trainee assessment youth development project - careerforce assessment resources... · assessment...

Trainee Assessment

Youth development project

Unit standard Version Level Credits

16857 Help to plan, develop, implement, and evaluate a youth development project in the youth development sector

5 3 10

23389 Describe risk management planning in a health or wellbeing setting

3 3 3

Your name:

Your workplace:

Your date of birth:

Your National Student Number (NSN), if you know it:

Declaration

I was told about and understand the assessment requirements and appeals process.

I have prepared my answers myself.

Any evidence I have provided as my own, I produced myself.

I understand that this assessment may be used for moderation and quality control purposes.

I understand that when I achieve this unit standard my result will be registered with the New Zealand Qualifications Authority.

I confirm the above declaration: Yes No Date:

Youth development project (US 16857 v5, 23389 v3) Trainee Assessment © Careerforce – Issue 1.0 | June 2015 2

Assessment summary (completed by assessor)

Trainee's performance summary

Assessment tasks Assessor’s signature Date achieved

Task 1: Help to plan a youth development project

Task 2: Help to develop and deliver a youth development project

Task 3: Help to evaluate a youth development project

Task 4: Describe risk management planning

Unit standard results

I have assessed the trainee and confirm that the requirements have been met to demonstrate competency in:

Unit standards Version Level Credits

16857 Help to plan, develop, implement, and evaluate a youth development project in the youth development sector

5 3 10

23389 Describe risk management planning in a health or wellbeing setting

3 3 3

Assessor’s name: Assessor’s number:

Signature: Date:


Trainee information

Before you start

The assessor/verifier will meet with you and talk about what you need to do.

Read through the Careerforce Qualification and Assessment Guide if you need more

information about the assessment process.

As you go

Answer all questions. Refer to real or simulated youth work situations when answering

questions.

Follow the instructions for each task.

For this assessment, answer the questions for the task by:

- preparing and giving a verbal presentation on assisting with a youth development project

and

- writing your answers in the assessment for Task 4.

If you answer Task 4 by writing, you may write either electronically or by hand.

If you answer Task 4 verbally, your assessor will write your answer(s) or may use a voice

recorder.

Your assessor or verifier will use the checklists in this Trainee Assessment when they

observe your presentation.

If you need help with this assessment, please contact your assessor.

When you finish

Make sure you have completed any parts where the assessor/verifier has said you need to

do more work.

Appeals

If you wish to appeal against the assessment result or process, talk to your assessor. If you are still not satisfied, you can appeal to Careerforce by completing the assessment result appeal form. You can find this form online at www.careerforce.org.nz/contact/forms

Feedback

Careerforce regularly reviews our assessment and learning resources. As a user, we would appreciate feedback on how you found it. Feedback can be provided to Careerforce via:

our online feedback form at www.careerforce.org.nz/contact/resource-assessment-

feedback

email to [email protected]


Definitions In the context of this assessment, project means a small-scale project completed under the guidance of a project coordinator.

The principles of the Youth Development Strategy Aotearoa (YSDA) include:

being shaped by the bigger picture.

helping youth make positive connections.

promoting a consistent strengths-based approach.

promoting quality relationships.

triggering youth participation.

quality information processes.

The characteristics and needs of young people may be physical, spiritual, or mental. Characteristics include: age and stage of development, coping strategies, culture, disabilities, experience and knowledge, gender, health status, personal history, language, sexual orientation, socio-economic situation, risk and resiliency factors. Needs include physical comfort, safety and privacy.

Essential factors may include but are not limited to: needs, aims, objectives, implementation, method and evaluation. People awarded credit for this unit standard demonstrate competence in one context, with any combination of the above factors.

Project coordinator refers to the person who oversees the planning, implementation and evaluation of the project.

In this context, relevant criteria may be selected from a variety of sources, including a code of ethics of a youth development organisation, a UN convention and legislation.

Safety includes protocols for risk management, occupational safety and health and confidentiality.

Youth/young people are people between 12 and 24 years of age.

The youth development sector is a situation where youth development practice is being used intentionally to promote positive development of young people. Examples include education, sport, community development, religious groups, cultural groups and interest groups.

Youth worker is the person seeking to be awarded credit for these unit standards.

Assessment note

Assessment tasks must be completed in accordance with the principles of the YDSA and the Code of Ethics for Youth Work in Aotearoa New Zealand.

People awarded credit for this unit standard demonstrate competence in a small-scale project under the guidance of a project coordinator.

The person being assessed against this unit standard is expected to assist in the project under the guidance of a project coordinator.


What you need to do For this assessment you are required to prepare and deliver an oral presentation that shows how you assisted with the planning, development, delivery and evaluation of a youth development project. You will also provide written answers for part of Task 4.

For assessment you need to:

collect and submit a portfolio of evidence showing that you helped to plan, develop, deliver and evaluate a youth development project.

give an oral presentation to your assessor to support your portfolio of evidence.

get your assessor to verify that you have completed these tasks with competence.

What is a project?

In this context, a project is a small-scale project carried out under the professional supervision of a project coordinator. For example, a project could be an issue-based workshop, a holiday programme, a youth week initiative, or another project identified by young people, the community or your organisation. Your project coordinator could be a senior youth worker or other authorised person.

Assisting with a project

Your presentation needs to show how you assisted with:

project planning.

development of the project.

delivery and evaluation of the project.

risk management planning.

You will prepare a detailed presentation of your work, supported by a portfolio of evidence and verification of your work from a supervisor to complete this assessment. You will also provide written answers for the assessment of risk management in Task 4.

Other points to note

Your presentation may be done in any size, shape or form. For example, it could be a low-

key discussion, a slide show, or be supported by posters, pamphlets, displays or diagrams.

You may support your presentation with visual aids such as photos, graphics and images.

You may choose to use technology to give your presentation from a distance if this has

been agreed with your assessor.

The assessor may ask you additional questions.

This assessment contains an evidence checklist for you to use when preparing your

presentation. Give this checklist to your assessor before you begin your presentation.

On the next page you will find:

information on how to prepare for your presentation.

guidelines on what you can collect for your portfolio of evidence.


Preparing for your presentation

Collect a portfolio of evidence

Collect workplace evidence as you assist a project coordinator or authorised person with the planning and development of their project. This will be the evidence that demonstrates you are able to assist others with the successful delivery of a youth development project.

Collect and attach your portfolio of evidence to this assessment to show that you helped to plan, develop, deliver and evaluate a youth development project.

Supporting evidence you may want to provide could include:

a copy of your job description and summary of your role in the organisation. a written summary of the need for the project. documented aims and objectives of the project key issues for the project. documented special needs of project participants, staff or volunteers. data and information that is relevant to the project. information on local community organisations and regional services if relevant to the

project. a copy of an information letter and health and consent forms for the project. notes from meetings with workers and/or young people and community representatives. approval from your line manager to assist with the development of the project. documented leadership and staffing ratios. media reports or social media updates that might be relevant to the project. session plans and evaluation forms if relevant to developing the profile. documented feedback, questionnaires, surveys or interviews with young people and

community representatives, if relevant to the project. monthly reports, photographs or meeting minutes. a copy of a reflective journal or narrative of a conversation(s) you had. attestation/verification forms. other relevant items of evidence.

Note: The evidence checklist on page 10 of this guide provides a list of workplace evidence that could be used for your presentation and this assessment.

You can use your portfolio of evidence to support your presentation. Read through the requirements for your presentation (see Tasks 1 to 3) so you know what you need to include in the evidence that you collect for your portfolio. Ensure the evidence you collect supports your presentation. Assemble your evidence in the order in which you refer to it in your presentation. Label each page of the evidence with your name and number.

Remember to follow your organisation’s guidelines for confidentiality.

Verification

This assessment needs to be verified by an appropriate supervisor. Your verifier needs to complete the verification form provided with this assessment. This will assist in guaranteeing the authenticity of your assessment.


Task 1: Help to plan a youth development project In this task you show how you helped to plan the project. Use the boxes below to check that your presentation includes the following information for your assessment.

What you need to do

Task 1 checklist

Identify the aim (overall outcome) of the project.

Identify the objectives (smaller outcomes or steps) of the project.

Identify a concern, issue or need to be addressed. Issues and needs may include:

• community issues • employment • parenting • disability

• environmental issues • sexuality • alcohol and drugs • health care

• family and whānau • housing and land • iwi development

Describe the essential factors needed to deliver the project. These factors may include:

• aims • objectives • needs • implementation • evaluation

Describe how you planned the implantation/delivery of the project.

Show that your planning is consistent with relevant criteria and your organisation’s policies and procedures. For example:

• the use of available resources to achieve objectives.

• responsibilities and accountabilities of people who will be involved in implementing the plan.

• the characteristics and needs of youth.

• things that may go wrong.

• procedures to deal with unplanned events.

• methods for evaluating progress towards achieving the objectives.

Show how you developed the project with a focus on youth participation in accordance with the principles of the Youth Development Strategy Aotearoa.

Show that your role and function in helping plan the project is agreed with the project

coordinator.

Show that your planning is in accordance with your role and function.

Obtain confirmation from a senior youth worker or other authorised person that the plan

is ready for implementation.


You may be able to use the information in your planning for managing risks for Task 4 in this assessment.


Task 2: Help to develop and deliver a youth development project In this task you show how you helped to develop and deliver a youth development project. Use the boxes below to check that your presentation includes the following information for your assessment.

What you need to do

Task 2 checklist

Describe your role and function in assisting with the planning, development and the implementation process, and how you ensured you carried this out according to the project plan.

Show how you identified the characteristics and needs of youth attending the project. This may include:

• language • health status • risk and resiliency factors • sexual orientation

• culture • disabilities • age and stage of development • coping strategies

• gender • privacy needs • socio-economic status • personal history

• behaviour • safety needs • experience and knowledge • physical comfort

Show how you planned according to these characteristics and needs.

Show how you planned for three factors essential to the delivery of the project. These factors may include:

• needs • aims • objectives

• implementation • evaluation

Describe the essential factors needed to deliver the project. These factors may include:

• aims • objectives • needs • implementation • evaluation

Show how you encouraged youth participation in the project according to the principles of the YDSA.

Identify any assistance you provided to deal with unplanned events or problems that occurred during the project, and show how you responded to these. Your response needs to be in line with your responsibilities within the plan.

Identify how you supported youth participation in the project.


You may be able to use the information for how you responded to unplanned events, risks or problems for Task 4 in this assessment.

Your verifier needs to complete the verification form provided with this assessment.


Task 3: Help to evaluate a youth development project In this task you show how you helped to evaluate a youth development project. Use the boxes below to check that your presentation includes the following information for your assessment.

What you need to do

Task 3 checklist

Describe how successful the project was in terms of the outcomes meeting the aims and

objectives.

Describe the support you provided in evaluating the project.

Describe your role and function in helping to deliver and evaluate the project.

Show how you considered each of the YDSA principles during all stages of the project.

Describe the support you provided to get feedback from stakeholders to ensure that the

project has addressed their needs. Stakeholders may include but are not limited to:

• youth • parents • caregivers

• youth leaders • youth workers • funding agencies

• community groups

Show how you measured the outcomes against the objectives in order to evaluate the

project.


You must include this feedback with your evidence.

Your verifier needs to complete the verification form provided with this assessment.


Evidence checklist Ask your assessor to complete the evidence checklist to verify your portfolio of evidence. You should also use the evidence checklist yourself to show the types of evidence you have submitted in your portfolio. Write NA next to evidence from the checklist below if it does not apply to your portfolio.

Note to assessor

You have been asked to verify that you have seen and reviewed the trainee’s portfolio of evidence showing that they helped to plan, deliver, and evaluate a youth development project in the youth development sector.

Evidence checklist

The information in this column is for you.

I have provided the following evidence for my portfolio:

Trainee tick to

indicate evidence

submitted

Assessor to tick when

evidence verified

A copy of my job description and a summary of my role in the project.

A written summary of the need for the project.

Documented aims and objectives of the project.

Documented special needs of participants, staff or volunteers.

Notes from meetings with workers and/or young people about their roles and responsibilities.

A copy of an information letter and health and consent forms.

Approval from my line manager to assist with the project.

Documented leadership and staffing ratios.

Media reports or social media updates (if relevant to the project).

Session plans and evaluation forms.

Documented feedback, questionnaires, surveys or interviews with young people.

Continued next page


Evidence checklist

Recordings of activities for the project, if appropriate and with

consent – for example, photos or videos of events.

Monthly reports, photographs or minutes of meetings.

A copy of a reflective journal or narrative of one or more conversation I had about the project.

Attestation or verification forms.

Other relevant items of evidence (write down what they are):

Please add any further comments you wish to make on the trainee’s evidence.

Thank you for your help with this verification.

Assessor’s name: Assessor’s number:

Signature: Date:


Verification Form Ask your manager, supervisor or a senior staff member that you have worked closely with to complete and sign the verification form provided with this assessment.

Verification

Note to verifier:

You have been asked to complete this verification in your capacity as the trainee’s manager, supervisor or senior staff member that has worked closely with the trainee and who is recognised as having expertise in the developing projects in the youth development sector.

This is to verify their work towards unit standard 16857: Help to plan, develop, implement and evaluate a youth development project in the youth development sector. You have been asked to verify that the trainee assisted a project coordinator to plan, develop, deliver, and evaluate a youth development project.

Please add comments to support the verification questions listed below.

Have you had sufficient opportunity to observe the trainee and study the evidence they have collated to be certain the material they are presenting is their own work? Please comment.

Please tick each question below if you agree the trainee has met the following requirements.

Task 1: Help to plan a youth development project

Task one requires the trainee to assist with the planning of a youth development project. Please tick each question below and add comments if you agree the trainee has met the requirements listed below.

did the trainee agree with the project coordinator their role and function as a youth worker in helping to plan the project?

Please comment:

Continued next page


Verification

did the trainee assist the project coordinator in the planning for three factors essential to the delivery of the project? Essential factors may include and are not limited to: needs, aims, objectives, implementation and evaluation.

Please comment:

did the trainee assist the project coordinator to ensure that the planning of the project met with at least two of the requirements from list below?

- the use of available resources to achieve objectives

- responsibilities and accountabilities of people who will be involved in implementing the plan

- things that may go wrong

- procedures to deal with unplanned events

- methods for evaluating progress towards achieving the objectives.

Please comment:

Task 2: Help to plan, develop and deliver a youth development project

Task two requires the trainee to help the project coordinator with the development and delivery of a youth development project. Please tick each question below and add comments if you agree the trainee has met the requirements listed below.

did the trainee assist in the development and delivery of the project according to their role and function as a youth worker?

Please comment:

Continued next page


Verification

did the trainee assist the project coordinator to identify the characteristics and needs of youth attending the project?

Please comment:

did the assistance that the trainee provided, during the planning phase of the project, meet the characteristics and needs of youth?

Please comment:

did the trainee encourage youth participation during the development of the project in accordance with the principles of the Youth Development Strategy Aotearoa?

Please comment:

did the trainee respond to any unplanned events or problems during the implementation in accordance with their responsibilities in the plan?

Please comment:

Continued next page


Verification


Task three requires the trainee to help the project coordinator to evaluate a youth development project. Please tick each question below and add comments if you agree the trainee has met the requirements listed below.

did the trainee assist the project coordinator with the evaluation of the project by measuring outcomes of the project against its objectives?

Please comment:

did the trainee provide support to source feedback from stakeholders to ensure that the project met their needs?

Please comment:

did the trainee consider each of the Youth Development Strategy Aotearoa principles during all stages of the project?

Please comment:

Continued next page


Please add any further comments you wish to make.

Thank you for your help with this verification.

Verifier name:

Signature: Date:

Contact details:

(phone/email)


Presentation checklist Ask your assessor to complete the presentation checklist to verify your oral presentation. You can also use the checklist yourself to ensure that your presentation covers all the necessary points.

Presentation checklist

The information in this column is for you. The right-hand column is for the assessor

to check off during your presentation.

The assessor must fill out this checklist out, including comments, for each part of the presentation.

You have provided your portfolio of evidence showing that you have helped to plan, develop, deliver and evaluate a youth development project.

Task 1: Help to plan a project

In your presentation, show how you assisted a project coordinator to plan a youth development project. For task one of your presentation, you need to show how you assisted a project coordinator with the planning of the project. Show how you:

agreed your role and function in helping to plan the project with the project

coordinator.

Comments:

identified the aims of the project.

Comments:

Continued next page



identified the objectives of the project.

Comments:

Identified the needs to be addressed by the project. Needs may include

community issues, employment, parenting, disability, sexuality, alcohol and

drugs, health care, legal issues, housing and land, iwi development,

environmental issues and family and whānau.

Comments:

planned according to your organisation’s policies and procedures and two of

the relevant criteria from the list below:

– the use of available resources to achieve objectives.

– responsibilities and accountabilities of people who will be involved in implementing the plan.

– things that may go wrong

– procedures to deal with unplanned events

– methods for evaluating progress towards achieving the objectives.

Comments:

Continued next page



developed the project with a focus on youth participation in accordance with

the principles of the Youth Development Strategy Aotearoa.

Comments:

planned the implementation/delivery of the project.

Comments:

planned the evaluation of the project.

Comments:

Task 2: Help to develop and deliver a youth development project

In task 2 of your presentation, you need to show how you helped a senior youth worker or project coordinator to develop and deliver the project. Show how you:

agreed your role and function in helping to develop the project with the project

coordinator.

Comments:

Continued next page



identified the characteristics and needs of the youth taking part in the project.

Examples may include: health status, culture, gender, behaviour, language,

sexual orientation, culture, disabilities, personal history, physical comfort, risk

and resiliency factors, coping strategies, socio-economic status, safety needs

etc.

Comments:

planned according to the identified characteristics and needs of youth.

Comments:

encouraged youth participation in the project in accordance with the principles

of the Youth Development Strategy Aotearoa.

Comments:

identified and responded to any problems encountered in accordance with

your responsibilities in the plan for dealing with unplanned events.

Comments:

Continued next page




For task three of your presentation, you need to show how you assisted a senior youth worker or project coordinator with the delivery and evaluation of the project. Show how you:

helped to deliver and evaluate the project according to your agreed role and

function as a youth worker.

Comments:

provided support to get feedback from stakeholders to ensure that the project

addressed their needs.

Comments:

assisted with the evaluation of the project by measuring the project outcomes

against the project objectives.

Comments:

Continued next page


Task 1-3: Assessor’s feedback to trainee

When the assessor agrees that you have completed these tasks successfully, they will sign them off on the assessment summary page at the front of this assessment.


Task 4: Describe risk management planning

1. Describe the components of a risk management plan.

You can refer to activities in your project for this assessment.

Write your answers to the questions in the table below.

Describe an activity you are required to perform as part of your project.

Describe the risks associated with performing this activity.

What is the likelihood of these risks occurring?


What are the possible impact/s (seriousness) of these risks occurring?

What actions have you taken to minimise the risks?


2. Describe the process of developing, implementing and evaluating a risk management plan.

Describe the development, implementation and evaluation processes that you must follow according to your workplace’s policies and procedures.

Development process:

Implementation process:

Evaluation process:


Task 4: Assessor’s feedback to trainee

When the assessor agrees that you have completed this task successfully, they will sign it off on the assessment summary page at the front of this assessment.

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