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TOWN AND CQUNTRY PL.ANNING OEPARTMENTHIMACHAL PRADESH

REQUESTFOR PROPOSAL(RFP) FORCONSULTANCYSERVICESFORWORKINGOUT CARRYINGCAPACITY FROM VASHISHAT TO ROHTANG PASSANI;>FROM

ROHTANG PASSTO KOKSARIN HIMACHAL PRADESH

Pursuant to the Pre-Bid meeting held on 05.04.2017 at 2.00 PM in theConference Hall of TCP Directorate, to address various queries raised by

interested Consultants, it is apprised that the detailed clarification to all

the queries have been upload on TCP web portal (www.tcphp.in).Consultants are hereby requested to download the Clarifications and theRevised RFP Document from TCP web-portal. Also, the last date of

Proposal submission is hereby extended to 2ndMay 2017 upto 3.00PM.

Consultants are requested to submit their proposals to this

Directorat~ in accordance to the RFP by 2ndMay 2017 upto 3.00 PM. Forfurther information please contact on the following~lephone Nos.0177 -2625752 & 2621450.

~,cr(Sande~um;;', \AS)

Director

Town and Country Planning DepartmentHimachal Pradesh, Shimla- 171009Ph: 0177-2622494

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1

TOWN AND COUNTRY PLANNING DEPARTMENT GOVT. OF HIMACHAL PRADESH

REQUEST FOR PROPOSAL (RFP) FOR CONSULTANCY SERVICES FOR WORKING OUT CARRYING CAPACITY FROM VASHISHAT

TO ROHTANG PASS AND FROM ROHTANG PASS TO KOKSAR IN HIMACHAL PRADESH

‘CLARIFICATIONS TO THE PRE-BID QUERIES’

Dated 18.04.2017

S.

No.

Page No./

Clause No.

Description of Clause Query Clarification

M/s. NF Infratech Services Pvt. Ltd., New Delhi

1. Page No. 5,

Section 2,

Clause 2:

Scope of

Work, Point

i)

To conduct a survey and submit a report in

respect of 'Carrying Capacity', like Physical

Carrying Capacity, Ecological Carrying

Capacity, Social Carrying Capacity and

Economic Carrying Capacity of areas from

Vashishat to Rohtang Pass and from Rohtang

Pass to Koksar in Himachal Pradesh, including

their catchment area/influence zones.

The scope mentioned in the RFP is too vague, we request the department to give more specific requirements of the carrying capacity to be conducted. The details to the scope of work in terms of aspects of the various carrying capacity are unclear. Additionally, the area for which the carrying capacity needs to be calculated may be defined in terms of specific physical boundaries.

The area of interest of the study shall be considered as defined in the RFP document as ‘areas from Vashishat to Rohtang Pass and from Rohtang Pass to Koksar in Himachal Pradesh, including their catchment area/influence zones.’

2. Page No. 7,

Section 3,

Clause 2,

Sub Clause

2.1: Method

of Selection

Selection will be done on the basis of 2-stage

process. In the 1st stage, Technical Proposals will

be opened and evaluated and Technical scores

will be given. In the 2nd stage, Financial

Proposals of only those Consultants who have

obtained a technical score of 80% and above will

be opened. The Consultant with the L1 bid will

be called for further discussions and negotiations

and to sign a Contract Agreement.

Normally the ratio for QCBS evaluation method is 80(T):20(F) for best competition with balance between technical & financial aspects. Kindly consider to change the ratio to 80(Technical):20(Financial) instead of 80 percent technical and L1 financial.

No Change.

2

S.

No.

Page No./

Clause No.


3 Page No. 5, Section 2, Clause 3: Deliverables and Time/ Payment Schedule

S. No.

Stage Report No. of Copies

Schedule Cumulative Time

Period Payment Schedule

NFIT’s Request

i Inception Report 5+ Soft Copy

30 days from date of award

30 days 10% 10%

ii Draft Report 5+ Soft Copy

90 days from date of approval of Inception Report

120 days plus processing time

20% 20%

iii

Final Report for Submission to the State Government

5+ Soft Copy

30 days from date of approval of Base Map


20% 30%

iv Submission of Report to the Hon’ble NGT

12+ Soft Copy

30 days from date of approval of Data Analysis Report


20% 20%

v Acceptance of Report by Hon’ble NGT

- - - 30% 20%

The Revised Payment Schedule is as follows:-

S. No. Stage Report Payment Schedule

i Inception Report 10%

ii Draft Report 20%

iii Final Report for Submission to the State Government

20%

iv Submission of Report to the Hon’ble NGT

30%

v Acceptance of Report by Hon’ble NGT

20%

4 Page No. 7, Section 3, Clause 2, Sub Clause 2.5: Refund/ Adjustment of Earnest Money

Earnest money of the successful bidder(s) shall

be refunded with the final payment to the

consultants

Earnest Money of the successful bidder(s)

shall also be refunded after the

submission of Performance Guarantee.

Earnest Money of the successful bidder(s) shall also be refunded within 45 days after the submission of Performance Guarantee.

5 Page No. 12, Section 3, Clause 13: Other conditions of payment

The successful bidder will have to provide a Performance Guarantee for 10% of the Consultancy fee at the time of signing the Contract Agreement

The Performance Guarantee for 10% of

the Consultancy Fee is too high. Request

for less the Performance Security upto 5%

of the Consultancy fee.

No change.

6

Additional

Query

Will the GIS base maps and satellite imagery be provided by the department? If the maps are provided, what department shall they be procured from, NRSC or AGiSAC. Also if the shape files will be provided with current attributes. If the satellite imagery is to be procured by the consultant, what resolution is required?

The required GIS Imagery/ base maps shall have to be procured /prepared by the Selected Consultant. Open source imageries of respectable resolution shall be used for the study.

3

S.

No.

Page No./

Clause No.


M/s. JPS ASSOCIATES PVT. LTD, New Delhi

7 Section 2-

Terms of

Reference,

3.

Deliverables

and

Time/

Payment

Schedule,

Page 5

30% of payment is upon Acceptance of Report by

Hon’ble NGT

We would like to request that this

payment may be de-linked from the

approval of Hon’ble NGT, as it is known

that the approval from NGT may take

more than the total project period and it is

not favourable to any consultancy firm.

Please refer Sr. No. 3 above.

8 Section 3. Information to consultants,

point 2.4

The Technical Proposal should be accompanied

with an Earnest Money Deposit (refundable for

all non-successful bidders) of Rs.2,00,000/- (Rs.

Two lac only) in the form of Demand Draft

drawn in favour of 'Director, Town & Country

Planning Department, Himachal Pradesh',

payable at Shimla.

Requesting to reduce the amount of EMD to Rs. 50,000/- (Rs. Fifty Thousand Only)

No change.

9 Staff-months for the team

There is no mention of inputs of the team

members.

Kindly provide the required staff months for each expert of the team, as this has financial implications

No change.

10 Examining the quantum of input required for a full proof methodology, we anticipate that the given time is not adequate. Therefore we would like to request you to kindly extend the date of submission by another 10 days (i.e. upto 25th April 2017)

The last date of proposal Submission is now extended to 2nd May 2017, upto 3.00 PM.

M/s. PwC, Gurgaon

11 Pg 5, 2 (i)

Scope of work

i) To conduct a survey and submit a report in

respect of 'Carrying Capacity', like Physical

Carrying Capacity, Ecological Carrying

Capacity, Social Carrying Capacity and

Economic Carrying Capacity of areas from

Vashishat to Rohtang Pass and from Rohtang

i. Request you to provide the geographical area (in sq.km) of the study area

ii. We request you to list out the existing studies conducted by HP Govt. in this area and mention the extent of support from GoHP for this study

i. The area of interest of the study shall be considered as defined in the RFP document as ‘areas from Vashishat to Rohtang Pass and from Rohtang Pass to Koksar in Himachal Pradesh, including their catchment area/influence zones.’

4

S.

No.

Page No./

Clause No.


Pass to Koksar in Himachal Pradesh, including

their catchment area/influence zones

iii. Request to mention the kind of surveys expected and the scope.

ii. List of Existing studies is already provided in the RFP, Appendix-D, Page No.43.

iii. All related surveys required to determine the Carrying Capacity as per Scope of work shall have to be conducted.

12 Pg 5, 2 (ii)

Scope of work

ii) The study should include factors affecting

overall capacity of the study area like access

capacity, commercial capacity, construction

capacity, service capacity, transport capacity etc

i. Request you to mention the scope of the study. For example for assessing the transport capacity there shall be a need to conduct many surveys like Traffic Volume Count, Origin Destination survey etc.

All related surveys required to determine the Carrying Capacity as per Scope of work shall have to be conducted.

13 Pg 10, 9.2.4

Infrastructure Planner Qualifications “Post Graduate in Infrastructure Planning with

10 years’ experience.”

Considering the limited number of Infrastructure Planners with 10 years of experience, we request you to modify qualification criteria as “Masters in Planning with 10 years of experience in urban infrastructure planning and development” (Infrastructure Planning course is started in 2005)

The qualification and experience requirements of Infrastructure Planner is amended as follow: “Post Graduate in Infrastructure Planning with 7 years’ experience.”

14 Pg 10, 9.2.4

GIS Expert Qualifications

“M. Tech in Geo Informatics with 10 years’

experience” with experience in “developing and

managing geo-databases is essential. Strong

practical experience in GIS software tools like

Arc Map, ERDAS and other platforms.

Preparation of base maps, spatial attributes data

collection and vetting of maps”

We request you also to consider “Masters

in Planning with 10 years of experience”

as a qualification criteria with experience

in “Experience in developing and

managing geo-databases is essential.

Strong practical experience in GIS

software tools like Arc Map, ERDAS and

other platforms. Preparation of base

maps, spatial attributes data collection

and vetting of maps”

No change.

15 Pg. 18, 4C(ii)

Particulars and Experience of firm(s)

Illustrative fields of specialization to be used in

Request you to kindly consider

Preparation of Smart City Proposal / Plan

In section 4. Technical evaluation -

Standard Forms, in form 4C: Firm’s

5

S.

No.

Page No./

Clause No.


column 2 above:

a. Formulation of Master/Development Plan/

Tourism Master Plans using GIS database.

b. Formulation of Regional Plan for a region/

sub-region.

c. Formulation of EIA/EMP using GIS

database.

d. City Development Plan under JNNURM.

e. Comprehensive City Mobility Plan and

Traffic Management Plans.

f. Planning and implementation using GIS in

respect of urban sector projects like water

supply, sewerage, etc., national highway/

similar large infrastructure projects.

and study of smart components in urban

areas

References, 4C(ii) Particulars and

Experience of firm(s), the Illustrative

fields of specialization shall also

include the following:

g. Preparation of Smart City

Proposal / Plan.

16 Pg 13, 13 (i)

No separate TA/DA would be payable in addition to Consultancy fee.

As the study requires vast travel in the state, request you to include Out of Pocket (OPE) expenses and provide it as per actual basis

No change.

17 We understand that study requires lot of surveys and it’s difficult to estimate the cost of the survey. Considering this, we request to include Survey Component as separate head with fixed amount and provide it as per actuals basis

Not considered.

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