traveo concept presentation
TRANSCRIPT
Factoids :Business travel & expense
2
46% of companies still use a manual process to claim expenses
In 65% of organizations, it was other departments and not the travel manager who proposed the introduction and implementation of an end-to-end travel and expense solution
84% of travel managers have different technology systems for travel and expense
Size of Business Travel and Expense is $1.2 Trillion in 2014 and growing at 7%
The estimated penetration rates in companies of more than 50 employees range from less than 1% in Asia and 2% in Europe to 8-9% in North America
Current Business Travel Process*
3
1 2 3 4 5 6 7
Employee initiates travel request
Travel request undergoes approval cycle
Travel desk co-ordinates with travel agency to come up with travel
options
Travel desk shares the options with employee
Employee reviews the options and sends his choice to travel desk
Travel desk communicates employee’s choice to the
agency
Tickets are booked by the agent and booking details
sent to the employee
8
Employee files expenses upon trip
completion
*Typical process
Problems With Current Business Process
4
1 2 3 4 5 6 7
Employee initiates travel request
Travel request undergoes approval cycle
Travel desk co-ordinates with travel agency to come up with travel
options
Travel desk shares the options with employee
Employee reviews the options and sends his choice to travel desk
Travel desk communicates employee’s choice to the
agency
Tickets are booked by the agent and booking details
sent to the employee
8
Employee files expenses upon trip
completion
Checking compliance with policy is a manual process
The tickets booked are optimized only
for air fares and not for the entire
trip
Significant time is wasted by the time booking is
done
For multi segment trip, getting the itinerary finalized itself is a
nightmare and may take hours of employee’s time
And There is More…
5
Fares may soar during the multiple iterations between travel desk and employee
Nobody knows If the trip booked was the most optimal
Compliance with travel policy cannot be verified for any trip booking
It’s impossible to determine if any travel policy clause is actually leading to cost savings
Finance department doesn’t have the details to make provision for reimbursements
It takes finance department enormous time just to verify the expense receipts
6
The Solution – Marriage between policies and booking along with expense management
Corporate Policies
Travel Booking
Expense Management
What we do
8
Travel booking and optimization in compliance with policy
Expense filing on the go from mobile & tablet
Business Trip planning in line with business process and rules
Product features
9
Policy Compliance
IncreasedBooking hassles
Decreased
Expense Management
Increased
Business Benefits
Policy Builder
Intelligent Policy Recommendation Engine
Business travel
booking
Itinerary Builder
Corporate trip
Management
Seamless expense
filing
<div>Icon made by <a href="http://www.freepik.com" title="Freepik">Freepik</a> from <a href="http://www.flaticon.com" title="Flaticon">www.flaticon.com</a> is licensed under <a href="http://creativecommons.org/licenses/by/3.0/" title="Creative Commons BY 3.0">CC BY 3.0</a></div>