustees and entered as part of the in tes of Board


my~.~ Wusiness Manager Secretary


Chase Sank Savings #573-023-131




Interest 12-31-98


Disbursements During Month By Check From Check # to Check# From Check# to Check# By debit charge Transfer to General Fund



2.33



Balance on Deposit

1,259.12 0.00

1,259.12

Received by Board of Trustees and entered as part of the inu s of Board


1.256.79

~ 1,259.12

Q...Q.Q_

1.259.12

ld on:===-:,..,_~~:,_ __ _ my~:= -

~7/J.~ Secretary Business Manager

IB IEliiHIILIE IHIIEM\ IP UIIB Ill! C Ill! IB IRA I~ Y 451 DELAWARE AVENUE • DELMAR • NEW YORK • 12054 • TELEPHONE: 518·439·9314 • FAX: 518•478·090 I

MEMORANDUM

FROM: SUSAN M. BRITTON, BUSINESS ~

MANAGEaf f"· TO: NANCY L. PIERI, DIRECTOR

DATE: JANUARY 11, 1999

RE: DECEMBER, 1998 EMPLOYEE CHANGES

EMPLOYEE CHANGES:

Cassidy, Matthew- End of Probation - Change to $5.15/Hr . - Eff. 12/11/98

Ciprioni , Gregg- End o£ Probation- Change to $5 .15/Hr. - Eff. 11/27/98

Tettelbach, Maggie - Returning Student page over Holiday break - $5 . 50/Hr. -Eff. 12/23/98

uhls report - bethlehem public library · 2017-05-15 · business manager susan britton's...

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