town of west yellowstone · 29 fy 19 sprinkler system for city park $50,000 $50,000 rt transfer...

Town of West Yellowstone MONDAY, July 16, 2018

West Yellowstone Town Hall, 440 Yellowstone Avenue TOWN COUNCIL WORK SESSION

5:30 PM

FY 2019 Capital Funds Discussion ∞

TOWN COUNCIL MEETING

7:00 PM Pledge of Allegiance Purchase Orders Treasurer’s Report & Securities Report Claims ∞ Consent Agenda: Minutes of July 3, 2018 Town Council Meeting ∞ Minutes of the July 10, 2018 Work Session ∞ Business License Applications

• Let’s Get Sewing ∞ Advisory Board Report(s) Town Manager & Department Head Reports Comment Period Public Comment Council Comments

UNFINISHED BUSINESS Conditional Use Application, Planned Unit Development Discussion/Action ∞ HRDC Community Land Trust Townhome Development Tabled 6/19/18 & 7/3/18 Kelly Inn Request to Share Cost of Fire/Water Lines Discussion/Action ∞ Tabled 6/19/18 & 7/3/18 NEW BUSINESS Resolution No. 713, Preliminary Budget for FY 2019 Discussion/Action ∞ Compatible Land Use letter, Yellowstone Airport Discussion ∞ Correspondence/FYI/Meeting Reminders

Policy No. 16 (Abbreviated)

Policy on Public Hearings and Conduct at Public Meetings Public Hearing/Public Meeting A public hearing is a formal opportunity for citizens to give their views to the Town Council for consideration in its decision making process on a specific issue. At a minimum, a public hearing shall provide for submission of both oral and written testimony for and against the action or matter at issue. Oral Communication It is the Council’s goal that citizens resolve their complaints for service or regarding employees’ performance at the staff level. However, it is recognized that citizens may from time to time believe it is necessary to speak to Town Council on matters of concern. Accordingly, Town Council expects any citizen to speak in a civil manner, with due respect for the decorum of the meeting, and with due respect for all persons attending.

• No member of the public shall be heard until recognized by the presiding officer. • Public comments related to non-agenda items will only be heard during the Public Comment portion of

the meeting unless the issue is a Public Hearing. Public comments specifically related to an agenda item will be heard immediately prior to the Council taking up the item for deliberation.

• Speakers must state their name for the record. • Any citizen requesting to speak shall limit him or herself to matters of fact regarding the issue of

concern. • Comments should be limited to three (3) minutes unless prior approval by the presiding officer. • If a representative is elected to speak for a group, the presiding officer may approve an increased time

allotment. • If a response from the Council or Board is requested by the speaker and cannot be made verbally at the

Council or Board meeting, the speaker’s concerns should be addressed in writing within two weeks. • Personal attacks made publicly toward any citizen, council member, or town employees are not

allowed. Citizens are encouraged to bring their complaints regarding employee performance through the supervisory chain of command.

Any member of the public interrupting Town Council proceedings, approaching the dais without permission, otherwise creating a disturbance, or failing to abide by these rules of procedure in addressing Town Council, shall be deemed to have disrupted a public meeting and, at the direction of the presiding officer, shall be removed from the meeting room by Police Department personnel or other agent designated by Town Council or Operations Manager. General Town Council Meeting Information

• Regular Town Council meetings are held at 7:00 PM on the first and third Tuesdays of each month at the West Yellowstone Town Hall, 440 Yellowstone Avenue, West Yellowstone, Montana.

• Presently, informal Town Council work sessions are held at 12 Noon on Tuesdays and occasionally on other mornings and evenings. Work sessions also take place at the Town Hall located at 440 Yellowstone Avenue.

• The schedule for Town Council meetings and work sessions is detailed on an agenda. The agenda is a list of business items to be considered at a meeting. Copies of agendas are available at the entrance to the meeting room.

• Agendas are published at least 48 hours prior to Town Council meetings and work sessions. Agendas are posted at the Town Offices and at the Post Office. In addition, agendas and packets are available online at the Town’s website: www.townofwestyellowstone.com. Questions about the agenda may be directed to the Town Clerk at 646-7795.

• Official minutes of Town Council meetings are prepared and kept by the Town Clerk and are reviewed and approved by the Town Council. Copies of approved minutes are available at the Town Clerk’s office or on the Town’s website: www.townofwestyellowstone.com.

31

Table 7 – Capital Improvement Plan Summary

Summary Number

Purchase Date

Project Name Cost Current Fiscal Year Allocation

Funding Sources Fund Number

1 FY‐19 Police Patrol Vehicle – Replace 2010 Expedition

$50,000 $49,306 694.00

RT Transfer 2100 Drug Forfeiture

2390

4000‐420110‐944 2390‐420142‐944

2 FY 19

Construct Additional Infiltration Ponds $75,000 $75,000 Sewer Fund 5310

5310‐430640‐934

3 FY 19 Town‐wide ADA Accessibility Improvements (used $71,724 last Fiscal Year)

Est. $1.5 million

$70,000

RT Transfer 2100 Gas Tax Fund

2820

2820‐430262‐365

4 FY 19 Replace roof on Town Hall $50,000 $50,000 RT Transfer 2100 4000‐411240‐920

5 FY 19 Repave Town Streets – Annual Funding: 2012 195K; 2013 125K; 2014 125K; 2015 125K; 2016 125K; 2017 125K; 2018 125K; 2019 125K

$

$4,300,000 $125,000

RT Transfer 2100 To Street

Construction 4075

2100‐521000‐825

6 FY‐19 Surface the Frontier Trail – 2016 10K; 2017 10K; 2018 10k; 2019 30K Accumulated balance to‐date: $30,000

$250,000 $60,000 RT Transfer 2100

4000‐460430‐930

7 FY 19 Streetlight Fund Set‐aside (Madison Ave.) 2017 $100K, 2018 $200K, 2019 $100K Accumulated balance to‐date: $300,000

TBD $400,000 RT Transfer 2100

4000‐430263‐937

8 FY 19 Old Town Sewer Line Improvements – Annual Funding: 2018 $100K; 2019 $100K Accumulated balance to‐date: $100,000

Est. $10 million

$100,000 Sewer Fund 5310 transfer to Sewer Capital Fund 5320

5310‐521000‐820

9 FY 19 Annual Set‐aside 80‐acre Sewer Infrastructure

Est. 10 million

$300,000 Sewer Fund 5310 transfer to Sewer Capital Fund 5320

5310‐521000‐820

10 FY 19 Lighted Trail from Grizzly Ave. to Yellowstone Ave.: 2018 24K; 2019 26K

$50,000 $50,000 RT Transfer 2100

4000‐460430‐938

32

Summary Number

Purchase Date



11 FY 19 Annual Historic District Projects – Roof

$200,000 $200,000 RT Transfer 2100

4000‐460460‐920

12 FY 19 PSAP Generator for Dispatch/Police Operations

$90,000 $90,000 911 Fund 2850 2850‐420750‐945

13 FY 19 Volleyball Court in City Park (12/13) $5,000 $5,000 Donation

2212‐460000‐936

14 FY 19 Install (2) more Light Poles at City Park $ 15,580 $15,580 RT Transfer 2100

4000‐460430‐938

15 FY 19 Well, Well Building with Generator & Waterline. Construction‐in‐Progress (balance of project)

$650,000 $373,100 Water Capital Fund 5320

5220‐430530‐939

16 FY 19 Sewer Line Installation on Electric Street $50,000 $50,000 Sewer Fund 5310

5310‐430630‐937

17 FY 19 Construct Equipment Storage Barn/ Testing Facility (10/11)

$70,000 $70,000 Sewer Fund 5310

5310‐430600‐920

18 FY19 Replace Public Services 2008 Ford‐350 Pick‐up

$55,000 $40,000 $7,500 $7,500

RT Transfer 2100 Water Fund 5210 Sewer Fund 5310

4000‐460430‐944 5210‐430500‐944 5310‐430600‐944

19 FY19 Two (2) Dump Trucks $125,000 $125,000 RT Transfer 2100 4000‐430200‐940

20 FY19 Climbing Boulder for City Park Playground $15,000 $15,000 RT Transfer 2100 4000‐460430‐936

21 FY 19 Engineering for Interior Park Paving Project Construction in Progress $4,200 spent

$30,000 $25,800 RT Transfer 2100

2820‐430243‐931

22 FY19 New Riding Lawn Mower with Bagger $15,000 $15,000 RT Transfer 2100 4000‐460430‐943

23 FY 19 Flooring for Povah Center and Other Improvements

$10,000 $10,000 Donation 4000‐460432‐936

24 FY 19 Ice Rink – Boards and Extension $50,000 $50,000 RT Transfer 2100 4000‐460430‐936

25 FY 19 New Server in the Town Hall $8,500 $8,500 General Fund 1000

1000‐410580‐945

33

Summary Number

Purchase Date



26 FY 19 New Radio System – 1st of 6 set‐asides $120,000 $10,000 RT Transfer 2100

4000‐420110‐945

27 FY 19 UPDH Casting Pond Repairs & Improvements $15,000 $15,000 RT Transfer 2100 4000‐460460‐930

28 FY 19 Fence around Lagoon $100,000 $100,000 Sewer Fund 5310 5310‐430600‐937

29 FY 19 Sprinkler System for City Park $50,000 $50,000 RT Transfer 2100

4000‐460430‐904

30 FY 19 Police/Dispatch Center Cell 2&3 upgrades; Roof Project, Fix Old Office

$20,000 $20,000 RT Transfer 2100 1000‐411258‐920

31 FY 19 Remodel Town Hall for Exec. Assistant (to include design fees)

$10,000 $10,000 RT Transfer 2100 1000‐411250‐920

32 FY 19 Madison Add. Pump Station Project – Construction‐in‐progress

$28,000 $25,000 Sewer Fund 5310 5310‐430630‐941

33 FY 19 Back‐up Pump for Mad. Add. Lift Station $70,000 $70,000 Sewer Fund 5310 5310‐430630‐941

34 FY 19 2 Air Pumps for Pump Station @ $10,000 ea. $20,000 $20,000 Sewer Fund 5310 5310‐430630‐941

35 FY 19 Text‐to‐911 Equipment & Software $30,400 $30,400 911 Funds 2850 2850‐420750‐945

36 FY20 Interior Park Parking Lot (1st of 8) (This cost represents ½ of a full interior park)

$85,000 $0 Gas Tax Fund 2820

2820‐430200‐931

37 FY 20 Administrative Vehicle $37,000 $0 RT Transfer 2100

4000‐410210‐944

38 FY 20 Plow Attachment for Loader $21,000 $0 RT Transfer 2100 4000‐430200‐940

Summary Number

Purchase Date



34

39 FY 20 Iris Street Park Project $50,000 $0 RT Transfer 2100 4000‐460430‐937

40 FY 20 Develop an Interior Park using Mag. Chloride $15,000 $0 RT Transfer 2100 2820‐430243‐931

41 FY 20 New Railroad Well Building w/New Pump $150,000 $0 Water Fund 5210 RT Transfer 2100

5210‐430530‐920 5210‐430530‐941

42 FY 20 Sally Port behind PD $80,000 $0

43 FY 20 Replace Public Services 2008 GMC Pickup $45,000 $0 RT Transfer 2100 4000‐430200‐944

44 FY 20 Replace 936 Loader $150,000 $0 RT Transfer 2100 Sewer Fund 5310

4060 5320

45 FY 20 Police Vehicle – Replace 2011 Expedition $50,000 $0 RT Transfer 2100 4000

46 FY 20 Interior Park Parking Lot (2nd of 8) (This cost represents ½ of a full interior park)

$100,000 $0 Gas Tax Fund 2820

2820‐430200‐931

47 FY20 Fountain in City Park $150,000 $0 Donation 4000‐460432‐937

48 FY 20 Engineering & Other Studies to Relocate Public Services Shop (10/11)

$30,000 $0 RT Transfer 2100 4000‐430200‐929

49 FY 20 Dunbar Park – Pathway Improvements, Sprinklers, Grass & Signage

$12,500 $0 RT Transfer 2100 4000‐460430‐937

50 FY 20 Re‐Face Old Firehouse $54,400 $0 RT Transfer 2100 4000‐460430‐930

51 FY 21 Build an Additional Million‐gallon Water Tank (10/11)

$1,500,000 $0 Water Fund 5210 Outside Financing

5210

52 FY 21 Install Street Lights on South Canyon and/or Lights on Electric Street (13/14)

$? $0 RT Transfer 2100 4000‐430263‐938

53 FY 21 Toilet Vault at Tennis Courts $50,000 $0 RT Transfer 2100 4000‐460430‐920

Summary Number

Purchase Date



35

54 FY 21 Gazebo $30,000 $0 RT Transfer 2100 4000‐460430‐937

55 FY 21 Walk‐In Freezer for Social Services $35,000 $0 RT Transfer 2100 4000‐450135‐949

56 FY 21 Interior Park Parking Lot (3rd of 8) (This cost represents ½ of a full interior park)

$110,000 $0

Gas Tax Fund 2820

2820‐430200‐931

57 FY 21 Summer Rec. Building/Warming Hut $300,000 $0 RT Transfer 2100 4000‐460430‐936

58 FY 22 Splash Park TBD $0 RT Transfer 2100 4000‐460430‐936

59 FY 22 Interior Park Parking Lot (4th of 8) (This cost represents ½ of a full interior park)

$120,000 $0

Gas Tax Fund 2820

2820‐430200‐931

60 TBD Pave Obsidian St. between Geyser and Faithful Streets (13/14)

TBD $0 Gast Tax Fund 2820

2820‐430200‐931

61 TBD Install Elevator in Town Hall (14/15)

$125,000 $0 RT Transfer 2100 4000‐411240‐930

62 TBD Parkway Paving Project – Phase II $1,100,000 $0 Gas Tax 2820 RT Transfer 2100

2820

63 TBD Relocation of Public Services Shop TBD $0 TBD TBD

64 TBD Rehabilitate Aeration Ponds $150,000 $0 Sewer Fund 5310 5310

07/12/18 TOWN OF WEST YELLOWSTONE Page: 1 of 1116:52:34 Claim Approval List Report ID: AP100 For the Accounting Period: 7/18

* ... Over spent expenditure

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

44590 2551 Thyssenkrupp Elevator Corp 429.12 3003998254 07/01/18 elevator maint-Povah 429.12 POVAH 1000 411255 350 101000

44593 266 Utilities Underground Location 36.11 3035278 07/31/18 excavation notifications 36.11 WATER 5210 430500 357 101000 3035278 07/31/18 excavation notifications 0.00 SEWER 5310 430600 357 101000

44594 2845 Kasting, Kauffman & Mersen, PC 5,386.06 07/05/18 legal services 5,290.00 LEGAL 1000 411100 352 101000 07/05/18 postage/copies 1.36 LEGAL 1000 411100 870 101000 07/05/18 phone/fax 0.00 LEGAL 1000 411100 345 101000 07/05/18 travel 94.70 LEGAL 1000 411100 373 101000

44595 1089 Gallatin County Treasurer 1,356.00 July 2015 07/29/18 Tech surcharge 590.00 COURT 7458 212200 101000 July 2015 07/29/18 MLEA 610.00 COURT 7467 212200 101000 July 2015 07/29/18 Public Defender 0.00 COURT 7468 212200 101000 July 2015 07/29/18 Victims Assistance 156.00 COURT 7699 212200 101000

44596 2088 Town West Yellowstone 863.08 07/01/18 utility chrgs, Chamber, 895 83.80 BLDGS 1000 411257 340 101000 07/01/18 utility chrgs, UPDL, 892 64.50 BLDGS 1000 411252 340 101000 07/01/18 utility chrgs, PS Shops, 884 29.22 BLDGS 1000 411253 340 101000 07/01/18 utility chrgs. Povah Ctr, 887 91.19 BLDGS 1000 411255 340 101000 07/01/18 utility chrgs, Police Dept,886 37.62 BLDGS 1000 411258 340 101000 07/01/18 utility chrgs, City Park, 885 376.19 BLDGS 1000 411253 340 101000 07/01/18 utility chrgs, Library, 891 32.03 LIBBLD 1000 411259 340 101000 07/01/18 utility chrgs, Lift #1, 903 12.64 SEWER 5310 430600 340 101000 07/01/18 utility chrgs, Twn Hall, 921 135.89 TWNHAL 1000 411250 340 101000

44597 95 Energy West-Montana 878.26 07/28/18 nat gas 210361788 updl 196.95 UPDH 1000 411252 344 101000 07/28/18 nat gas 210360293 Police 18.00 POLBLD 1000 411258 344 101000 07/28/18 nat gas 210361746 Pub Services 96.45 STREET 1000 430200 344 101000 07/28/18 nat gas 210361811 old firehall 27.09 PARK 1000 460430 344 101000 07/28/18 nat gas 210363966 old bld ins 19.14 STREET 1000 430200 344 101000 07/28/18 nat gas 210360540 library 48.70 LIBBLD 1000 411259 344 101000 07/28/18 nat gas 210364599 Povah 222.48 POVAH 1000 411255 344 101000 07/28/18 nat gas 210361697 Iris Lift St 27.09 PUBSVC 1000 430200 344 101000 07/28/18 nat gas 210365425 Twn Hall 199.79 TWNHAL 1000 411250 344 101000 07/28/18 nat gas 210361655 Mad Add Sewe 22.57 SEWER 5310 430600 344 101000




44598 42 Fall River Electric 9,102.80 07/20/18 UPDH 4212041 elec service 1,029.22 UPDH 1000 411252 341 101000 07/20/18 POLICE 4212008 elec service 181.16 POLICE 1000 411258 341 101000 07/20/18 shop 4212018 elec service 154.40 STREET 1000 430200 341 101000 07/20/18 ANIMAL 4212029 elec serv 59.78 ANIMAL 1000 440600 341 101000 07/20/18 PARK 4212032 Elec ser 107.52 PARK 1000 411253 341 101000 07/20/18 PARK, old firehouse 2901001 e 43.58 PARK 1000 411253 341 101000 07/20/18 CLORINATOR 4212030 elec serv 61.87 WATER 5210 430500 341 101000 07/20/18 MADADD H20 Tower 4212017 55.59 WATER 5210 430500 341 101000 07/20/18 RR Well 4212005 elec serv 218.01 WATER 5210 430500 341 101000 07/20/18 SEWER LIFT STATION 4212006 271.66 SEWER 5310 430600 341 101000 07/20/18 SEWER PLANT 4212007 elec ser 1,500.44 SEWER 5310 430600 341 101000 07/20/18 MAD SEWER LIFT 4212014 elec 123.07 SEWER 5310 430600 341 101000 07/20/18 SEWER TREAT SERV 4212046 ele 2,787.66 SEWER 5310 430600 341 101000 07/20/18 library 23 dunraven 4212054 158.23 LIBRY 1000 411259 341 101000 07/20/18 povah comm ctr 4212001 267.94 POVAH 1000 411255 341 101000 07/20/18 unmetered lights 4212004 1,451.25 STLITE 1000 430263 341 101000 07/20/18 Town Hall 4212009 513.05 TWNHAL 1000 411250 341 101000 07/20/18 Ice Rink 421010 39.64 PARKS 1000 411253 341 101000 07/20/18 Hayden/Grouse Well 4212015 39.51 WATER 5210 430500 341 101000 07/20/18 Electric Well 4212031 39.22 WATER 5210 430500 341 101000

44599 2853 Two Seasons Recycling 500.00 2015-904 07/29/18 monthly recycling 500.00 PARKS 1000 460430 534 101000

44601 2813 Century Link 1,533.43 07/19/18 DSL Pub Serv Office 646-7949 0.00 BLDINS 1000 430200 345 101000 07/19/18 Police 646-7600 334.47 POLICE 1000 420160 345 101000 07/19/18 E911 Viper 646-5170 98.44 E911 2850 420750 345 101000 07/19/18 E911 255-9710 999.02 E911 2850 420750 345 101000 07/19/18 E911 255-9712 28.14 E911 2850 420750 345 101000 07/19/18 Alarm Lines, 646-5185 73.36 TWNHAL 1000 411250 345 101000

44602 2546 Century Link QCC 13.44 07/23/18 long dist chg 406-646-7600 13.44 DISPAT 1000 420160 345 101000

44603 1514 Verizon Wireless 1,639.24 18 Smartphones 1 regular phones

5 laptops 07/20/18 640-0108, Police 58.94 POLICE 1000 420100 345 101000 07/20/18 640-0121 Laptop 40.03 STREET 1000 420100 345 101000 07/20/18 640-0141 Street SP 58.94 STREET 1000 430200 345 101000 07/20/18 640-0159 Street SP 58.94 STREET 1000 430200 345 101000



————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 07/20/18 640-1103, Operator SP 58.94 STREET 1000 430200 345 101000 07/20/18 640-1438, SS Director 28.23 SOCSER 1000 450135 345 101000 07/20/18 640-1460, Library Dir, SP 58.94 LIBRAR 2220 460100 345 101000 07/20/18 640-1461, Street, SP 58.94 WATER 5210 430500 345 101000 07/20/18 640-1462, Operator, SP 58.94 WATER 5210 430500 345 101000 07/20/18 640-1463, Deputy PSS, SP 58.94 SEWER 5310 430600 345 101000 07/20/18 640-1472, Ops Mgr, SP 58.94 ADMIN 1000 410210 345 101000 07/20/18 640-1676, Rec Coor, SP 58.94 REC 1000 460440 345 101000 07/20/18 640-1754, COP, SP 58.94 POLICE 1000 420100 345 101000 07/20/18 640-1755, Police 58.94 POLICE 1000 420100 345 101000 07/20/18 640-1756, Police 58.94 POLICE 1000 420100 345 101000 07/20/18 640-1757, Police 58.94 POLICE 1000 420100 345 101000 07/20/18 640-1758, Police, SP 58.94 POLICE 1000 420100 345 101000 07/20/18 640-1759, Police 58.94 POLICE 1000 420100 345 101000 07/20/18 640-7547, Street SP 58.94 PARKS 1000 460430 345 101000 07/20/18 640-9074, PSS, SP 58.95 SEWER 5310 430600 345 101000 07/20/18 683 laptop 40.01 POLICE 1000 420100 345 101000 07/20/18 COP laptop 40.03 POLICE 1000 420100 345 101000 07/20/18 686 laptop 40.01 POLICE 1000 420100 345 101000 07/20/18 681 laptop 40.01 POLICE 1000 420100 345 101000 07/20/18 Small items of equipment 349.99 POLICE 1000 420100 212 101000

44604 2789 WEX Bank 4,674.19 07/01/18 07 Ford Expedition 6-54563A 26.23 SS 1000 450135 231 101000 07/01/18 06 Dodge Durango 6-1374 273.79 PUBSER 1000 430200 231 101000 07/01/18 17 Dodge Ram #1 267.77 POLICE 1000 420100 231 101000 07/01/18 17 Dodge Ram #2 203.31 POLICE 1000 420100 231 101000 07/01/18 10 Ford Expedition 6-000046 368.07 POLICE 1000 420100 231 101000 07/01/18 11 Ford Expedition 6-21425A 0.00 POLICE 1000 420100 231 101000 07/01/18 10 JD Backhoe 0.00 STREET 1000 430200 231 101000 07/01/18 77 Int'l Dumptruck 0.00 STREET 1000 430200 231 101000 07/01/18 Snow Blower 0.00 STREET 1000 430200 231 101000 07/01/18 YNP #1 0.00 STREET 1000 430200 231 101000 07/01/18 140 G Grader 169.21 STREET 1000 430200 231 101000 07/01/18 CAT 936 Loader 0.00 STREET 1000 430200 231 101000 07/01/18 91 Ford 6-582 0.00 STREET 1000 430200 231 101000 07/01/18 15 Sweeper 247.14 STREET 1000 430200 231 101000 07/01/18 97 Athey Sweeper 0.00 STREET 1000 430200 231 101000 07/01/18 14 Water Truck 262.20 STREET 1000 430200 231 101000 07/01/18 00 Freightliner Dump 6-60700A 0.00 STREET 1000 430200 231 101000 07/01/18 2010 JD 772 Grader 558.32 POLICE 1000 420100 231 101000 07/01/18 02 Freightliner Dump 6-54564A 87.31 STREET 1000 430200 231 101000 07/01/18 08 Ford Pickup 6-1450 62.01 STREET 1000 430200 231 101000 07/01/18 08 GMC Pickup 6-1484 307.05 STREET 1000 430200 231 101000 07/01/18 08 CAT 938H Loader 480.21 STREET 1000 430200 231 101000



————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 07/01/18 08 904B MiniLoader 50.23 STREET 1000 430200 231 101000 07/01/18 93 Dodge 6-2010 0.00 STREET 1000 430200 231 101000 07/01/18 YNP Truck #2 0.00 STREET 1000 430200 231 101000 07/01/18 08 Ford Escape (multi-use) 80.15 DISPAT 1000 420160 370 101000 07/01/18 14 Police Interceptor 339.22 POLICE 1000 420100 231 101000 07/01/18 15 Ford F-250 303.82 STREET 1000 430200 231 101000 07/01/18 18 Dodge Ram-PW 340.20 STREET 1000 430200 231 101000 07/01/18 18 Dodge Ram -- POL 247.95 POLICE 1000 420100 231 101000

44605 2558 Hebgen Basin Fire District 53,517.41 07/01/18 July 2018 46,184.08 FIRE 1000 420400 357 101000 07/01/18 employee grant July 2018 7,333.33 FIRE 1000 420471 140 101000

44639 151 Gallatin County WY TS/Compost 1,236.90 107174 06/30/18 trash removal 1,236.90 PARKS 1000 460430 534 101000

44640 3101 Advanced Pump & Equipment 9,405.54 8054 07/05/18 pump parts and labor 9,405.54 WATER 5210 430550 369 101000

44641 2991 West Yellowstone Star 441.50 2601 06/28/18 CCR, Municipal budget notice 441.50 ADMIN 1000 410210 327 101000

44642 533 Market Place 205.54 02-773153 06/15/18 sum rec snacks 34.34 SUMREC 1000 460449 220 101000 03-616482 06/15/18 sum rec movie rentals 3.09 SUMREC 1000 460449 220 101000 02-755098 06/01/18 town clean-up breakfast 28.57 LEGIS 1000 410100 220 101000 12/20/17 gift certificate 50.00 LEGIS 1000 410100 220 101000 03-621647 06/19/18 food for work sesssion 89.54 LEGIS 1000 410100 220 101000

44643 2195 Code Publishing Company 350.00 60574 06/30/18 Annual Web Fees, web hosting 350.00 FINADM 1000 410510 390 101000

44644 3107 MarCom, LLC 304.00 1806859 07/03/18 water testing 304.00 WATER 5210 430500 357 101000

44645 3135 BRAEVE CONSTRUCTION LLC 305.00 1107 07/05/18 LOCK/KEY REPLACEMENT UPDL 305.00 UPDL 1000 411252 220 101000

44646 1796 Barta Electric, Inc. 3,371.96 5198 07/03/18 UPDL Restrooms 3,371.96 UPDL 4000 460460 920 101000




44647 764 General Distributing Co. 49.80 656174 06/30/18 gas cylinder rental 49.80 STREET 1000 430200 220 101000

44648 2099 Quick Print of West Yellowstone 52.71 10389 06/22/18 office supplies 3.98 STREET 1000 430200 220 101000 10041 05/03/18 office supplies 8.97 STREET 1000 430200 220 101000 10037 05/01/18 office supplies 3.98 STREET 1000 430200 220 101000 3863 06/18/18 water sample shipping 35.78 WATER 5210 430500 357 101000

44649 2898 TransUnion Risk and Alternative 64.20 07/01/18 background checks 64.20 POLICE 1000 420100 398 101000

44650 379 Energy Laboratories, Inc 325.00 164675 06/27/18 water sampling, new well 325.00 WELL 5220 430530 939 101000

44651 3048 Stageline Mobile Stage Inc. 4,375.00 8319 06/19/18 mobile stage ramp, rigging bea 4,375.00 PARKS 4000 460430 936 101000

44652 3067 Dude & Roundup Motel 168.00 06222018-0 06/22/18 community assist lodging 168.00 7010 450135 370 101000

44653 2421 NAPA Auto Parts 272.40 06/30/18 auto parts/supplies 272.40 STREET 1000 430200 220 101000

44654 1031 Murdoch's Ranch & Home Supply 124.99 516568/1 04/06/18 safety shoes, employee cloth 124.99 STREET 1000 430200 226 101000

44655 40 Jerry's Enterprises 75.45 06182018/1 06/18/18 comm help voucher 7.45 SOCSRV 7010 450135 231 101000 06192018/1 06/19/18 comm help voucher 25.00 SOCSRV 7010 450135 231 101000 06222018/1 06/22/18 comm help voucher 25.00 SOCSRV 7010 450135 231 101000 06182018/1 06/19/18 comm help voucher 18.00 SOCSRV 7010 450135 231 101000

44656 60 Westgate Station 25.00 05302018/1 05/30/18 comm help fund voucher 25.00 SOCSRV 7010 450135 231 101000

44657 375 Black Mountain 17,355.00 23483 07/01/18 software/support fees adm/fin 12,200.00 FINADM 1000 410510 356 101000 23483 07/01/18 software/support fees cemetery 1,266.00 CEMET 2240 430900 355 101000 23483 07/01/18 software/support fees water 1,575.00 WATER 5210 430570 355 101000 23483 07/01/18 software/support fees sewer 1,355.00 SEWER 5310 430670 355 101000 23483 07/01/18 software/support fees RT 959.00 RT 2100 410540 355 101000




44658 2357 US Bank 73,042.96 07/15/18 town hall interest 14,597.96 BOND 2100 490200 620 101000 07/15/18 town hall principal 58,445.00 BOND 2100 490200 610 101000

44659 2813 Century Link 62.00 06/28/18 406-646-7949 62.00 STREET 1000 430200 345 101000

44660 E 2673 First Bankcard 1,545.97 07/02/18 Amazon 8.75 1000 430200 220 101000 07/02/18 Amazon 8.79 1000 430200 220 101000 07/02/18 2M Company 202.50 1000 430200 220 101000 07/02/18 Swingset Mall 209.50 1000 430200 220 101000 07/02/18 Costco 79.98 1000 430200 220 101000 07/02/18 Amazon 41.39 1000 430200 220 101000 07/02/18 Amazon 731.94 1000 430200 220 101000 07/02/18 Amazon 10.95 1000 430200 220 101000 07/02/18 Amazon 13.99 1000 430200 220 101000 07/02/18 Amazon 32.80 1000 430200 220 101000 07/02/18 Amazon 5.28 1000 430200 220 101000 07/02/18 Amazon 41.41 1000 430200 220 101000 07/02/18 Amazon 15.99 1000 430200 220 101000 07/02/18 Amazon 32.80 1000 430200 220 101000 07/02/18 Amazon 109.90 1000 430200 220 101000

44661 1864 Loomis Family Limited 9.95 06/26/18 fuel 9.95 1000 460430 231 101000

44662 40 Jerry's Enterprises 102.39 06/28/18 fuel-help fund 87.01 HELP 7010 450135 231 101000 06/28/18 fuel-lawn mower 17.47 PARKS 1000 460430 231 101000 06/28/18 discount -2.09 PARKS 1000 460430 231 101000

44663 3004 Partsmaster 203.09 23300396 06/22/18 supplies 203.09 STREET 1000 430200 220 101000

44664 999999 JAMES EILAND 228.50 07/03/18 restitution 100.00 COURT 7469 212400 101000 07/03/18 restitution 128.50 COURT 7469 212401 101000




44665 2914 NRMEDD 7,760.00 492 07/05/18 80 acre study w ThinkTank pmt 7,760.00 PLAN 1000 411000 398 101000

44666 2500 Black Mountain Productions 6,894.45 07/05/18 Randy McAllister Deposit 2018 1,750.00 MAP 2101 410130 398 101000 07/05/18 Aaron Davis Deposit 2018 1,100.00 MAP 2101 410130 398 101000 07/05/18 Cold Cell Story 2018 400.00 MAP 2101 410130 398 101000 07/05/18 Slamabama 2018 3,500.00 MAP 2101 410130 398 101000 07/05/18 Quickprint invoices 144.45 MAP 2101 410130 398 101000

44667 725 Swan Cleaners 230.00 7996 07/01/18 wash & fold 36.00 SOCSER 1000 450135 220 101000 7994 07/01/18 jail laundry 194.00 JAIL 1000 420230 390 101000

44668 999999 LYNN MARIE MCDOWELL 1.95 07/10/18 bond overpayment 1.95 COURT 7469 212401 101000

44669 2575 WY Tourism Business Improvement 35,850.93 underpaid TBID on claim #44589, this claim is to correct that, total due is $36,987.00 but we only paid $1136.07 - er

07/12/18 June collections 2018 35,850.93 TBID 2102 411800 540 101000

44670 E 2964 CITI CARDS 1,607.32 06/07/18 Fairmont, judge training depos 102.65 LIB 1000 410360 370 101000 06/29/18 Kirby Built-bike racks @ park 1,419.56 PARKS 1000 460430 212 101000 06/29/18 MT Sec State, research fee 2.00 ADMIN 1000 410210 870 101000 07/03/18 Running Bear, supplies 75.00 LEGIS 1000 410100 220 101000 07/03/18 Cenex, supplies 8.11 LEGIS 1000 410100 220 101000

44671 2958 SHI International Corp 781.46 B08495763 07/05/18 Microsoft licensing new ser 781.46 IT 1000 410580 355 101000

44672 2875 GNG 46,203.50 will wait for approval from JP before issuing check 2-2306272 07/11/18 crackseal/sealcoat VIC lot 21,703.50 CHAMB 1000 411257 368 101000 2-3806271 07/11/18 crackseal/sealcoat Mad Ad p 24,500.00 PARKS 1000 460430 365 101000

44673 E 2673 First Bankcard 3,833.63 7606605 06/04/18 Amazon, Otter Box 38.53 DISPAT 1000 420160 220 101000 23858831 06/07/18 holiday inn, Great Falls 201.02 DISPAT 1000 420160 370 101000 45987556 06/07/18 Holiday Inn, Great Falls 201.02 DISPAT 1000 420160 370 101000 44497484 06/07/18 Holiday Inn, Great Falls 201.02 DISPAT 1000 420160 370 101000 60003 06/14/18 Buffalo Wings 12.00 POLICE 1000 420100 370 101000 6730 06/25/18 Balco Uniform 306.36 POLICE 1000 420100 226 101000



————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 3289 06/25/18 Billion Chrysler Lube Express 58.95 POLICE 1000 430200 361 101000 HNK37Y 06/28/18 Delta 430.90 DISPAT 2850 420750 370 101000 HNK37Y 06/28/18 Delta 430.90 DISPAT 2850 420750 370 101000 AK0E5CDFFE 06/28/18 Apco 369.00 DISPAT 2850 420750 380 101000 2143529 06/28/18 Apco 490.00 DISPAT 2850 420750 380 101000 323084 06/28/18 Apco 369.00 DISPAT 2850 420750 380 101000 21287 06/28/18 Apco 490.00 DISPAT 2850 420750 380 101000 5478468 07/11/18 SuperShuttle 46.72 DISPAT 2850 420750 370 101000 32L3J672 06/28/18 Venetian, deposit 188.21 DISPAT 2850 420750 370 101000

44674 2264 MORNING GLORY COFFEE & TEA 33.75 336268 07/07/18 supplies 33.75 DISPAT 1000 420160 220 101000

44675 2952 DIS Technologies 595.00 33689 07/05/18 August managed service 595.00 DISPAT 1000 420160 398 101000

44676 2337 Central Services Division 2,612.33 2019-05-13 07/03/18 CJIN annual licensing 2,612.33 DISPAT 1000 420160 398 101000

44677 674 Karst Stage 710.00 113169 06/25/18 AA 6/20/18 to IF 710.00 SUMREC 1000 460449 319 101000

44678 1282 Elizabeth Roos 100.00 07/09/18 Schwinn bike attachment 100.00 SUMREC 1000 460449 220 101000

44679 135 Food Roundup 65.79 07/01/18 supplies 57.89 JAIL 1000 420230 220 101000 07/01/18 supplies 9.87 POLICE 1000 420100 327 101000 07/01/18 overpayment -1.97 JAIL 1000 420230 220 101000

44680 E 2673 First Bankcard 1,227.34 186088 06/13/18 FAT CAT of Rexburg (bowling) 260.00 SUMREC 1000 460449 871 101000 272567 06/14/18 Jefferson Lines 132.50 SOCSRV 7010 450135 370 101000 06/15/18 MAC2MALL 459.00 LIBRAR 2220 460100 220 101000 177695239 06/20/18 JUMP, Idaho Falls 375.84 SUMREC 1000 460449 871 101000

44681 951 Barnes & Noble 521.02 3677069 06/04/18 books 124.64 LIB 2220 460100 215 101000 3677135 06/04/18 books 154.29 LIB 2220 460100 215 101000 3671027 05/22/18 books 187.51 LIB 2220 460100 215 101000 3670988 05/22/18 books 54.58 LIB 2220 460100 215 101000




44682 999999 FRANK OR SHARON DILENGE 300.00 07/13/18 Block 36 lots 5 & 6 sell back 200.00 CEM 2240 343320 101000 07/13/18 Block 36 lots 5 & 6 sell back 100.00 CARE 2701 343350 101000

# of Claims 57 Total: 302,960.46

Total Electronic Claims 8,214.26 Total Non-Electronic Claims 294746.20

07/12/18 TOWN OF WEST YELLOWSTONE Page: 10 of 1116:52:34 Claim from Another Period Cancelled in this Period Report ID: AP100 For the Accounting Period: 7/18


————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— *** Cancelled in 7/18 **** *** Claim from another period (12/17) **** 43980 3097 James Eland 32.50 tk-2010-11 12/05/17 restitution, Bargar 32.50 COURT 7469 212401 101000

# of Claims 1 Total: 32.50

07/12/18 TOWN OF WEST YELLOWSTONE Page: 11 of 1116:52:35 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 7/18

———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account Amount———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 1000 General Fund 101000 CASH $151,442.02 2100 Local Option Taxation-Resort Tax 101000 CASH $74,001.96 2101 Marketing & Promotions (MAP) 101000 CASH $6,894.45 2102 TBID (Tourism Business Improvement 101000 CASH $35,850.93 2220 Library 101000 CASH $1,038.96 2240 Cemetery 101000 CASH $1,466.00 2701 Cemetery Perpetual Care (7050) 101000 CASH $100.00 2850 911 Emergency 101000 CASH $3,940.33 4000 Capital Projects/Equipment 101000 CASH $7,746.96 5210 Water Operating Fund 101000 CASH $11,888.51 5220 Water Replacement Depreciation Fund 101000 CASH $325.00 5310 Sewer Operating Fund 101000 CASH $6,190.93 7010 Social Services/Help Fund 101000 CASH $487.96 7458 Court Surcharge HB176 101000 CASH $590.00 7467 MT Law Enforcement Academy (MLEA) 101000 CASH $610.00 7468 Public Defender Fee 101000 CASH $0.00 7469 City Court - Judge Brandis 101000 CASH $197.95 7699 Victims Assistance Program 101000 CASH $156.00

Total: $302,927.96

WEST YELLOWSTONE TOWN COUNCIL Town Council Meeting

July 3, 2018

COUNCIL MEMBERS PRESENT: Jerry Johnson, Brad Schmier, Pierre Martineau, Chris Burke, Greg Forsythe OTHERS PRESENT: Town Manager Daniel Sabolsky, Finance Director Lanie Gospodarek, Public Services Superintendent James Patterson Bob Patzke, Teri Gibson, Moira Dow, Kyle Burden, Tim Whitman, Grant Jackson, Bill Howell, Doc & Donna Stewart, Jeff Matthews, Helene Rightenour, Rachael Burden, Jennifer Jordan, Jeff Schoenhard, Brenda Holland The meeting is called to order by Mayor Brad Schmier 6:00 PM in the Town Hall, 440 Yellowstone Avenue, West Yellowstone, Montana. Portions of the meeting are being recorded. The Treasurer’s Report with corresponding banking transactions is on file at the Town Offices for public review during regular business hours. WORK SESSION Mayor Schmier calls the meeting to order. The topic of the work session is to discuss the enterprise funds for the FY 2019 budget. Finance Director Lanie Gospodarek explains that they will first discuss the water and then sewer funds. She explains that these funds are enterprise funds, which means they are supposed to support themselves through user fees and not by taxpayer funds. Gospodarek explains that they are expecting revenue for the water funds similar as the past couple of years as well as connection fees for some larger projects including the Kelly Inn Annex, the new Siegel Learning Center, and Big Sky Anglers. They discuss the expenditures for the water fund including salaries for a full-time water operator at the master level. Gospodarek explains that they also fund a portion of the salary for the Deputy Town Clerk from the water fund. The Council briefly discusses the condition of the Employee Personnel Manual that the department head shall always make at least 110% of the salary of the highest paid person in that department. Gospodarek points out some routine expenses they have to plan for including a preliminary engineering report and maintenance fees for the GIS system that was installed by Stahly Engineering. Johnson asks about the pension expense under 510600 and how that differs from employer contributions to retirement. Gospodarek explains that is really just an entry required by GASB 68, they really just have to “book” the expenditure and then complete the transaction through a journal voucher. The Council reviews the water capital fund and Gospodarek explains transfers in and out of the fund and the balance of the construction of the new water well. The group moves on to the sewer fund, which has revenue expectations based on similar use and connections for the same projects. Gospodarek points out expenditures planned for the sewer fund, noting that 25% of the salary for the Public Services Superintendent is in this fund. They also note planned expenditures for storage and $5000 increase in the land lease for the lagoon. They have also budgeted $100,000 for a fence around the lagoon. They have budgeted for the sewer line on Electric Street, the ongoing pump station project in the Madison Addition, additional IP (infiltration and percolation) beds and pumps. She explains that they do have water and sewer capital funds, which are funded by transfers from the operating funds. Mayor Schmier asks Gospodarek if these funds are in good standing and she says that they are, the revenue is sufficient to cover operating costs. The group briefly discusses the rate increase that will go into effect at the end of July and efforts that should be made to inform the public. ACTION TAKEN 1) Motion carried to approve the purchase order #6759 to Montana Underground, Inc. to

install an outfall line at the sewer lagoon for $41,141.91. (Martineau, Burke) 2) Motion carried to approve the claims list, which totals $51,826.54. (Johnson, Martineau) Forsythe abstains from #44614.

July 3, 2018 Town Council Meeting Minutes, Page 2 of 3 3) Motion carried to approve the Consent Agenda, which includes the minutes of the June

19, 2018 Town Council Meeting and June 26, 2018 Work Session. (Johnson, Martineau) 4) Motion carried to table the request for Conditional Use/Planned Unit Development made

by HRDC Community Land Trust Townhome Development. (Burke, Martineau) Johnson and Forsythe are opposed, motion passes.

5) Motion carried to table the request from Kelly Midwest Ventures to share the cost of the

fire/water lines until the Town receives a written request that details the amount of money they are requesting from the town. (Forsythe, Johnson)

Public Comment Period No public comment is received. Council Comments Pierre Martineau announces that the Klatt family is having a memorial for their son, Andy, this Friday. He says that in lieu of flowers, the family has requested donations to Community West Outreach, a local community organization that addresses mental health issues. Chris Burke says he had the opportunity to attend the Eagle Family celebration last Saturday and enjoyed listening to the Lieutenant Governor at the event. He also attended Cal Dunbar’s memorial today, another prominent and influential resident of our town. Forsythe says that they really need to discuss the fireworks ordinance and consider the liability of allowing them. He says that fireworks seem to be getting bigger and louder. Schmier suggests putting the topic on a work session after the 4th of July and discuss changing the ordinance. The Council agrees to discuss it later in the summer. DISCUSSION 4) Mayor Schmier explains that the Conditional Use Application/Planned Unit Development

HRDC Community Land Trust Townhome Development was tabled at the last meeting. He says that the Town Attorney has recommended tabling the issue again tonight to give her more time to research. Schmier says that it has been determined there was a zoning hearing in November of 1995 to consider a proposal to rezone the Washburn Circle. He says a motion was made to approve the proposal, but that conflicts with the existing zoning map and that needs to be clarified. He says he doesn’t think they can act on this proposal until they figure that out. Forsythe says that they should discuss the application as they are asking for adjustments or relaxations as an R3 zone before they even discuss the zoning issue. Sabolsky clarifies that the project could only be allowed if the zoning is determined to be R3 but it would not be allowed if it is R2. There is ample discussion about how the proceedings were concluded in 1996, whether the existing map is correct, and conflicts in the zoning code.

5) Sabolsky explains that he has received no new information about the request. Jeff

Schoenhard says that the change in the plans resulted in an extension of 405 feet of line, which cost approximately $116,000. Sabolsky says that they did discuss this in December, but at that time the discussion was about looping the line of about 100 feet and it was only expected to cost around $7000. Schoenhard says that they are expecting the town to pay for half of the added cost. Sabolsky says that they only discussed paying for the pipe, not labor or installation. The Council listens to descriptions of the circumstances from Schoenhard, Sabolsky, and Patterson. Patterson explains that the original plans were to connect to the line on the south side of Grizzly Avenue. He says that the Town recommends connecting to the line in the railroad right of way but they instead connected to the line at the existing Kelly Inn. There is some debate about how the line should have been connected. Schmier asks if there is any benefit to the town considering how the line was connected. Sabolsky says that it will allow the Town to

July 3, 2018 Town Council Meeting Minutes, Page 3 of 3 loop the line which improves water pressure and fire suppression ability. Sabolsky says

his recommendation is to pay for the materials for that additional 100 feet of line. A) Town Manager/Department Head Reports: Town Manager Dan Sabolsky reports that

they closing date for judge appointment was last Friday and they did receive three applications: one from the current judge, one from the sitting judge in Ennis, and a local resident, Rich Gibson. He also reports that he met with Town Attorney Jane Mersen about the zoning questions on Washburn Circle and she recommends that the council table the issue tonight to give her time to do additional research. Public Services Superintendent James Patterson says that Engineer Dick Dyer has been in communication with Montana DEQ about getting final approval to drill the well. DEQ indicated that they don’t anticipate any problems getting final approval to drill the well, but due to the holiday this week they won’t issue final approval until next week. Patterson says they can’t proceed until the final approval is granted and DEQ intends to finish the review the beginning of next week. He says the last water sample was evaluated on Monday and they are hopeful that they will have permission to proceed next week. He also mentions that they are done chlorinating the water and ran the final cycle today. Johnson asks about the “aroma” that has been noticed coming from the lagoon. Patterson says the aerators have earthquake switches and one of the switches has become weak and tends to turn off. He says they adjusted that switch today and believe it will not be a problem in the future because if one aerator is down it is noticeable in town. Schmier asks Patterson if he has a good idea of how long it will take to complete the well project. Patterson says that if they can get started by the middle of the month, the well should be online by mid-September, possibly sooner, but there are no guarantees.

The meeting is adjourned. (8:15 PM) ____________________________________ Mayor ATTEST: ____________________________________ Town Clerk

WEST YELLOWSTONE TOWN COUNCIL Town Council Meeting

July 10, 2018

COUNCIL MEMBERS PRESENT: Jerry Johnson, Brad Schmier, Pierre Martineau, Chris Burke, Greg Forsythe OTHERS PRESENT: Town Manager Daniel Sabolsky, Finance Director Lanie Gospodarek The meeting is called to order by Mayor Brad Schmier 8:00 AM in the Town Hall, 440 Yellowstone Avenue, West Yellowstone, Montana. Portions of the meeting are being recorded. The Treasurer’s Report with corresponding banking transactions is on file at the Town Offices for public review during regular business hours. WORK SESSION Mayor Schmier calls the meeting to order and announces that the topic of the meeting is to discuss special requests and the special revenue funds for the FY 2019 budget. They first discuss the special requests. Finance Director Lanie Gospodarek explains that the West Yellowstone Foundation has requested an additional $10,000, in addition to the $15,000, to support the bus that travels between West Yellowstone and Bozeman. In recent years, they have only requested $15,000 but have seen a drop in funding from the State and are asking the Town to assist with that shortfall. Forsythe says that considering the amount of money that the Foundation has contributed to community projects, he would definitely support it. Gospodarek also explains that the Foundation did not bill the Town before the end of the year for the $15,000 that was budgeted in FY 2018, so that amount will be rolled over into FY 2019. Schmier asks if there is a set amount that the Town sets aside for special requests. Gospodarek responds that there is not necessarily a set amount, it is usually determined by priority and need. She also explains that they are currently short by approximately $160,000 that they will need to work out. Sabolsky adds that they do think they can work out the $160,000 shortfall by adjusting other areas of the budget. Schmier suggests they discuss the merits of each special request. Johnson says that they have incrementally increased the allocation for the bus over the years and it may be time to do that, but he thinks a $5000 increase would be more appropriate than a 75% increase. Burke asks if the Foundation would have to cut back on services if they don’t get the additional $10,000. Sabolsky says that the director indicated they would have to look at things and decide if they could fund the bus without the additional money. Schmier says he is inclined to agree with Johnson that $5000 would be a more appropriate increase but doesn’t want to see services cut back. Forsythe says the Foundation has helped out considerably and he still supports the additional $10,000. Burke says that he agrees with Forsythe and thinks the bus service is very important and they should support the additional funding. Martineau supports the request but acknowledges he is on the board for the WY Foundation and probably shouldn’t vote. Schmier says he is willing to support the additional $10,000 for this year only and it should not be assumed that it will be funded at that level in the future. The next request is for $100,000 to Community Health Partners to operate the medical clinic. The letter received requests $100,000. Forsythe says he has the same concerns as before, and points out that the revenue increased substantially, but the request for support from the Town has not decreased. He says that he understands expenses go up along with additional revenue, but he thinks there should be some explanation. Gospodarek explains that the federal funding obtained by CHP was already granted to support the clinics that already exist in Gallatin County, which were in operation before they took about the clinic here in West Yellowstone. Forsythe says he is willing to grant up to $75,000. Sabolsky says that the contract that they have obligates the Town to fund them up to $100,000 and they need to at least have $100,000 available. Burke says he is new to this, but wants to be sure that they aren’t questioning the motives. He says that healthcare is constantly changing and prices are increasing and they don’t want to risk losing the service. Martineau points out that according to their numbers, their patient count increased 53%, which led to increases in other expenses. Johnson agrees with Sabolsky that they need to budget $100,000 and then CHP will make the request for disbursement during the year. Sabolsky asks the Council to let him know what questions they have for CHP and he will work on setting up a meeting with CHP representatives to work through that. The West Yellowstone Chamber of

July 10, 2018 Town Council Work Session Minutes, Page 2 of 2 Commerce has requested $29,000 to support operations of the facility and then $6000 for fireworks. The operations support request is the same amount as last year but the fireworks request is an increase from $4000 to $6000. Both requests are already in the budget as requested. John Heine, Executive Director for the Grizzly & Wolf Discovery Center (GWDC), addresses the Council to request $15,000 to help finish the new Banks of the Yellowstone Riparian Habitat, an exhibit that will illustrate the complexities of Yellowstone with the addition of live river otters, cutthroat trout, arctic grayling, etc. He explains that the new building and exhibit has been under construction for the last couple of years and it will be a world recognized exhibit. He says they are in the process of raising the last $600,000 for the project through grants, donations and operation funds through May 2019. Heine also explains that with the completion of the project, they do expect to increase the admission prices and generate a $15,000 increase in resort tax collections from the GWDC. They have seen consistent increases in admission every year and increases in resort tax collections. The group discusses utilizing the money in the CDBG (Community Development Block Grant) and how that money could assist the GWDC. Sabolsky says he will look into using that money and explains that he has already worked on updating the program and regulations. The Council encourages the staff to pursue options to assist the GWDC project with those funds. The Council briefly discusses resort tax collections. Sabolsky says that they feel that they are being cautious about budgeting because there could very well be a decrease or depression in collections due to supply. There are many hotels under construction in the region, which could drive the price down for rooms in West Yellowstone. They also briefly discuss the impact of nightly rentals and trends in retail. The next item of discussion is the Special Revenue funds, funds that can only be spent for specific purposes. Gospodarek briefly describes the Marketing and Promotions (MAP) fund, Tourism Business Improvement District (TBID), Off Street Parking fund, Parks and Recreation-teen center, volleyball court, community garden, recreation program scholarships, the Library, cemetery funds, and drug forfeiture. She explains that they do receive funds every year from the Gas Tax that can be used for street and road associated costs. 25% of gas tax funds can be set aside for capital purchases. She says they are also anticipating additional funds this year, BARSAA Gas Tax funds, which can be spent like other gas tax funds but not for capital purchases. The 911 fund is supported by money from the County and provides support for the dispatch center. The final payment for the 911 dispatch center remodel is due in August 2019 but they did budget for that final payment in this fiscal year as they expect to be able to make that payment from this fund prior to the end of the year. She briefly covers the crime victims assistance fund. They don’t receive funds for this purpose any longer and the service has been transferred to the county. Gospodarek briefly explains the Community Help Fund, the trust fund that is administered by the Social Services Department. The fund was originally created by the local churches but was turned over to the Town to assist people with travel vouchers, medical prescriptions, and the food bank. Gospodarek explains that at this point, all the revenue has been put into the budget and at the next meeting, they will discuss possible cuts to bring the budget into balance. Public Comment Period No public comment is received. ____________________________________ Mayor ATTEST: ____________________________________ Town Clerk

From: Dan SabolskyTo: "Elizabeth Roos"Subject: FW: Review of Kelly Inn Annex - West Yellowstone, MTDate: Thursday, July 12, 2018 12:01:44 PMAttachments: Kelly Inn Annex Review Memo 4 Oct 2017.pdf

West Yellowstone Storm Drain Design Standards.pdf

Add to packet.

From: Winston Dyer Sent: Thursday, October 05, 2017 9:40 PMTo: James Patterson ([email protected]); Dan Sabolsky

Cc: [email protected]; Wendel Potratz ; Brent Miller ([email protected])

Subject: Review of Kelly Inn Annex - West Yellowstone, MT At length we have completed a review of the proposed plans for the Kelly Inn Annex inWest Yellowstone. Attached is our review memo. We appreciate everyone's patience and understanding in awaiting this – we had earlierthought to send out a brief email of four or five important instructions on an interim basis,but determined that a full review and report would be the best approach under thecircumstances. The normal process is for the developer and their professionals to review the document andgive appropriate response, making changes in plans and specifications as may be required,and agreeing to the stipulated conditions. Then this review document is attached to apermit for "Work in a Public Way" issued by the Town, which then establishes conditionsfor, and signals the Town’s agreement of, the project to moving forward with the Town'scommitment of utility service and permission for connection to the Town's utility systems. The Permit is a quasi-development agreement which is used in appropriate situations inlieu of a more formal development agreement process reserved for large and/or impactfuldevelopments. Under the present circumstances, and in view of the Town's long-standing relationship oftrust with Kelly Inn as a member of the community family, we suggest that the developerreview the conditions in the memo and give a written indication of acceptance…at whichtime, construction can carry forward and appropriate addressing of concerns andresponses arising from the memo can be forthcoming in a reasonable timeframe. Pleasenote however that the Town cannot commit to water service to the facility unless and untilthe current moratorium on committing additional water service is lifted. It is unfortunate that misunderstandings and presumptions apparently created confusionabout the Town’s development process, but we trust this formal review will be helpful to geteveryone on the same page now and moving forward in a unified direction. Please let us

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