tuesday, november 17, 2015 · district board regular meeting tuesday, november 17, 2015...

District Board Regular Meeting Tuesday, November 17, 2015

Administrative Center • 111 Seventh Street N • Room 408 • La Crosse, WI

District Andrew Bosshard Dave Laehn Ed Lukasek (Secretary) Board Carrie Buss Angie Lawrence (Vice Chair) Joan Sosalla (Treasurer) Members: Dan Hanson Sally Lister Dennis Treu (Chair)

Planning, Policy, and Instruction Committee 1:00pm – 2:30pm

1. Academic 2020 – Roger Stanford | Academic Deans 2. Travel Tips – Lee Rasch 3. Security | Emergency Management – Shelley McNeely | Raj Ramnarace 4. Policy Review – Amy Thornton

Budget and Facilities Committee 2:30pm – 4:00pm

1. Audit – Wipfli 2. Cyber Security – Mike Caretta 3. Subcommittee Update – Angie Lawrence 4. Residence Hall Business Plan – Leah Hoover 5. Vision 2020 Update – Wade Hackbarth | Lee Rasch 6. Financial Reports – Wade Hackbarth

District Board Meeting – Open Session 4:00pm

Western Technical College District Board November 17, 2015

Planning Ahead … 2015-16

DATE EVENT LOCATION November 17, 2015 District Board Regular Meeting A408

November 17, 2015 District Board | Foundation Board Dinner TBD

November 19, 2015 Vision 2020 Steering Committee – 10:00am A405

December 1, 2015 Budget & Facilities Subcommittee – 2:00pm A408

December 15, 2015 District Board Regular Meeting A408

December 17, 2015 Vision 2020 Steering Committee – 10:00am TBD

December 18, 2015 Classes End

December 24-January 1, 2016 Holiday Shut-Down

January 5, 2016 Budget & Facilities Subcommittee – 2:00pm A408

January 14, 2016 College Day

January 14-16, 2016 WI Technical College District Boards Association Meeting La Crosse WI

January 19, 2016 District Board Regular Meeting A408

January 19, 2016 Classes Begin

January 26, 2016 WTCS Board Meeting WTCS Office Madison

February 2, 2016 Budget & Facilities Subcommittee – 2:00pm A408

February 16, 2016 District Board Regular Meeting A408

March 1, 2016 Budget & Facilities Subcommittee – 2:00pm A408

March 15, 2016 District Board Regular Meeting A408

March 22-23, 2016 WTCS Board Meeting WCTC Pewaukee

April 5, 2016 Budget & Facilities Subcommittee – 2:00pm A408

April 9-12, 2016 96th AACC Annual Convention Chicago

April 13-15, 2016 Sustainability Summit & Exposition Milwaukee, WI

April 19, 2016 District Board Regular Meeting RLC (TBD)

April 21, 2016 Vision 2020 Steering Committee – 10:00am TBD

April 21-23, 2016 WI Technical College District Boards Association Meeting Madison

April 26, 2016 District Board Budget Meeting Sparta

April 28-30, 2016 ACCT Governance Leadership Institute Miami, FL

April 29, 2016 Classes End

April 30, 2016 Graduation La Crosse Center

May 3, 2016 Budget & Facilities Subcommittee – 2:00pm A408

May 10, 2016 WTCS Board Meeting WTCS Office Madison

May 17, 2016 District Board Regular Meeting A408

May 19, 2016 GED Graduation – 7:00pm


Annual District Board Calendar Items

January May September • Labor Market Info • Program | Process Reports • Health and Other Benefits

• Salary Structure • Boards Association District Assessment

• Policy Review • Enrollment Management | Achieve the Dream • Program | Process Reports • Higher Learning Commission Update

February (Advance + SLT) June October • Course Completion • Enrollment Management | Achieve the Dream |

RLCs • Program Development Preview

• Public Hearing on Budget • Board Approval of Budget • Review of President’s Contract (as appropriate) • Approve Annual Bargaining Agreement • 3-Year Facilities Plan

• Set Tax Levy • Resolution Designating Deputy, Associate or

Assistant District Director • Annual Review of Procurement Reports

March July 2nd Monday (Board Only Advance) November (Advance + SLT) • Resolution Authorizing the Issuance of

Individual Employment Contracts • Non-Renewals • Appointments to Private Sector Review

Committee • Policy Review • Student Government Report • Program Development Approval

• Annual Meeting Actions • Enrollment Management | Achieve the Dream • Recurring Capital Items (PowerCampus)

• Audit • Annual Budget Modifications • Cost per Credit Hour (prior year review) • Capital Borrowing Plan

April August December • Fees & Rates • Annual Budget Review • Cost per Credit Hour

• Staff Satisfaction • Student Satisfaction • Employer Satisfaction • Community Satisfaction

• Proposed probationary non-renewals • Planning – year in review • Planning Preview – preview of upcoming long-

term planning


• Make decisions and render judgments in a timely manner based upon facts.

• Identify problems, secure relevant information, and assimilate data in order to make decisions.

• Allocate decision-making responsibilities to appropriate individuals.

• Understand, support and effectively communicate changes to employees and/or key stakeholders.

College Values

Learning • Accountability • Integrity • Student Success • Excellence • Diversity • Respect • Teamwork


Topic Attachment Action 1. Call to Order 2. Approval of Minutes A. October 20, 2015 Regular Meeting ....................................................................... Page 3 X

B. October 20, 2015 Committee As A Whole .............................................................. Page 6

3. Financial Reports - October A. Schedule of Payments ........................................................................................... Page 7 X B. Vendors Over $2500.............................................................................................. Page 8 X C. General Revenue/Expense Report ........................................................................ Page 11 x 4. Western Auto Club – SkillsUSA – Brian Kanable | Rolfe Gordan 5. President’s Report A. Board Communication with President’s Office B. Enrollment Summary by RLC – Scott Finn C. NCMPR Medallion Finalists D. Media Relations 6. District Board Chairperson Report/Update A. December 9 – District Board Retreat – 4pm B. Committee Reports During Open Session 7. District Board Committee Reports Planning, Policy and Instruction Committee – Dave Laehn Budget and Facilities Committee – Joan Sosalla 8. TIF Reports Village of Camp Douglas – Ed Lukasek Update on Others 9. Financial Audit 2014-2015 ........................................................................................... Page 12 Roll Call 10. Approve Policy Revisions for Second Reading and Adoption A. A0104 Hold Harmless in Performance of Duties .................................................. Page 13 X B. A0119 Policy Development, Adoption, Review, Revision, Suspension and

Discontinuance...................................................................................................... Page 15 X C. A0120 Electronic Policy Library and Distribution .................................................. Page 19 X D. D0104 School Year ............................................................................................... Page 21 X E. E0400 Student Financial Aid ................................................................................. Page 23 X F. G0100 Use of Data/Research and Information Technology ................................. Page 25 X 11. Items to be Removed from Consent Agenda 12. Approve Consent Agenda A. Personnel 1) Notice of Employment a) Gerry Hyzer, Purchasing Agent, Business Services, Finance and

Operations ................................................................................................. Page 27 X b) Daniel Lundtvedt, Nursing Instructor, Health & Public Safety, Academic

Affairs ........................................................................................................ Page 28 X c) Nicole Sawyer, Administrative Assistant, Fulfillment & Scheduling,

Business and Industry Services, Academic Affairs ................................... Page 29 X


Topic Attachment Action

2) Notice of Retirement a) Jeanne Johnson, Instructor, Therapeutic Massage, Health & Public

Safety, Academic Affairs ........................................................................... Page 30 X 3) Internal Transfer a) Steven Fischer, Online Program Coordinator .......................................... Page 31 13. Other Business 14. Adjournment


WESTERN TECHNICAL COLLEGE DISTRICT BOARD Minutes to Regular Meeting

October 20, 2015

ATTENDANCE Mr. Dennis Treu, District Board Chair, called the regular meeting of the Board of Western Technical College District to order at 4:01pm on Tuesday, October 20, 2015 in Room 140 of the Western Technical College Black River Falls Regional Learning Center, 24 Fillmore Street, Black River Falls, WI. Board members present were: Andrew Bosshard, Carrie Buss, Dave Laehn, Angie Lawrence, Sally Lister, Ed Lukasek, Joan Sosalla, Dennis Treu and Lee Rasch, President. District Board member Dan Hanson was excused. PUBLIC NOTICE OF MEETING Notice of the meeting was posted publicly on Friday, October 16, 2015 at 1:30pm with the agenda being distributed to interested persons, sent to the District’s official newspaper (The La Crosse Tribune), and distributed to other news media throughout the District in compliance with Wisconsin Statutes, Sections 19.81 through 19.98. OTHERS PRESENT Others Present: Denise Vujnovich, Wade Hackbarth, Amy Thornton, Janice Strupp, John Heath, Roger Stanford, Patti Balacek (Western staff) and Layla Merrifield, Executive Director, District Boards Association. APPROVAL OF MINUTES Motion Buss, second Bosshard that the Western Technical College District Board approve the minutes to the September 15, 2015 regular meeting as amended. Votes: Ayes, 8; Opposed, 0. Motion carried unanimously. RESOLUTION OF COMMENDATION Motion Lister, second Sosalla, that the Western Technical College District Board adopt the resolution of commendation honoring Robert Eastham, EMS/Fire Coordinator, Health and Public Safety Division, Academic Affairs, on his retirement from Western Technical College. Votes: Ayes, 8; Opposed, 0. Motion carried unanimously. A copy of the resolution in its entirety is attached to and incorporated in these minutes as Attachment A. APPROVAL OF FINANCIAL REPORTS Motion Sosalla, second Buss, that the Western Technical College District Board approve financial reports – Schedule of Payments for September. Votes: Ayes, 8; Opposed, 0. Motion Lukasek, second Lister, that the Western Technical College District Board approve financial reports – Vendors Over $2500 for September 2015. Votes: Ayes, 7; Opposed, 0; Abstention, 1. Motion carried Motion Lister, second Bosshard, that the Western Technical College District Board approve financial reports – General Revenue/Expense Report 2014-15 (final). Votes: Ayes, 8; Opposed, 0. Motion Lister, second Sosalla, that the Western Technical College District Board approve financial reports – General Revenue/Expense Report 2015-16 for September 2015. Votes: Ayes, 8; Opposed, 0. PRESIDENT’S REPORT Dr. Rasch delivered a brief update pertaining to a very positive meeting with K12 administrators during which tours were offered. A reminder of the 7 Rivers Alliance State of the Union session on November 7 was provided. Lee shared his experience while touring the neighborhood between Western and UW-L during Oktoberfest weekend evenings. Western again was recognized for Tree Campus USA. Correspondence from Senator Tammy Baldwin is included in packets. A brief discussion on spear phishing, an electronic way to gain trust and on-going communication via email was brought forth and will be addressed during a future meeting. Dr. Rasch introduced Layla Merrifield, Executive Director, District Boards Association, who provided updates pertaining to legislative actions, broadband expansion for on-line learning and reminded the District Board of the upcoming District Boards Association meeting on October 29-31. DISTRICT BOARD CHAIRPERSON REPORT/UPDATE Mr. Treu reminded the District Board of the annual District and Foundation Boards dinner scheduled for Tuesday, November 17 and the District Board retreat on December 9.


DISTRICT BOARD PLANNING, POLICY AND INSTRUCTION COMMITTEE REPORT Mr. Laehn reported the Planning, Policy and Instruction Committee heard a report on online expansion, the Get Growing Partnership and reviewed policy revisions. DISTRICT BOARD BUDGET AND FACILITIES COMMITTEE REPORT Ms. Sosalla reported the Budget and Facilities committee addressed several topics including: 1) subcommittee update; 2) 2015 property tax recommendation; 3) annual procurement report; 4) 2014-15 financial operating results | 2014-15 budget modifications; 5) issue paper regarding subcommittee approval of Kumm Center bids; 6) Vision 2020 update and 7) financial reports. TID REPORTS Ms. Sosalla reported the Arcadia TID 3 was amended for another 10 years to reroute Meyers Creek, and #4 was amended to address infrastructure related to a power station. The City of Blair #7 was approved and will address residential development between schools. The City of Independence TID #2 was approved which will be mixed use for development of Gordy’s. Mr. Bosshard reported the Village of Bangor #2 was passed and addresses water infrastructure. He further reported the new City of La Crosse TID 17’s main focus will be new construction of a parking structure in northern downtown. Ms. Lawrence reported that the City of Viroqua approved TID #6. ADOPT RESOLUTION TO AUTHORIZE TAX LEVY FOR THE 2015-16 BUDGET Motion Lawrence, second Lister that the Western Technical College District Board adopt the Resolution to Authorize Tax Levy for the 2015-16 Budget as presented. Roll call: Bosshard, yes; Buss, yes; Laehn, yes; Lawrence, yes; Lister, yes; Lukasek, yes; Sosalla, yes; Treu, yes. Motion carried ANNUAL REVIEW AND REPORT OF PROCUREMENTS Motion Laehn, second Sosalla that the Western Technical College District Board approve the review of procurements for 2014-2015 performed by the Business Office. Votes: Ayes, 8; Opposed, 0. Motion carried. EXPANSION OF ONLINE COURSE AND PROGRAM OFFERING Motion Lister, second Lawrence that the Western Technical College District Board authorize the investment of college resources in the infrastructure necessary to distribute online courses and programs. Votes: Ayes, 8; Opposed, 0. Motion carried.

NEW PROGRAM DEVELOPMENT – PROGRAM PROPOSAL – ASSOCIATE OF APPLIED SCIENCE DEGREE, IT-BUSINESS SYSTEMS ANALYST Motion Bosshard, second Sosalla that the Western Technical College District Board approve the submittal of a Program Proposal for the Associate of Applied Science, IT Business Systems Analyst program for consideration at the Wisconsin Technical College System Board meeting in January 2016. Votes: Ayes, 8; Opposed, 0. Motion carried. APPRENTICESHIP CIRCUIT INSTRUCTION CONTRACT 2015-2016 Motion Lawrence, second Sosalla that the Western Technical College District Board approve the Apprenticeship Circuit Contract for 2015-2016. Votes: Ayes, 8; Opposed, 0. Motion carried. APPROVE RESOLUTION TO ADOPT CHANGES TO THE 2014-2015 BUDGET Motion Lister, second Laehn that the Western Technical College District Board approve the Resolution to Adopt Changes to the 2014-2015 Budget. Roll call: Bosshard, yes; Buss, yes; Laehn, yes; Lawrence, yes; Lister, yes; Lukasek, yes; Sosalla, yes; Treu, yes. Motion carried. KUMM CENTER BIDS APPROVAL Motion Laehn, second Sosalla, that the Western Technical College District Board authorize the Budget & Facilities Subcommittee to award bids on October 27, 2015 if at or below approved budget. Votes: Ayes, 8; Opposed, 0. Motion carried. POLICIES – FIRST READING Motion Lukasek, second Laehn, to approve for first reading revised policies: A) A0104 Hold Harmless in Performance of Duties; B) A0119 Policy Development, Adoption, Review, Revision, Suspension and Discontinuance; C) A0120 Electronic Policy Library and Distribution; D) D0104 School Year; E) E0400 Student Financial Aid; and F) G0100 Use of Data/Research and Information Technology. Votes: Ayes, 8; Opposed, 0. Motion carried.


POLICIES – SECOND READING AND ADOPTION Motion Bosshard, second Lukasek to approve for second reading and adoption the following policies: A) E0200 Admission (revision); and B) Veterans Admission and Call-Up (new). Votes: Ayes, 8; Opposed, 0. Motion carried. ITEMS TO BE REMOVED FROM CONSENT AGENDA Notice of Resignation – Jeanne Johnson, Instructor, Therapeutic Massage, Health and Public Safety, Academic Affairs CONSENT AGENDA Motion Lister, second Lukasek, that the Western Technical College District Board approve the following consent items as presented: A) Personnel: 1) Notice of Employment of a) Brooke Bahr, Security Coordinator, Student Life, Student Development and Success; b) Melissa Elliott, Law Enforcement Coordinator, Health and Public Safety, Academic Affairs; c) Sarah Jackson, Human Resource Assistant, Human Resources, Finance and Operations; d) Jenna Simpson, Professional Tutor, Learner Support & Transition, Student Development and Success; 2) Notice of Retirement of a) Sandra Schlechter, Food Service Production Lead, Lunda Center, Finance and Operations; 3) Notice of Resignation of a) Christopher Hilton, Chef, Lunda Center, Finance and Operations; B) Project Submission and Acceptance – FY16-19 – National Science Foundation Advanced Technological Education, Regional Fusion-Building Engineering Pathways from K-12 Academies to 4-Year Degrees; and C) FY 2015 BIS Contract Report. Votes: Ayes, 8; Opposed, 0. Motion carried unanimously. OTHER BUSINESS As follow-up to the recently attended ACCT Leadership Congress in San Diego, Ms. Lawrence provided handouts. ADJOURNMENT 5:24pm: Motion Lister, second Sosalla, that with no further business to come before the Western Technical College District Board, the meeting be adjourned. Votes: Ayes 8; Opposed, 0. Motion carried unanimously. Ed Lukasek, Secretary


WESTERN TECHNICAL COLLEGE DISTRICT BOARD Minutes to Committee as A Whole Meeting

October 20, 2015

ATTENDANCE Mr. Dennis Treu, District Board Chair, called the Committee as A Whole meeting of the Board of Western Technical College District to order at 3:04pm on Tuesday, October 20, 2015 in Room 140 of the Western Technical College Black River Falls Regional Learning Center, 24 Fillmore Street, Black River Falls, WI. Board members present were: Andrew Bosshard, Carrie Buss, Dan Hanson, Dave Laehn, Angie Lawrence, Sally Lister, Ed Lukasek, Joan Sosalla, Dennis Treu and Lee Rasch, President. . PUBLIC NOTICE OF MEETING Notice of the meeting was posted publicly on Friday, October 16, 2015 at 1:30pm with the agenda being distributed to interested persons, sent to the District’s official newspaper (The La Crosse Tribune), and distributed to other news media throughout the District in compliance with Wisconsin Statutes, Sections 19.81 through 19.98. OTHERS PRESENT Others Present: Wade Hackbarth, De Anne Otto, Amy Schmidt, Denise Vujnovich, Amy Thornton, Janice Strupp, John Heath, Roger Stanford, Patti Balacek (Western staff) and Layla Merrifield, Executive Director, District Boards Association. The District Board Committee as A Whole met to review a report provided by Wipfli relative to Human Resources policies with focus on the following areas:

1) Anti-Harassment Policy C0102 and Procedure C0102p 2) College Complaint Resolution Processes – Policies C0101(a) and (b), Procedures C0101(a) and (b) 3) Employee Performance Improvement Plan 4) Employment (Layoff/Rehire, Nonrenewal) 5) Equal Employment Opportunity 6) Job Posting and Selection Process 7) Probation Period 8) Progressive Discipline (Termination of Employment) 9) Transfers 10) Compensation and Schedules 11) Family and Medical Leave

3:45pm: Dan Hanson was excused from the meeting. ADJOURNMENT 3:56pm: Meeting adjourned. Ed Lukasek, Secretary


Check Numbers Number Used Issued October 2015 Year to Date

Accounts Payable

Checks 318563-319001 438 2,918,697.79$ 12,010,369.09$

P Card 885 295,108.58$ 1,221,032.58$

Electronic 56 1,940,923.59$ 17,314,117.96$

Total Accounts Payable 5,154,729.96$ 30,545,519.63$

Student Refunds

Checks 507962-509188 1226 1,990,972.34$ 2,121,612.14$

Electronic 1013 2,667,256.78$ 2,760,655.45$

Total Student Refunds 4,658,229.12$ 4,882,267.59$

Payroll

Checks 800252-800259 7 1,751.97$ 3,622.68$

Electronic 1557 1,730,441.31$ 6,689,812.17$

Total Payroll 1,732,193.28$ 6,693,434.85$

Total Payments 11,545,152.36$ 42,121,222.07$

Western Technical College

Schedule of Payments IssuedFor The Period 10/01/15 thru 10/31/15

FY 2015-2016


Vendor Amount Check #004 CENTURYLINK IVR $2,587.78 PCARD004 CENTURYLINK IVR $4,177.94 PCARD004 CENTURYLINK IVR $5,824.00 PCARDALLIED INSULATION SUPPLY CO INC $6,247.48 318860AVS - WIRE PAYMENT $7,200.18 WIREAWL*PEARSON EDUCATION $41,296.03 PCARDB & H PHOTO $4,093.95 318906BERNIE BUCHNER PLUMBING $8,857.62 PCARDBERNIE BUCHNER, INC. $7,600.00 318568BLACKBOARD INC. $3,000.00 318569BLACKBOARD INC. $23,682.70 318570BROCK WHITE CONSTRUCTION MATERIALS $6,278.00 318864CHARTER COMM $7,894.41 PCARDCITY OF LA CROSSE TREASURER $22,978.00 318917COAKLEY BROTHERS COMPANY $8,613.83 318918COMMUNITY BANK OF NO WISCONSIN $8,409.00 WIRECONSERVAL SYSTEM INC $6,055.86 318867CREATIVE LAMINATES $8,584.00 318575DELTA DENTAL $8,393.57 WIREDELTA DENTAL $8,546.36 WIREDELTA DENTAL $10,897.63 WIREDELTA DENTAL $11,001.14 WIREDIGICOPY $7,271.31 318798DIRECT FITNESS SOLUTIONS $7,686.80 318924DMC PLUMBING & HEATING INC $54,883.31 318869DMI* DELL HIGHER EDUC $3,199.44 PCARDDMI* DELL HIGHER EDUC $16,120.95 PCARDDMI* DELL HIGHER EDUC $16,897.64 PCARDDMI* DELL HIGHER EDUC $17,875.00 PCARDDUET RESOURCE GROUP $170,598.27 318926EMOD CONSTRUCTION COMPANY $64,875.00 318799EMOD LLC $5,100.00 318581EPA AUDIO VISUAL $3,450.00 PCARDEPA AUDIO VISUAL $6,658.70 PCARDEPA AUDIO VISUAL INC $6,286.00 318800EXCEL IMAGES $16,996.47 318928FERGUSON ENTERPRISES, INC. $23,614.19 318870FIRE PROTECTION SPECIALISTS $2,984.51 318609FIRE PROTECTION SPECIALISTS $4,878.26 318871FIRST SUPPLY $8,188.00 318803

Western Technical CollegeVendor Payments Exceeding $2500

October 31, 2015


Vendor Amount Check #FIRST SUPPLY $12,411.47 318584FIVE STAR TELECOM, INC $16,749.54 318872FLAT WORLD KNOWLEDGE INC $4,505.00 318776FOWLER & HAMMER, INC. $112,547.27 318874FOWLER PURCHASING LLC $200,525.00 318875GARLAND COMPANY INC $45,463.60 318876IMETCO $147,293.93 318877INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, $2,542.19 318809KENDELL DOORS & HARDWARE $29,016.00 318878KONE INC $21,119.23 318879KREIBICH LANDSCAPING $6,640.71 318626KWIK TRIP $2,532.61 318782LA CROSSE BACKHOE SERVICE, INC. $4,856.00 318629LA CROSSE GLASS CO. $95,000.00 318880LA CROSSE MEDICAL HEALTH SCIENCE $4,440.29 318721LA CROSSE PARK & RECREATION DEPARTMENT $3,033.17 318944LA CROSSE SUBSIDIARY, LLC $4,397.69 WIRELANDSCAPE SPECIALISTS OF WISCONSIN $4,054.57 318769MANKO WINDOW SYSTEMS INC $18,799.77 318881MARKET & JOHNSON, INC. $7,991.27 318819MARKET & JOHNSON, INC. $264,170.00 318882MATTHEWS MED & SCIENTIFI $10,025.63 PCARDMBS $9,582.05 318636MENARDS LA CROSSE WI $4,199.96 PCARDMHE*MCGRAW-HILL ECOMM $12,416.80 PCARDMICHAEL'S TRUCK EQUIPMENT, INC. $5,620.00 318822MIDWEST ROLL-OFF, INC. $8,097.28 318883MINNESOTA LIFE INSURANCE COMPANY $17,752.98 318783MODERN WOOD $5,000.00 WIREMPS-ACCOUNTS RECEIVABLE $3,465.00 318645NORTH AMERICAN MECHANICAL INC $196,141.75 318884P & T ELECTRIC INC. $14,915.21 318829P & T ELECTRIC INC. $17,831.74 318655P & T ELECTRIC INC. $95,000.00 318885PCNATION/OFFICENATION $4,293.66 PCARDPEPSI-COLA BOTTLING CO $2,630.66 318752PEPSI-COLA BOTTLING CO $2,837.22 318961PER MAR SECURITY SERVICES $4,104.66 318962PER MAR SECURITY SERVICES $4,167.40 318733PER MAR SECURITY SERVICES $8,186.68 318657POELLINGER ELECTRIC, INC. $29,543.46 318886PRO-TEC DESIGN $3,482.48 318887PT WELDING AND DRIVESHAFT REPAIR, INC. $5,582.41 318835PT WELDING AND DRIVESHAFT REPAIR, INC. $8,907.49 318968R. J. JUROWSKI INC $78,660.00 318888


Vendor Amount Check #RDG PLANNING & DESIGN $32,424.00 318590READY BUS LINE COMPANY $3,699.59 318969REINDL PRINTING INC. $11,160.00 318662REINHART FOODSERVICE $18,835.59 318736REINHART FOODSERVICE $23,110.94 318970RIVER CITY LAWNSCAPE $7,285.21 318737RONCO ENGINEERING SALES, INC. $16,602.80 318890SCHMIDT GOODMAN OFFICE PRODUCTS INC $60,788.00 318738SERVICEMASTER $19,225.07 PCARDSIGN PRO OF LA CROSSE $6,880.00 318975SIKICH LLP $613,136.87 WIRESKC COMMUNICATION PRODUCT $13,115.81 PCARDSOCIAL SECURITY BLDG $4,837.50 WIRESTRANG,PATTESON,RENNING,LEWIS&LACY $3,256.40 318774TAKEFORM $3,797.48 318843TCD*CENGAGE LEARNING $16,239.50 PCARDTECHCOMM, INC $13,200.00 318891THOMSON REUTERS-WEST PAYMENT CTR $3,662.40 318982TOTAL ENERGY SYSTEMS $10,200.00 318892UNEMPLOYMENT INSURANCE $2,597.00 318741US BANK-DEBT SERVICES WIRE $65,034.79 WIREVENDI ADVERTISING $3,665.00 318742VENDI ADVERTISING $4,062.50 318683VIKING ELECTRIC SUPPLY $144,558.32 318893WASTE MANAGEMENT $4,409.49 318686WEHRS ELECTRIC $94,050.00 318894WEIDT GROUP,THE $8,218.00 318593WIESER BROTHERS GENERAL CONTRACTOR, INC. $147,209.72 318896WINONA HEATING & VENTILATING CO. $52,185.00 318897WINONA NURSERY $3,350.89 318594WISCNET $5,250.00 318595WISCONSIN INDIANHEAD TECHNICAL COLLEGE $7,792.25 318997WISCONSIN RETIREMENT-WRS WIRE $327,157.91 WIREWTCSF $2,505.00 PCARDXCEL ENERGY $2,972.91 318749XCEL ENERGY $4,704.82 318857XCEL ENERGY $56,176.62 318597


Budget2016

Encumbrances2016

Current MonthOctober

YTD2016

% of YTDto Budget

RevenueLocal Taxes 10,730,374.00 248.07 0.00%State Sources 22,769,688.00 1,005,272.50 3,738,724.40 16.42%Program Fees 11,618,234.00 (45,542.70) 6,651,145.63 57.25%Material Fees 468,700.00 (705.34) 305,173.11 65.11%Other Student Fees 1,163,960.00 47,273.09 595,472.40 51.16%Institutional Sources 2,390,400.00 50,030.33 207,412.60 8.68%Federal Sources 2,193,589.00 208,508.18 552,695.90 25.20%Total Revenues 51,334,945.00 1,264,836.07 12,050,872.10 23.47%

ExpendituresInstructional 33,013,048.00 16,690.45 2,602,787.10 10,395,742.45 31.54%Instructional Resources 1,339,036.00 75.02 107,981.67 461,277.34 34.45%Student Services 5,219,809.00 12,500.00 385,399.34 1,573,890.59 30.39%General Institutional 8,300,425.00 125,582.27 542,818.97 2,836,615.65 35.69%Physical Plant 4,874,856.00 188,350.79 437,250.02 1,600,450.85 36.69%Total Expenditures 52,747,174.00 343,198.53 4,076,237.10 16,867,976.88 32.63%

Net Revenue (Expenditures) (1,412,229.00) (343,198.53) (2,811,401.03) (4,817,104.78) 365.40%

Western Technical CollegeGeneral Fund/Special Revenue FundsFor the Four Months Ending October 31, 2015


AGENDA ITEM 9

WESTERN TECHNICAL COLLEGE DISTRICT

I S S U E P AP E R Topic: Financial Audit 2014-2015

Issue: Wipfli, LLP has submitted the audit report of the District’s financial statements for the year ending June 30, 2015. A copy of the audit, along with the auditor’s management recommendations, is included. The audit report must be submitted to the Wisconsin Technical College System prior to December 31, 2015.

Recommendation: Accept and place on file the 2014-2015 financial audit report prepared by Wipfli, LLP.


AGENDA ITEM 10 A


I S S U E P A P E R

Topic: Proposed Revised Policy for Second Reading and Adoption

Issue: The proposed revised Policy A0104 Hold Harmless in Performance of Duties was reviewed by the District Board Planning, Policy, and Instruction Committee on September 15, 2015 and approved for first reading by the District Board on October 20, 2015.

Recommendation: Approve for Second Reading and Adoption revised A0104 Hold Harmless in Performance of Duties.


Policy A0104 HOLD HARMLESS IN PERFORMANCE OF DUTIES

The Board Western Technical College does hereby agree to indemnify and hold the members of the Board harmless for any liability which they may incur for acts or omissions arising out of the good faith performance of his/her duties as a Board member to the full extent permitted by Wisconsin Statutes, including but not limited to:

1. Termination of an employee's contract. 2. Failure to renew an employee's contract. 3. Failure to hire an employee because of employee's failure to return an offered contract within the

time specified. 4. Litigation sought by students. 5. Litigation brought by prospective employees or applicants.

The foregoing shall be applicable to acts occurring both prior to and subsequent to the date of this policy and the indemnification provided for herein includes reasonable attorneys' fees and costs.

Reviewed September 15, 2015 Revised February 8, 2005 Reviewed June 15, 2004 Reviewed October 20, 1992 Revised April 12, 1988 Revised May 7, 1987 Adopted September 26, 1979 Wisconsin Statutes 893.80 and 895.46


AGENDA ITEM 10 B


I S S U E P A P E R


Issue: The proposed revised Policy A0119 Policy Development, Adoption, Review, Revision, Suspension and Discontinuance was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on September 15, 2015 and approved for first reading by the District Board on October 20, 2015.

Recommendation: Approve for Second Reading and Adoption revised A0119 Policy Development, Adoption, Review, Revision, Suspension and Discontinuance.


A0119 POLICY DEVELOPMENT, ADOPTION, REVIEW, REVISION SUSPENSION, AND DISCONTINUANCE

SUBMISSION AND COMMUNICATION OF NEW, REVISED, SUSPENDED, OR DISCONTINUED POLICIES WILL FOLLOW PROCEDURE A0119P

POLICY DEVELOPMENT Proposals for new, revised, or suspended policies may be initiated in writing by any Board member, any resident of the District, or by any employee of the College. The Board may authorize the President to draft language for consideration.

The formulation and adoption of written policies shall constitute the basic method by which the Board shall exercise its leadership in the operation of the College.

The Board is sensitive to staff input regarding the development of College policies. The Board may seek, through the President, appropriate input from College staff. The College staff may request consideration of policy revisions, deletions, or additions through the Senior Leadership Team and/or appropriate administrative channels.

POLICY ADOPTION Policy that is introduced and recommended shall not be adopted until acted upon in two consecutive regular meetings of the Board with the exception of policy adoptions and/or revisions mandated at the state or federal level. Temporary approval may be granted by the Board in lieu of formal policy to meet emergency conditions or special events which will take place before formal action can be taken.

POLICY REVIEW The Board shall periodically review its policies. The President is responsible for bringing to the Board policies that are in need of review and areas for consideration of new policy adoption.

SUSPENSION OF POLICIES Use or implementation of any section or sections of Board policies not established by law or contract may be temporarily suspended by the majority of the Board members present at a regular or special meeting.

DISCONTINUANCE OF POLICIES Upon the recommendation of any Board member, any resident of the District, or any employee of the College, a policy may be considered for discontinuance. A similar process to policy development and adoption will be followed.

Suspended and discontinued policies are archived on the College's intranet (WIRE).

Reference: Procedure A0119p

Revised: September 14, 2015


http://wire1.westerntc.edu/policy/a0119p.htm

http://wire1.westerntc.edu/policy/a0119p.htm

(Current Procedure for A0119p)

Download Forms: Word or PDF

A0119p POLICY DEVELOPMENT, ADOPTION, REVIEW, SUSPENSION, AND DISCONTINUANCE

Addition/Revision Communication Plan

Contact Person: ___________________________________

Date Policy Number Policy Name

Proposals for new policies or changes to existing policies may be initiated in writing by any Board member, any resident of the District, or by any employee of the College.

1) Policy may require input/review by:

_____ Academic Deans Council _____ Academic Leadership Team _____ Senior Leadership Team _____ Student Government Body (student issues) _____ Union Representatives _____ Other __________________________________

2) Policy and Legislative Team – Input, Review and Approval Approval Date ________________

3) District Board – Review and Approval (2 readings)

Approval Dates ________________, ________________ 4) Communication - Final publication of College policy approvals (as designated by the contact

person):

_____ Essential News _____ Student Newsletter _____ Handbooks _____ Specific Groups/Departments _____ Union Representatives _____ Information Flow Sheet _____ Other __________________________________

5) All College policies are maintained on the College’s intranet (WIRE).


http://wire1.westerntc.edu/policy/A0119%20Form.docx

http://wire1.westerntc.edu/policy/A0119%20Form.pdf

(Recommended Revision of Procedure A0119p)

A0119p POLICY DEVELOPMENT, ADOPTION, REVIEW, REVISION, SUSPENSION, AND DISCONTINUANCE

Proposals for new policies or revisions to existing policies may be initiated in writing by Board members, residents of the District, or any employee of the College. However, some existing policies may be brought for review by the President, and the Vice President, Strategic Effectiveness and Engagement will periodically review policies in conjunction with the submission of policies to the District Board in March and September.

Policies will then be sent to the Vice President, Strategic Effectiveness and Engagement for review. Requests for additional information will be made as necessary. Policies will then be presented to the Senior Leadership Team for review and preliminary approval. Author(s) of the policy may be asked to present the policy to Senior Leadership Team.

If preliminary approval is given by the Senior Leadership Team, the policy will be sent to the executive assistant to the president who will prepare it for inclusion in the Board packet, and on the Planning, Policy, and Instruction Committee Agenda for presentation to the District Board. If not approved by the Senior Leadership Team, the policy may be returned to the author with an explanation of the decision and request for additional information.

Though new and revised policies may be brought forward at any time for review, submission for review by the Senior Leadership Team will be scheduled biannually during the months of January and July. This schedule allows for the submission of policies to the District Board in March and September as part of the Planning, Policy, and Instruction Committee.

Communication of new, revised, suspended or discontinued policy will be made through one or more college-wide communication tools, e.g. employee newsletter, student newsletter, college handbooks, information flowsheet, or other tools as deemed appropriate. All policies will be maintained on the College’s public website.

Revised September 15, 2015


AGENDA ITEM 10 C


I S S U E P A P E R


Issue: The proposed revised Policy A0120 Electronic Policy Library and Distribution was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 19 and October 20, 2015. Revised policy was approved by the District Board for first reading on October 20, 2015.

Recommendation: Approve for Second Reading and Adoption revised A0120 Electronic Policy Library and Distribution.


A0120 ELECTRONIC POLICY LIBRARY MANUAL AND DISTRIBUTION

The Board authorizes the administration of the College to organize and codify the general policies and practices of the Board to form a Policy Manual.an electronic policy library housed on the Western web site.

The Policy Manual policies will not supersede or override any portion of the employee negotiated agreements or any ruling of any federal or state agency, nor shall it at any time be applicable if contrary to law.

The Policy Manual electronic policy library shall be continuously updated to reflect changes incorporated by the Board, or state and federal legal rulings, or negotiated employment agreements. Such substantive changes or additions must be approved by affirmative action of the Board at two consecutive Board meetings and shall become effective as of the date of final adoption or at a date otherwise specified. Any previous policies pertaining to newly adopted policies shall become null and void on the effective date of the new policy.

The administration is authorized to make necessary editorial changes in policies in order to maintain current, accurate terminology or to eliminate sex reference or other biased language, as long as such changes do not alter the substantive context of the policies. Editorial language changes will be submitted to the Board as an Information Item.

The administration shall maintain procedures for the distribution and updating of the Policy Manual electronic policy library. These procedures shall reasonably insure that current Policy Manuals policies are readily available to the public and that all College employees have access to and acknowledge their familiarity with these policies.

Reviewed: May 19, 2015 Revised: May 19, 2015 Adopted:


AGENDA ITEM 10 D


I S S U E P A P E R


Issue: The proposed revised Policy D0104 School Year was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 19 and October 20, 2015. Revised policy was approved for first reading on October 20, 2015.

Recommendation: Approve for Second Reading and Adoption revised D0104 School Year.


D0104 SCHOOL YEAR

The school-year calendar is developed annually by the District and shall meet or exceed all instructional-hour requirements prescribed by the Wisconsin Technical College System Board.

Reviewed: May 19, 2015 Revised: May 19, 2015 Adopted


AGENDA ITEM 10 E


I S S U E P A P E R


Issue: The proposed revised Policy E0400 Student Financial Aid was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 19 and October 20, 2015. Revised policy was approved by the District Board for first reading on October 20, 2015.

Recommendation: Approve for Second Reading and Adoption revised E0400 Student Financial Aid.


E0400 STUDENT FINANCIAL AID

The College serves as an agent for the receipt and disbursal of financial aid funds for eligible students from federal and state sources which may include but not be limited to federal and state grants, loans, workstudy, veterans benefits, and agency funds.

The College complies with all legislation and regulations as required by each source including satisfactory academic progress standards. For purposes of equitable disbursal, the College establishes priorities for awarding the various funds to students based on demonstrated and verified financial need. Priorities shall be carefully evaluated to eliminate any discrimination based on sex, religion, age, race or national origin race, color, ancestry, national origin, sex, sexual preference, disability, age, religion, creed, marital status, or lack of English skills.

Privately funded scholarships which may be available from the Western Technical College Foundation, Inc. are awarded on the basis of donor requirements and institutionally-established procedures.

Reviewed: May 19, 2015 Revised: May 19, 2015 Adopted:


AGENDA ITEM 10 F


I S S U E P A P E R


Issue: The proposed revised Policy G0100 Use of Data/Research and Information Technology was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 19 and October 20, 2015. Revised policy was approved by the District Board for first reading on October 20, 2015.

Recommendation: Approve for Second Reading and Adoption revised G0100 Use of Data/Research and Information Technology.


(Current Policy and Procedure)

G0100 USE OF DATA / RESEARCH AND INFORMATION TECHNOLOGY

Western is committed to a data based decision making process as a critical component of its Continuous Improvement program. Key to this process is the use of valid and reliable research, standardized data elements and definitions, management scorecards and information technology for planning and managing College operations and for measuring results.

G0100p PROCEDURE FOR RESEARCH AND INFORMATION TECHNOLOGY

A Research & Technology Team (RTT) will oversee the institutional research/data management processes as well as setting direction for information technology at the College. The team will be one of the College Steering Teams. The team will determine appropriate data elements, sources and definitions to be used in developing standard information reports and scorecards.

All requests for information and surveys to be administered at Western will be channeled through the Office of Institutional Research. Requests will be shared with the RTT Steering Team for approval and prioritization when an approved standard report or data source is not available. This will help to ensure consistency, reliability and validity of data being collected and used at the College.

(Proposed New Policy and Procedure)

G0100 Use of Data/Research and Information Technology

Western is committed to data-informed decision making as it pertains to meeting our mission and reaching our vision through the achievement of our strategic goals. Integral to meeting our strategic goals are our organizational key results. The key results are standardized data elements and definitions that define the overall success of the organization and are supported by institutional research and information technology. The key results are used for planning and managing College operations and for measuring organizational performance.

G0100p Procedure for Research and Information Technology

All requests for data, research, information and survey administration at Western will be directed through the institutional research department. The director of institutional research will determine the need for consultation with the Institutional Research Board (IRB) based on the request. Requests will be shared with the Priority Advisory Board for approval and prioritization when an approved standard report or data set is not available. This will help insure the collection and use of consistent, reliable, and valid data.

All requests for operational technology-related processes and reports will be directed through the Information Media Networking Services (INMS) department. The director of INMS will chair the Priority Advisory Board, and process and project requests will be shared with the Priority Advisory Board for approval and prioritization as needed. This will help insure that operational processes and procedures requiring technology support will be reviewed before resources are committed for implementation.

Adopted Revised September 15, 2015 Reviewed May 19, 2015


AGENDA ITEM 12 A 1 a


I S S U E P A P E R

Topic: Notice of Employment: Purchasing Agent, Business Services, Regular, Full-time

Issue: This vacancy is a replacement for an employee who is retiring. The position was posted

internally and was advertised in the La Crosse Tribune and on the Western, Tribune, Jobs for Wisconsin Grads, Wisconsin Job Center, Viterbo Job Board, Wisconsin Association of Independent Colleges and Universities and Craigslist websites. Fifty-one individuals applied, forty-nine met minimum requirements and were released to the search committee. The committee selected three applicants to interview. The committee recommends one candidate as the best-qualified for employment.

Recommendation: Approve the employment of Gerry Hyzer, Purchasing Agent, Business Services, Finance and Operations Unit, Regular, Full-time effective as of December 1, 2015.


AGENDA ITEM 12 A 1 b


I S S U E P A P E R

Topic: Notice of Employment: Nursing Instructor, Health & Public Safety Division, Regular, Full-time

Issue: This vacancy is a replacement for an employee who resigned. The position was posted internally and was advertised in the La Crosse Tribune and Winona Daily News newspapers and on the Western, Tribune, Wisconsin Government Jobs, Jobs for Wisconsin Grads, Wisconsin Job Center, Viterbo Job Board and Craigslist websites. Twelve individuals applied, eleven met minimum requirements and were released to the search committee. The committee selected five applicants to interview. The committee recommends one candidate as the best-qualified for employment.

Recommendation: Approve the employment of Daniel Lundtvedt, Nursing Instructor, Health & Public Safety Division, Academic Affairs Unit, Regular, Full-time effective as of December 7, 2015.


AGENDA ITEM 12 A 1 c


I S S U E P A P E R

Topic: Notice of Employment: Administrative Assistant/Fulfillment & Scheduling, Business and Industry Services, Full-time, Regular

Issue: This vacancy is a replacement for an employee who resigned. The position was posted internally and was advertised on the Western, Jobs for Wisconsin Grads, Wisconsin Job Center, Viterbo Job Board, Wisconsin Association of Independent Colleges and Universities, and Craigslist websites. One hundred eighteen individuals applied, one hundred fifteen met minimum qualifications and were released to the search committee. The committee selected eight applicants to interview. The committee recommends one candidate as the best-qualified for employment.

Recommendation: Approve the employment of Nicole Sawyer, Administrative Assistant/Fulfillment & Scheduling, Business and Industry Services, Academic Affairs Unit, Full-time, Regular, effective as of November 30, 2015.


AGENDA ITEM 12 A 2 a


I S S U E P A P E R

Topic: Notice of Retirement: Instructor, Therapeutic Massage, Health and Public Safety, Regular, Full-time

Issue: Jeanne Johnson has elected to retire from employment at Western Technical College effective as of June 30, 2016.

Recommendation: Approve the retirement of Jeanne Johnson, Instructor, Therapeutic Massage, Health and Public Safety, Academic Affairs Unit, Regular, Full-time effective June 30, 2016.


Internal Transfer The following job(s) were filled by an internal employee.

New Position(s):

Position filled Effective Date Employee Position Vacated # of Application(s) Received/Interviewed

Online Program Coordinator 10/19/2015 Steven Fischer Admissions Advisor

Other internal positions vacated due to job transfer, retirement, resignation, or termination.

Transfers within bargaining units:


Transfers between units:



tuesday, november 17, 2015 · district board regular meeting tuesday, november 17, 2015...

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