training up the deputies cio 411academy april 2-3, 2013 dona boatright cccc vice chancellor,...
TRANSCRIPT
Training Up the Deputies
CIO 411Academy
April 2-3, 2013
Dona BoatrightCCCC Vice Chancellor, Emeritus
“Our doubts are traitors, and make us lose the good we oft
might win, by fearing to attempt.”
Measure for Measure, W. Shakespeare
OverviewThe Hierarchy of
Rules
Key Regulations
Managing at the College
Hot Issues
Resources and Tips
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Understanding the Language
No good dictionary or Grammar availableBut check out the glossary of terms
Know the “frame”
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Living in Acronym WorldAnd then there is
the unrelenting use of abbreviations…….
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Abbreviations Can Make or Break You
WSCH
FTEF
FTES
SACC
TBA
FTO
ARRA
TMC
AA-T, AS-T
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Peralta Community College District PPSI
VVSS
PPIT
SPPAC
DAS
PRC
SMT
IEC
BCC
DMC
PAAA
CIC
IEC
BSMC
VPI/D
DWEMPC
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Some Words are Charged…
They have multiple meanings
The evoke different responses from different constituencies
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Some Issues Have Been Canonized…
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AB 1725Represents the 10
Commandments?
OR
Work of the Devil?
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Know Who is Talking Know who is talking
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Leadership in a bureaucratic environment:
See the big wave, surf forward; don’t look back
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The hierarchy of rules
Statute: state law—the Education Code
Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors
Local board policy: local implementation of regulations
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Statute
Title 5 regulations
Local board policy
Statute: Education Code Section 70901:
(a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.
70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.
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Ed Code, cont’d70902. (a) Every community college district
shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.
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Regulations - who cares!!!
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Regulations—who cares?You Should!!!
Ethical commitments made by those who sign off on compliance
Economic implications for failure to adhere to regulations that have apportionment sanctions attached
Political implications of flouting of regulations
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Title 5 regulationsMinimum conditions for receipt of state
supportStandards of scholarship (§51002)Remedial coursework limit (§55765.5)Grade changes (§55760)Award of degrees and certificates (§51004)Minimum requirements for the Associate Degree
(§55806)Open courses (§51006)Equal employment opportunity (§51010)Student fees (§51012)Curriculum (§51021)
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Regulations and the Department of Finance
If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!
Local Board Policy
Policies implementing Title 5 regulations Per Ed Code 70902 aboveBe aware of your own district’s policies
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Minimum Conditions Compliance
Be aware of all the elements
Know which ones are your responsibility
Pay attention to deadlines on reporting
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Minimum Conditions Compliance Advice
Some topics “involve greater likelihood of violations and will be monitored more closely”
“Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsObjectivesFaculty, staff and student participation in governance
or through the complaint process
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Leadership is Key•Stretch people to potentially achieve goals they didn’t think were possible.
•Be direct. Don’t tiptoe around hard issues.
•Be an “information socialist”. Don’t hoard information
Managing at the College
You cannot know all the information all the time.
Key is to be AWARE of:
your areas of responsibility
where to find information quickly when you need it
who you can call when you cannot find it!
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Managing at the College Hiring
Evaluation
Scheduling
Assignment/Load
Contract Negotiations
Contract Management
Conflict Resolution
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F/T Faculty Hiring/Evaluation
Use CIO network for “real” reference checksKeep department culture in mind (good fit or
change agent?)Be advocate for studentsBe vigilant during first yearBe bold
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P/T Faculty Hiring/Evaluation
Avoid Crisis or Convenience HiringCreate Part-Time Faculty PoolsPay attention to Evaluation processMonitor Re-hire process
Student evals & complaintsGrading practicesStudent retention
Avoid “owning” mediocre PT facultyBe Advocate for Student Needs
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Collective Bargaining Be involved whether at the
table or not
Pay attention in your practices
Avoid setting unwanted precedents
Train your Deans and Chairs
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Faculty Assignment and Load/Contract Enforcement
Quest for Perfect Schedule for STUDENT needs as opposed to faculty
Be strict, consistent but not inflexible
Create an ethos of fair process so you do not have to overrule your dept. chairs
KNOW the contract
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Conflict ManagementMaintain communication with deans/chairs
Follow college processes
Document conversations
Be creative
Use resources: HR, Medical, Legal
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REMEMBER: It’s not about you. You don’t lead by your
position. You lead by how you influence other people’s
thinking.
Awareness of Statewide Issues
Know the System Office Structure & Staff
Use the tools: websites Read the memosMeet the deadlinesAsk questionsEngage with the
Consultation Process
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Recent and Continuing Issues
Budget
Basic Skills
50% law
Categorical shrinkage
Scheduling Priorities (transfer, cte, basic skills)
SB 1440 Implementation aat/ast
Non Credit
BOG Student Success Task Force Recommendations
Title 5 Regulation changes.
Accreditation
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SB 1440 Law since 2010
Transfer Degree simplified to 60 units with 18 units of major or area of emphasis
C or better students guaranteed admission to CSU
Prohibit CSU from requiring additional lower division course work beyond the 60 units
Senate developed Degree plans
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SB 1440
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Intersegmental Curriculum Workgroup
Web site: SB1140.org
§58130
“No state aid or apportionment may be claimed on account of the attendance of students in non credit classes in dancing or recreational physical
education.”Top Codes 0835 and 1008
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Accreditation: FOCUS ON THE BIG 4+1
Accreditation: FOCUS ON THE BIG 4+1
Accreditation: The Big 4 +1
Responses to Previous Recommendations
Program Review – Sustained
Planning – Sustained
Student Learning Outcomes –Proficiency!
Distance Education
And now………….
New Requirements on Student Achievement
DataBeno letter of Jan. 31, 2013
US Dept. of Ed Regulatory Changes
Require setting standards for student achievement and performance
Require assessing achievement against college mission
Require public information
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Annual Report FormSuccessful course completion rates
Successful Retention Rates
Institutional set standards for course completion, degree attainment, transfer etc.
Proof of URL on college website where one can find SLO assessment results for programs
Over 50 questions with much specificity
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AFFIRMATIVE ACCREDITATION
REMEMBER: It’s all about the college……..
Question: “Can we assure parents, potential students and others that we provide a reputable, high quality educational experience?”
Answer: Clear, concise, honest review
Reports to avoid at all cost:National Enquirer or Doctoral Dissertation
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Be specific and measurable..
Action Plan
The College will investigate stable funding sources required to maintain technology and the required support.
The College will seek additional technology funding through on-going state funding, business and industry partnerships, and will forecast for a future bond measure to support its instructional technology needs.
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Self Evaluation
The College and Library together have a very strong information competency program and plan in place to ensure that students gain information competency skills. As the number of courses infused with information competency increases, students will have more opportunities to learn and practice these skills regardless of whether they plan to obtain associate’s degrees or pursue other educational paths.
Action Plan
None.
Remember - We’re all in this together…
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Resources and TipsProgram and Course Approval Handbook
Tutoring and Learning Assistance Guidelines
Basic Skills Report (“Poppy Copy”)
Legal Affairs site at www.cccco.edu
The roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs, and others
CIO Manual
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ReferenceReframing Organizations, Artistry, Choice and
LeadershipLee Bolman and Terrence Deal
Jossey Bass, 1997
How Colleges Work, the Cybernetics of Academic Organization and LeadershipRobert Birmbaum
Jossey Bass,1988
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Where Can I Find This Stuff?
Ccccio.org: CIOs
Cccco.edu: Chancellor’s Office
Cccaoe.org: Technical Education Deans
Rpgroup.org: Researchers
Cssofficers.org: CSSOs
Ccleague.org The League
Accjc.org: Accreditation
Asccc.org: Academic Senate
SB1440.org
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Top 10 “Get Real” List of Things Administrators Need to Know
1. There will never be enough MONEY!
2. There will never be enough STAFF!
3. There will never be enough TIME!
4. There will never be enough SPACE! There will always be problems with construction projects.
5. People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods!
6. Your job will get harder, and the organization and work will be more complex. More rules, constraints…
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Top 10 “Get Real List” (continued)
7. CHANGE will be the only CONSTANT!
8. There will be increased external COMPETITON.
9. OPPORTUNITIES are seldom labeled. Opportunities are often disguised as problems. Ban the word “CAN’T” from your vocabulary.
10. You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities.
Originally prepared by Bill Feddersen, Retired College President, Mt. SAC
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DON’T GO IT ALONE
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Q & A