Transparency

Dr. B. B. RaiDirectorSocial Audit Unit, Sikkim

10th March 2015

Participatory justice

Accountability

Effective Social AuditsMaking the programme and the functionaries accountable to the people

Setting up the Social Audit Unit

Institutionalizing the SAU

Signing of MOU with SAU

Independent Social Audit Unit established by identifying Voluntary Health Association of Sikkim (VHAS) as the Social Audit Unit Dr. B. B. Rai identified as the Director Several rounds of trainings organized at NIRD, APARD, SSAAT etc. A cadre of 4 SRPs and 22 DRPs developed in partnership with district level NGOs MOU signed between SAU and RMDD, Govt of Sikkim SA for all the GPs made a regular feature since last 5 yearsMPRs of SA and ATRs have been now made a regular feature

District Resource Institution (4) 1 per district

District Resource Persons (22)

Director (1)

Joint Director (1)Finance Officer (1)

State Resource Persons (4)

Identifying District Resource Institutions

Institutional Framework – District Level

District Resource Institutions

District Name of DRI

WEST Himali Vikash Sansthan (HVS)

SOUTH Pacific Club

NORTH Navajyoti Sang, Namrang

EAST Youth Development Society of Sikkim (YODESS)

Institutional Framework – District Level

Resource book on social

audit process

Illustrated in comic

book format

Social Audit Handbook

Social Audit-Cycle

Kick Off Meeting1. Chaired by DPC and attended by SRPs, DRPs, POs,

Panchayats and others2. Objective is to prepare the Social Audit Calendar at GP level

and provide orientation on the social audit steps along with the roles and responsibilities of all the stakeholders

Document Verification1. Action taken Report of previous Social Audit 2. Gram Sabha Resolution3. Household registration register4. Job card registration register5. Job card issued register 6. Work demand register 7. Grievances Redressed Record8. Sanction Intimation 9. Shelf of project10. Muster roll of every work 11. Work site register12. Segregated Bills & vouchers of every works 13. Indents and Supply Order14. Stock material Register15. Goods received register 16. Asset Register17. Vigilance Monitoring Committee, Work-site

Material Monitoring Committee resolution18. Completion report

Door to Door Interaction1. Job card

2. Bank/ Post Office Passbook

3. Household feedback on completed work

4. Orientation on the scheme and Social Audit Jan Sunwai

Field Visit 1. Observation: Physical & Financial Target vs Achievement2. Measurement of physical target : Outputs3. Survival assessment of plantation works4. Citizen Information Board

Report compilation• Compilation of findings of document verification, Door

to door survey and field visit• Preparation of presentation on chart papers for Social

Audit Jan Sunwai/Gram Sabha

Call for Participation

MikingAnd

Postering

Call for Participation

Social Audit Folk song

Release of Audio CD on MGNREGA Song

Social Audit Gram Sabha - Jan Sunwai• Chairperson : Zilla Panchayat Member

• Participation : Villagers, Job Card holders, CSO level functionaries,

Gram Panchayats members, mates, Suppliers and

other stakeholders. Quorum has to be met.

• Presentation of findings by DRP on the basis of Document Verification, Door

to door interaction, field visit, observation and measurement

• Issue raised are recorded in minutes

• Minutes are read out in public and are endorsed by the Gram Sabha

Exit Conference • DPC organizes the Social Audit Exit conference where key findings,

corrective measures are presented by DRP

• DPC submits Action Taken Report within 30 days of the Exit

Conference

Final Report & ATR Submission SAU submit 7 copies of Social Audit Report to RM&DD Month wise MPR/ATR submitted to RM&DD

1. www.nrega.nic.in 2. www.mgnregasikkim.org3. www.sikkimrmdd.gov.in

4. www.rdsikkim.org

Action Taken Report

ATR enclosure – Issue of Mate Selection

ATR enclosure

ATR enclosure – Issue of stock register

ATR enclosure – materials receipt

ATR enclosure – Issue of Materials

ATR enclosure – Issue of Sign Board

ATR enclosure – Issue of Photographs & Sign Board

ATR enclosure – Issue of Completion Report

Para raised in previous Social Audit dropped ,if Gram sabha finds it satisfactory.

Unsatisfactory Action Taken - Para remain open.

Dropping of Social Audit Paras

Key Features of Social Audit• 7 days duration of SA in one GP• All ongoing and completed works are audited• Wide publicity of SA gram sabha by taking up postering, miking and field visits• Quorum of SA Gram Sabha is ensured: If 30% of active job card holders are not present then SA Gram Sabha is postponed • Original expenditure vouchers are read out work-wise, covering not only the wage component but the material component as well for validation by the Gram Sabha. The name of the beneficiaries is also read out for confirmation. • The findings of the Social Audit are confirmed in the Exit Conference with the DPC, which is followed by an Action Taken Report• Dropping of paras by the gram sabha in the next social audit

Sl.No District Total No. of GPs 2013-14GPs Covered

2014-15 GPs Covered

1 West 55 26 29

2 South 47 21 25

3 East 50 24 26

4 North 24 18 12

Total 176 89 92

Social Audit - Coverage

District Total GP covered in

Social Audit

Total Issues

Total issues resolved till date

Total Direct Recovery (in lakhs)

Total Recovery made till

dateNumber %

North 18 573 121 37% 45.62 0.01

East 24 364 133 37% 16.74 0.09

South 21 235 177 75% 8.21 1.90

West 26 309 245 79% 17.00 3.00

Total 89 1481 767 52% 87.57 5.00

Social Audit Status: 2013-14

District Total GP covered in

Social Audit

Total Issues

Total issues resolved till date

Total Direct Recovery ( in lakhs)

Total Recovery made till

dateNumber %

North 12 121 45 37% 2.62 0.49

East 26 374 126 34% 23.66 0.16

South 25 194 84 43% 6.91 0.64

West 29 364 276 76% 5.69 0.20

Total 92 1053 531 50.43% 38.88 1.49

Social Audit Status: 2014-15

COMPARATIVE IMPACT% Reduction of Issues % Reduction of Recovery

29% 55%

Year No. of GP Covered

Total Issues raised

Total Issues resolved

Total Recovery reported

Total Recovery

made

Numbers Numbers Numbers Rs in Lakh Rs in Lakh

2013-14 89 1481 767 88 5

2014-15 92 1053 531 39 1

Impact of Social Audit

Social Audit Outputs

Improvement in Administrative lapses

Improvement in record Keeping (07 Registers)

Transparency in implementation of programme

Material Monitoring committee formed and certifying

the materials supplied at work site

Empowerment of workers

Improved accountability from implementing agency

Strong deterrent against corruption

Outcomes of Social Audit Shifting of public expenditure to “as per actual” rather than

“as per estimates” Initiation of Disciplinary Action against the erring officials Recovery of misutilised amount from erring officer Instant delivery of participatory justice Enhanced transparency through People centered approach

Flood Control Work Water Harvesting Tank

Assets created under MGNREGA

Village Footpath Rajiv Gandhi Sewa Kendra

Assets created under MGNREGA

Assets created under MGNREGA

Water Harvesting Tank at Legship Hingding GP

IAY house at Legship Hingding GP

Sharing Social Audit Learnings

Bhutan 3rd – 9th Sept, 2014 as part of Indian delegation by Dr.B.B Rai,Diractor,SAU

Hyderabad 23rd – 28th Aug, 2014 at NIRD by SAU Team

Jammu on 21st Aug, 2014 by Mr .Sandeep Tambe, Commissioner

Nagaland on 7th May, 2014 by Mr. Tashi Chophel, ADC

Mizoram 19th March, 2014 by Mr. Manoj Pradhan, ADPC

Uttarakhand on 5th March 2014 by Mrs Sarika Pradhan, Joint Secretary

Meghalaya on 3rd March, 2014 by Mr. Nima Tashi, Planning Coordinator

Assam on 20th Jan, 2014 by Mr. Sandeep Tambe, Commissioner

Manipur on 16th Jan, 2014 by Mr. Sandeep Tambe, Commissioner

Himachal on 28th Oct, 2013 by Mr. Sandeep Tambe, Commissioner

Mumbai, 21st Sept, 2013 in TISS National Workshop, by Dr.B.B Rai,Diractor,SAU

Challenges

1. Action Taken Report Delays in submission Inadequate resolution of issues and recovery

2. Quality of Record Keeping

3. Increase Participation of Public in the Gram Sabha

Plan of Action

1. Government intervention for timely submission of ATR and regular follow-up

2. Training & Re-training in Record Keeping3. More Publicity and IEC4. Awareness generation during Social Audit

Gram Sabha / Jansunwai

Thank You