u nderstanding g raduation r ates for lep s tudents interpreting cohort graduation data reports...
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UNDERSTANDING GRADUATION RATES FOR LEP STUDENTS
Interpreting cohort graduation data reports along with results from the annual English language proficiency assessment
Virginia Department of Education
Office of Program Administration and Accountability
Coordinators’ Academy
July 23, 2015
PRESENTERS
Christopher Kelly Virginia Department of Education
Joe LeGaultRoanoke County Public Schools
OVERVIEW
Data collected Federal Graduation Indicator (FGI)
Used for Annual Measurable Objectives (AMOs) and reported to U. S. Department of Education (USED)
Understanding FGI ReportsFGI Summary Report FGI Detail Report FGI Cohort List
Relating Title III ACCESS data to FGI
OVERVIEW OF THE DATA
Statewide unique identifier for every studentState Testing Id (STI)
Standardized definitions for common data elements
Collected four times a yearFall → data as of October 1Spring → data as of March 31End of Year → data as of the last day of schoolSummer → only includes summer graduates
WHAT IS COLLECTED ON THE STUDENT RECORD COLLECTION (SRC)? Demographics
Program participation → to name a few…. Early College Scholar/Commonwealth Scholar Advanced Placement (AP), International Baccalaureate (IB),
and/or Individual Student Alternative Education Plan (ISAEP) Career and technical education Gifted
Pre-kindergarten experience
Completion/dropout status
Attendance
BUILDING A LONGITUDINAL DATA SET
SRC TableRaw SRC data - multiple records for every STI
Cohort TableOne record for each STI displaying the latest information on the student
Cohort Snapshot TableA snapshot of the Cohort Table on a particular day
FGI & OGR cohorts are assigned during this process
The snapshot “date” is the day before the first day of school (created after all EOY and Summer SRC data are verified but before the next FALL SRC)
Virginia On-Time Grad Rate
Federal Graduation Indicator
Graduation Completion Index
Each blue summary table includes data for the subgroups and an “as of date”
“the movie”
“the movie poster”
FEDERAL GRADUATION INDICATOR (FGI)
Federal graduation calculationFormula is an agreement between USED and
VDOERequired for schools with a graduating class (high
grade = 12) ESEA Flexibility Added FGI to AMOs and Title III Annual Measurable
Achievement Objectives (AMAOs)
FEDERAL GRADUATION INDICATOR (FGI)
FGI reported State report card Federal Annual Measurable Objectives (FAMO)
FGI data lags a year2015 report cards and FAMO detail
2014 (4-year) cohort data
WORKING WITH LAGGING DATA
LEARN FROM THE PAST...
PREPARE FOR THE FUTURE...
TAKE CARE OF THE NOW!
WAYS TO MEET THE AMO
The FGI benchmark for all subgroups is 80 percent
Current year, 4-yr rate
If the cohort is less than 30 students, it is Too
Small (TS) and not included
Reduce non-graduation rate by 10 percent
Previous year, 5-yr rate
Previous to that 6-yr rate
FAMO REPORTS
2013 Cohort
FGI DATA FOR 2015 FAMO: COHORT ASSIGNMENT
Where can I find students who count in each rate in
FAMO reports?FAMO Report FGI Cohort
1. 4-yr FGI rate (2014 Cohort)
2. R10 (2014 Cohort)
3. Too Small (TS) (2014 Cohort)
4. 5-yr FGI rate (2013 Cohort)
5. 6-yr FGI rate (2012 Cohort)
See FGI cohort reports to identify
students.
FEDERAL GRADUATION INDICATOR (FGI)
Includes only Standard, IB, and Advanced Studies Diplomas
Dropouts include any student whose latest status is “Unconfirmed” Transferred to another division but is assigned a
new State Testing Identifier (STI) Reported transferred to another division but
discontinued public schooling instead
SSWS contains three FGI detail reports FGI Summary Report FGI Detail Report FGI Cohort List
FEDERAL GRADUATION INDICATOR (FGI)
Cohort is assigned the first time a student enters grade 9 anywhere in a Virginia public school
Data is continuously updated in the cohort table until a diploma is earned
A student who is identified with an Individual Education Plan (IEP) or as Limited English Proficient (LEP) at any time since first entering the adjusted cohort will be included in the those subgroup for purposes of accountability
Cohort assignment does not change
REVIEWING FGI RATES
Review the FGI reports 2014 cohort will be reflected on upcoming 2015 report
card.
Analysis of the FGI Summary and Detail reports Review the subgroup data by division and school
FGI Summary Report - A report of the percent of ESEA-defined on-time graduates by division and school for all students and ESEA subgroups.
FGI Detail Report - A report of the elements used for the Federal Graduation Indicator. Details are provided for all AMO subgroups by division and school.
FGI SUMMARY REPORT
FGI DETAIL REPORT
REVIEWING FGI DATA
Use the FGI cohort list to identify which students did not graduate Data will show enrollment status and
withdrawal codesResearch students who have no Graduation–
Completion status and no withdrawal code
FGI COHORT LIST REPORT
EFFECTIVE PLANNING
Develop a plan to address LEP students needs.
ASSUMPTIONS
Division enrollment and identification process for LEP students
Division instructional model offers multiple approaches and paths to success
Division uses the WIDA and WIDA alternative placement test (Wapt).
Wapt and ACCESS tests for English language learning (ELL) leveling and reporting
THINGS THAT MUST BE KNOWN
Prior schooling - As much information about previous schooling should gathered prior to schedule setting. This includes accurately translated credits from all previous schooling.
Validation test results - If there are courses on the transcript that do not align exactly, students may test for verification of content mastery. These must be completed before a schedule can be set.
THINGS THAT MUST BE KNOWN
Wapt results - The student’s level is critical and gives you the best evidence to determine an early path for success.
Student/family goals – A good understanding of the individual student’s goals and aspirations will help you and the families align on the amount of time and effort to achieve said goals.
DETERMINE GRADUATION REQUIREMENTS
DETERMINE GRADUATION REQUIREMENTS
DETERMINE GRADUATION REQUIREMENTS
Steps to effective planningTransitioning newcomersAssumptionsThings you need to know
ELLs over the age of 18 ChallengesDivision practices and resources
Planning high school coursesMultiple sources of data for planningGraduation requirement
IMPROVING GRADUATION RATES
Foreign transcript reviewGeneral types of transcripts
Planning post-secondary pathsDevelop transitions Create modified plans for alternatives
IMPROVING GRADUATION RATES
Follow-up session
Strategies to Improve Graduation Rates for LEP Students
Date: Thursday, July 23 Time: 10:45 AMLocation: Wilson
IMPROVING GRADUATION RATES
QUESTIONS
Review of questions submitted
GENERAL INFORMATION
Christopher Kelly
Education Coordinator
Office of Program Administration and Accountability
Virginia Department of Education
(804) 225-2122
Joe LeGault
Coordinator of English, ESL, and Virtual High School
Roanoke County Public Schools
(540) 562-3900 ext: 1025231