train your project or event planning team like a pro
DESCRIPTION
Successful event planning is based on teamwork. If you want an efficient well-trained team, you've got to provide the proper training and the right tools.TRANSCRIPT
Train Your Project or Event Planning Team Like a Pro
To demonstrate how the 'Tell-Show-Do-Review' technique can be applied to project or event planning we'll use my wedding rehearsal. If we were to view this as a classroom environment, the officiant and venue’s wedding coordinator function as the instructors
and the wedding party is the team to be trained.
This presentation is inspired by the SmartDraw Blog post entitled, “Train Your Project or Event Planning Team Like a Pro”
To view the full blog posting go to http://blog.smartdraw.com/
Technique Description Wedding Rehearsal Example
TELL Tell them what they’ll be
trained on and why
(Auditory)
What is a wedding rehearsal? Why have a
wedding rehearsal?
SHOW Show or demonstrate what you’re
going to train(Visual)
Explain as well as demonstrated the components of the wedding ceremony
DO Dothe task
themselves(Tactile)
Walk-through the wedding ceremony
REVIEW Review what they just learned
Provide a high-level review
SmartDraw Diagram: The diagram is designed to reinforce the demonstration as well as show the location where everyone will be during the ceremony.
Review Handout #1: Ceremony Schedule Diagram
Audience: Wedding Party and Officiant
Application of Information Learned: A section titled "What I Should Know Before the Wedding," encouraged the wedding party to answer questions involving their participation in the ceremony.
SmartDraw Tip: Once you've mind mapped all of the information, simply organize everything by clicking and dragging them into logical groups. With any of the templates you can add text, color, and style to bring attention to certain elements of a diagram. Use the Flowchart Template to clearly articulate the steps or process of the ceremony and photo shoot.
Review Handout #2: Photo Line Up Diagram
Audience: Photographers, Maids of Honor (The two Maids of Honor were asked to assist the photographers in organizing the photo groups).
SmartDraw Tip: This diagram is actually the subset of the information that was mind mapped in the diagram above. When you're aware that you will re-purpose a diagram, I recommend that you first include all the information. Then you have the option to determine what is displayed or hidden before you print.
Review Handout #3: Comprehensive Diagram
Audience: Day-of Coordinator
SmartDraw Tip: When designing diagrams for the purpose of providing instructions to others, it's important to chunk the information to make it easier for your viewer to understand. In this case, the day-of coordinator would need to see the big picture as well as details such as the names of individuals participating in the formal photos. To label the diagram simply navigate to the Home Ribbon and select the appropriate shape from the Shape drop-down menu. Then modify the color as well as transparency by using the Fill and Line controls found within the Home Ribbon. There's no need to eyeball the placement of objects in SmartDraw. Simply use the Design Ribbon to align, make same, and space evenly.
About RuthJoy Bitner, M.Ed.With a M.Ed. in Human Resource Development and Organizational Behavior, RuthJoy has become a trustedadvisor and educator working with mid-market to globalorganizations providing change management and useradoption strategy services for more than 15 years. As theDirector of Learning and Organizational Development ofSmartDraw Software she continues to coach and mentor
professionals from non-profits to Fortune 500 companies.
An unashamed perfectionist and absolute “SmartDraw Addict,” she discovers innovative ways to use diagrams in her day-to-day activities to increase productivity and efficiency for herself as well as her clients.
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