transportation committee agenda · 2019-02-07 · transportation committee agenda monday, february...

TRANSPORTATION COMMITTEE AGENDA

Monday, February 11, 2019 11:00 a.m.

CVAG Offices 73-710 Fred Waring Drive, Suite 119

Palm Desert, CA 92260 (760) 346-1127

Video Conferencing will be available at: City of Blythe City Hall

235 N. Broadway, Room A Blythe, California

THIS MEETING IS HANDICAPPED ACCESSIBLE.

ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA.

1. CALL TO ORDER (Chair Robert Radi, Councilmember, City of La Quinta) 2. ROLL CALL A. Member Roster P4 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS

This is the time and place for any person wishing to address the Transportation Committee on items not appearing on the agenda to do so.

5. TRANSPORTATION COMMITTEE/DIRECTOR COMMENTS

6. CONSENT CALENDAR A. Approve the November 5, 2018 Transportation Committee Minutes P5

B. Authorize Chairman to Sign Letter of Support for AB 352 to Help Achieve P8 Fairness in Cap-and-Trade Distribution

6.1 ITEM(S) HELD OVER FROM CONSENT CALENDAR 7. DISCUSSION / ACTION A. Speed Limit Laws – Councilmember Lisa Middleton, City of Palm Springs

B. ATP Cycle 4 Grant Award – Erica Felci P13

C. Establishing Regional Guidelines for Electric Scooter Sharing – Shawn Isaac P15

Recommendation: Consider regional guidance for electric scooter sharing.

D. Signal Synchronization – Advantec Amendment #2 – Eric Cowle P17 Recommendation: Recommend approval for Advantec Amendment #2 in the amount not-to-exceed $747,893.00.

E. Signal Synchronization Update – Eric Cowle P37

8. INFORMATION

a) Status of I-10 Interchange Projects P40

b) CVAG Regional Arterial Program - Project Status Report P41

c) CVAG Regional Bike/Pedestrian Safety Program Update P42

d) Transportation Committee Attendance Roster P43 e) Elimination of CVAG’s Technical Advisory Committee P44

9. ANNOUNCEMENTS

Upcoming Meetings at 73-710 Fred Waring Drive, Suite 119, Palm Desert: Transportation Committee – Monday, April 8, 2019 at 11:00 a.m.

Executive Committee – Monday, February 25, 2019 at 4:30 p.m.

10. ADJOURNMENT

ITEM 2A

Transportation Committee Members

City of Blythe Joseph De Coninck Councilmember

City of Cathedral City Mark Carnevale Mayor

City of Coachella Steven Hernandez Mayor

City of Desert Hot Springs Scott Matas Mayor

City of Indian Wells Ty Peabody Councilmember

City of Indio Oscar Ortiz Councilmember

City of La Quinta Robert Radi, Chair Councilmember

City of Palm Desert Jan Harnik Councilmember

City of Palm Springs Lisa Middleton Councilmember

City of Rancho Mirage Ted Weill Councilmember

County of Riverside, Executive Office

V. Manuel Perez Supervisor Patricia Romo Deputy TLMA Director

Agua Caliente Band of Cahuilla Indians Anthony Purnel Tribal Councilmember

Ex-Officio/Non-Voting Members

SunLine Transit (Ex Officio) Lauren Skiver General Manager

TRANSPORTATION COMMITTEE MINUTES OF NOVEMBER 5, 2018 PAGE 1

1. CALL TO ORDER

The Transportation Committee meeting was called to order on Monday, November 5, 2018 at 9:00 a.m. by Chair Robert Radi, Councilmember, City of La Quinta, at the CVAG Conference Room, Suite 119, in Palm Desert.

2. ROLL CALL

A roll call was taken, and it was determined that a quorum was present. MEMBERS/ALTERNATES PRESENT AGENCY Mayor Joseph DeConinck City of Blythe (via teleconference) Mayor Pro Tem Greg Pettis City of Cathedral City Councilmember Steve Brown City of Coachella

Mayor Scott Matas City of Desert Hot Springs Mayor Michael Wilson City of Indio Councilmember Robert Radi City of La Quinta Councilmember Jan Harnik City of Palm Desert Councilmember Lisa Middleton City of Palm Springs Councilmember Ted Weill City of Rancho Mirage Supervisor Manuel Perez County of Riverside Vicki Casteneda SunLine Transit Agency (Non-Voting Member) MEMBERS/ALTERNATES ABSENT AGENCY Councilmember Ty Peabody City of Indian Wells Tribal Member Anthony Purnel Agua Caliente Band of Cahuilla Indians ALSO PRESENT AGENCY Ken Seumalo City of Indian Wells Jeremy Ogul Madaffer Enterprises Teresa Awstar Madaffer Enterprises Jim Madaffer Madaffer Enterprises Anne Azzu KOA Corporation Brittney Sowell Sunline Transit Agency Jesse Eckenroth City of Rancho Mirage Pat Cooper County of Riverside STAFF PRESENT Tom Kirk Gary Leong Martin Magaña Eric Cowle Jim Sullivan Erica Felci

ITEM 6A

The audio file for this committee meeting can be found at http://www.cvag.org/audio.htm


Lance Albrecht Joanna Stueckle Jodi Adams

3. PLEDGE OF ALLEGIANCE

Councilmember Steve Brown led members in the Pledge of Allegiance.

4. PUBLIC COMMENTS

None.

5. TRANSPORTATION COMMITTEE/DIRECTOR COMMENTS Councilmember Jan Harnik commented on the SCAG Emerging Technology Committees and invited member to attend the Economic Summit on Thursday, November 8. Councilmember Steve Brown announced that the City of Coachella received a $3.2 million Urban Greening grant. Tom Kirk also commented on the City of Blythe receiving $187,500 of the Urban Greening grant as well. Mr. Kirk also gave an update on Cap and Trade advocacy.

6. CONSENT CALENDAR

IT WAS MOVED BY SUPERVISOR PEREZ AND SECONDED BY MAYOR MICHAEL WILSON TO APPROVE:

A. Approve the August 27, 2018 Transportation Committee Minutes

B. Approve Amendment No. 5 to Reimbursement Agreement with City of Palm Springs for Project to Improve North Indian Canyon Drive from Garnet Road to, and including, Union Pacific Railroad Crossing (UPRR), to Extend Time Trigger Four Years to September 26, 2022, and increase CVAG’s Regional Share of the Project Cost by $3.75 Million to a total Not-to-Exceed Amount of $7.5 Million

C. Approve Sub-Reimbursement Agreement to Reimbursement Agreement for Avenue 48 Project from Van Buren Street to Dillon Road Allowing for Cost Participation from City of Coachella and County of Riverside THE MOTION CARRIED WITH 9 AYES, 2 MEMBERS ABSENT AND 1 ABSTAINTION ON ITEM 6A; AND 10 AYES AND 2 MEMBERS ABSENT ON ITEMS 6B AND C. MAYOR JOSEPH DECONINCK AYE MAYOR PRO TEM GREG PETTIS AYE COUNCILMEMBER STEVE BROWN AYE MAYOR SCOTT MATAS AYE COUNCILMEMBER TY PEABODY ABSENT MAYOR MICHAEL WILSON AYE COUNCILMEMBER ROBERT RADI AYE COUNCILMEMBER JAN HARNIK ABSTAINED ON 6A COUNCILMEMBER LISA MIDDLETON AYE COUNCILMEMBER TED WEILL AYE SUPERVISOR MANUEL PEREZ AYE TRIBAL MEMBER ANTHONY PURNEL ABSENT


6.1 ITEM(S) HELD OVER FROM CONSENT CALENDAR

None.

7. DISCUSSION / ACTION

A. Signal Synchronization Update – Eric Cowle Eric Cowle presented the staff report. Brief member comments ensued. No action taken.

B. Planning for a Smart Region – Eric Cowle Mr. Cowle presented the staff report and introduced Jim Madaffer, Madaffer Enterprises. Mr. Madaffer gave a presentation on Smart Cities and the future of 5G networks as it relates to transportation. Member discussion ensued. No action taken.

8. INFORMATION

a) Status of I-10 Interchange Projects

b) CVAG Regional Arterial Program - Project Status Report

c) CVAG Regional Bike/Pedestrian Safety Program Update

d) Transportation Committee Attendance Roster e) 2017 CVAG Bicycle and Pedestrian Safety Program Update

These items are presented on the agenda for information only.

9. ANNOUNCEMENTS

Upcoming Meetings at 73-710 Fred Waring Drive, Suite 119, Palm Desert: Transportation Committee – Monday, January 7, 2019 at 9:00 a.m. Executive Committee – Monday, December 3, 2018 at 4:30 p.m.

10. ADJOURNMENT There being no further business, the meeting was adjourned at 10:18 a.m. Respectfully Submitted,

Joanna Stueckle Executive Assistant

ITEM 6B

Staff Report

Subject: Support for cap-and-trade legislation

Contact: Erica Felci, Governmental Projects Manager ([email protected])

Recommendation: Authorize the Chairman to sign a letter of support for AB 352 to help achieve fairness in cap-and-trade distribution. Background: In April 2015, the CVAG Executive Committee unanimously authorized its Chairman and the CVAG Executive Director to seek administrative or legislative changes in the state’s cap and trade program that would make projects in the Coachella Valley more competitive, particularly as it pertains to the Affordable Housing and Sustainable Communities (AHSC) program. In 2017, there was renewed interest among Coachella Valley stakeholders to ramp-up the efforts related to program guideline changes, which led to the CVAG Executive Committee forming a cap-and-trade ad hoc committee. The ad hoc committee and CVAG staff have been working to identify potential guideline revisions and legislative changes that could make the entire region more competitive. This month, Assemblyman Eduardo Garcia (D-Coachella) introduced AB 352 to make changes to the way competitive grant program funds are allocated. The bill is nearly identical to AB 1945, which is legislation he authored in 2018. Despite bipartisan support in the Legislature – including support from the Coachella Valley’s other two legislators, Sen. Jeff Stone and Assemblyman Chad Mayes – then-Gov. Jerry Brown vetoed the 2018 bill. The veto message stated that the “general goals of this bill have merit,” but Gov. Brown thought it would be better achieved through the budget process. With a new administration and Legislature in place, Assemblyman Garcia is re-introducing the legislation. AB 352, much like its predecessor, would broaden the list of co-benefits defined by the State Air Resources Board so that benefits such as improved community access to green space, increased water resilience and promotion of multi-jurisdictional partnerships are considered. It would also allow the Counties of Imperial and San Diego to better address how border crossings affect their daytime population figures. Finally, AB 352 would require state agencies to develop at least three categories for applications based on the population and density when it pertains to competitive grant programs. Perhaps the biggest difference between the bills is that AB 352 is intended to broaden the definition of “disadvantaged communities.” Currently, many cap-and-trade funding opportunities define “disadvantaged communities” as the highest-ranking census tracts in CalEnviroscreen. This is a mapping tool that factors in pollution burden and the population characteristics that make them more sensitive to pollution, and then uses them to create a single score for each census tract. The higher the score, the more disadvantaged a census tract is considered. In the CVAG region – including Blythe and the Palo Verde Valley – only 8 census tracts rank in the top 25 percent of CalEnviroscreen. Not a single census tract in the CVAG boundary ranks in the

mailto:[email protected]

top 5 percent. This impacts whether many local jurisdictions can even submit an application for funds. And, if they can apply, the CalEnviroscreen score can also impact the points awarded to a project. AB 352 is intended to direct agencies to also use a definition that was established when the Legislature approved AB 1550 in 2016. Generally, AB 1550 defines low-income communities as the census tracts that are generally either at or below 80 percent of the statewide median income. Nearly every jurisdiction in the CVAG boundary has census tracts that would qualify under this definition. CVAG staff believes this definition is a better reflection of the Coachella Valley’s socio-economic diversity. Changing the definition will allow the Coachella Valley to at least compete for some of these funding opportunities, and CVAG staff intends to present an in-depth analysis when the Executive Committee meets on February 25. Last year, CVAG and some member jurisdictions sent a letter urging then-Gov. Brown’s signature on AB 1945. A letter of support for the new, AB 352 is attached. CVAG staff will continue to work with the ad hoc committee and Assemblyman Garcia as the legislation is considered so AB 352 helps to achieve the region’s goal of having fairness in cap-and-trade distribution. Attachments: AB 352 fact sheet

AB 352 letter of support

Assemblymember Eduardo Garcia, 56th Assembly District

BACKGROUND

The California Air Resources Board (ARB) oversees the Cap and Trade auctions and also manages GGRF expenditures on behalf of the Department of Finance. AB 1532 (Chapter 807, Statues 2012) directed administering agencies to maximize co-benefits of the Greenhouse Gas Reduction Fund (GGRF) investments.

ISSUE

Several important potential co-benefits are not currently identified in ARB’s list for administering agencies. That means that projects that would ensure additional community benefits are not necessarily prioritized over projects that do not result in those benefits. Imperial County and San Diego County see approximately 200,000 people cross the US-Mexico Border every day. However, those jurisdictions are unable to count that daytime population in their applications for funding, meaning significant emissions reduction opportunities are not feasible because the funding for those projects cannot be justified with the resident population numbers. Other barriers for jurisdictions seeking GGRF funding have occurred, including lacking the capacity to complete an application by the deadline presented by agencies or not meeting the emissions reduction threshold for successful applications because a jurisdiction has less dense housing development patterns. Finally, while ARB is charged with coordinating the GGRF programs on behalf of the Department of Finance, they are not currently tracking and reporting applications received for funding. This data could help decision-makers understand where there is unmet funding need, or barriers to accessing funding that need to be addressed. BILL SUMMARY

This bill will be effective July 1, 2020. The bill expands the list of co-benefits for GGRF to include:

Improved community access to green space Increased water resilience Decreased transportation, energy, or fuel costs Accelerated development of low-carbon

technology

Reduced vehicle miles traveled Increased access to services or amenities Promotion of multi-jurisdictional partnerships Promotion of climate adaptation

The bill also directs administering agencies to make the following changes to application for competitive grants:

Give preferential points to communities selected for “Community Emissions Reduction Programs” pursuant to Health and Safety Code Section 44391.2.

Ensure that applicants from San Diego and Imperial Counties can use daytime population numbers.

Require at least a three month gap between the first call for applications and the due date for proposals

Consider new scoring criteria based on the size and density of the jurisdiction where the project will occur.

Fully implement the intended distribution of funding pursuant to Health and Safety Code Section 39713.

This bill also makes specific, technical changes to the Strategic Growth Council’s Transformative Climate Communities program. Finally, this bill will require the Department of Finance, in its annual report to the Legislature, to include information on application received for each grant program, including location of the project, amount of funding requested, lead applicant, and whether the project was awarded funding in full or in part. SUPPORT

County of Imperial (Sponsor) City of Coachella FOR MORE INFORMATION: Katie Valenzuela State Capitol, Room 4140 [email protected] (916) 319-2056

AB 352 – Greenhouse Gas Reduction Fund. Updated: 2/6/2019

February 25, 2019 The Honorable Eduardo Garcia California State Assemblymember State Capitol, Room 4140 Sacramento, California 95814 RE: AB 352 (E. Garcia): Greenhouse Gas Reduction Fund – SUPPORT Dear Assemblymember Garcia: On behalf of the Coachella Valley Association of Governments (CVAG) Executive Committee, I am writing to express our support for AB 352, which addresses the Greenhouse Gas Reduction Fund. CVAG is the regional planning agency that coordinates government services in the Coachella Valley and eastern Riverside County. Our boundary overlaps with much of the 56th Assembly District. As you know, CVAG and many of our regional partners have been vocal in expressing concerns with the equitable distribution of cap-and-trade funding so Riverside County can help California achieve greenhouse gas reduction targets. We have also advocated for changes to program guidelines so that we can fairly compete for funding, particularly as it pertains to the Affordable Housing and Sustainable Communities program. We believe AB 352 would make several, necessary changes to the way competitive grant program funds are allocated. Specifically, it would broaden the list of co-benefits defined by the State Air Resources Board so that benefits such as improved community access to green space, increased water resilience and promotion of multi-jurisdictional partnerships are considered. It also would allow the Counties of Imperial and San Diego to better address how border crossings affect their daytime population figures. Additionally, when it pertains to competitive grant programs, AB 352 would require state agencies to develop at least three categories for applications based on the population and density of the proposed project. Importantly, CVAG supports the legislative effort to direct agencies to use the AB 1550 definition of “disadvantaged communities” when agencies determine a project’s eligibility and create scoring criteria. Currently, many cap-and-trade funding opportunities define “disadvantaged communities” as the highest-ranking census tracts in CalEnviroscreen. In the CVAG region – including Blythe and the Palo Verde Valley – only 8 census tracts rank in the top 25 percent of CalEnviroscreen. Not a single census tract in the CVAG boundary ranks in the top 5 percent. This impacts whether many local jurisdictions can even submit an application for funds. And, if they can apply, the CalEnviroscreen score also can impact the points awarded to a project. CVAG supports the use of the AB 1550 community definition because it is a better reflection of our region’s socio-economic diversity. Currently, there are pots of funding that are designed in a way where the Coachella Valley is ineligible to apply. Making amendments to the housing densities, transit requirements and definition of

disadvantaged communities are important steps toward allowing the Coachella Valley and other parts of eastern Riverside County to better compete with other projects statewide. We look forward to working with you on this effort. Please do not hesitate to contact CVAG Executive Director Tom Kirk at (760) 346-1127 or at [email protected] if we can provide additional information. Sincerely,

Jeff L. Grubbe CVAG Acting Chairman


ITEM 7B

Staff Report

Subject: ATP Cycle 4 Grant Awards Contact: Erica Felci, Governmental Projects Manager ([email protected])

Recommendation: Information

Background: The state’s Active Transportation Program (ATP) was created by state legislation in 2013 by consolidating various funding sources into a single program to encourage active modes of transportation. ATP has become an extremely competitive program and recent awards have benefitted projects across the Coachella Valley, including CV Link, the La Quinta Village complete streets network

as well as Palm Drive in the City of Desert Hot Springs.

ATP Cycle 4 is expected to provide more than $445 million over four fiscal years. Applications were due

in July, and the CVAG Executive Committee in June authorized staff to leverage previously-approved

transportation funding as it sought ATP grants for two projects:

• CV Link extension to the City of Desert Hot Springs: The City considered several routes, but

ultimately submitted an application for a 15-mile route that runs along Palm Drive from CV Link

to Mission Lakes Boulevard, heads west to Little Morongo Road and then connects back to Palm

via Dillon Road.

• Avenue 48/ Arts & Music Line: This 10-mile project was submitted with CVAG, which worked

with the cities of Coachella, Indio, La Quinta and Riverside County to develop the application.

As highlighted previously, the Arts & Music Line is a community connector to CV Link that’s

located primarily along Avenue 48 between Interstate 10 and Washington Street. The eastern

end will extend along Dillon Road to the Spotlight 29 Casino. The western end will extend

southward along Washington Street and then further west and south along Eisenhower Drive,

connecting to the Bear Creek Trailhead at the western terminus of Calle Tampico. The project’s

design will incorporate both light and sound, plus provide pedestrians and cyclists safe access

to the music and art festivals at the Empire Polo Grounds. The project also includes partnerships

with two school districts and Goldenvoice, as the route provides an opportunity to feature

students’ art and music.

Applications for six other infrastructure projects, including a project from Palm Desert that connects CV

Link with Vision San Pablo in the City of Palm Desert, were submitted to the state for consideration.

All told, the CTC received applications for 554 projects, requesting more than $2.2 billion in total funding.

The applications were scored by 51 volunteer evaluation teams, who provided consensus scores that

were reviewed by CTC staff. The CTC saw larger requests than in previous years: The average request

was more than $4 million per application – double what was seen in the 2017 Cycle – and the largest

single request was for $39.6 million.


ATP funding is distributed in two waves: First, the CTC staff makes recommendations for the statewide

component. Projects that are not funded are then considered for the MPO (Metropolitan Planning

Organization) round, which involves additional scoring and consideration by both the Riverside County

Transportation Commission (RCTC) and by the Southern California Association of Governments

(SCAG).

The CTC staff recommendations for the statewide funding were initially released in December 2018,

and all the recommended projects had scored at least 90 of 100 points. But the recommendations were

revised on January 18 after the City of Compton failed to meet some of the programming requirements

and had to forego their award, which freed up $22.572 million. The State took the next highest projects

(89 points) and applied additional scoring criteria, which added five more projects to the

recommendations.

The statewide component was approved by the CTC at its January 30 meeting, distributing $237.6

million for 51 projects. In Riverside County, six infrastructure projects were ultimately recommended for

funding out of the statewide component, including the following Coachella Valley projects:

• $1.322 million was awarded to Desert Hot Springs for safe routes to schools-related

improvements on Hacienda Avenue.

• $6.844 million was awarded to Riverside County for multi-modal trail improvements in Thermal

and Oasis.

RCTC will make its recommendations for the MPO component in March. RCTC staff can distribute up

to 20 points to a project based on three criteria: inclusiveness in a regional plan, construction schedule

and whether the funding is only for the construction phase. Riverside County has $10.937 million to

distribute. The top-ranked county project for the MPO round is the San Pablo project in Riverside

County, which is being recommended $3.22 million.

Another $7.715 million remains to be programmed in Riverside County. The next two projects in point

order are the Desert Hot Springs CV Link extension (98 MPO points) and the Arts and Music Line (92

MPO points). Both projects have price tags that exceed the available funding. RCTC staff have reached

out to Desert Hot Springs about whether the City would accept a partial award. To accept the funds, the

City will need to identify other funding to fill the funding gap. Should the City decline, CVAG will receive

a similar offer from RCTC. In that case, CVAG will reach out to the project partners – Riverside County

as well as the Cities of Coachella, Indio and La Quinta – about the implications of accepting partial

funding. CVAG anticipates having additional information the Executive Committee meeting on February

25.

If the funding is not awarded to either project, the funding will go to a project outside of the Coachella

Valley. After RCTC votes on the awards, the recommendation will be sent to SCAG, which will vote on

about $92 million in recommended projects for the region. They will be presented to the CTC for final

approval in June 2019.

Fiscal Analysis: The design work related to the community connectors was funded through the contract amendment for Alta Planning + Design that the CVAG Executive Committee approved at the April 30, 2018 meeting. CVAG had committed funding as a match for both the Avenue 48 and Desert Hot Springs projects, but they were contingent on receiving an ATP award. The match was approved by the Executive Committee at the June 25, 2018 meeting.

ITEM 7C

Staff Report Subject: Establishing Regional Guidelines for Electric Scooter Sharing Contact: Shawn Isaac, Program Manager ([email protected]) Recommendation: Consider regional guidance for electric scooter sharing.

Background: Electric scooter, or e-scooter, sharing has brought a new, innovative mode of transportation to many cities nationwide. The first scooter-share company, Bird, started in September 2017 by a former Uber and Lyft executive. Soon after, Bird scooters started showing up in major cities across the country. Competitors followed, such as Lime, Spin and Jump. Some companies also offer other forms of short-distance transportation such as bike share. These companies aimed to fill the gap in last-mile transportation for riders to reach their destination such as home, work, recreation, dining or shopping. Companies promote them as a convenient travel option that provide accessible means of mobility for low-income communities and also appeal to tourists. Riders use a smart phone app and typically pay a per-mile fee. Riders are generally warned not to ride on sidewalks or park in the right-of-way. Many companies provide users with city-specific data on preferred parking locations. At night, e-scooter companies use short-term contractors to pick up the scooters, charge them and redistribute them to target areas the next morning. Under current California law, e-scooters must be driven by licensed drivers who are at least 18 years old. They are required to be ridden on streets – in bike lanes or close to the curb – but not on sidewalks. California cities have had mixed experiences with them, particularly rogue launches where they arrive unannounced without obtaining proper permits and licenses. Cities have also expressed concerns with the dockless parking, as they can be left wherever users have reached their destination. In some instances, scooters have blocked ADA access areas, driveways, crosswalks, sidewalks and other important access points. Others have raised public safety questions, saying the potential use of scooters on sidewalks can jeopardize the safety of pedestrians. Scooter sharing is not currently prevalent in the Coachella Valley, although two cities have addressed the topic through Council policy. On November 29, 2018, Bird dropped off a fleet of scooters in Palm Springs. They did not seek City approval before the surprise launch. That same day, Palm Springs Council met in closed session and directed the City Attorney to notify Bird to cease & desist all operations in the City within 24 hours. A few days later, the City confiscated more than 100 scooters that were remaining around town. The City plans to consider the matter on a February Council agenda.


Palm Desert also has set policy on e-scooters. On December 13, 2018, the Council adopted an urgency ordinance to prohibit scooter and bicycle sharing in Palm Desert, but indicated they wanted City staff to further research the issue and best practices. On January 24, 2019, the Council was asked to vote on a Shared Motorized Scooter Pilot Program with the company Spin. But the Council voted 4-1 to oppose the 90-day pilot program, indicating that the topic could be revisited at a later date. If an e-scooter company were to launch in any one city, it is likely that neighboring communities would see riders cross jurisdictional boundaries. As such, there would be benefits to having a consistent, regional policy recommendation that could be vetted through CVAG committees. CVAG staff has already had initial conversations with scooter sharing companies and has spoken with our regional partners, including Sunline Transit Agency, about developing a regional approach. This approach would be consistent with other regional transportation plans and projects led by CVAG, including the Active Transportation Plan (ATP), the Bicycle and Pedestrian Safety Program, and CV Link. CVAG staff is seeking input and direction from members about what could be included in the policy recommendations. For example, e-scooters companies could be targeted to certain areas of Coachella Valley cities that could have high active transportation usage by residents and tourists. Providing direction to scooter sharing companies could mitigate issues prior to operation, such as limiting the number of scooters that can operate at a time, creating opportunities for public outreach and education, and restricting hours of operation. The objectives could be achieved through a regional model ordinance, a regional pilot program or even a regional CV Link scooter share program. Based on the direction and feedback, CVAG staff will work with each member jurisdiction to assess their needs. Fiscal Analysis: Work on developing regional guidance for e-scooters is covered under existing staff time.

ITEM 7D

Staff Report Subject: Signal Synchronization – Advantec Amendment #2 Contact: Eric Cowle, Transportation Program Manager ([email protected]) Recommendation: Approve Advantec Amendment #2 in the amount not-to-exceed $747,893.00.

Background: CVAG’s original Request for Proposal was issued in March of 2015. At the time, CVAG knew that it wanted to put together a regional signal synchronization project, but also understood that one of the first deliverables would be a Master Plan, which would identify the scope of the regional project. While the consultant was selected utilizing a Qualifications-Based Selection Process, a cost estimate was still required as a part of the consultant’s original proposal. CVAG directed Advantec to make assumptions so that they could include a cost component with their proposal. At the time, the approved FTIP (Federal Transportation Improvement Program) entry for this project only included reference to Highway 111. Accordingly, Advantec looked at providing the transportation technology to synchronize signals on Highway 111 as their cost basis. Ramon and Washington were not added until after the Master Plan was completed in 2017. In Advantec’s original proposal, 70 plan sheets were estimated in their scope. In the attached request letter, Advantec has detailed the additional sheets and other work required by task to meet the needs of the Regional Signal Synchronization Project as now defined by the approved Master Plan and Participating Agreement. While the need to adjust the scope was identified nearly two years ago when the Master Plan was approved by CVAG’s Executive Committee, actual design did not begin until August of last year, and the equipment was not finalized until January of this year with TTAS’s blessing of the Technology Assessment Report. When design began, Advantec communicated to CVAG staff the future need to create an addendum for the project but did not want to request the specific dollars until the amount was definite. With design plans now approximately 90% complete, certainty in the magnitude of scope change is now achieved. Additional scope items include:

• Two additional corridors beyond the original Highway 111

• Individual local Transportation Management Centers (TMCs)

• Architectural and structural services

• Communication hubs to create a network (no longer just Highway 111)

• Fiber optic assignment details


• 261 sheets instead of the original 70 Isolating the tasks now being revised, the original cost was approximately $272,000. The additional scope adds another $747,893. Having reviewed the request thoroughly, CVAG staff has determined that the addendum request is reasonable and that the dollars requested represent an accurate portrayal of the additional work. Fiscal Analysis: Local transportation funds are available to cover the additional cost of $747,893.00. Attachment Advantec Request Letter

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Because We Care

January 30, 2019 Mr. Eric Cowle Transportation Manager Coachella Valley Association of Governments (CVAG) 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260

Subject: Addendum No. 2 - Professional Engineering Services Regional Traffic Signal Synchronization

Project – Additional Phase I Improvements Final Design Services Dear Eric: ADVANTEC Consulting Engineers, Inc. (ADVANTEC), is pleased to present our addendum proposal to provide additional professional services to prepare additional Final Design Services for the Coachella Valley Traffic Signal Synchronization, Phase I improvements that includes Priority 1 - 3 Project Corridors (Highway 111, Ramon Road, and Washington Street). ADVANTEC understand that Caltrans will review our request and may provide comments. We are including Caltrans Form 10H for their review and approval. The hourly rates are consistent with the approved original submittal. ADVANTEC appreciates the opportunity to submit this addendum proposal and looks forward to continuing to provide you with our professional transportation services. If you have questions, please feel free to contact me at (949) 861-4999 or [email protected]. Respectfully Submitted, Carlos A. Ortiz, PE, TE, PTOE Chief Operating Officer/Project Manager ADVANTEC Consulting Engineers, Inc.

Coachella Valley Association of Governments (CVAG) Approved By: ______________________ Date: _____________________________


Additional ITS Phase I improvements for Coachella Valley Regional Traffic Signal Synchronization Project

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ADDENDUM NO. 2

ADDITIONAL PHASE I IMPROVEMENTS FINAL DESIGN SERVICES

SCOPE OF SERVICES

Project Understanding In our approved contract, the project limits, priority corridors, phase deployment plans, and intelligent transportation technologies were not defined in the original Request-For-Proposal (RFP) and on our approved contract. Under our approved Project Design Phase – Tasks 14, 15, 16, and 17, we indicated that our services will include seventy (70) plan sheets including title sheet, plans and details. The information described under our approved tasks are as follows:

Task 14 – Traffic Signal Interconnect, TMC, and ITS Field Elements Plans and Details The ADVANTEC Team will prepare traffic signal interconnect plans and details highlighting traffic signal interconnect/communication improvements at the field elements, project corridors, and each agency TMC. In addition, the plans will show location and requirements for any proposed ITS field elements and communication hubs. The ADVANTEC Team will also prepare preliminary TMC plans and details highlighting the TMC room, equipment room, and other facilities. In addition, details of the TMC equipment rack(s) showing Traffic Management System server, Video Management System server, Layer 3 switch(es), and other hardware components to link the ITS Field elements to the TMC and other agencies will be shown. The plans will be prepared in AutoCAD in accordance to the CVAG’s requirements. For budgeting purposes, it is anticipating that up to seventy (70) plan sheets will be prepared under this Task.

Deliverables: Traffic Signal Interconnect, TMC, and ITS Field Elements Plans and Details (70 Sheets)

Task 15 – Utility Research and Coordination Utility notifications to the various utility owners within the sphere of the Project will be prepared. The ADVANTEC Team will request the location of the existing utility lines along the corridors, in order to provide proper vertical and horizontal clearance at locations where new cabinets, communication hubs, conduits, and/or splice vaults may be installed. The ADVANTEC Team will provide coordination interface to establish controls for utilities that would be included within the right-of-way limits and identify existing underground and overhead utility lines that may interfere with the location of the proposed traffic signal communication, wireless communication, and CCTV equipment. The ADVANTEC Team will compile the information in a matrix format to include dates of notification, persons/utility notified and responses from utility. Two set of plans will be included with the utility notices. The utility notices will be sent via certified mail. Copies of this information will be updated periodically and provided to CVAG.

Deliverables: Utility Research and Coordination


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Task 16 – Technical Specifications, and Hardware and Software Procurement List Preliminary Technical Specifications will be prepared to indicate proposed hardware, software, cabling, equipment, installation, testing requirements, equipment warranty information, and other pertinent information to facilitate the construction of the proposed improvements. It will also provide system integration requirements during the construction phase. It will define the role of the System Integrator, ADVANTEC Team, CVAG and agencies staff, and hardware/software approved vendors during the construction activities. The ADVANTEC Team will prepare Technical Specifications for all the required equipment, delivering, installation, testing, and commissioning requirements, and any additional item that may be required for the project including hardware and software upgrades. The ADVANTEC Team will provide a Material and Equipment Procurement List to CVAG highlighting the hardware, software, cabling, and other equipment that will be procured by the System Integrator. The ADVANTEC Team will work with CVAG to include the specific Contractor license(s), and network/software certifications required for this project. Application and/or permits required by the participating agencies will be included in the Appendix.

Deliverables: Technical Specifications, and Hardware and Software Procurement List

Task 17 – Construction Quantities and Engineer’s Estimates The ADVANTEC Team will prepare construction quantity take-offs and construction cost estimates in accordance with CVAG’s requirements for the proposed traffic signal interconnect/communication improvements at the field elements, project corridors, and each agency TMC. The Construction Quantities and Engineer’s Estimates will be prepared in accordance with CVAG requirements. The cost estimate will be based on cost data from similar current projects. The engineer’s construction cost estimates will be prepared in MS Excel format for use by CVAG to advertise for bids.

Deliverables: Construction Quantities and Engineer’s Estimates

During the preparation of the Traffic Signal Interconnect (TSI) Master Plan and based on input from our project stakeholders, the proposed recommended improvements, project limits, priority corridors, phase deployment plans, and intelligent transportation technologies have been identified and reviewed by our stakeholders; and the TSI Master Plan was approved by CVAG Executive Committee in May 2018. The Phase I Project Improvements include the following Priority Corridors:

1) Highway 111 a. 86 Signalized Intersections (not included the City of Rancho Mirage) b. 8 Agencies c. Corridor Length: 22.9 miles

2) Washington Street

a. 23 Signalized Intersections b. 4 Agencies c. Corridor Length: 11 miles


Page | 4

3) Ramon Road a. 27 Signalized Intersections b. 4 Agencies c. Corridor Length: 12.6 miles

The Phase I Project also includes the following improvements at each agency:

1) Installation of fiber optic and wireless communication systems 2) Installation of field communication hubs 3) Installation of ITS field elements including CCCTV systems, new ATC controllers/cabinets, arterial

performance management systems, dynamic message signs, detection systems, and necessary hardware and software to provide an Ethernet communication system between the signalized intersections to the TMCs.

4) Traffic signal synchronization The Phase I Project also includes the following improvements:

5) One (1) Regional Traffic Management Center (TMC) 6) Three (3) Data Aggregated Centers (DAC) 7) Seven (7) New TMCs 8) Two (2) Modified TMCs

Based on the approved Phase I Corridors and proposed improvements, the project area, the limits of the project, and anticipated improvements have expanded. A total of 136 signalized intersections covering over 46 roadway miles will be included under the proposed Phase I improvements. Therefore, our design services under Tasks 14, 15, 16, and 17 will need to be revised accordingly. The total number of sheets for the proposed Phase I improvements is 261 Sheets. This is an increase of 191 sheets from our approved contract. Table 1 shows the breakdown of the design sheets for the Phase I improvements. Additional sheets for Changeable Message Signs (CMS) or Dynamic Messaged Signs (DMS) foundation details, and TMC Architecture Design are included under this addendum Proposal.


Page | 5

TABLE 1 Coachella Valley Traffic Signal Synchronization Program Phase I Improvements Final Design Services Sheet Count

No. Type Desc Sheet No. Folder File Name

1 General Project Title Sheet CV-001 Title, Notes, Legend 00.CVAG TITLE SHEET

2 General Sheet Index 1 CV-002 Title, Notes, Legend 00.CVAG_SHEET INDEX

3 General Sheet Index 2 CV-003 Title, Notes, Legend 00.CVAG_SHEET INDEX

4 General Legend; Abbreviation CV-004 Title, Notes, Legend 00.LEGEND_REV1

5 General General Notes CV-005 Title, Notes, Legend 00.GENERAL NOTES

6 General Construction Notes CV-006 Title, Notes, Legend 00.CONSTRUCTION NOTES 1

7 General Construction Notes CV-007 Title, Notes, Legend 00.CONSTRUCTION NOTES 2

8 Regional PHASE I IMPROVEMENTS - REGION LAYOUT CV-008 Comm Architecture 00.COMM ARCHITECTURE_BACKBONE_PH1

9 Regional PHASE II IMPROVEMENTS - REGION LAYOUT CV-009 Comm Architecture 00.COMM ARCHITECTURE_BACKBONE_PHII

10 Regional PHASE III IMPROVEMENTS - REGION LAYOUT CV-010 Comm Architecture 00.COMM ARCHITECTURE_BACKBONE_3.dwg


11 CC Title Sheet CC-001 Title, Notes, Legend 01.CAT CITY TITLE SHEET

12 CC Communications Architecture CC-002 Comm Architecture 01. CC_Comm ARCH

13 CC ITS Improvement Plan CC-003 SHEETS 016_Hwy111_CC_FO






19 CC ITS Improvement Plan CC-009 SHEETS 208_RAMON_CC_FO






25 CC ITS Improvement Plan CC-015 SHEETS 401_DatePalm_CC.dwg

26 CC ITS Improvement Plan CC-016 SHEETS 402_DatePalm_CC.dwg

27 CC Phase I & II Plan CC-017 Comm Architecture 01.A CC_Comm ARCH_map.dwg

28 CC Adjacent Communications Maintenance-CC CC-018 Comm Architecture 01.B CC_Comm ARCH_map.dwg

29 TMC CATHEDRAL CITY TMC LAYOUT TMC-CC-01 SHEETS 301_TMC_CC_FO

30 TMC CC TMC ROOM LAYOUT TMC-CC-02 TMC SHEETS 01. TMC Layout+Details_CC

31 TMC CC ROOM SECTIONS, DETAILS TMC-CC-03 TMC SHEETS 01. TMC Layout+Details_CC

32 TMC CC TMC A/V EQUIPMENT, RACK DETAILS TMC-CC-04 TMC SHEETS 01. TMC Layout+Details_CC

33 TMC TMC schematic TMC-CC-05 TMC SHEETS 01. TMC Layout+Details_CC


34 COA Title Sheet CO-001 Title, Notes, Legend 02.Coachella Title Sheet

35 COA Communications Architecture CO-002 Comm Architecture 02. CO_Comm ARCH

36 COA ITS Improvement Plan CO-003 SHEETS 068_Hwy111_CO_FO



39 COA Phase I & II Plan C0-006 Comm Architecture 02.A CO_Comm ARCH_map.dwg

40 TMC COACHELLA CORP YARD TMC LAYOUT TMC-CO-01 SHEETS 325_TMC_COA_W

41 TMC COA TMC ROOM LAYOUT TMC-CO-02 TMC SHEETS 02. TMC Layout+Details_Coachella

42 TMC COA ROOM SECTIONS, DETAILS TMC-CO-03 TMC SHEETS 02. TMC Layout+Details_Coachella

43 TMC COA TMC A/V EQUIPMENT, RACK DETAILS TMC-CO-04 TMC SHEETS 02. TMC Layout+Details_Coachella

44 TMC TMC schematic TMC-CO-05 TMC SHEETS 02. TMC Layout+Details_Coachella


45 DHS Title Sheet DHS-001 Title, Notes, Legend 03. DHS Title Sheet

46 DHS Communications Architecture DHS-002 Comm Architecture 03.DHS_Comm ARCH

47 DHS Phase I & II Plan DHS-003 Comm Architecture 03.A DHS_Comm ARCH_map.dwg (REPRINT)

48 TMC DHS HALL TMC LAYOUT TMC-DHS-01 SHEETS 311_TMC_DHS_W

49 TMC DHS HALL TMC NEW BUILDING HALLWAY LAYOUT TMC-DHS-02 TMC SHEETS 03. TMC Layout+Details_DHS

50 TMC DHS TMC ROOM LAYOUT TMC-DHS-03 TMC SHEETS 03. TMC Layout+Details_DHS

51 TMC DHS ROOM SECTIONS, DETAILS TMC-DHS-04 TMC SHEETS 03. TMC Layout+Details_DHS

52 TMC DHS TMC A/V EQUIPMENT, RACK DETAILS TMC-DHS-05 TMC SHEETS 03. TMC Layout+Details_DHS

53 TMC TMC schematic TMC-DHS-06 TMC SHEETS 03. TMC Layout+Details_DHS

01. TITLE / NOTES / LEGEND

02. CATHEDRAL CITY

03. COACHELLA

04. DESERT Hot Springs


Page | 6


54 IW Title Sheet IW-001 Title, Notes, Legend 04. IW Title Sheet

55 IW Communications Architecture IW-002 Comm Architecture 04.IW_Comm ARCH

56 IW ITS Improvement Plan IW-003 SHEETS 041_Hwy111_IW_FO










66 IW Phase I & II Plan IW-013 Comm Architecture 04.A IW_Comm ARCH_map.dwg

67 TMC IW HALL TMC LAYOUT TMC-IW-01 SHEETS 308_TMC_IW_FO

68 TMC IW TMC ROOM LAYOUT TMC-IW-02 TMC SHEETS 04. TMC Layout+Details_IW

69 TMC IW ROOM SECTIONS, DETAILS TMC-IW-03 TMC SHEETS 04. TMC Layout+Details_IW

70 TMC IW TMC A/V EQUIPMENT, RACK DETAILS TMC-IW-04 TMC SHEETS 04. TMC Layout+Details_IW

71 TMC TMC schematic TMC-IW-05 TMC SHEETS 04. TMC Layout+Details_IW


72 IN Title Sheet IN-001 Title, Notes, Legend 05. Indio Title Sheet

73 IN Communications Architecture IN-002 Comm Architecture 05.Indio_Comm ARCH

74 IN ITS Improvement Plan IN-003 SHEETS 057_Hwy111_IND_FO.dwg











85 IN ITS Improvement Plan IN-014 SHEETS 067B_Hwy111_IND_FO.dwg

86 IN ITS Improvement Plan IN-015 SHEETS 067C_Hwy111_IND_FO.dwg

87 IN Phase I & II Plan IN-016 Comm Architecture 05.A INDIO_Comm ARCH_map.dwg

88 IN Adjacent Communications Maintenance-IO IN-017 Comm Architecture 05.B INDIO_Comm ARCH_map.dwg

89 TMC INDIO CITY YARD LAYOUT TMC-IN-01 SHEETS 315_TMC_IND_W

90 TMC INDIO CITY HALL LAYOUT TMC-IN-02 TMC SHEETS 05. TMC Layout+Details_INDIO

91 TMC INDIO TMC ROOM LAYOUT TMC-IN-03 TMC SHEETS 05. TMC Layout+Details_INDIO

92 TMC INDIO ROOM SECTIONS, DETAILS TMC-IN-04 TMC SHEETS 05. TMC Layout+Details_INDIO

93 TMC INDIO TMC A/V EQUIPMENT, RACK DETAILS TMC-IN-05 TMC SHEETS 05. TMC Layout+Details_INDIO

94 TMC TMC schematic TMC-IN-06 TMC SHEETS 05. TMC Layout+Details_INDIO

05. INDIAN WELLS

06. INDIO


Page | 7


95 LQ Title Sheet LQ-001 Title, Notes, Legend 06. LQ Title Sheet

96 LQ Communications Architecture LQ-002 Comm Architecture 06.LQ_Comm ARCH

97 LQ ITS Improvement Plan LQ-003 SHEETS 051_Hwy111_LQ_FO






103 LQ ITS Improvement Plan LQ-009 SHEETS 101_Wash_LQ_FO











114 LQ Phase I & II Plan LQ-020 Comm Architecture 06.A LQ_Comm ARCH_map.dwg

115 LQ Adjacent Communications Maintenance-LQ LQ-021 Comm Architecture 06.B LQ_Comm ARCH_map.dwg

116 TMC LA QUINTA HALL TMC LAYOUT TMC-LQ-01 SHEETS 320_TMC_LQ_W

117 TMC LA QUINTA TMC ROOM LAYOUT TMC-LQ-02 TMC SHEETS 06. TMC Layout+Details_LA QUINTA

118 TMC LA QUINTA ROOM SECTIONS, DETAILS TMC-LQ-03 TMC SHEETS 06. TMC Layout+Details_LA QUINTA

119 TMC LA QUINTA TMC A/V EQUIPMENT, RACK DETAILS TMC-LQ-04 TMC SHEETS 06. TMC Layout+Details_LA QUINTA

120 TMC TMC schematic TMC-LQ-05 TMC SHEETS 06. TMC Layout+Details_LA QUINTA

07. LA QUINTA


Page | 8


121 PD Title Sheet PD-001 Title, Notes, Legend 07. PD Title Sheet

122 PD Communications Architecture PD-002 Comm Architecture 07.PD_Comm ARCH

123 PD ITS Improvement Plan PD-003 SHEETS 033_Hwy111_PD_FO








131 PD ITS Improvement Plan PD-011 SHEETS 112_Wash_PD_FO






137 PD ITS Improvement Plan PD-017 SHEETS 303_MONTEREY_PD_FO

138 PD ITS Improvement Plan PD-018 SHEETS 304_MONTEREY_PD_FO

139 PD ITS Improvement Plan PD-019 SHEETS 305_FRED_WARING_PD_FO

140 PD ITS Improvement Plan PD-020 SHEETS 404_MONTEREY-PD.DWG


142 PD ITS Improvement Plan PD-022 SHEETS 406_MAGNESIAFALLS-PD.DWG

143 PD ITS Improvement Plan PD-023 SHEETS 407_MAGNESIAFALLS-PD.DWG


145 PD Phase I & II Plan PD-025 Comm Architecture 07.A PD_Comm ARCH_map.dwg

146 PD Adjacent Communications Maintenance-PD PD-026 Comm Architecture 07.B PD_Comm ARCH_map.dwg

147 TMC PALM DESERT HALL TMC LAYOUT TMC-PD-01 SHEETS 306_TMC_PD_FO

148 TMC PALM DESERT CORPORATE YARD LAYOUT TMC-PD-02 SHEETS 307_TMC_PD_FO_CITY YARD

149 TMC PALM DESERT TMC ROOM LAYOUT TMC-PD-03 TMC SHEETS 07. TMC Layout+Details_PD

150 TMC PALM DESERT ROOM SECTIONS, DETAILS TMC-PD-04 TMC SHEETS 07. TMC Layout+Details_PD

151 TMC PALM DESERT TMC A/V EQUIPMENT, RACK DETAILS TMC-PD-05 TMC SHEETS 07. TMC Layout+Details_PD

152 TMC PALM DESERT TMC Schematic TMC-PD-05 TMC SHEETS 07. TMC Layout+Details_PD


153 PS Title Sheet PS-001 Title, Notes, Legend 08. PS Title Sheet

154 PS Communications Architecture PS-002 Comm Architecture 08.PS_Comm ARCH

155 PS ITS Improvement Plan PS-003 SHEETS 201_RAMON_PS_W







162 PS Phase I & II Plan PS-010 Comm Architecture 08.A PS_Comm ARCH_map.dwg

163 PS Adjacent Communications Maintenance-PS PS-011 Comm Architecture 08.B PS_Comm ARCH_map.dwg

164 PS PALM SPRINGS CORPORATE YARD LAYOUT TMC-PS-01 SHEETS 310_TMC_PS_W

165 PS PALM SPRINGS TMC ROOM LAYOUT TMC-PS-02 TMC SHEETS 08. TMC Layout+Details_PS

166 PS PALM SPRINGS ROOM SECTIONS, DETAILS TMC-PS-03 TMC SHEETS 08. TMC Layout+Details_PS

167 PS PALM SPRINGS TMC A/V EQUIPMENT, RACK DETAILS TMC-PS-04 TMC SHEETS 08. TMC Layout+Details_PS

168 PS TMC schematic TMC-PS-05 TMC SHEETS 08. TMC Layout+Details_PS

09. PALM SPRINGS

08. PALM DESERT


Page | 9


169 CT Title Sheet CT-001 Title, Notes, Legend 10. CT Title Sheet

170 CT Communications Architecture CT-002 Comm Architecture 10.CT_Comm ARCH

171 CT ITS Improvement Plan CT-003 SHEETS 001_Hwy111_CT_W






177 CT ITS Improvement Plan CT-009 SHEETS 007_Hwy111_CT_FO









186 CT ITS Improvement Plan CT-018 SHEETS 118_Wash_CT_FO

187 CT ITS Improvement Plan CT-019 SHEETS 218_RAMON_CT_FO

188 CT CALTRANS TMC LAYOUT (VICTORIA ST, FONTANA) TMC-CT-01 SHEETS 335_TMC_CT

189 CT CALTRANS DIST 8 TMC SCHEMATIC TMC-CT-02 TMC SHEETS 10. TMC Layout+Details_CT

`


190 RIV Title Sheet RIV-001 Title, Notes, Legend 11. Riv County Title Sheet

191 RIV Communications Architecture RIV-002 Comm Architecture 11.RIV_Comm ARCH

192 RIV ITS Improvement Plan RIV-003 SHEETS 119_Wash_COR_FO

193 RIV ITS Improvement Plan RIV-004 SHEETS 120_Wash_COR_W

194 RIV ITS Improvement Plan RIV-005 SHEETS 217_RAMON_COR_FO



197 RIV RIVERSIDE COUNTY TRANSPORATION DEPT (14TH ST) TMC-RIV-01 SHEETS 340_TMC_COR

198 RIV RIVERSIDE COUNTY TMC SCHEMATIC TMC-RIV-02 TMC SHEETS 11. TMC Layout+Details_RIV


199 Regional Cover sheet (CVAG) CV-011 Comm Architecture 00. CVAG_COMM ARCH.DWG

200 Regional Communication Architecture CV-012 Comm Architecture 00. CVAG_COMM ARCH.DWG

201 Sub-Reg West Valley DAC Network CV-013 Comm Architecture 00. CVAG_COMM ARCH_SUB_WEST.DWG

202 Sub-Reg Central Valley DAC Network CV-014 Comm Architecture 00. CVAG_COMM ARCH_SUB_CENTRAL.DWG

203 Sub-Reg East Valley DAC Network CV-015 Comm Architecture 00. CVAG_COMM ARCH_SUB_EAST.DWG

204 SYSTEM DMS management CV-016 Comm Architecture 14. CVAG_COMM ARCH_DMS.DWG

205 SYSTEM Video Management System CV-017 Comm Architecture 15. CVAG_COMM ARCH_VMS.DWG

206 SYSTEM Advanced Traffic Management System CV-018 Comm Architecture 16. CVAG_COMM ARCH_ATMS.DWG

207 SYSTEM Arterial Management System CV-019 Comm Architecture 17. CVAG_COMM ARCH_AMS.DWG

208 SYSTEM Asset Management CV-020 Comm Architecture 18. CVAG_COMM ARCH_ASSETMANAGEMENT.DWG

209 TMC Building Layout TMC-CV-01 TMC SHEETS 330_TMC_CVAG.dwg

210 TMC Room Layout TMC-CV-02 TMC SHEETS 00.TMC LAYOUT+DETAILS_CVAG

211 TMC Room sectons TMC-CV-03 TMC SHEETS 00.TMC LAYOUT+DETAILS_CVAG

212 TMC CVAG TMC A/V EQUIPMENT, RACK DETAILS TMC-CV-04 TMC SHEETS 00.TMC LAYOUT+DETAILS_CVAG

213 TMC TMC schematic TMC-CV-05 TMC SHEETS 00.TMC LAYOUT+DETAILS_CVAG

12. CVAG COMMUNICATION ARCHITECTURE

10. CALTRANS DIST 8

11. COUNTY OF RIVERSIDE


Page | 10

Design Sheets for CMS/DMS decorative poles, and Traffic Management Centers (TMC) Architectural design are included.


214 FIBER HWY111 GENE AUTRY TO RAMON F0-001 FIBER OPTIC ASSIGNMENTS 15.Hwy 111_TEMP sheet

215 FIBER HWY111 GENE AUTRY TO CATHEDRAL CITY F0-002 15.Hwy 111_TEMP sheet

216 FIBER HWY111 CATHEDRAL CITY TO ONE MIRAGE F0-003 15.Hwy 111_TEMP sheet

217 FIBER HWY111 PARK VIEW TO SAN PASCUEL F0-004 15.Hwy 111_TEMP sheet

218 FIBER HWY111 SAN PASQUEL TO HOSPITALITY F0-005 15.Hwy 111_TEMP sheet

219 FIBER HWY111 HOSPITALITY TO EL DORADO F0-006 15.Hwy 111_TEMP sheet

220 FIBER HWY111 EL DORADO TO PLAZA LA QUINTA F0-007 15.Hwy 111_TEMP sheet

221 FIBER HWY111 PLAZA LA QUINTA TO DUNE PALMS F0-008 15.Hwy 111_TEMP sheet

222 FIBER HWY111 DUNE PALMS TO MADISON F0-009 15.Hwy 111_TEMP sheet

223 FIBER HWY111 MADISON TO OASIS F0-010 15.Hwy 111_TEMP sheet

224 FIBER HWY111 TEMP SHEET F0-011 15.Hwy 111_TEMP sheet

225 FIBER WASHINGTON TEMP SHEET F0-012 15.Hwy 111_TEMP sheet

226 FIBER RAMON RD TEMP SHEET F0-013 15.Hwy 111_TEMP sheet

227 FIBER DRAFT F0-014 15.Hwy 111_TEMP sheet

228 FIBER DRAFT F0-015 15.Hwy 111_TEMP sheet

229 FIBER DRAFT F0-016 16.Washington St_TEMP sheet







236 FIBER DRAFT F0-023 17.Ramon Rd_TEMP sheet




239 BB BACKBONE WIRELESS LINK BB-001 WIRELESS 00. BB Wireless_Link 1 PS

240 BB BACKBONE WIRELESS LINK BB-002 WIRELESS 00. BB Wireless_Link 2







246 DETAIL PULL BOX, CONDUIT DET-001 Construction Details 00. Construction DETAILS 1_PB, Conduit

247 DETAIL COMMUNICATION PULL BOX, SPLICE VAULT DET-002 Construction Details 00. Construction DETAILS 2_Splice vault

248 DETAIL CCTV CAMERA SYSTEM DET-003 Construction Details 00. Construction DETAILS 3_CCTV

249 DETAIL ARTERIAL MANAGEMENT SYSTEM DET-004 Construction Details 00. Construction DETAILS 4_AMS

250 DETAIL VIDEO/RADAR DETECTION SYSTEM DET-005 Construction Details 00. Construction DETAILS 5_Video Detection

251 DETAIL DYNAMIC MESSAGE SIGN DET-006 Construction Details 00. Construction DETAILS 6_DMS

252 DETAIL DYNAMIC MESSAGE SIGN DET-007 Construction Details 00. Construction DETAILS 6_CMS-DMS

253 DETAIL DYNAMIC MESSAGE SIGN DET-008 Construction Details 00. Construction DETAILS 6A_CMS-DMS

254 DETAIL DYNAMIC MESSAGE SIGN DET-009

255 DETAIL TRAFFIC SIGNAL CABINETS DET-010 Construction Details 00. Construction DETAILS 7_TS Cabinets

256 DETAIL COMMUNICATION HUB CABINETS DET-011 Construction Details 00. Construction DETAILS 8_HUB

257 DETAIL COMMUNICATION HUB CABINETS DET-012

258 DETAIL COMMUNICATION HUB CABINETS DET-013

259 DETAIL WIRELESS BROADBAND SYSTEM DET-014 Construction Details 00. Construction DETAILS 9_Wireless

260 DETAIL BACKBONE WIRELESS BROADBAND SYSTEM DET-015 Construction Details 00. Construction DETAILS 9_BB Wireless

261 DETAIL FIBER OPTIC COMMUNICATION DET-016 Construction Details 00. Construction DETAILS 10_Fiber Optic

15. CONSTRUCTION DETAILS

14. BACKBONE WIRELESS LINK 1 - 7

13. FIBER ASSIGMNETS

Page | 11

Because We Care

Work Plan After putting together, the approved ITS Master Plan, the following tasks are requested to be amended. Task 14 (REVISED) – Traffic Signal Interconnect, TMC, and ITS Field Elements Plans and Details The ADVANTEC Team will prepare traffic signal interconnect plans and details highlighting traffic signal interconnect/communication improvements at the field elements, project corridors, and each agency TMC. In addition, the plans will show location and requirements for any proposed ITS field elements and communication hubs. The ADVANTEC Team will also prepare preliminary TMC plans and details highlighting the TMC room, equipment room, and other facilities. In addition, details of the TMC equipment rack(s) showing Traffic Management System server, Video Management System server, Layer 3 switch(es), and other hardware components to link the ITS Field elements to the TMC and other agencies will be shown. The Phase I Project Improvements Plans will include the following three (3) Priority Corridors:

1) Highway 111* a. 86 Signalized Intersections b. 8 Agencies c. Corridor Length: 22.9 miles

2) Washington Street*

a. 23 Signalized Intersections b. 4 Agencies c. Corridor Length: 11 miles

3) Ramon Road*

a. 27 Signalized Intersections b. 5 Agencies c. Corridor Length: 12.6 miles

* It does not include the City of Rancho Mirage

Therefore, a total of 136 signalized intersections


Page | 12

covering over 46 roadway miles will be included under the proposed Phase I improvements. The plans will show connecting the proposed Phase I corridor improvements to adjacent signalized intersections located along intersecting arterials to minimize disruption of the communication system outside the three priority corridors. 2The plans will be prepared at 1” = 40’ scale in AutoCAD and in accordance to CVAG’s and each agency requirements. It anticipated that one Title Sheet will be included where a signature block for each agency will be provided. In addition, the following details will be included:

a. Fiber Optic Splicing b. Splice vaults c. Pull boxes d. Conduit location and installation e. Detailed conduit alignment from the roadway to

the proposed TMC at each City Hall and CVAG’s Building

f. Signal controller cabinet foundation g. Equipment location and installation h. TMC layout details

i. Detailed Project Area Exhibits Table 1 shows the type and number of plans that will be provided by ADVANTEC. Therefore, a total of 261 sheets will be provided for the proposed Phase I improvements. Deliverables:

▪ Traffic Signal Interconnect, TMC, and ITS Field Elements Plans and Details (261 Sheets)


Page | 13

Task 15 (REVISED) – Utility Research and Coordination Utility notifications to the various utility owners within the sphere of the Project will be prepared for the Phase I Improvements that will include the following three (3) Priority Corridors.

1) Highway 111 a. 86 Signalized Intersections b. Corridor Length: 22.9 miles

2) Washington Street

a. 23 Signalized Intersections b. Corridor Length: 11 miles

3) Ramon Road

a. 27 Signalized Intersections b. Corridor Length: 12.6 miles

Therefore, the proposed utility research and coordination will include a total of 136 signalized intersections covering over 46 roadway miles under the proposed Phase I improvements. The ADVANTEC Team will request the location of the existing utility lines along the corridors, in order to provide proper vertical and horizontal clearance at locations where new cabinets, communication hubs, conduits, and/or splice vaults may be installed. The ADVANTEC Team will provide coordination interface to establish controls for utilities that would be included within the right-of-way limits and identify existing underground and overhead utility lines that may interfere with the location of the proposed traffic signal communication, wireless communication, and CCTV equipment. The ADVANTEC Team will compile the information in a matrix format to include dates of notification, persons/utility notified and responses from utility. Two set of plans will be included with the utility notices. The utility notices will be sent via certified mail. Copies of this information will be updated periodically and provided to CVAG.


Page | 14

Deliverables: ▪ Utility Research and Coordination along Highway 111, Washington Street, and Ramon Road

Corridors (over 46 roadway miles)

Task 16 (REVISED) – Technical Specifications, and Hardware and Software Procurement List ADVANTEC will prepare Technical Specifications will be prepared to indicate proposed hardware, software, cabling, equipment, installation, testing requirements, equipment warranty, extended warranty, information, and other pertinent information to facilitate the construction of the proposed improvements. The Technical Specifications will also provide system integration requirements during the construction phase. It will define the role of the System Integrator, ADVANTEC Team, CVAG and agencies staff, and hardware/software approved vendors during the construction activities. The ADVANTEC Team will prepare Technical Specifications for all the required equipment, delivering, installation, testing, and commissioning requirements, and any additional item that may be required for the project including hardware and software upgrades. In addition, any services to operate and manage the proposed system through on-demand cloud computing platforms will be provided in the technical specifications. The ADVANTEC Team will provide a Material and Equipment Procurement List to CVAG highlighting the hardware, software, cabling, and other equipment that will be procured by the System Integrator. The list will be provided for the following project improvements.

1) Each Phase I Project Corridor

2) Each TMC

3) Each DAC

4) Regional TMC

5) Consultant’s installation, operations, and maintenance support via VPN

The ADVANTEC Team will work with CVAG to include the specific Contractor license(s), and network/software certifications required for this project. Application and/or permits required by the participating agencies will be included in the Appendix. Deliverables:

▪ Phase I Project Improvements - Technical Specifications ▪ Phase I Project Improvements - Hardware and Software Procurements List


Page | 15

Task 17 (REVISED) – Construction Quantities and Engineer’s Estimates The ADVANTEC Team will prepare construction quantity take-offs and construction cost estimates in accordance with CVAG’s requirements for the proposed Phase I Project Improvements, including:

1) Traffic signal interconnect/communication improvements along the Phase I Project Corridors (Highway

111, Washington Street, Ramon Road)

2) ITS Field Elements improvements along the Phase I Project Corridors (Highway 111, Washington Street,

Ramon Road)

3) Field Communication Hubs

4) Hardware and software installation/upgrade and furniture needs at each agency TMC

5) Hardware and software installation/upgrade and furniture needs at each DAC

6) Hardware and software installation/upgrade and furniture needs at the Regional TMC

The Construction Quantities and Engineer’s Estimates will be prepared in accordance with CVAG requirements. The cost estimate will be based on cost data from similar current projects. The engineer’s construction cost estimates will be prepared in MS Excel format for use by CVAG to advertise for bids. Deliverables:

▪ Phase I Project Improvements: Highway 111, Washington Street, and Ramon Road Corridors (over

46 roadway miles) – Construction Quantities and Engineer’s Estimates

EXCLUSIONS Consulting services relating to any of the following tasks may be completed by ADVANTEC if negotiated under a

separate contract for an additional fee; but are presently excluded from this Agreement:

▪ Additional Plans and Detail Sheets per Cities Request

▪ Additional Design Request by Caltrans beyond the approved ITS Master Plan


Page | 16

EXHIBIT “A” ADDITIONAL PHASE I IMPROVEMENTS FINAL DESIGN SERVICES

EXHIBIT 10-H

Under Exhibit “A”, we are including the following items:

1) A summary table of hours per task and personnel

2) A summary of additional hours and fee on Exhibit 10-H

1/22/2019

Leo Lee Carlos Ortiz John Dorado John CoxJonathan Delgado Frank Gomez Bryan Elenes Nick Park Tony Hernandez David DeClue Rob Steaffens

13 System Integrator Request-For-Proposal (RPF) and Procurement 0

14Traffic Signal Interconnect, TMC, and ITS Field Elements Plans and Details (Additional 191 Sheets)

242 422 520 380 380 380 380 380 552 552 4188

15 Additional Utility Research and Coordination 18 32 64 64 64 64 64 72 72 514

16 Additional Technical Specifications, and Hardware and Software Procurement List 8 90 90 98 286

17 Construction Quantities and Engineer's Estimates 32 64 88 78 78 78 78 496

18 Additional Hardware and Software Procurement Services 24 40 92 156

Total Hours 8 406 648 798 522 522 522 522 444 624 624 5640

TASK DESCRIPTION Total Hours

Design Engineer

Design Engineer

Design Engineer

Design Engineer

SYSTEM INTEGRATOR PROCUREMENT AND DESIGN PHASE

CAD Technicians

ADVANTEC Consulting Engineers ADDENDUM NO. 3

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTSREGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT

Project Principal

Project Manager Task Manager Design

EngineerCAD

TechniciansDesign Engineer

CVAG Regional Traffic Signal Synchronization Addendum No. 3CONSULTANT: CONTRACT NO: DATE:

Addendum No. 3 TOTAL FEE1/21/2018

DIRECT LABOR

CLASSIFICATION/TITLE NAME HOURS ACTUAL RATE TOTAL

Project Principal 8 120.19$ 961.52$

Project Manager 406 111.54$ 45,285.24$

Task Manager 648 62.50$ 40,500.00$

Design Engineer 798 30.67$ 24,474.66$

Design Engineer Jonathan Delgado 522 39.43$ 20,582.46$

Design Engineer Frank Gomez 522 33.65$ 17,565.30$

Design Engineer 522 37.02$ 19,324.44$

Design Engineer 522 28.85$ 15,059.70$

Design Engineer 444 28.85$ 12,809.40$

Cadd Technician 624 29.50$ 18,408.00$

Cadd Technician 624 46.64$ 29,103.36$

TOTAL HOURS 5,640 TOTAL DIRECT LABOR 244,074$

LABOR COSTS

a. Subtotal Direct Labor Costs 244,074$

b. Anticipated Salary Increases 5.00% (of Total Direct Labor) 24,407$

c. TOTAL DIRECT LABOR COSTS (a+b) 268,481$

FRINGE BENEFITS

d. Fringe Benefits (Rate: 39.79% ) e. TOTAL FRINGE BENEFITS

(c+d) 106,829$

INDRECT COSTS

f. Overhead (Rate: 111.08% ) g. Overhead (c*f) 298,229.24$

g. General & Administrative ( 0.00% ) i. Gen & Admin (c*g) -$

j. TOTAL INDRECT COSTS (e+g+i) 405,058$

FEE (PROFIT)

q. Fee Rate 10.00% k. TOTAL FIXED PROFIT (c+j)*q 67,354$

OTHER DIRECT COSTS

Description UNIT UNIT COST TOTAL

l. Travel/Mileage Costs miles 0.575$ -$

m. Equipment Supplies computer and software (hours) -$ -$

n. Permit fees, plan sheets, etc prints 1,000 7.00$ 7,000.00$

o. Subconsultant Costs -$

- -$ -$

- -$ -$

p. TOTAL OTHER DIRECT COSTS (l+m+n+0) 7,000$

SUBCONSULTANTS

COMPANY TOTAL

TOTAL SUBCONSULTANTS -$

TOTAL COST (c+j+k+p) 747,893$

ADVANTEC Consulting Engineers, Inc.

Leo Lee

Carlos Ortiz

John Dorado

John Cox

Bryan Elenes

Nick Park

Tony Hernandez

David DeClue

Rob Steaffens

See itemization below

FUNCTION

ITEM 7E

Staff Report Subject: Signal Synchronization Update Contact: Eric Cowle, Transportation Program Manager ([email protected]) Recommendation: Information

Background: CVAG’s Signal Synchronization Master Plan was completed in June of 2017. Phase I of the project contained the three highest priority corridors from the Master Plan: Highway 111, Ramon Road and Washington Street. Phase I In 2018, CVAG’s Transportation Technical Advisory Sub-Committee (TTAS) members were asked to identify individuals to serve on the Transportation Systems Management and Operations Committee (TSMO). The TSMO was established through the approved Signal Synchronization Master Plan and the Participation Agreement as the ad hoc technical committee necessary to help establish regional signal synchronization. For a federally funded Intelligent Transportation Systems (ITS) project, a Technology Assessment Report is a required analysis to be included in the design process. For every key hardware and software component of the system, CVAG’s consultant, Advantec Consulting Inc., pre-qualified vendors based upon their experience and the vendor’s similar deployments in California. This has been a time-intensive process. The TSMO has met on 17 occasions to thoroughly evaluate vendors, typically for three hours at a time. The TSMO also travelled to the Cities of Riverside, Corona and Moreno Valley to hear presentations and see demonstrations from operating Traffic Management Centers at those locations. The TSMO has listened to 43 different technology presentations and saw demonstrations from hardware and software vendors. All of the participating jurisdictions have contributed to this process. The City of Rancho Mirage, which has opted out of participating in the program, has attended the TSMO meetings, lending insights into their separate signalization project. At the January 2019 meeting, CVAG’s TTAS concurred with the hardware and software components included in the Technical Assessment Report of the Regional Signalization Project. A hard copy of the two-volume Draft Technology Assessment Report has already been provided to each participating jurisdiction through the TSMO committee. With the Draft Technology Assessment completed, the TSMO will continue to meet as needed to further define responsibilities and procedures necessary to implement the signal synchronization project. As the TSMO works its way through this process, they will build a Regional Operations and Maintenance Manual, memorializing the decisions, procedures and


performance achieved. It is envisioned that this manual will be updated as the new ITS technologies are introduced and used as part of the regional signal synchronization project. A revised schedule for Phase I of the Signal Synchronization Project is attached. Advertisement for construction bids is anticipated in May 2019. Phase II Phase II consists of the following high priority corridors as developed in the Master Plan: Monterey Avenue Gene Autry Trail Country Club Drive Cook Street Date Palm Drive Monroe Street Palm Drive Indio Boulevard Avenue 48 Fred Waring Drive Jefferson Street Sunrise Way Dinah Shore Drive Vista Chino Indian Canyon Drive Palm Canyon Drive Jackson Street Phase II environmental documentation is underway, with a Preliminary Environmental Study (PES) anticipated to be submitted in Spring 2019. Preliminary Engineering has also begun on these corridors. The goal is to overlap construction of Phases I and II so that a seamless project is created. Phase II construction is anticipated to be completed by the end of 2021. Fiscal Analysis: Phase I is fully funded through construction. Phase II is not yet fully funded. Staff will continue to apply for external grant funding to leverage the dollars already programmed. Attachment Signal Synchronization Phase I Schedule

ITEM 8a

Staff Report Subject: Status of I-10 Interchange Projects Contact: Eric Cowle, Transportation Program Manager ([email protected])

Recommendation: Receive and File Background: Attached is the latest status report for I-10 interchange projects as of 5/01/2018. Completed

1) Indian Canyon @ I-10 (Mar ‘12) 4) Monterey Avenue Ramp @ I-10 (Apr ’15) 2) Gene Autry/Palm Drive @ I-10 (Mar ’12) 5) Bob Hope/Ramon @ I-10 (Sep ’11) 3) Date Palm Drive @ I-10 (May ’14)

6) Jefferson Street @ I-10 Construction Complete. Work on closing out project.

Portola @ I-10 PS&E, ROW. Final Plans expected February 2020, Construction Fall 2020. Monroe @ I-10 PAED underway. Jackson @ I-10 PAED underway. Ave 50 @ I-10 PS&E contract under way. Dillon Road @ I-10, @ SR86 Re-validating Preliminary Design and Environmental Document. Golf Center Parkway @ I-10 PSR on hold. FISCAL ANALYSIS: Funding for all of the interchange projects has been budgeted for through the project phase indicated, and secured through various funding sources so there is no additional fiscal impact.


Lead CVAG Funded

Project Description Agency PEng ENV PSE ROW CON Through Status

Interchanges

Avenue 50 @ 86S COA Environmental Draft Environmental Doc completed in Nov

Avenue 50 @ I-10 COA PSE PS&E at 95%, ROW initiated

Jefferson @ I-10 COR Construction Construction complete. Caltrans working on acceptance and closeout.

Portola @ I-10 PD/COR Construction Environmental approved. Working on final design. Construction anticipated late 2019

Golf Center Parkway @ I-10 Indio PSR PSR on hold.

Dillon Road @ I-10, SR86, WWR COA PSR Re-validating Preliminary Design and Environmental Document to comply w/NEPA

Jackson @ I-10 Indio PSR In Env. phase. Alternatives analysis complete. Final ED scheduled for 2/2020

Monroe @ I-10 Indio PSR In Env. phase. Alternatives analysis complete. Final ED scheduled for 2/2020

Arterial Links

Ave. 48 (Jackson St. to Van Buren St.) COA Construction NEPA process ongoing. Construction anticipated 2019

Ave. 50 (Calhoun St. to Harrison St) COA Construction PA/ED under way

Ave 50 (86 to I-10) COA Environmental Preliminary Engineering

North Indian Canyon Widening COR/DHS/PS Construction Currently in ROW acquisition. Phase I paving completed.

Hwy. 111 (Rubidoux to 760' west of Madison St.) Indio Construction Construction completed. Working on punchlist.

Jackson Street Signal Improvements Indio Construction Signal work completed. Working on synchronizaion phase.

Madison St. (Ave 52 to Ave 50) Indio Construction Final phase construction underway. Completion anticipated spring 2019.

Bridges

Avenue 66 Grade Separation over UPRR COR Construction completing design & env process

Avenue 44 Bridge over WWR Indio Construction Environmental approved. Currently under design, obtaining ROW.

Avenue 50 Bridge over WWR COA Environmental Caltrans approved PES Mar 23; Hist, bio, air, noise, hydraulic studies submitted.

Cathedral Canyon Bridge CC Construction ROW acquisition. Construction late 2019

Date Palm Bridge (Across WWR) CC Construction Construction completed.

Dune Palms Bridge over WWR LQ Construction NEPA, CEQA clearances early 2018; RW begins May 2018; Const late 2019

Frank Sinatra Bridge over WWR RM Construction In Final Design, Construction anticipated mid-2019

South Palm Canyon Bridge over Tahquitz Creek PS Construction NEPA and CEQA approved. Project is currently in Final Design.

East Palm Canyon Drive Bridge over Palm Canyon Wash PS Construction Environmental and ROW.

Indian Canyon (fr. Garnet to & Incl. RR Crossing) PS Construction ROW , Utility relocations and PS&E. Construction possible in 2020

Ramon Bridge Widening PS Construction Continuing ROW negotiations, complete spring 2019. Constr in 2019.

Vista Chino Bridge over WWR PS Construction In final design and ROW acquisition

COR-County of Riverside; RM-Rancho Mirage; IW-Indian Wells; PD-Palm Desert, PS-Palm Springs; CC-Cathedral City; COA-Coachella LQ-La Quinta;

PEng=Preliminary Engineering; Env=Environmental; PSE=Plans, Specifications and Estimate; ROW=Right of Way; CON=Construction

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

Regionial Arterial Program - Project Status Report

2/6/2019ITEM 8B

Lead CVAG Funded

Project Description Agency Design CON Through Status

Bike/Ped Safety Projects

Palm Drive Signals and Lighting DHS Construction First Phase under construction, balance pending ATP grant results.

Palm Canyon intersection Pedestrian Enhancements PS Construction In construction, Bid Opening 11/20

S. Palm Canyon, E. Palm Canyon Improvements PS Construction In construction, Bid Opening 11/20

Indian Canyon Intersection Pedestrian Enhancements PS Construction Construction underwayt. Awaiting long-lead items.

Date Palm Sidewalk Gaps CC Construction Contract Awarded

Calhoun Street Improvements Indio Construction Under Construction

Vista Chino Signals PS Construction Contract Awarded, awaiting long-lead items

Dinah Shore Mid-block Crossing CC Construction Contract Awarded, awaiting long-lead items

Palm Canyon Cross-walks PS Construction Project Completed.

Avenue 48 Bicycle Lanes Indio Construction Pending ATP grant results.

COR-County of Riverside; RM-Rancho Mirage; IW-Indian Wells; PD-Palm Desert, PS-Palm Springs; CC-Cathedral City; COA-Coachella LQ-La Quinta;

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

Bicycle/Pedestrian Safety Program - Project Status Report

2/6/2019ITEM 8c

ITEM 8d

CVAG JURISDICTION JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC

Blythe * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Cathedral City * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Coachella * ✓ - ✓ ✓ ✓ - H - ✓ -

Desert Hot Springs * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Indian Wells * ✓ - ✓ ✓ ✓ - H - -

Indio * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

La Quinta * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Palm Desert * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Palm Springs * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Rancho Mirage * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Riverside County * ✓ - ✓ ✓ ✓ - ✓ H - ✓ -

Agua Caliente Band of Cahuilla Indians * ✓ - ✓ - H - -

Absent

No Meeting *

Scheduled Dark Month -

Holiday H

2018 TRANSPORTATION COMMITTEE ATTENDANCE ROSTER

ITEM 8e

Staff Report Subject: Elimination of CVAG’s Technical Advisory Committee Contact: Tom Kirk, Executive Director ([email protected]) Recommendation: Information Background: At the December 3, 2018 meeting, the Executive Committee directed staff to take steps to eliminate the Technical Advisory Committee (TAC). Instead, CVAG will get input from member jurisdictions’ staff through a more informal process before the monthly committee cycle begins. CVAG has had a longstanding practice of presenting agenda items to multiple committees before they are presented to the Executive Committee for approval. These standing committees have previously included the TAC, comprised of city managers, tribal administrators, and the County Chief Executive Officer or their designees. As comparison, it should be noted that city manager involvement in agencies like CVAG varies; neither the Riverside County Transportation Commission (RCTC) nor the Southern California Association of Governments (SCAG) have a formal city manager committee. The role of TAC was a discussion at both the September 2018 and December 2018 TAC meetings. The discussion stemmed from a question raised by Rancho Mirage’s new City Manager, who, during a briefing with CVAG, had asked whether a formal city manager committee with voting was needed. City managers pointed out the predicaments that they have faced with CVAG’s structure, particularly if they have their own council members taking different positions when the same topic comes up for a vote by policy committees or the Executive Committee. Both CVAG staff and TAC members wanted an opportunity to get city staff input on CVAG policies and projects before they were presented to the Executive Committee, but TAC members didn’t think they needed to take official votes on items. With the TAC eliminated, CVAG staff will instead work with the former TAC representatives during the agenda preparation. This will be done in a casual setting, where CVAG staff discuss items that are likely to come up on future agendas. CVAG staff intends to present a preliminary “draft” agenda, although staff reports may not be finalized. This agenda could also change before policy committee meet, later in the month. This approach has the advantage of not asking city managers to vote on policy items in advance of their elected Executive Committee representative, while still affording member agencies an early look at items that are being presented for approval. It also gives CVAG staff an opportunity to address some questions or comments in advance of the Executive Committee meeting. CVAG has notified member jurisdictions that the changes to the committee structure will occur in February. In order to have the agenda preparation before standing committees meet, CVAG staff is working with cities to amend the Transportation Committee schedule, which has traditionally met the first Monday of the month. Fiscal Impact: TAC members did not receive per diem for meetings, so changes to the committee structure have no budgetary impact.

transportation committee agenda · 2019-02-07 · transportation committee agenda monday, february...

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