training policy 114

7/30/2019 Training Policy 114

1/4


2/4

nominations are invited3.4 In case there is any change of dates of the programme, the

same is communicated to the relevant departments through aIOM / E-mail and confirmation is received

Training Head

3.5 The employees superior will nominate him/ her for the trainingprogram based on the following:

A Need based program (Organizations Requirement) As per the employees competency assessment Any Specific training for the employees development

Head of Dept.

3.6 Other than in exceptional circumstances any cancellation wouldnot be entertained and the debit of the training cost willhappen to the division.

3.7 Any absenteeism or any indiscipline shown during the trainingwill be viewed very seriously and in turn will impact theemployees appraisal.

3.8 In case an employee is deputed for an external course he orshe would submit a Xerox copy of all the study materialreceived during the course along with a copy of the certificateif any received during training to the training team.

4.1 The Faculty and Content Assessment before the start of theprogram, would comprise of the following

Training Head

4.2 Communicating with vendors the training requirements andinviting their proposals for the same

Training Head

4.3 Faculty and Content assessment for all need and competencybased training programs, in case of both internal as well asexternal programs. In case of Soft Skill/ Behavioral training,the panel for faculty and content assessment would bemembers from Human Resources and the training team. Incase of any Functional / Technical Training, the panel forfaculty and content assessment would be HODs or membersfrom the specific departments

Training Head

4.4 Certifying the training module and the trainer after assessmentand minutes prepared for the same

Training Head

4.5 Communicating certain guidelines to the trainer with respect tothe expectations from him/ her. This would involve:

Preparation of training module as per the needsspecified by the in-house training team

Giving the entire proposal to the team along with thecommercials to the team

Making arrangements for all the training material byway of Xeroxing of booklets, exercise, and alsoprocurement of any other training material required.

Being there at the programme venue right from thestart of the event till the end

Collecting the evaluation forms duly filled in from theparticipants and handing them over to the trainingteam.

Training Head

4.6 The training material such as Games, Exercises, Books, VideoCassettes, CDs, Audio Cassettes etc. will be kept in a centraltraining inventory with the Peoples Office and will not beremoved without that training departments permission

5.1 The training is conducted based on the Agenda for theprogrammes

Agenda Training Head &Training Faculty

5.2 Customized Programs are made to address the generic andimmediate needs communicated to the learning anddevelopment department by the HODs or programs as perManagement Directives

Training Head &Training Faculty

6.1 The training effectiveness is measured as follows6.2 Internal Assessment

The Human Resources and the training team willgather feedback from the trainee participants and

TrainingFeedback Form

Training Head


3/4

the faculty that will help in evaluating the trainingprogram.

Trainees will be required to complete an evaluationform and/or give verbal feedback to the HR andTraining Team regarding the course content,organization and the quality

6.3 External Assessment Managers will be asked for feedback in terms of

improvement or changes in the traineesperformance particularly in the areas in which theyhave received the training.

Transferability of learning by sharing the know-howacquired from the training program to fellowcolleagues

Training and development undertaken will bereviewed in the appraisal system as part of thecompetency assessment.

Training Head

6.4 Managers to ensure that each employee reporting to themhave requisite job specific skills and once they possess thesame they should plan for their development

Respective Managers

7.1 A monthly training MIS would be prepared, which would be

sent to all the division heads.

Monthly MIS Training Head

7.2 The training calendar would be tracked for the trainingsplanned vis--vis training programmes conducted

Training Head

8.1 Training records will be kept in employees personnel fi les forall corporate training, whether in-house or external and onpersonal development. The information will include details oncourse content, cost and purpose of the training.

TrainingRecords

Training Head

8.2 Based on the training needs identified and relevant trainingprograms being conducted, the details for the same arementioned on the Training Plan for all employees

Training Plan Respective HR Heads

8.3In case any training session does not happen according to the

Training Plan, that particular training session is carried intothe next Training Plan made and it is ensured that thedefaulted training session is completed within the first month

of the new Training Plan


8.4On completion of all types of training, the Training HistoryCard for the employee is updated.

Training HistoryCard

Respective HR Heads

8.5The Training Plan is updated after the completion of trainingplanned. In case of pending requirements the same may becarried forward if the need persists.


Wherever applicable, training to be provided to the people responsible to carry the above mentioned functions smoothlyin their respective divisions. These training needs will get identified as per the training need identification process.

All necessary resources required to perform the above mentioned activities would be provided to all as part of their workenvironment and work infrastructure.

The work environment procedure would be reviewed and validated every quarter by: Senior Management Audit Team for process compliances Process owners / PCMM Steering Group


4/4

The following measurements will be used to determine the status of the above procedure and its effectiveness. Thesemeasurements will be done once in three months.

Training programme status:Number of training programs conducted / total number of training programs planned) * 100.

Training feedback resolution efficiency:Number of training feedback resolved / total number of training feedback received) * 100.

1PO/F/85 Training Plan Training File

PeoplesOffice /Divisional HR

Sr. Executive Till EmploymentCeases

2PO/F/86 Training History Card Training File

PeoplesOffice /Divisional HR

Sr. Executive Till EmploymentCeases

List of Approved External Trainers

training policy 114

Documents