town of stony plain · page 1 of 43 table of contents ... pickup, corporate communications...

Town of Stony Plain Q1

2017 Quarterly Report

Photo Courtesy of Regina Lonneberg

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Table of Contents

OFFICE OF THE CAO .......................................................................................................................................... 2

Corporate Communications ......................................................................................................................... 2

Cultural Development .................................................................................................................................. 9

Economic Development ............................................................................................................................. 11

MUNICIPAL PLANNING & INFRASTRUCTURE ................................................................................................. 13

Permit and Statistics .................................................................................................................................. 13

COMMUNITY AND PROTECTIVE SERVICES ..................................................................................................... 15

Stony Plain Fire Department ...................................................................................................................... 15

Municipal Peace Officers ........................................................................................................................... 17

Community Programs ................................................................................................................................ 21

HandiBus ................................................................................................................................................ 21

Adult Programs ...................................................................................................................................... 22

Shikaoi Exchange Program ..................................................................................................................... 22

Regional Programming ........................................................................................................................... 24

Community Initiatives Grant Program ................................................................................................... 25

Community Facilities .................................................................................................................................. 26

Heritage Park.......................................................................................................................................... 26

Glenn Hall Centennial Arena .................................................................................................................. 28

CORPORATE SERVICES ................................................................................................................................... 30

Financial Services ....................................................................................................................................... 30

Human Resources ...................................................................................................................................... 40

Legislative Services..................................................................................................................................... 43

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Introduction

The quarterly report provides a consolidated overview of statistical reports and financial summaries that

move towards the goals and priorities identified by Council through the budget process. A review of

selected performance indicators and a financial summary for 2017 are presented in Quarter 1.

OFFICE OF THE CAO

Corporate Communications

Completed Communications Projects

State of the Town

On Thursday, February 16, Mayor William Choy presented the 2016-2017

State of the Town Address. The State of the Town Address is an opportunity

for the Town to comment on the main successes of the previous year and

the key projects to be completed in the current year. Corporate

Communications led this project. Tasks included writing the Mayor’s speech,

creating the corresponding presentation, and promoting the event.

Responsible Pet Ownership

In November, Council passed Bylaw 2566/AC/16 titled the Responsible Pet

Ownership Bylaw. The bylaw replaced the previous Animal Control Bylaw

(2467/AC/12). The new bylaw included a number of changes that impacted

residents in Stony Plain, including changes on owning a Vicious and Nuisance

Animal. Corporate Communications promoted the changes in a variety of

ways, including sending two new brochures to the community. A social

media campaign focusing on education was created as well. In Q2, a new

brochure with information on Vicious and Nuisance Animals will be sent to

residents.

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Web Statistics

Since the beginning of January, a total of 873 users have visited our www.stonyplain.com/mypets

webpage to learn more, spending—on average—41 seconds reviewing the content. This was the website

landing page Corporate Communications was directing users to during the Responsible Pet Ownership

campaign.

Ongoing Communications Projects

Many of Corporate Communications work in Q1 of 2017 will only see results in Q2 of 2017 and beyond.

Tri-Municipal Expo Home & Business

Corporate Communications is now responsible for planning and promoting the

Town’s participation in the Tri-Municipal Expo. This year, the Town’s booth

focuses entirely on our “Don’t Just Trash It!” household waste campaign. Our

booth, featuring Town employees, GFL Environmental Inc. representatives, and

Council members, will educate residents on the importance of proper sorting

and placement methods. The promotion campaign, which began at the

beginning of March, includes radio, newspaper, and social media advertising as

well as earned media. Thus far, the campaign and our spokesperson, Smartie

Pants, have been well received by the community.

Household Waste

The Household Waste campaign began in December of 2016. The “Don’t Just Trash It!” campaign is a

multi-faceted, long-term project promoting proper waste disposal. A number of key tasks were completed

in Q1:

Residents received the new Household Waste Collection Calendar Magnet and My Waste App

Rack Card in the mail

My Waste Application now includes information on 2017 events e.g. Annual Treasure Hunt

Social media posts promoted proper cart placement

Two radio advertisements featuring Smartie Pants were produced and are now running on 88.1FM

All school presentations have been scheduled for April and May

Promotions will continue throughout 2017. The goal of this communications project is to increase the

number of residents who regularly use the My Waste App and increase the percent of waste diverted from

the landfill.

Since the beginning of January, we’ve had a total of 435 new subscribers to the My Waste App, which is

equivalent to a little less than 5 new subscribers per day.

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Website Statistics

In Q1, 960 users visited www.stonyplain.com/mywaste to learn more about our household waste

program. They spent an average of 1 minutes and 20 seconds reviewing the content, which indicates that

most users took the time to read at least part, or all, of the page.

Destination Guide

The 2017 Destination Guide will be released on Friday, April 14.

Corporate Communications worked diligently with Chantelle

Laberge to design the Guide, which differs considerably from last

year’s Live Out Loud guides. Promotion for the Guide includes

social media, newspaper, radio, and website advertising, as well as

earned media. So far, on social media, the campaign has been well

received. The latest post reached over two thousand people and garnered eight likes—this is a little more

than average.

Downtown Redevelopment Phase I

The Downtown Redevelopment is a four-phase project with an expected completion of 2020. Water and

sewer infrastructure below 50th Street needs replacing, and the Town has decided to complete

infrastructure improvements at the same time. Phase 1, Bike Path and Laneway Crossing construction, will

begin in the 2017 construction season. In Q1, Corporate Communications began communications for

Phase 1. A communications plan, news release, key messaging, social media messaging, and rack card

copy were written. Additionally, Open House planning began. Communications will continue throughout

the construction season to educate stakeholders on the progress of Phase 1 and reduce subsequent

frustration.

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Annual Treasure Hunt and Large Item Pickup

The Town’s Annual Treasure Hunt and Large Item Pickup jointly occur at the beginning of May. In the past,

communication to the public was limited and many residents incorrectly participated in both events. This

year, in an attempt to educate the public on the “rules” of both the Annual Treasure Hunt and Large Item

Pickup, Corporate Communications completed a communications plan and has started to implement the

plan. New visual branding for both events will be created.

Small Communications Projects

Corporate Communications was involved in a number of other small initiatives:

2017-2020 Strategic Plan

2016 Annual Report

Economic Development “Unbridled Possibilities” campaign

Acknowledgement of Treaty 6 Lands

Realtors Reception and Builders & Developers Reception

Assessment notices

Urban Chicken Bylaw

Pitch In Week

FCSS workshops

Winter sports photoshoot

New business cards

Online Communication

The Town’s online presence continues to strengthen. Our two key means of connecting with stakeholders

online are the stonyplain.com website and our social media platforms (Facebook, Twitter, Instagram, and

LinkedIn).

Website

Corporate Communications continues to work with various Town functions to ensure all pages of the

website are up-to-date and easy to read. In Q1, we worked with Legislative Services, Planning, Culture &

Tourism, Economic Development, Community and Protective Services, and Human Resources.

Following are a few statistics regarding the website:

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What social networks are driving viewers to our website?

As demonstrated in the table below, in the last month, 7,328 users became actively engaged with our

website content by clicking on a link they saw on Facebook. More than 90 per cent of the visitors that visit

our website via social media referral are coming from Facebook. Fewer users linked to our website via

Twitter, LinkedIn and Instagram.

Social network Sessions

Facebook 7,328

Twitter 537

LinkedIn 115

Instagram 16

What pages on the website are viewers visiting the most?

Webpage Sessions (# of visits)

Current Opportunities 1,849

Work for Us 1,280

News release: Urban Chicken Bylaw First

Reading

607

Roads and Infrastructure: Snow Clearing 428

Pets and Animals: mypets 392

News release: Urban Chicken Bylaw Not

Passed

357

Stony Plain Homepage 320

News release: Responsible Pet Ownership

Bylaw

313

News release: Toys for Tickets Wraps Up 237

Household Waste: mywaste 202

As the above table show, most of the users who visited our site via social media were interested in our

Current Opportunities and Work for Us. Secondly, the chart demonstrates that our social media followers

are interested in reading the news releases we publish: four out of the top ten landing pages were news

release pages.

Lastly, the two main campaigns that we worked diligently on in Q1 are included in this list: the Responsible

Pet Ownership Bylaw and the “Don’t Just Trash It!” household waste campaign. This exemplifies the

success of our current social media campaigns.

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Who are our website visitors?

Nearly 63 per cent of our website viewers are males.

Most of our website viewers are between the ages of 25 and 54. However, 15 per cent of viewers are 55

or older. Even though we are not equally reaching all age demographics, we are reaching individuals from

every age category.

Social Media

Social media helps us connect with the community. In Q1, we continued to use Facebook, Twitter, and

Instagram. Also, we began using LinkedIn. Below are a few interesting statistics comparing 2017 Q1’s

success with 2016 Q4’s.

Facebook

o Since the end of Q4, we have 140 new Facebook page likes.

Twitter

Statistic Q4 (2016) Q1 (2017)

Engagement rate 0.9% 1.1%

o Compared to last quarter, we increased our engagement by 0.2%, meaning that more

people engaged with our tweets by either liking, commenting, or retweeting them.

o We have 122 more followers now than we did at the end of last quarter.

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Instagram

o Our Instagram profile continues to grow. We currently have 868 followers, which is

remarkable considering we only started using our Instagram account in April of last year.

We currently have more followers on Instagram than Strathcona County and less than 100

fewer than St. Albert.

o On average, we garner between 20 and 40 likes, occasionally receiving more than 50 likes.

Typically, photos depicting people are most successful. Images that resemble

advertisements are the least successful.

LinkedIn

o A few weeks ago, Corporate Communications acquired the Town’s existing LinkedIn page.

Since then, we’ve been using the page regularly to share updates about Economic

Development and current employment opportunities.

o Currently, our engagement rate (the number of people who engage with our content

instead of scrolling by it) is between one and three per cent.

Team Training

The Communications Team participated in a two-day Crisis and Risk Communications conference at the

beginning of March. We had the opportunity to listen to a variety of speakers, including the

Communications Lead for High Level when the 2013 Alberta Floods occurred. We are currently in the

process of organizing further ICS (Incident Command System) training this spring/summer.

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Cultural Development CultureFWD The first quarter CultureFWD was a successful evening, hosted by The Barn Owl. Over 30 attendees heard the inspiring stories of local creative businesses and organizations including host Richelle Jomha, local artist Daphne Cote, and Penny Gould from the Stony Plain Visitor Information Centre. The video overview of the evening can be viewed on the Town website at www.stonyplain.com/CultureFWD

Tri-Region Tourism Marketing Workshop Undertaken in partnership with the City of Spruce Grove and Parkland County this free, half-day workshop focused on managing and monitoring the online footprint of your business and personal brand. Teen Fest - Winter This event was planned and implemented by the Teen Council of the Cultural Roundtable. This youth run committee wanted to have an event that would get teens out of the house during their holiday break. Held in Whispering Waters Park the participants had a campfire, played strategic games and enjoyed refreshments donated by Tim Hortons. Although attendance at this event was low, those who were there enjoyed the concept and it has encouraged them to work on a similar event for youth in the summer.

Mobile Visitor Services Program

In 2016, with the support of the Town, the Stony Plain Visitor Information Centre (VIC) undertook a pilot project to provide mobile visitor services at local events. The goal of this well received project was to encourage event goers to seek out other tourism opportunities in the community. In partnership with Parkland County and the Town of Stony Plain, the Stony Plain & District Chamber of Commerce (Visitor Information Centre) has been successful in attaining funding from the new Visitor Services Innovation Fund recently launched by Alberta Culture and Tourism. This funding will allow the VIC to increase the capacity of the Mobile Visitor Services program and provide a dedicated staff person throughout the summer months as a mobile travel counsellor. This staff person will travel to various events around Stony Plain and Parkland County encouraging visitors to explore our region and collecting much needed statistics on behalf of the partners. Downtown Interactive Art Project A Request for Proposals - Call for Artists was released for the first permanent public art project under the percentage based Public Art Policy. This project will be an interactive artwork that will be installed in the downtown area this summer.

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Wayfinding Signage

New wayfinding (directional) signage was designed in 2016 and is set to replace the existing wayfinding signs. The existing signage is showing significant damage and required updates due to development in the community. The signs were delivered in the later part of Q3 of 2016 but due to the weather they were not able to be installed. The signs bear a resemblance to the design of the new banners and are currently being installed around Town.

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Economic Development Annual Meetings with Real Estate, Building & Development Community The Town maintains open and ongoing dialogue with our real estate, building and development stakeholders. They are often the first representatives to connect with potential new residents and businesses. They are also strong marketing advocates for Stony Plain. One of the opportunities to network and share ideas with them is our annual receptions. On February 23, the Town hosted local real estate representatives to provide an update on current and future projects and initiatives that would be of interest to them and their clients. We also use this opportunity to garner feedback on local and regional real estate issues and trends. Similarly, the Town hosted the local builder and developer community on March 16 at the new Heritage Park Community Centre to share updates and discuss current issues and trends. The dialogue at both these events was particularly timely with the ongoing downturn in the Alberta economy. The feedback and insight from these stakeholders is invaluable to the Town as we strive for successful growth and development in Stony Plain.

Business Attraction Marketing Launch - Unbridled Possibilities Following up on the Target Sector Study that was completed in 2015, the Town identified five sectors with

opportunities for growth and business attraction - Energy & Extraction Support Services, Food Processing,

Business & Professional Services, Health Care & Related Services, and Shopping/Dining/Arts/Culture. The

Town launched in Q1 a marketing campaign celebrating the authentic, home-grown local businesses that

make Stony Plain’s business community vibrant and unique. The campaign is targeting the Capital Region

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and includes online marketing, website, video and print materials. The campaign will profile five Stony

Plain businesses as entrepreneurial success stories. The marketing will draw interest people to the new

website - ChooseStonyPlain.com, which will also be linked to the "Business" section on stonyplain.com.

Since the launch the campaign has drawn support and interest online with one new lead from Edmonton

inquiring to establishing a health services business.

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MUNICIPAL PLANNING & INFRASTRUCTURE

Permit and Statistics

First quarter residential construction in 2017 comprised a total of 17 housing starts – all were low density

dwelling units. Their estimated value was more than $6 million.

No commercial or industrial permits were issued in the first quarter of 2017; however two other permits

associated with utility buildings with a combined estimated value of $5 million were issued.

Photo Courtesy of Eva Beyer

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COMMUNITY AND PROTECTIVE SERVICES

Stony Plain Fire Department

Highlights from the 1st Quarter include:

Jan

After an extensive recruitment process, the Stony Plain Fire Department has hired 8 new Paid On Call Firefighters. The new members began their integration into the Department immediately. After they complete basic operational and PPE training, they will be responding to calls and working in a limited capacity. The goal is to have the new recruits operational by the summer fire season and will be continuing training throughout the year and for the rest of their career.

Feb

SPFD hosted its Spousal Support Night (SSN). Spouses/significant others of our firefighters, were treated to a gourmet meal cooked by the SSN committee. Counselors from AHS did presentations on PTSD, emotional support and other topics. It was a closed door session, where the spouses could ask questions, share feelings and talk freely amongst themselves. It was an excellent evening of support and networking. The night ended with a Fire Extinguishing competition between the ladies. This is an important way to keep our Fire Department Family connected and healthy, both physically & emotionally.

Mar

SPFD has been closely monitoring ice conditions in conjunction with Public Works, on our storm water retention ponds and other water bodies within the Town. Members spent a weekend conducting ice rescue training with our Rapid Deployment Craft.

SPFD participated in the first annual Emergency Services Ball. This was one of the first major events held at Heritage Park 3. The Ball had public members and many dignitaries from Stony Plain, Spruce Grove and Parkland County. There was representation from the Fire, Police & EMS Community from around our Region. Funds were raised for Aboriginal Youth Programs and Victim Services.

SPFD Firefighters conducting ice rescue training with a Rapid Deployment Craft (RDC)

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Municipal Peace Officers

Bylaw Enforcement Between the dates of January 1st and March 31st, Stony Plain Enforcement has yielded 402 reports generated by either proactive patrols or resident based complaints. The top three complaints are the following:

1. Snow Removal (113 files) 2. Dog at large (37 files) 3. Parking (38 files)

A Peace Officer training how to properly capture and control a dog

Agency Collaboration: Throughout the quarter, Stony Plain Community Peace Officers (CPO) assisted the Royal Canadian Mounted Police (RCMP) with 21 calls for service. CPOs assisted the RCMP with the “Explore a Cruiser” event at the Stony Plain Youth Centre. In February, CPOs participated in a Joint Force Operation with members of the Parkland County Enforcement Services. CPOs also presented at one of the monthly held “Night Owls” (Citizens on Patrol) meetings to educate how to assist peace officers with overall public safety.

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Stony Plain and Spruce Grove Peace Officers practicing collapsible baton skills as a group

Provincial Statutes Enforcement Officers conducted 161 vehicle stops. These stops resulted in the issuance of 121 violation tickets and 40 warnings. The most commonly issued provincial violations were the following:

1. Speeding (20 citations issued) 2. Distracted Driving (17 citations issued) 3. Display expired plate (17 citations issued)

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On February 23rd, 2017, Enforcement Services conducted a roadside inspection operation with assistance from members of the Parkland County peace officer group.

A Stony Plain Peace Officer practicing loading and unloading of a dog into a crate

Community Service and Education Community Peace Officers conducted 12 foot patrols this quarter. CPOs participated in the Parkland School Division No.70 “Traffic Safety Day” where CPOs educated approximately 100 school bus drivers on several enforcement related items; including distracted driving and stop arm infractions. All CPOs participated in a 40 hour Animal Control training course at the Stony Plain Heritage Pavilion; instructed by Peace Officer Nikeae Michalchuk of Calgary Animal Control. This training was procured to assist in the proper enforcement of the newly adopted Responsible Pet Ownership Bylaw. CPOs were

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taught many new skills including capture and control tactics for both dogs and cats. CPO Wenmann and CPO Michalchuk held a public Animal Control Information Session which was attended by approximately 15-20 people in the Stony Plain Council Chambers. The Responsible Pet Ownership Bylaw was discussed as well as tips of how to stay safe around animals and recognize dog behaviours.

Stony Plain and Spruce Grove Peace Officers posing for the final class photo with instructor

Peace Officer Nikeae Michalchuk (low left) and her service animals “Flower” (middle) and “Kaiden” (right).

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Community Programs

HandiBus

The Town of Stony Plain's Handi-Bus service is designed to assist in meeting the mobility and

transportation needs of Stony Plain seniors (65 and older) as well as those residents with physical or

cognitive disabilities.

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Adult Programs

Ballroom Dance continues to be a popular program, with consistent registration and many repeat

registrants. Each session runs for 6 weeks and includes instruction in Waltz, Rhumba, Jive and Foxtrot.

Shikaoi Exchange Program

Long-Stay Program

The Long-Stay Program provides the opportunity for Stony Plain residents to live in Shikaoi for a period of

30 to 90 days. While living in Shikaoi, the long stay program participant assists in teaching English, Arts or

Culture, share their knowledge of Canadian culture and participate in Shikaoi activities and events.

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Jesse with Mayor Yoshida

In January, Shikaoi welcomed former student and adult

exchange participant Jesse Lambright. Jesse spent 30 days in

our sister community and found himself immersed in their

culture. This included a trip to the local Kanda Nissho Art

Museum, the Shikaoi Pool and a few trips to Obihiro. A

highlight for Jesse was the opportunity to help in the

construction of the Lake Shikaribetsu Ice village.

During his stay Jesse spent many days in various

preschool and kindergarten classes and had the

opportunity to meet with Mayor Yoshida a few

times to discuss his stay. He felt extremely

welcomed by the Mayor, Town Staff, the Shikaoi

Board of Education staff and teachers and the

community. He notes that it is clear that Shikaoi is

very fond of our relationship.

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At the beginning of March, our second Long-Stay participant

of the year arrived in Shikaoi for her 90 day stay. Also a

former student exchange delegation member, Alysha

Hankinson is excited for her opportunity to live and share in

the culture of Shikaoi. She looks forward to providing us with

a detailed account of her stay when she returns at the

beginning of June.

Regional Programming

Spring Info Fair

The annual Tri-Municipal Region’s Spring Registration Fair was held on February 23 at the Heritage Park

Pavilion. This well attended event provides the opportunity for non-profit community organizations and

businesses to promote and take registrations for their upcoming programs in the Tri-Municipal region.

This quarter; 49 local organizations participated in the event promoting and taking registrations for their

upcoming Spring/Summer seasons. A survey conducted reported that the groups were happy with the

exposure this event continues to bring to their organization. A fall event will be held in the 3rd quarter.

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Spring/Summer Leisure Guide

The Leisure Guide is a joint venture between the Town of Stony Plain, City of Spruce Grove, Parkland County and the TransAlta Tri Leisure Centre. The leisure guide invites all leisure, recreation, culture, wellness and sports groups/organizations to purchase ad space in this regional resource. The ad rates cover the cost of the guide and offer a more equitable marketing opportunity and marketing potential. The Spring/Summer edition of the bi-annual Tri- Municipal Regional Leisure guide was published in February with 10,000 copies of the guide distributed to multiple pick up points throughout

the Tri-Municipal region. While it would seem that the guide saw a decrease in participation, the drop in the number of organizations represented in this edition of the guide is due to the associations determining which guide is better suited for their needs. Many of the 2016 Spring/Summer groups indicated they would be placing an ad in our 2017 Fall/Winter Guide instead.

Community Initiatives Grant Program

The Town of Stony Plain offers annual funding opportunities to groups and organizations that provide

benefit to Stony Plain residents and that encourage development of events, programs and activities in arts

and culture, sports & recreation and community support & development.

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Community Facilities

Heritage Park

The opening of the halls in phase III of Heritage Park provided 6600 square feet of expansion room for the Edmonton

Capital Region Gun Show held March 3-5. The additional space allowed organizers to add 80 extra tables and

introduce 50 new vendors to the event. This brings the number of vendor tables up to 335 for this tri-annual event.

Gun Show in progress

The annual Stony Plain Tack Sale started over 40 years ago at the Garden Valley Hall, moved to the Stony Plain

Community Centre in approximately 2004 and then to Heritage Park in 2012. The event was able to expand into the

new lower floor hall, adding 80 tables and 47 new vendors over last year’s 118 Table, 103 vendor event.

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The Heritage Park Community Centre named three rooms after our Community Partners

Parkland County, the City of Spruce Grove and Stony Plain Lions Club

56118

198

0

50

100

150

200

250

2006 2016 2017

Stony Plain Tack Sale Growth

Tables

Located on the Main Floor, Approx 7,000 SqFt

Suitable for Conferences and Tradeshows

Spruce Grove HallLocated on the 2nd Floor,

Approx 6,500 SqFt

Suitable for Weddings and Events

Parkland Hall

Located next to; and is available with the rental of Parkland Hall

Lions Den

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57%

7%

8%

12%

9%

7%Minor Hockey

Adult Hockey

Flyers JrHockeySkating Club

Public Skating

Joint UseSchools

Glenn Hall Centennial Arena

Another busy Ice Season saw the Glenn Hall Centennial Arena used to near capacity by local user groups and joint

use schools.

Ice Use by hours September – March

Minor Hockey 853.50 Hours Adult Hockey 109.00 Hours Junior Hockey 120.75 Hours Skating Club 184.75 Hours Public Skating 139.50 Hours Joint Use Schools 106.00 Hours

Tri Area Skating Club Ice Show – March 12

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Stony Plain Eagles

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CORPORATE SERVICES

Financial Services

The Budget & Long Term Planning Policy C-FS-004 requires quarterly reporting on operating and capital

budgets to Council.

Operating Revenue recognized as of March 31, 2017 is 8.19% of the budgeted revenue; this includes

environmental services. A large part of the revenue is from the tax base and this revenue will not be seen

until the second quarter.

Operating Expenses recognized as of March 31, 2017 is 16.72% of budget.

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DEPARTMENT 2017 BUDGET YTD ACTUAL %

General Government (18,462,726) 1,423,620 -7.71%

Council 458,035 107,547 23.48%

Office of the CAO 1,498,498 452,143 30.17%

Corporate Services 3,042,910 730,480 24.01%

Environmental

Treatment Services 1,276,384 (819,569) -64.21%

Municipal Planning &

Infrastruture 8,796,669 1,140,099 12.96%

Community &

Protective Services 9,551,699 1,944,582 20.36%

DEFICIT 6,161,469 4,978,902

March 31, 2017

March 2016

Actuals

March 2017

Actuals

2017

Annual Budget

% of

Actuals to

Budget

Council Revenue -$ -$ (19,250)$ 0.00%

Expenses 98,840$ 107,546$ 477,285$ 22.53%

Total 98,840$ 107,546$ 458,035$ 23.48%

Office of the CAO Revenue (2,325)$ (1,641)$ (187,500)$ 0.87%

Expenses 413,568$ 453,784$ 1,685,998$ 26.91%

Total 411,244$ 452,143$ 1,498,498$ 30.17%

Corporate Services Revenue (96,973)$ (6,063)$ (447,739)$ 1.35%

Expenses 856,651$ 736,543$ 3,490,649$ 21.10%

Total 759,678$ 730,480$ 3,042,910$ 24.01%

Environmental Revenue (2,183,291)$ (2,252,440)$ (9,961,569)$ 22.61%

Services Expenses 1,062,508$ 1,432,871$ 11,237,953$ 12.75%

Total (1,120,783)$ (819,569)$ 1,276,384$ -64.21%

Municipal Planning &

Infrastructure Revenue (293,403)$ (119,578)$ (1,833,665)$ 6.52%

Expenses 1,119,012$ 1,259,677$ 10,630,334$ 11.85%

Total 825,608$ 1,140,099$ 8,796,669$ 12.96%

Community &

Protective Services Revenue (553,195)$ (659,919)$ (6,617,338)$ 9.97%

Expenses 2,408,944$ 2,604,502$ 16,169,037$ 16.11%

Total 1,855,749$ 1,944,583$ 9,551,699$ 20.36%

General Government Revenue (639,623)$ (749,400)$ (27,200,121)$ 2.76%

Expenses 2,105,431$ 2,173,020$ 8,737,395$ 24.87%

Total 1,465,808$ 1,423,620$ (18,462,726)$ -7.71%

Municipal Operations Revenue (3,768,810)$ (3,789,041)$ (46,267,182)$ 8.19%

Expenses 8,064,954$ 8,767,942$ 52,428,651$ 16.72%

Total 4,296,144$ 4,978,902$ 6,161,469$

1st Quarter Operating Report Summary by Area as of March 31st, 2017

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Municipal Capital Budget

There are 41 municipal capital projects in progress for the 2017 fiscal year. $1,431,587.74 has been spent

of the budgeted $41,288,191 (3.97%). Of the 41 projects 5 are complete. The Boundary Road expansion

represents 36.37% of the capital budget.

2017 Capital Projects Budget Expenditures Status

11.BG001 POOL LIFECYCLE UPGRADES/FILTER SYSTEM $266,963.00

11.BG012 HERITAGE PARK PHASE I II $3,098,141.00 $1,148,314.59

14.LM001 UPGRADE TO SPORTSFIELD $32,626.00

14.LM002 MEMORIAL COMP HIGH SCHOOL TRAIL $200,000.00

14.LM003 WESTERRA PARK $91,815.00 $2,679.58

14.RS004 BRIARWOOD WAY $937,585.00

14.SS001 GOLF COURSE STORM MGMT SYSTEM $313,506.00

15.BG001 POOL BASIN $250,000.00

17.BG001 RCMP Faci l i ty $10,800,000.00

15.LM001 ROTARY PARK UPGRADES $500,000.00 $7,027.61

15.RS001 HWY 779 SIDEWALKS $827,101.00

15.WS001 MERIDIAN HEIGHTS RETAINING WALL $75,000.00

15.BG001 OLD FIREHALL ROOF REPLACEMENT $90,000.00

16.BG002 TOWN OFFICE EXPANSION $1,087,295.00

16.LM001 FIRE SERVICES TRAINING GROUNDS - PHASE 1 $100,000.00

16.ME005 2 ELECTRONIC SIGNS $20,000.00

16.RS001 BOUNDARY ROAD $15,017,495.00 $175,092.32

16.RS002 2016 INFRASTRUCTURE REHABILITATION SIP $642,641.00 $2,200.50

16.RS003 TRAFFIC LIGHTS 49TH AVE & GOLF COURSE RD $224,375.00

16.RS004 TRAFFIC SIGNAL CONTROLS HIGH PARK & 79TH $236,250.00

17.ME001 GOLF COURSE VERTIDRAIN AERATOR $25,000.00

17.ME002 GOLF COURSE SIDEWINDER MOWER $25,000.00

17.ME003 GOLF COURSE VERTIDRAIN AERATOR $20,000.00

17.ME004 ICE RESURFACER $190,000.00

17.ME005 POOL PUMP MOTOR $10,000.00

17.ME006 RELACEMENT OF U5 LAWNMOWER $32,000.00 $27,542.65 complete

17.ME007 REPLACEMENT OF U62 72" AERATOR $11,000.00

17.ME008 REPLACEMENT OF HIGH PRESSURE WASHER $11,500.00 $11,200.00 complete

17.ME009 REPLACEMENT OF U53 AND U53A TRIPLEX MOWER $20,000.00

17.ME010 REPLACEMENT OF JOHN DEERE UNIT #2 $10,000.00 $7,781.10 complete

17.ME011 REPLACE TRUCK MOUNTED SNOW PLOW UNIT 43A $22,500.00

17.ME012 FIBRE OPTICS PHASE 1 $600,000.00

17.ME013 TRAILER MOUNTED ASHPHALT HEATER $4,500.00

17.ME014 EXTINGUISHER TRAINING PROPS $12,000.00 $10,249.39 complete

17.ME015 HEAVY DUTY PRESS $13,000.00

17.ME016 UTILITY PUMP BACK UPS $400,000.00

17.RS001 DOWNTOWN REDEVELOPMENT PHASE 1 $1,600,000.00

17.RS002 2017 INFRASTRUCTIRE REHAB (SIP) $3,230,898.00

17.VE001 FIRE UTILTIY VEHICLE $55,000.00

17.VE002 REPLACEMENT OF U45 HEAVY DUTY 1-TON $35,000.00 $39,500.00 complete

17.VE003 3T AXLE WATER TRUCK $150,000.00

Total $41,288,191.00 $1,431,587.74

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Investments

The Town is maintaining an investment portfolio that is a mixture of long term and short term maturities;

permitting the Town to earn a rate of return while ensuring adequate cash flow, as per Policy C-FS-001,

Cash Management & Investments. $8,048,850 is invested in short term investments at local financial

institutions, the market value of the portfolio with the investment firm is $20,135,739. The portfolio is a

mixture of cash and cash equivalents, fixed income (bonds rated A to AAA) and short to medium term

investments. Administration is working with our investment advisor to find solutions to maximize the

town’s investments while still maintaining an available cash flow.

January February March

2016 Investments $23,642,647 $21,634,335 $20,628,289

2017 Investments $31,968,068 $29,965,296 $28,184,589

$-

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

$35,000,000.00

Investment Comparison Q1 2017/2016

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Reserves

As per Policy C-FS-005 Appropriated Surplus (Reserves) the Town of Stony Plain recognizes that reserves

are vital to the municipal financial health. Healthy levels of reserves enable the Town of Stony Plain to:

Plan for the future operating and capital needs to the municipality

Plan for contingencies

Help to avoid interest expense for debt

Generate investment income

Deal with the ebb and flow of cash management throughout the fiscal year.

The Town currently maintains 41 reserves for capital, operating and utility purposes. The policy requires a

quarterly reporting of reserve balances, the year projected balance as of the end of March which includes

operating commitments and budgeted transfers to be made is $10,302,205.

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2017 CAPITAL RESERVES January F ebruary M arch

Y/E Projected

Balance

LIF E C YC LE R ESER VES

Life Cycle - Common Services 76,201 76,201 76,201 81,201

Life Cycle - Arena 378,172 378,172 378,172 290,672

Life Cycle - Poo l 183,259 183,259 183,259 111,886

Life Cycle - Community Center 174,102 174,102 174,102 134,102

Life Cycle -Heritage Park 80,015 80,015 80,015 95,015

Life Cycle - Parkland Building 109,738 109,738 109,738 74,738

Life Cycle - Library 190,093 190,093 190,093 230,093

Life Cycle - Town Admin Blding 383,940 383,940 383,940 (1,060)

Life Cycle- Firehall 195,719 195,719 195,719 215,719

Life Cycle- Youth Centre 70,409 70,409 70,409 80,409

Life Cycle- Outdoor Rec 80,569 80,569 80,569 2,943

Life Cycle- Forest Green P laza 10,000 10,000 10,000 15,000

Life Cycle- Club House 10,000 10,000 10,000 15,000

Life Cycle- Golf Course M tce Shop 20,000 20,000 20,000 30,000

C A P IT A L EQUIP M EN T R EP LA C EM EN T

Fire Truck Replacement 100,653 100,653 100,653 225,035

Fire Equip Replacement 88,029 88,029 88,029 11,577

Handi Bus Replacement 69,747 69,747 69,747 84,747

Capital Equipment Replacement 81,988 81,988 35,788 84,488

GEN ER A L C A P IT A L R ESER VES

Capital Reserve - Gen Gov't 140,580 140,580 140,580 180,580

Capital Reserve - Roads 697,337 697,337 697,337 26,083

Capital Reserve - Water 2,423,391 2,423,391 2,424,247 2,726,944

Capital Reserve - Sewer 1,375,026 1,373,497 1,373,983 94,533

Capital Reserve - Waste M gmt 61,597 61,597 61,619 66,619

OT H ER R ESER VES

Arena Ice Slab Overborrow Resv 82,722 82,722 82,722 27,592

Trails Reserve 179,863 179,863 179,863 159,048

Highway 16A Safe Crossing 43,176 43,176 43,176 -

Public 207,020 207,020 207,094 172,094

General Purpose 1,207,612 1,204,299 1,208,013 742,038

Golf Course 93,958 93,958 93,958 33,958

C A P IT A L R ESER VES T OT A L 8,814,917 8 ,810,076 8,769,026 6 ,011,054

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Debt

The Town of Stony Plain’s Debt Management Policy C-FS-002, outlines the types of debt and financing the

Town may undertake. Under the Municipal Government Act, Alberta Regulation 255/2000, the debt limit

for the Town is calculated at 1.5 times its revenue, and the debt service limit is calculated at 0.25 times

such revenue. The Policy C-FS-002 stipulates that the Town will adhere to the debt limit set by the MGA.

The Town Manager or designate shall report quarterly to council regarding the Town’s compliance with

this policy. The current debt outstanding as of March 31, 2017 is $10,232,643. The outstanding debt is

18.89% of the debt limit determined as of December 31st, 2016.

Municipal Debt Limits Based on 2016 Year End

OPERATING RESERVES

M ural Preservation 55,455 55,455 55,455 55,455

Tax Levy Stabilization 1,678,620 1,678,620 1,678,620 1,008,809

UT Rate Stabilization 721,618 721,618 721,618 592,873

Snow Removal 300,461 300,461 300,461 300,461

Banner Reserve - - 7,500

Safety Rebate Reserve 111,307 111,307 101,097 98,146

Public Art Reserve 68,024 68,024 68,024 65,024

Po licing and Public Safety Reserve 2,528,434 2,528,434 2,529,327 1,512,607

Corporate Services 45,566 45,566 45,566 34,714

Legacy Reserve 733,181 733,181 733,440 775,940

Council Technology Reserve 9,625 9,625 9,625 -

Technology Reserve 57,431 57,431 57,431 26,431

OP ER A T IN G R ESER VES T OT A L 6,309,721 6,309,721 6,300,664 4,477,960

T OT A L R ESER VES 15,124,638 15,119,797 15,069,690 10,489,014

DEBT LIMIT 2016 2017

Municipal Debt Limits 54,178,562$ 54,178,562$

Outstanding Debt 10,653,999$ 10,232,643$

Total Debt Limits

available $ 43,524,563 $ 43,945,919

Municipal Debt Service

Limit 9,029,760$ 9,029,760$

Current Debt Service Level 1,589,955$ 1,066,682$ Service on Debt Limit

available $ 7,439,805 $ 7,963,078

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$-

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

2016 2017

Municipal Debt Limit

Outstanding Debt

Total Debt Limits available

Municipal Debt Limits

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

2016 2017

Municipal Debt Service Limit

Current Debt Service Level

Service on Debt Limit available

Municipal Debt Service Limit

Debt limits presented only include funds accessed, they do not include projects that are either not

approved or started. The RCMP Facility has an approved debt borrowing bylaw for the amount of

$10,800,000. Included in the 2017-2019 Corporate Plan were two projects possibly for 2018 that propose

a further increase. The projects include Central Trunk Sewer Line, for $12,755,000, the Municipal

Cemetery for approximately $2,000,000. These three projects would increase the debt limit to

$35,787,643 reducing the debt limit borrowing capacity to 34%. These projections do not take into

consideration the proposed twinning of the Glenn Hall Centennial Arena for approximately $14,000,000.

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Debentures

Conclusion

Administration continues to operate and provide municipal services within the operating and capital

budgets. The Town of Stony Plain maintains a healthy financial position. The Town is continuing to

maintain and grow a healthy reserve balance, responsible investment of the Town’s liquid assets, and a

low debt limit

$-

$2,000,000.00

$4,000,000.00

$6,000,000.00

$8,000,000.00

$10,000,000.00

$12,000,000.00

20

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Current Debentures

DebentureRemaining

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Human Resources

During the first quarter of 2017, the Human Resources area was very busy recruiting and providing

orientation to new staff, including seasonal staff. Below is a chart indicating the number of hours spent

on recruitment in the first quarter.

31.5

36

15

9

6

10

4.5 4

2

25

23

11

15

12

14

6

0

5

10

15

20

25

30

35

40

Recruitment since January 1, 2017

# of Hours Interviewing

During the summer months the amount of employees with the Town doubles due to the additional

seasonal staff. The Manager of Human Resources has put together some interesting stats concerning the

demographics of the Town’s permanent staff.

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Legislative Services

Legislative Services is planning for the Municipal Election, staff have been preparing contracts, updating

information material, forms, website information, and the venues for the election have been booked.

Legislative Services has also established the election bylaw, set voting station hours, and added new

candidate requirements information to the website, staff are also planning training sessions with the

vendor of the electronic voting machines. Information is being gathered to coordinate the election with

the school board voting.

During the first quarter Legislative Services completed 14 FOIP requests. A few of the FOIP requests were

quite detailed and required several hours to complete.

Legislative Services continues to work on records management documentation and has moved forward in

their process with the goal of having the bylaws available to the public through the website in the future.

Verification of the records transitioned to the OnBase records management system has been completed.

Legislative Services attended the Election Update at the Edmonton Election Office in March, and staff will

be attending the Clerks Conference in April. Legislative Services is gathering information related to the

amendments that are being made to the Alberta Municipal Government Act to come in effect this year.

Photo Courtesy of Eva Beyer

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