transport of medicinal products - event management …€¦ · controllable factors ... –delivery...
TRANSCRIPT
Transport of Medicinal
Products
Deirdre O’Brien
Wholesale Distribution Conference
11th November 2014
Transportation Considerations
• Essential function for supplying safe, effective and good quality medicinal product to patients
• Responsibility for the product from receipt →delivery to the customer
• Transportation → extension of your warehouse
• Controls already in place from receipt to dispatch → continue as product leaves the warehouse
• Weak point – potential robbery
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Transportation Planning
Controllable Factors
– Routes
– Delivery time
– Mode of transport
– Packaging
Uncontrollable Factors
– Traffic
– Weather
– Other delays
– Handling
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Chapter 9 - Transportation
Responsibility of the supplying wholesale distributor to:
1. protect medicinal products against
• breakage
• adulteration
• theft
2. maintain temperature conditions during transport
3. demonstrate that medicinal products have not been exposed to conditions that may compromise their quality and integrity
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Overview
1. General Requirements
2. Containers, Packaging & Labelling
3. Cold Chain
4. Security
5. Outsourced Transportation Activities
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Transportation (9.2)
• Maintain required storage conditions
• Report deviations to the distributor and customer
• SOP - temperature excursions
• Ensure vehicles and equipment are suitable for use and appropriately equipped to prevent exposure to conditions which could effect quality and integrity of packaging
• SOP - operation and maintenance of all vehicles and equipment
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Transportation (9.2)
• Risk assess delivery routes to determine
where temperature controls are required
• Maintain and calibrate temperature
monitoring equipment
• Use dedicated vehicles, where possible
• Non–dedicated vehicles SOP – avoid
product being compromised
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Transportation (9.2)
Deliveries
• made to address on delivery note and into
the care or premises of the consignee
• not left on alternative premises
• emergency deliveries outside of normal
business hours - staff should be designated
and SOPs available
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Containers, packaging and labelling (9.3)
Medicinal Products should be transported
in containers that:
• have no adverse effect on quality product
• offer adequate protection from external
influences, including contamination
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Containers, packaging and labelling (9.3)
Selection of container and packaging should be based on:
• storage and transportation requirements of the medicinal products
• space required for the amount of medicines
• anticipated external temperature extremes
• estimated maximum time for transportation including transit storage at customs
• qualification status of the packaging
• validation status of the shipping containers
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Containers, packaging and labelling (9.3)
Labelling requirements
• Container labels should:
– include sufficient information on handling and
storage requirements
– include precautions to ensure that products are
properly handled and secured at all times
– enable identification of the contents and its
source
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Products requiring special conditions (9.4)
• SOP - delivery process of temperature
sensitive products and seasonal
temperature variations control
• Qualified equipment should be used to
ensure correct transport conditions are
maintained between
manufacture → wholesale distributor → customer
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1. Temperature controlled vehicles
• Maintain and calibrate temperature monitoring equipment at regular intervals
• Perform temperature mapping under representative conditions and take into account seasonal variations
• Provide information to customers to demonstrate that products have complied with temperature storage conditions (if requested)
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2. Cool packs in insulated boxes
• Locate such that product does not come into direct contact with the cool pack
• Train staff on SOP for assembly of insulated boxes, seasonal configurations and reuse of cool packs
• Implement a system to control the reuse of cool packs to ensure that incompletely cooled packs are not used in error
• Ensure adequate physical segregation between frozen and chilled ice packs
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Products requiring special conditions (9.4)
Controlled Drugs
• Maintain safe and secure supply chain
• Apply additional controls for delivery
• Implement a protocol for theft
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Products requiring special conditions (9.4)
Highly active and radioactive materials
• Transported in safe, dedicated and secure
containers and vehicles
• Relevant safety measures in accordance
with international agreements and national
legislation
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Outsourced / Contract Transportation (9.2)
• Contract - include requirements of Chapter 7
• Inform transportation providers of the relevant transport conditions applicable to the consignment
• Transport route includes unloading, reloading or transit storage at a transportation hub, pay attention to
• temperature monitoring
• cleanliness
• security of the immediate storage facilities
• Minimise the duration of temporary storage while awaiting the next stage of the transportation route
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Chapter 7 - Outsourced Activities (7.1)
1. Correctly defined
2. Agreed by both parties
3. Controlled in order to avoid
misunderstanding which could affect the
integrity of the products
How? Written Contract
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Chapter 7 - Outsourced Activities (7.2 & 7.3)
7.2 Responsibilities of the Contract Giver
7.3 Responsibilities of the Contract Acceptor
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Responsibilities of the Contract Giver (7.2)
The contract giver remains responsible for the transport activities contracted out, at all times
The contract giver must:
• Assess the competence of the transportation provider
• Ensure the principles and guidelines of GDP are followed
• Perform an audit before commencement and whenever there's a change to the activities
• Define the audit frequency based on risk depending on the nature of the activities
• Provide all information necessary to carry out operations in accordance with specific product requirements and other relevant requirements
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Responsibilities of the Contract Acceptor (7.3)
The transportation provider should:
• have adequate
– premises
– equipment
– procedures
– knowledge
– experience
– competent personnel
• refrain from any activity which may adversely affect the quality of products handled
• forward any information that can influence the quality of the product
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Responsibilities of the Contract Acceptor (7.3)
The transportation provider should:
• not pass any of the contracted activities to
a third party without approval
• audit the third party
• ensure that wholesale distribution
information is made available in the same
way as between the original contract giver
and acceptor
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WHY?
Transportation is an essential function in
supplying safe, effective and good quality
medicinal product to patients
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Next Steps
• Review your company’s current
transportation arrangements
• Does your company outsource
transportation?
• Does your company distribute products
requiring special conditions?
• Are the required procedures in place?
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Further Information
www.hpra.ie
• Guide to good distribution practice of medicinal products for human use
• Guide to control and monitoring of storage and transportation temperature conditions for medicinal products and active substances
• Guide to import and export licences and letters of no objection for controlled drugs
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