(translation) minutes of the 4th meeting of the planning ... · mr pau ming-hong start of meeting...

(Translation)

Minutes of the 4th Meeting of the Planning and District Facilities Management Committee (2017) of

Kwai Tsing District Council

Date： 13 September 2017 Time: 2:30 p.m. – 5:35 p.m. Venue: K&T DO Conference Room

Attendee Time of Arrival

(p.m.) Time of Departure

(p.m.) Ms TAM Wai-chun, MH (Chairman) Start of Meeting End of Meeting Miss CHU Lai-ling (Vice-chairman) Start of Meeting 3:35 Mr CHAN Siu-man, Simon Start of Meeting 3:38 Ms CHEUNG Wai-ching, Clarice Start of Meeting End of Meeting Mr HUI Kei-cheung 3:22 End of Meeting Ms KWOK Fu-yung 2:42 4:33 Ms LAM Chui-ling, Nancy, MH Start of Meeting End of Meeting Mr LAM Siu-fai Start of Meeting 3:54 Ms LAU Mei-lo Start of Meeting 3:52 Mr LAW King-shing, BBS, MH Start of Meeting 4:55 Mr LEE Chi-keung, Alan, MH 2:45 End of Meeting Mr LEUNG Kam-wai 2:52 End of Meeting Mr LEUNG Tsz-wing, Dennis 2:55 End of Meeting Mr LEUNG Wai-man, MH Start of Meeting 4:35 Mr LI Sai-lung Start of Meeting 4:35 Mr NG Ka-chiu 3:42 End of Meeting Mr NG Kim-sing Start of Meeting 3:57 Mr PAU Ming-hong Start of Meeting End of Meeting Mr POON Chi-shing, MH Start of Meeting End of Meeting Mr TSUI Hiu-kit 3:45 End of Meeting Mr WONG Bing-kuen 3:15 End of Meeting Mr WONG Yiu-chung, MH Start of Meeting End of Meeting Mr WONG Yun-tat 2:52 End of Meeting

In Attendance

Ms Carol PANG Head of Operations, CMA Exhibition Services Limited

Mr Barry NG Senior Manager of Operations, CMA Exhibition Services Limited

Ms Alice LAU Senior Manager of Operations, CMA Exhibition Services Limited

Mr Ivan YIU Community Services Secretary, Tung Wah Group of Hospitals

Mr Joe LOW Assistant Community Services Secretary (Service Development), Tung Wah Group of Hospitals

Mr Henry CHAN Senior Project Manager, Property Division, Tung Wah Group of Hospitals

Ms Vicky WONG Project Director (Visual Idea Limited) Mr LEUNG Kin-wai Property Services Manager/Kwai Tsing,

Architectural Services Department Ms CHEUNG Yuk-king, Dilys Chief Leisure Manager (New Territories West),

Leisure and Cultural Services Department Ms CHAN Pik-hing, Connie District Leisure Manger (Kwai Tsing), Leisure

and Cultural Services Department Mr CHAN Kam-shing, Eddie Senior Executive Officer (Planning) 7, Leisure

and Cultural Services Department Mr LEE Wai-man, Jimmy Senior Librarian (Kwai Tsing), Leisure and

Cultural Services Department Ms YUEN Chi-ling, Margaret Manager (New Territories South) Marketing &

District Activities, Leisure and Cultural Services Department

Mr TSANG Ho-cheung, Robert Town Planner (Kwai Tsing) 2, Planning Department

Mr TSE Hing-chit Administrative Assistant/ Lands (District Lands Office, Tsuen Wan and Kwai Tsing), Lands Department

Miss YIM Yik-huen, Bonnie Assistant District Officer (Kwai Tsing), Kwai Tsing District Office

Mr WU Chi-yin, Victor Senior Inspector of Works (Kwai Tsing), Kwai Tsing District Office

Ms WONG Lai-kuen, Jenny Senior Executive Officer (District Management), Kwai Tsing District Office

Ms TIN Kin-hung, Rosand Liaison Officer i/c Kwai Chung (NE), Kwai Tsing District Office

Miss LUI Chui-ling, Connie Acting Liaison Officer i/c Kwai Chung (C&S), Kwai Tsing District Office

Miss LEUNG Pui-shan, Emily Liaison Officer (General 3), Kwai Tsing District Office

Ms FUNG Yui, Nicky Executive Officer (District Council) 2, Kwai Tsing District Office

Ms YEUNG Hoi-yu, Cadence (Secretary)

Executive Officer (District Council) 5, Kwai Tsing District Office

Absent with Apologies

Miss LO Yuen-ting (With prior notice) Mr TANG Shui-wah, MH (With prior notice) Mr CHOW Yick-hay, BBS, JP (Without prior notice) Mr LEUNG Chi-shing (Without prior notice)

Responsible Department

Opening Remarks

The Chairman welcomed Members and representatives of government departments to the 4th meeting of the Planning and District Facilities Management Committee (the Committee) (2017) of Kwai Tsing District Council.

2. The Committee unanimously endorsed the application of absence by Miss LO Yuen-ting and Mr TANG Shui-wah. 3. Miss LO Yuen-ting authorised Mr POON Chi-sing to vote on her behalf at the meeting. Confirmation of Minutes of the 3rd Meeting (2017) held on 20 June 2017

4. Mr WONG Yiu-chung moved a motion to confirm the minutes. The motion was seconded by Ms LAU Mei-lo and Ms LAM Chui-ling, Nancy. The Committee endorsed the said minutes unanimously. Discussion Papers

Introducing the 6th Hong Kong Food Carnival (Proposed by Mr LEE Chi-keung, Alan, MH) (PDFMC Paper No. 24/D/2017 and 24a/D/2017)

5. Ms Carol PANG briefed on the details of the above activity. 6. Mr LAM Siu-fai supported the above activity and suggested The Chinese Manufacturers’ Association of Hong Kong (CMAHK) to appeal to the commercial tenants and the members of the public to reduce the use of plastic bags. 7. Mr NG Kim-sing opined as follows:

(i) He had received complaints about noises arising from the Hong Kong Food Carnival (Food Carnival) in the past. Since the venue of the activity was close to residences, he hoped CMAHK would pay attention to the noises arising from the venue construction and the activity.

(ii) He was told by members of the public that there were hygiene problems at the venue after the activity ended. He hoped CMAHK would keep the

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venue clean.

(iii) It might be necessary to provide more directional signs along the way to the venue for people living outside the district.

(iv) CMAHK should pay more attention to the arrangement on crowd management.

8. Ms LAM Chui-ling, Nancy asked and opined as follows:

(i) Whether CMAHK would make reference to the approach in the past to distribute shopping coupons to the elderly.

(ii) How CMAHK would invite the elderly and the underprivileged groups to the Food Carnival.

(iii) There was refuse accumulated around garbage cans in the venue with an unpleasant smell. She hoped CMAHK would pay attention to the hygiene of the venue.

9. Mr WONG Yiu-chung asked and opined as follows:

(i) The utilisation rate of Kwai Chung Sports Ground was relatively high. The Committee had the responsibility to take the needs of people in the district into account to ensure that the recreational and sport facilities in the district could be used most appropriately.

(ii) CMAHK had provided fewer concessions for the underprivileged groups in the district in the Food Carnival in recent years.

(iii) He asked whether the Leisure and Cultural Services Department (LCSD) could provide the following information of the upcoming Food Carnival: actual days of leasing the venue, the actual situations in which the venue was used for “non-designated uses” during the year, locations of other venues with recreational and sport facilities in the district, and the rental charge of Kwai Chung Sports Ground in respect of the upcoming Food Carnival.

(iv) He asked whether CMAHK and relevant departments could provide the 5


previous complaint records related to the Food Carnival for the Members to assess whether it would be appropriate to hold such activity in the venue.

(v) He asked about how the CMAHK assessed and controlled the crowd arising from the activity.

(vi) He asked whether CMAHK would provide special concessions for people from the mainland.

10. Mr LEE Chi-keung, Alan opined that the communication between CMAHK and Kwai Tsing District Council (DC) regarding the Food Carnival held in the past two years was not close enough. He pointed out that it was the Committee’s duty to put forward or endorse proposals pertinent to the implementation of projects and activities by using the facilities concerned. He hoped that CMAHK would submit the proposal for discussion in the Committee as early as possible in the future. 11. Ms Carol PANG gave a consolidated response as follows:

(i) With regard to environmental protection, CMAHK encouraged commercial tenants to reduce the use of plastic bags and would enhance publicity to encourage the members of the public to bring their own reusable bags.

(ii) CMAHK would inspect the machines in the venue regularly to avoid generating noise and disturbing the residences nearby. And it would also remind the construction contractor of paying attention to the noise problem during the setting up of the site.

(iii) CMAHK had employed a contractor for the cleaning of venue and would remind it of paying more attention to the hygiene of the venue during and after the activity.

(iv) The Police had agreed to assist in the crowd control. CMAHK had also prepared a large number of banners and signs to guide people living outside the district to the venue.

(v) CMAHK cared the underprivileged groups in different ways every year. It would collaborate with the Commercial Radio Hong Kong (CRHK)

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this year to invite the elderly to the activity on site, so as to provide entertainment for the elderly in a different manner. CMAHK planned to invite the elderly centres in the district to assist in recruiting the elderly for the activity. Details were to be confirmed.

(vi) CMAHK would not provide free tickets for visitors. 12. Ms CHAN Pik-hing, Connie gave a consolidated response as follows:

(i) The leasing period in respect of the upcoming Food Carnival was 20 October to 9 November 2017 and the activity would be held between 28 October and 5 November.

(ii) “Non-designated uses” activities held in Kwai Chung Sports Ground during the year include: Poon Choi Feast, Fight Crime Carnival, Feasts for the Elderly, road safety events and Lunar New Year Fair held by the Food and Environmental Hygiene Department, etc. They accounted for approximately 53 days of the year.

(iii) When the Kwai Chung Sports Ground was leased to other organisations, recreational and sport facilities available for members of the public included the two 7-a-side hard-surfaced soccer pitches in Hing Fong Road Playground, the basketball court in Kwai Shing Circuit Playground, two basketball courts in Kwai Yi Road Playground, the 5-a-side hard-surfaced soccer pitch in Tai Lin Pai Road Playground, the 7-a-side hard-surfaced soccer pitch in Yip Shing Street Playground and the basketball court in Kwai Hop Street Playground and the 7-a-side hard-surfaced soccer pitch in Hang Ping Street Playground.

(iv) During the previous four Food Carnivals held in Kwai Chung Sports Ground by CMAHK, LCSD received 3 complaints in total, among which two cases were related to noise and one was related to the handling of oil contamination. CMAHK had dealt with them immediately upon receipt.

(v) With regard to the rental charge of the venue, LCSD would charge CMAHK appropriately according to established procedures after considering various factors including the admission fees and review reports submitted by CMAHK, etc.

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13. Mr WONG Yiu-chung asked about the number of participants in the previous Food Carnivals, the expected number of participants in the upcoming Food Carnival and whether CMAHK would arrange coaches to take participants to the venue. He opined that CMAHK should consider providing more practical concessions for the elderly rather than inviting them to participate in the activity on site. 14. Ms Carol PANG responded as follows:

(i) CMAHK expected that the number of participants in the upcoming Food Carnival would be approximate to that of last year, but it did not disclose the number of participants in the previous carnivals.

(ii) CMAHK would not arrange coaches to take participants to the venue.

(iii) CMAHK would consider carefully the feasibility of providing other concessions for the underprivileged groups and review the way in which elderly participated in the activity.

15. Mr WONG Yiu-chung opined that CMAHK should have prepared the number of participants and relevant information of the previous activities. He opined that Members should consider carefully whether to support the next Food Carnival to be held in the district if CMAHK failed to provide concessions for the underprivileged groups as suggested by the Members. 16. Ms Carol PANG responded that CMAHK had information of the previous activities but they were not disclosed to the public. She emphasised CMAHK had always cared the underprivileged groups and contributed to the community in different ways in various activities. 17. Mr LAM Siu-fai asked and opined as follows:

(i) He asked about the details of the invitations made by CMAHK to ask the elderly centres to assist in the recruitment of elderly for the activity.

(ii) CMAHK should attend to the needs of the grass-root members of the public.

(iii) CMAHK should consult the DC before planning the activity, instead of informing the DC after finalising the details of the activity.

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18. The Chairman said CMAHK had involved her to invite the elderly centres in the district to recruit the elderly for the activities in previous years. She had not received any invitation so far this year. 19. Mr LAW King-shing said CMAHK had attended the DC meeting for consultation before the first Food Carnival held in Kwai Tsing District and it solicited support from the DC by means of circulation for the following carnivals. He opined that although most of the Members had expressed their support to the activity, CMAHK should enhance its communication and collaboration with the DC. 20. Mr NG Kim-sing opined as follows:

(i) He encountered problems during the Food Carnival held last year, but he was unable to contact with the representatives of CMAHK directly. As the activity had considerable impact on the daily life of the members of the public in the district, he hoped CMAHK would provide channels for direct contacts for Members and the members of the public to seek assistance if needed.

(ii) As the Food Carnival was a large-scale commercial activity, he hoped CMAHK could provide concessions for grass-root members of the public in the district while making profits.

21. Mr LEE Chi-keung, Alan said although CMAHK had solicited the support from the DC and its Members earlier in respect of holding Food Carnival in the district by means of circulation, there was a need for CMAHK to consult the DC on the details and arrangements of the activity. He hoped that non-government organisations who wished to hold large-scale activities with facilities in the district should consult the DC as early as possible in the future. He also suggested that CMAHK should care more the underprivileged groups by considering their needs. 22. Ms Carol PANG said CMAHK valued the opinions of the DC and she noted the opinions of the Members and would make improvements. (Post-meeting note: To provide further assistance to the underprivileged group in Kwai Tsing District, in addition to inviting the elderly in the district to join the 2 sessions of radio programmes, CMAHK would continue to hold the “Caring for the Community Programme - Shopping Fun in Food Carnival” activity. 900 families would be invited to

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visit the Food Carnival for free and each family would be given an amount of $300 for shopping at the Food Carnival. Target beneficiaries included low-income families, the elderly and the disabled in the district. CMAHK had also invited the partnering organisation of the Food Carnival in past years - Cheung On Women's Association to assist in organising the underprivileged groups to join the above-mentioned radio programmes and “Shopping Fun in Food Carnival” activity. Besides, if there were enquiries or opinions, the members of public could call the hotline 3421 2012 to contact CMAHK.) 23. The Committee endorsed supporting the above activity.

TWGHs Snowy World Fantasy Carnival at Tsing Yi Swimming Pool (Proposed by Kwai Tsing District Office) (PDFMC Paper No. 30/D/2017)

24. Ms YIM Yik-huen, Bonnie introduced the paper. 25. Mr Ivan YIU and Mr Joe LOW briefed on the details of the activity 26. Mr WONG Yiu-chung expressed his dissatisfaction with receiving relevant documents only two days before the meeting. He opined that the Home Affairs Department (HAD) should consult with the DC in advance before expressing its support to the Tung Wah Group of Hospitals Snowy World Fantasy Carnival (the Event). He also made enquiries as follows:

(i) He asked when Tung Wah Group of Hospitals (TWGHs) decided to hold the Event.

(ii) He asked why TWGHs chose to hold the Event in Kwai Tsing District.

(iii) He asked about the name HAD used to sponsor the Event

(iv) He asked whether the maintenance and improvement work conducted during the closure of the Tsing Yi Swimming Pool would be affected.

(v) Given that winter was warm in Hong Kong, he asked whether LCSD would consider opening the pool in winter for the members of the public.

(vi) He asked whether there was sufficient district consultation on the Event. 10


27. Ms CHEUNG Wai-ching, Clarice opined that the idea of the Event was good, but she suggested TWGHs consult with people in the district sufficiently before the Event and reduce the impact of noise and light on residents nearby, and relevant departments should be careful about the crowd control to avoid traffic congestion. 28. Ms LAM Chui-ling, Nancy opined that relevant departments must attach great importance to the crowd control since Tsing Yi Swimming Pool was close to MTR station and the Event would attract people from other districts. In addition, New Year’s Eve Countdown Carnival sponsored by the DC would be held in Tsing Yi as well. She also asked whether it was necessary to close the swimming pool one day earlier. 29. Mr LEUNG Tsz-wing, Dennis objected to the suggestion of closing the swimming pool one day earlier and holding the Event on a platform set up above the swimming pool. He opined that members of the public were entitled to use the recreational and sport facilities and the Architectural Services Department (ArchSD) had to conduct the maintenance and improvement works in the swimming pool during its closure. He opined that the organiser of the Event should provide financial report as the Event would be commercial in nature. He also had doubts about the capacity of the venue and the impact of the Event on residents nearby. 30. Mr LEE Chi-keung, Alan opined that there should be other venues in the district which were suitable for holding the Event so that the works for covering the swimming pool would not be needed. 31. Mr HUI Kei-cheung said that Tsing Yi Swimming Pool was nearly twice as large as the Morse Park Swimming Pool in Wong Tai Sin (Note of the DC Secretariat : That swimming pool was the venue where the similar event held last year). Given that the actual number of participants was approximately 80,000 last year, he opined that the expected number of participants for this year provided by TWGHs was too small. He also asked the following questions:

(i) He asked why HAD had chosen TWGHs as the organiser.

(ii) He asked about the impact of closing the swimming pool earlier on LCSD and the members of the public.

(iii) He asked whether the venue would be huge enough for a large crowd and whether the Police would arrange enough policemen to control the crowd,

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especially on the New Year’s Eve. 32. Mr Ivan YIU gave a consolidated response as follows:

(i) Details of the Event had been finalised about a week before the meeting. Relevant departments had held inter-department meeting in the previous week. The proposal was submitted after the ArchSD confirmed the technical feasibility.

(ii) TWGHs opined that there were large flat areas in Tsing Yi Swimming Pool with barrier-free facilities, so it was suitable for holding the Event.

(iii) TWGHs would follow relevant regulations to manage the noise problem and he opined that the soft lighting of the Event would not have any impact on residents.

(iv) As for district consultation, besides submitting the Event proposal to the Committee, TWGHs was also discussing with HAD in respect of conducting district consultation near the venue to seek for opinions of residents.

(v) In terms of transportation, TWGHs opined that few members of the public would drive to the venue as it was close to the MTR station. It would appeal to the members of the public through website to take public transportations if possible.

(vi) Closing the swimming pool one day earlier would extend the duration of the Event for more members of the public to participate.

(vii) The Event was not a commercial activity and members of the public could enjoy all the facilities in the venue for free. Refreshment booths would charge reasonable price, and social enterprises would be invited to assist in the operation and to recover the cost. TWGHs would not take any profit from the Event.

(viii) In terms of the expected number of participants, TWGHs prudently expected that there would be approximately 50,000 to 60,000 participants as the opening days would be fewer than those of the previous year.

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33. Ms YIM Yik-huen, Bonnie gave a consolidated response as follows:

(i) Before a comprehensive and feasible proposal was submitted to the Committee for consultation purpose, relevant departments needed to consider the technical issues carefully. HAD provided the details and arrangements of the Event for the Committee for consultation as soon as possible after they were finalised, so as to seek the opinions of the Members and take corresponding measures.

(ii) HAD would conduct local consultation for people near the venue together with TWGHs.

(iii) With regard to transportation and crowd control, HAD would coordinate with the Transport Department and the Police Force to minimise the impact of the Event on the members of the public.

34. Ms CHAN Pik-hing, Connie gave a consolidated response as follows:

(i) LCSD would communicate with the ArchSD closely to ensure that the swimming pool would be reopened to the public on 1 April 2018.

(ii) LCSD expected that the organiser would return the venue in mid-January 2018. Between mid-January and mid-February, ArchSD would improve the ozone system and the ventilation system in the venue and replace the score-board, etc. The ArchSD would also conduct maintenance and improvement works to toilets and shower cubicles while covering the swimming pool in early November 2017. LCSD would start a series of maintenance and improvement works from mid-February, including water refilling, checking the filtration system and conducting water examination, etc. LCSD expected that the maintenance and improvement works in the venue would be completed in mid-March 2018.

(iii) LCSD agreed with TWGHs on closing the venue one day earlier so that more members of the public could participate in the Event. She provided the following information for reference of the Members: (a) On 31 October 2016 (Monday), the attendance of Tsing Yi

Swimming Pool was 452 people.

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(b) In addition to Tsing Yi Swimming Pool, North Kwai Chung Swimming Pool, Kwai Shing Swimming Pool and Tsing Yi Southwest Swimming Pool in the district were also available to members of the public.

(iv) If the Committee agreed on closing the Tsing Yi Swimming Pool one day earlier, LCSD would post a notice as early as possible to notify the members of the public that the main pool and training pool of the Tsing Yi Swimming Pool would be closed on 31 October 2017, but they could still use the leisure pool there.

35. Mr WONG Yun-tat opined that the swimming pool should not be closed earlier for activities held by particular organisations. He asked whether the organiser could reschedule the Event to cater to the needs of members of the public in the district for using recreational and sport facilities. He also advised the organiser to invite organisations in the district to the Event before it was officially open to the public so that organisations could know the overall operation of the venue and improvements could be made. 36. Mr HUI Kei-cheung opined that there were other suitable venues for holding the Event in Kwai Tsing District. He asked why HAD had chosen TWGHs as the organiser and why the Tsing Yi Swimming Pool had been chosen as the venue of the Event. 37. Mr LEE Chi-keung, Alan supported holding the Event in Kwai Tsing District and opined that closing the swimming pool one day earlier would have minimal impact on the public. He suggested that the organiser could appeal in publicity campaigns to members of the public to take public transportations so as to avoid traffic congestion. He also asked:

(i) The works for covering the pool were complex and costly. He asked why HAD had chosen Tsing Yi Swimming Pool as the venue.

(ii) He asked whether the organiser could record the daily sound level during opening of swimming pools and that during the Event in the venue for future comparison.

38. Mr LEUNG Tsz-wing, Dennis opined as follows:

(i) It was necessary to protect the interest of swimmers and he objected to 14


closing the swimming pool earlier.

(ii) The Event should be environmental friendly and the construction of temporary facilities in Tsing Yi Swimming Pool was wasteful. The government should provide the space for such kind of large-scale activities held by organisations.

(iii) The Carnival last year had little impact on members of the public as the venue was far away from residences. But given that the Tsing Yi Swimming Pool was close to residential areas, HAD should consult residents nearby before consulting the Committee.

39. Mr WONG Yiu-chung opined and asked as follows:

(i) He asked why HAD proposed such a project, and whether it would hold similar activities in other districts in the future if the project succeeded in the trial.

(ii) He had reservations about the works for covering the pool and the constructions as they were complex and wasteful.

(iii) He was concerned about the impact of the Event on the members of the public near the venue.

(iv) The venue was close to the MTR station and TWGHs underestimated the difficulties of crowd control. Moreover, there were not enough number of parking spaces nearby to accommodate heavy crowd and traffic problems might be caused easily.

(v) As clearance between each section might cause noise and chaos, he asked about the arrangement of clearance.

40. Ms CHEUNG Wai-ching, Clarice supported the idea of the Event but she opined that the consultation was not enough. She asked whether the organiser could provide the report, noise cases or crowd statistics of the Carnival last year for Members’ reference. 41. Mr LEUNG Tsz-wing, Dennis asked HAD and TWGHs about the financial arrangements and cost of the Event.

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42. The Chairman said that the Hon MAK Mei-kuen, Alice from the constituency had commissioned her to express at this meeting the latter’s concern about the traffic, crowd control and noise. The Chairman opined that the Event was worth supporting, but relevant departments should coordinate to reduce the doubts of the Members. 43. Mr Ivan YIU gave a consolidated response as follows:

(i) TWGHs received 1 complaint in relation to noise and 2 complaints in relation to quarrels over queues in respect of the Carnival held last year.

(ii) TWGHs expected that the members of the public could enjoy the facilities in the venue for over an hour. As for clearance, it would hire part-time workers and employ lighting effects to remind them of leaving the venue.

(iii) If the swimming pool could be closed one day earlier, TWGHs could invite organisations in the district to visit the site beforehand. He hoped that the Members could consider carefully the suggestion of closing the swimming pool earlier.

(iv) Apart from appealing in publicity campaigns to the members of the public to take public transportation, TWGHs would cooperate closely with the Police. Based on the experience last year, traffic around the venue was not affected and car parks nearby were not all full.

(v) TWGHs was committed to environmental protection. For example, part of the construction materials and equipment in the Carnival last year were taken to Tin Sau Bazaar in Yuen Long and reused.

(vi) As there were few large venues which could be leased for almost 40 days, holding activities during the closure of the swimming pool in winter could minimise its impact on stakeholders of the venue.

44. Mr LAW King-shing opined as follows:

(i) The Event was worth supporting as the Carnival last year was well received and turned out to be successful. The organiser had reliable experience as long as it sought for the opinions of members of the public near the Tsing Yi Swimming Pool appropriately.

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(ii) He suggested that the organiser should not insist on closing the

swimming pool earlier so that its impact on the members of the public could be reduced.

(iii) The organiser and HAD consulted the DC rather hastily. HAD or other government departments should consult the DC as early as possible if there was any similar activity to be held in Kwai Tsing District in future.

45. Ms YIM Yik-huen, Bonnie gave a consolidated response as follows:

(i) In view of the success of the similar carnival last year, HAD wished to launch the Event this year. HAD was aware of the opinions of the Members and would follow up accordingly. It would also cooperate with other government departments, including the Police Force, the Transport Department and the Fire Services Department, to make appropriate arrangements, with an aim to ensure the success of the Event.

(ii) HAD would seek opinions from residents near the venue together with TWGHs.

(iii) Given that similar carnival was held on a trial basis last year and it had been successful, HAD invited TWGHs to be the organiser again to launch the Event in a larger venue. HAD wished to gauge on the feasibility of this kind of activities based on the experience drawn from the experience of previous year and the current proposal.

46. Mr LEUNG Tsz-wing, Dennis urged the organiser and HAD to provide details of the financial arrangement and cost of the Event, and to explain whether the material of the artificial snow in the Event would have an impact on the environment and why Tsing Yi Swimming Pool was chosen as the venue. 47. Mr Ivan YIU responded that the artificial snow was made of watery liquid so that its impact on the environment was minimised. 48. Mr LEUNG Tsz-wing, Dennis opined that the response given by TWGHs was not scientific and it was necessary to know the chemical component of the watery liquid and its impact on human body and the environment.

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49. Ms YIM Yik-huen, Bonnie responded that the proposal was a preliminary idea and would be further refined even after the Members agreed to it. HAD would supplement relevant budget after the meeting. The reason why Tsing Yi Swimming Pool was chosen as the venue of the Event was because there were few large venues which could be leased for nearly 40 days. Moreover, HAD wished to try using the existing venues flexibly without affecting the maintenance and improvement works conducted to the swimming pool and to test the feasibility of holding this kind of activities in swimming pools based on the experience drawn from last year and this year. 50. Mr LEUNG Tsz-wing, Dennis asked:

(i) The expenses of the event last year.

(ii) Why HAD had not consulted members of the public near the Tsing Yi Swimming Pool so far as preparation of the Event should have been made for some time.

51. Ms YIM Yik-huen, Bonnie responded that HAD had submitted the proposal to the Committee for consultation as soon as it had confirmed the feasibility of the Event. It would also seek opinions from members of the public in the vicinity of the venue soon and coordinate with relevant departments to ensure that the Event was in compliance with relevant laws and catered to the needs of the members of the public. HAD would supplement the expenses of the event held last year after the meeting if needed. 52. Mr LEUNG Tsz-wing, Dennis opined that the local consultation of the Event was hasty and he was disappointed that the organiser and HAD could not provide information on the expenses. 53. Mr LEE Chi-keung, Alan opined that the Members did not need to find out the expenses as it was non-profit and beneficial to the members of the public, and the Event was worth supporting as long as the organiser and relevant departments addressed the questions put forward by the Members. 54. The Chairman trusted in the competence of the organiser and hoped that the organiser and relevant departments would seek opinions from members of the public and address the problems in relation to noise, glare, traffic and crowd control that might arise and she opined that the Event was worth supporting.

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55. Mr WONG Yiu-chung opined that the DC was responsible for monitoring the government and managing the use of district facilities and the Event should not be endorsed in haste before the local consultation was conducted. 56. Mr LEE Chi-keung, Alan opined that the Members should decide whether to grant an approval-in-principle to the Event and other details and technical issues could be dealt with by ad-hoc working groups that were formed later. 57. Mr POON Chi-shing opined that the Event was worth supporting as it was unique. The organiser could hold a seminar later to discuss the details and arrangements of the Event if necessary. 58. Mr WONG Yiu-chung supplemented that the organiser was in a passive position, but HAD should submit the proposal to the DC as early as possible for consultation and provide detailed information for reference of the Members. 59. Mr LEUNG Tsz-wing, Dennis objected to the Event. He believed that the preparation of the Event had been made for some time, and HAD knew the technical feasibility as it was not the first time to hold the Event. Therefore, it should have submitted the proposal to DC for consultation as early as possible. 60. Ms CHEUNG Wai-ching, Clarice opined that DC had acted quickly in approving the funding of similar activities and she urged the Chairman to put it to a vote as soon as possible. 61. The Chairman summarised the opinions of the Members and advised the organiser and relevant departments to address the questions put forward by the Members so as to ensure the success of the Event. She said that she would take the initiative to contact with the resident representatives near the venue to facilitate the consultation by HAD and the organiser. 62. The Committee endorsed supporting the Event.

Report Items Reports of Working Groups

Works and Development Working Group (PDFMC Paper No. 25/R/2017)

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63. Members noted the above paper and endorsed the application for new project items. Facilities Management and Promotion Working Group (No submission) Progress of Retrofitting Lift at Tai Wo Hau Estate Community Centre (PDFMC Paper No. 26/R/2017) 64. Mr LEUNG Kam-wai opined that recent reports and information showed that the progress of the project was slow and he asked about:

(i) The current progress of the project.

(ii) The estimated budget of the project.

(iii) The impact of Link REIT to choose compensated car parking spaces on the progress of the project.

65. Mr WONG Bing-kuen said that the issue had been under discussion for a long time and he hoped that the representatives of Kwai Tsing District Office (K&T DO) and the ArchSD could provide the details of the project in the meeting. 66. Mr HUI Kei-cheung asked about the estimated budget of the project, the negotiation between relevant departments and Link REIT, the schedule of the project, the materials needed to be sorted out by staff of the ArchSD and details of the provisions of the application. He also advised relevant departments to enter into agreements with Link REIT to prevent the project progress from being affected by any alteration. 67. Ms YIM Yik-huen, Bonnie responded that K&T DO would, on one hand, keep contact with Link REIT and wait for the reply from Link REIT in respect of the location of the remaining two compensated parking spaces. On the other hand, it was actively studying the legal procedures and types of documents necessary for the project, aiming to conduct feasibility studies to the above project as soon as possible. 68. Mr LEUNG Kin-wai gave a consolidated response as follows:

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(i) The budget appropriation applied of the project was approximately $17 million.

(ii) The staff of Minor Building Works Committee (MBWC) and ArchSD clarified that the materials for appropriation in the application included estimation of the project expenses, comparison with previous projects and preparation of legal documents, etc.

(iii) K&T DO and the Housing Department were responsible for coordinating with Link REIT.

(iv) ArchSD would conduct feasibility study after the funding was approved. 69. Mr WONG Bing-kuen opined that there was no transparent report on project progress. He asked:

(i) what kind of feasibility study would be conducted for the current fund application;

(ii) whether ArchSD needed to clarify the technical and legal details of the whole project before conducting the feasibility study; and

(iii) which departments sent representatives to form MBWC. 70. Mr LEUNG Kin-wai responded that the feasibility study to be conducted by ArchSD was for the project itself. ArchSD had made preliminary feasibility assessment earlier, and would conduct more detailed feasibility study after the funding was approved. 71. Mr HUI Kei-cheung suggested that K&T DO should take the lead to hold meetings with stakeholders including non-government organisations in the community centre and representatives of Link REIT, so as to address the delay of the project. 72. Ms YIM Yik-huen, Bonnie responded that K&T DO was notified in the middle of the year that Link REIT needed to find other places as the compensated car parking spaces, and Link REIT replied in early September that it had preliminarily chosen the location of the compensated car parking spaces but it still needed to consider whether it was suitable. In addition, K&T DO had kept following up with Link REIT on the matters of compensated car parking spaces to confirm the legal follow-up actions. She

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understood the concern of the Members and remarked that K&T DO had been taking follow-up actions all along. 73. Mr LEUNG Kam-wai asked when was expected for the staff of MBWC and ArchSD to complete sorting out the materials for appropriateness in the application. 74. Mr LEUNG Kin-wai responded that the staff of ArchSD had responded to the questions raised by the MBWC at the end of August and the schedule of approving the project by MBWC could not be provided yet. He supplemented that MBWC included staff of ArchSD. 75. Mr WONG Bing-kuen said that he had actively attended meetings with the government departments and relevant stakeholders when the project had been proposed at the beginning, and he was disappointed that the project was postponed repeatedly. 76. Mr HUI Kei-cheung urged the K&T DO to take the lead in the project and hold meetings with relevant stakeholders in order to accelerate its progress.

Information Papers

Report on the Management of Recreational, Sports and Leisure Facilities in Kwai Tsing District by the Leisure and Cultural Services Department (PDFMC Paper No. 27/I/2017)

77. Ms CHAN Pik-hing, Connie introduced the paper. 78. The Committee noted the above paper.

Report on the Promotional Activities and the Utilisation of Public Libraries in Kwai Tsing District by the Leisure and Cultural Services Department (PDFMC Paper No. 28/I/2017)

79. Mr LEE Wai-man, Jimmy introduced the paper. 80. Ms CHEUNG Wai-ching, Clarice said that she was told by some members of the public that the Storytelling for Children (Stories of Moral Education for Kids) launched by the Tsing Yi Public Library was very popular. She suggested that the library should launch more activities of that kind.

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81. Mr LEE Wai-man, Jimmy noted the opinion of Ms CHEUNG Wai-ching, Clarice and he said that the library would continue to launch the above activity. Work Report on the Cultural Activities Organised in Kwai Tsing District by the Leisure and Cultural Services Department (PDFMC Paper No. 29/I/2017)

82. Ms YUEN Chi-ling, Margaret introduced the paper. 83. The Committee noted the above paper.

Any Other Business 84. There was no other business. Date of Next Meeting 85. The next meeting was scheduled to be held on 17 October 2017 (Tuesday). Kwai Tsing District Council Secretariat November 2017

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(translation) minutes of the 4th meeting of the planning ... · mr pau ming-hong start of meeting...

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