tr - tn
TRANSCRIPT
Taking Responsibility on MyAIESEC.net –
TN side for Members working in Exchange
I start with… exchange module on
MyAIESEC.net
Stage of @XPI am on TR stage in the system
(or LR / X / H4TF later on..)
CertificationI passed Exchange Certification
CertificationI passed Exchange Certification
Test
TeamI am part of the Team & was
assigned a role there
Once you complete these actions, you can
access Exchange module
I Take Responsibility and work in
Exchange - TN area in AIESEC.. & on
MyAIESEC.net !
1. I check if my forms
will be easy to match
2. I raise my TN forms
3. I match my TN forms
4. I build my X network
5. I know more about X …
I check if my TN forms will be easy
to match
I know
general needs
of my
I check which
students are
available in
I finalize my
sales
& base my first
research on that…
of my
organization
available in
the system
sales
…as now my TN form
shall be easy to
match !
I check on
MyAIESEC.net,
which EPs are
currently looking
for internships
I check if my TN forms will be easy
to match
1. Statistics –
Available
Exchange
Participants
Find info about
how many
available
students have
skills you will
look for
Check students
from region /
country that you
will look for
I check if my TN forms will be easy
to match
BackgroundBackground
2. TN Menu
– Search EP
Database
Find info about
available
students, based
on..
BackgroundBackground
Region/countryRegion/country
Specific skillSpecific skill
Date of raising EP formDate of raising EP form
I raise my TN forms on
MyAIESEC.net
I know
detailed
needs of my
I raise my TN
form in the
system
I change
status of my
form and start
& if it worked with
AIESEC before…
needs of my
organizationsystem
form and start
matching
…as now my
internship is ready to
be matched !
I make sure on
MyAIESEC.net, all
info in my TN is
correct & attractive
for students who
look for internships
I raise my TN forms
1. Select
organization
which already
exists on the
1. Add TN
Form
exists on the
system, if it
worked with
AIESEC before
I raise my TN forms
1a. If
organization
did not work
with AIESEC
before, you
Go to
‘Partnership
Menu’
Add
organizationbefore, you
need to ‘Add
organization’
in
Partnership
Menu
organization
Add
organizational
contact
(manager)
If you have doubts about any details, relate to all educational materials
about ‘External Relations on MyAIESEC.net’ !
I raise my TN forms
Keep in mind !
Pools are used to support in grouping the
2. Select X
pool of TN
Form
Pools are used to support in grouping the
exchange forms to better search & match
From a TN perspective, you should select
a pool based on the nature of experience
that the TN taker is offering to the student
based on the Job Description
I raise my TN forms
3. Add Job
Description
Attractive (but
ALWAYS real !) Job ALWAYS real !) Job
Description is base
for how you can
promote your TN
towards students.
Put effort in making
sure you attract
candidates !
You can select up to 6 work fields
I raise my TN forms
4. Add
preferences
of
organization
If ‘Latest
Ending
date’ will
pass, your
TN will not
be open
You can select up to 6 work fields
You can always save this process in the middle. To get
back to it, you will have to go to ‘Edit TN’
be open
for further
matching
– but you
can edit it
later
I raise my TN forms5. Add
(R)equired /
(P)referred
academic &
working
background
You can only enter 3 as required and 3 as preferred.
The reason for this is to support matching and searching.
For example, if an organization’s preferences are too wide then it does not
allow the searching for us to be effective because it is too broad. If there are
too many required fields then it makes it hard for us to search as well since the
requirements are then too specific.
I raise my TN forms
6. Add skills
7. Add
languages
8. Add 8. Add
regions of the
world
Now your TN form is
‘New’ in the system ! To
start matching, your form
needs to be ‘Available’
Note to the presenter: Please
explain, how in your LC you put
forms into Available
I match my TN forms on
MyAIESEC.net
My TN form
is correct &
interesting in
I match my
TN form in
the system
I finish my
matching
process fast
& when it is Available
students will be
attracted to it…
interesting in
the system the system process fast
…as I communicate
with all possible
students and with my
organization
smoothly !
I make sure I
promote my TN
form on
MyAIESEC.net in all
places & approach
actively relevant
students
I match my TN forms
Search for specific
EP
Look around for
students
Promote your TN
Search EP database EPs older than 6 months Classifieds
You can decide to look for specific EP matching most of
your TN’s criteria or look around for different students or
promote your TN…. Most effective ? Combine all !Most effective ? Combine all !
Search EP database EPs older than 6 months
/ start date within 30
days
Classifieds
Find suitable EP
(Match/Search)
Available forms tracker Advertise TN
Browse Exchange
Participants
Matching Manias /
Search Tools
WIKIs / Search Tools
Networking WIKIs Networking
Advertised EPs
I match my TN forms – specific EP
BackgroundBackground
1. TN Menu
– Search EP
Database
Find info about
available
students, based
on..
BackgroundBackground
Region/countryRegion/country
Specific skillSpecific skill
Date of raising EP formDate of raising EP form
I match my TN forms – specific EP
Find info
about
students
that fit your
2. TN Menu
– Find a
suitable EP
that fit your
TN
‘SearchSearch’ will find all EPs
whose background /
skills generally fit your
TN
‘MatchMatch’ will find 3 EPs
whose background /
skills fit your TN best
I match my TN forms – specific EP
3. TN Menu
– Browse
Exchange
Participants
Find info about all ‘new’ /
’available’ students that in
their EP form have specific
background / skill /
language etc.
If you found EP who looks interesting for you…
I match my TN forms – specific EP
Flag EP form – you
will find it easily later
Send e-mail to : EP
Manager & EP (mail
from CV)
Find contacts of LCP
of LC where your EP
comes from through
‘Networking’
I match my TN forms – look around for EPs
Look for
students from
world or
specific region
1. EPs older
than 6 months
/ start date
within 30 days
Here you will find all Available EPs, who shall most
urgently look to be matched ! Their form is older than 6 months or their start date is within 30 next days
I match my TN forms – look around for EPs
2. Available
forms tracker
Another useful matching tool is
‘Available forms tracker’
It is released every month by
AIESEC International & contains lots
info about all currently available info about all currently available
forms !
To download it, go
to ‘Files’ & search
through keywords
‘available forms’
I match my TN forms – look around for EPs
3. Search tools
/ Matching
Manias
Matching Mania is event organized
by LC to match all their EP & TN
forms !Get to know about them from News /
Classifieds / Newsletters… (& organize yours !)
To search/download it, go
to ‘Files’ & search through
keywords ‘search tool’ or
‘matching mania’
‘Search tool’ is summary of all
info about EP / TN forms from
some country / LC etc.
I match my TN forms – look around for EPs
4. Exchange
WIKIs
Exchange WIKIs provide all
information about current global
campaigns / initiatives to support
you in matching !
To receive notifications when new info
is added to WIKI, ‘subscribe’ to it !
To subscribe to most important exchange WIKIs, search WIKI through those
keywords : (‘Global’ scope)
Global Exchange
XMU (Global Exchange Management Unit)
TN, EP, Match etc.
I match my TN forms – look around for EPs
5. EP Menu -
Advertised
EPs
EPs who really want to find TN, can
advertise their EP Form
Go to ‘View Advertise EP form’ in EP Go to ‘View Advertise EP form’ in EP
Menu – Advertise EP
You will see, which EPs advertised their forms
I match my TN forms – promote your TN
1. Classifieds
Create Classified for each of your TN !
Classifieds are advertisements
around different topics.. Advertise
your TN in the ‘Internships’ category !
I match my TN forms – promote your TN
2. Advertise TN Advertise your TN with short advert !
Create Classified for each of your TN !
Select your TN and write short
advertisment of it to promote it to
EPs !
I match my TN forms – establishing match
After you found EP interested in your TN,
exchanged Acceptance notes & confirmed with your
organization they want this EP… you need to
establish MATCH in the system ! ☺☺☺☺
Option 1. Ask your EB
to ‘Assign Quick
Match’
Option 2. Follow
process in ‘TN Match
Monitor’
Make sure you clarify with EP,
which way they want to follow
I build my X network
I understand
power of AIESEC
lies in personal
networks
I build my own
personal
network
I use my
network for
matching
& want to build my
own one…
networks network matching
…and become close
friends with some of
them !
I collect contacts &
build friendships
with Exchangers
from all over the
world
I build my X network
1. Search EP Managers / EPs / LCPs /
LCVPs through ‘Networking’ !
3. Add them to
your e-mails,
MSN, Skype –
2. Find their contacts in ‘Profile’ (add yours in your profile as well !)
MSN, Skype –
match with
them there &
become
friends
I know more about Exchange
I understand
power of
exchange
I know more
details about
X in AIESEC
I work in area
that changes
people lives
& want to understand
it better…
exchange X in AIESEC people lives
…and live my great
AIESEC experience !
I know how to
check performance
of my LC, can
recognize X trends
and mange my
forms better !
I know more about eXchange
Check all great ‘Statistics’Statistics’ about our
exchange performance!
Manage forms Manage forms to spot the trends & be
up-to-date with X in your LC !
Statistics – Exchange
Management
Exchange - Manage
Forms
Learn by yourself !! Learn by yourself !! For more information about all cool X things,
visit :
• Exchange WIKIs
• Global Information Management – Education WIKI
Measure Exchange Experience Measure Exchange Experience
Satisfaction Satisfaction of your EPs & TNs !
Exchange - Exchange
Measurement Surveys
eXchange