topics at a payroll news, updates reminders… 2012 payroll... · payroll news, updates and...

THE SCHOOL BOARD OF BROWARD COUNTY, FL

Topics at aTopics at a

Nell JohnsonInternal Accounts Director

Sharmila LaljiePayroll Director

Payroll News, Updates and Reminders…Topics at a glance…

End ofYear Reminders

Topics at a glance…

End ofYear Reminders

Payroll Website

The payroll website is now live!

Payroll WebsiteSchedules, forms, bulletins, procedures and much more can be found on our payroll

SAP SystemUnavailable

Summer 4‐DayWork Week

Furlough

SAP SystemUnavailable

Summer 4‐DayWork Week

Furlough

website via the following link:http://www.broward.k12.fl.us/Payroll/

End of Year Reminders:We are approaching the end of the school year so please remember to:• Enter all absences such as vacation, sick, and PLV through the end of June(Vacation

absences cannot be entered beyond June 30)FurloughAbsence

YRP PaymentSchedule

YRP Checks andTSA Deductions

FurloughAbsence

YRP PaymentSchedule

YRP Checks andTSA Deductions

• Remind employees to review their vacation balances (via Employee Self Service(ESS)) and plan accordingly to avoid losing days at the end of the year

• Process and follow‐up on all I‐Forms

• Return ALL payroll checks to the Payroll Department that have not been picked‐upby employees who are no longer at your location

SAP S t U il bl D t Y E d Cl i PTSA Deductions

DROP Payments

FurloughReminder

Year Round Pay

TSA Deductions

DROP Payments

FurloughReminder

Year Round Pay

SAP System Unavailable Due to Year End Closing ProcessThe SAP system will be unavailable as follows:10:00 AMMonday July 2, 2012 – 7:00 AM July 6, 2012

The following payroll/HR functions cannot be performed during this period:

• No time entry in CATS‐continue use of KRONOS and COMPASS as usual

• Time worked from 7/2 through 7/5 will need to be entered into Cat 2 when theYear Round Pay (YRP) Enrollment

BenefitsDeductions

Year Round Pay (YRP) Enrollment

BenefitsDeductions

/ g /system comes back up on 7/6

• No processing of off‐cycle payroll checks(July 3 – July 5)

• No creation of I‐Forms for positions or HR actions (supplements, one‐time payments,reassignments, etc.)

• No terminations or separations of employment; however, remember to contactP ll h h d l k d

If you have payrollquestions please contactthe Payroll Departmentat (754) 321-8150.

Payroll to have the records locked

• No processing of actions, new hires, leaves, workers comp, etc.


Payroll Correction Window for AA payroll – check date 7/6/12 will be:Monday July 2, from 7:00 AM to 10:00 AM

Payroll Contacts must thoroughly review their payroll report to prevent payroll errors since we will NOT

Payroll Correction Window for AA payroll – check date 7/6/12 will be:Monday July 2, from 7:00 AM to 10:00 AM

Payroll Contacts must thoroughly review their payroll report to prevent payroll errors since we will NOT y g y p y p p p ybe able to process off‐cycle checks while the system is unavailable.

Summer 4‐Day Work WeekThe 2012 4‐day week begins on June 11, 2012 and ends on August 10, 2012 (excludes the week of July 2‐6).

Employees on the following 216 calendars will begin the new school year on a Tuesday:

y g y p y p p p ybe able to process off‐cycle checks while the system is unavailable.

Summer 4‐Day Work WeekThe 2012 4‐day week begins on June 11, 2012 and ends on August 10, 2012 (excludes the week of July 2‐6).

Employees on the following 216 calendars will begin the new school year on a Tuesday:216A 07/24/2012216B 07/31/2012216D 07/17/2012

These employees are required to adhere to the 4‐Day WW schedule and must complete the 4‐Day WW in three days(Tuesday, Wednesday & Thursday).

216A 07/24/2012216B 07/31/2012216D 07/17/2012

These employees are required to adhere to the 4‐Day WW schedule and must complete the 4‐Day WW in three days(Tuesday, Wednesday & Thursday).

For example:Employees on a 7.0‐hour daily schedule will be required to work 9.33 hrs (plus lunch) Employees on a 7.5‐hour daily schedule will be required to work 10 hrs (plus lunch)

Furlough Absence during 4‐Day Work Week

For example:Employees on a 7.0‐hour daily schedule will be required to work 9.33 hrs (plus lunch) Employees on a 7.5‐hour daily schedule will be required to work 10 hrs (plus lunch)

Furlough Absence during 4‐Day Work Week

There will be two furlough absences remaining during the first week of the 4‐Day WW program for certain employees (please review appendix ‘A’ of the furlough packet for specific groups) – June 14 & 15, 2012.

Employees who have a furlough day(s) during the June 11 – 15 week are required to work their standard daily schedule for the non‐furlough days.

There will be two furlough absences remaining during the first week of the 4‐Day WW program for certain employees (please review appendix ‘A’ of the furlough packet for specific groups) – June 14 & 15, 2012.

Employees who have a furlough day(s) during the June 11 – 15 week are required to work their standard daily schedule for the non‐furlough days.

Employees who are not impacted by these furlough days must adhere to the 4‐Day WW schedule for the week of June 11‐15, 2012.Employees who are not impacted by these furlough days must adhere to the 4‐Day WW schedule for the week of June 11‐15, 2012.

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Summer 2012 – YRP Payment ScheduleThe YRP checks will be paid on the following dates:Summer 2012 – YRP Payment ScheduleThe YRP checks will be paid on the following dates:

# of # of # of # of # of # of

Payroll

Area Calendar Check 1

YRP

Days Check 2

YRP

Days Check 3

YRP

Days Check 4

YRP

Days Check 5

YRP

Days Check 6

YRP

Days

AA 186 06‐22‐12 06 07‐06‐12 10 07‐20‐12 10 08‐03‐12 10 08‐17‐12 10 08‐31‐12 05

AA 196 06‐22‐12 05 07‐06‐12 10 07‐20‐12 10 08‐03‐12 10 08‐17‐12 10

AA 206A 07‐06‐12 10 07‐20‐12 10 08‐03‐12 10 08‐17‐12 05

AA 206B 06‐22‐12 05 07‐06‐12 10 07‐20‐12 10 08‐03‐12 10

AA 216A 07‐06‐12 10 07‐20‐12 10 08‐03‐12 06AA 216A 07‐06‐12 10 07‐20‐12 10 08‐03‐12 06

AA 216B 07‐06‐12 05 07‐20‐12 10 08‐03‐12 10 08‐17‐12 01

AA 216D 06‐22‐12 05 07‐06‐12 10 07‐20‐12 10 08‐03‐12 01

BB 186 Burgundy 06‐15‐12 01 06‐29‐12 10 07‐13‐12 10 07‐27‐12 10 08‐10‐12 07

BB 196 Burgundy 06‐29‐12 10 07‐13‐12 10 07‐27‐12 10

BB 196 Orange 06‐15‐12 03 06‐29‐12 10 07‐13‐12 10 07‐27‐12 05

BB 196 Yellow 07‐13‐12 08 07‐27‐12 05

YRP Checks and TSA DeductionsYRP Checks and TSA Deductions

BB 196 Yellow 07 13 12 08 07 27 12 05

BB 196 Pink 07‐13‐12 08 07‐27‐12 05

BB 196 Blue 07‐13‐12 08 07‐27‐12 05

BB 196 Green 07‐13‐12 08 07‐27‐12 10 08‐10‐12 10

BB 204 06‐29‐12 10 07‐13‐12 10 07‐27‐12 10 08‐10‐12 10

BB 216A/220 06‐29‐12 05 07‐13‐12 10 07‐27‐12 10 08‐10‐12 01

YRP Checks and TSA DeductionsTSA deductions are taken from the YRP summer checks. If employees do not want their TSA deduction tobe taken from their summer 2012 YRP checks, they must complete and fax the “Authorization Totemporarily Stop TSA Deduction” form to the Payroll Department at (754) 321‐8231. The form can be foundon the payroll website.

DROP Payments

YRP Checks and TSA DeductionsTSA deductions are taken from the YRP summer checks. If employees do not want their TSA deduction tobe taken from their summer 2012 YRP checks, they must complete and fax the “Authorization Totemporarily Stop TSA Deduction” form to the Payroll Department at (754) 321‐8231. The form can be foundon the payroll website.

DROP PaymentsyThe Annual DROP payments for employees who are in the DROP Program were completed on the following pay dates:Employee on the BB Payroll Area – 6/1/2012Employee on the AA Payroll Area – 6/8/2012These payments will result in a decrease of the sick balance for the affected employees.

yThe Annual DROP payments for employees who are in the DROP Program were completed on the following pay dates:Employee on the BB Payroll Area – 6/1/2012Employee on the AA Payroll Area – 6/8/2012These payments will result in a decrease of the sick balance for the affected employees.

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Furlough ReminderWe are nearing the end of the furlough program. The following matrix identifies the remaining furlough days by calendar and bargaining group.

Furlough ReminderWe are nearing the end of the furlough program. The following matrix identifies the remaining furlough days by calendar and bargaining group.

Reminder: It is the responsibility of the Principal/Director to ensure that all of their employees have taken the required number of furlough days through the end of the school year. Reminder: It is the responsibility of the Principal/Director to ensure that all of their employees have taken the required number of furlough days through the end of the school year.

Furlough Days Remaining

Calendars Employee Group Dates

216 A BTU‐TSP Administrators 6/14/12 & 6/15/12

216 A BTU‐TSP Para Professionals 6/15/2012

216 A/241 BPAA Assistant Principals 6/8/12,6/14/12 and/or 6/15/12

220 COPA ‐ Clerical Confidential 6/15/2012

244 BTU‐TSP Administrators 6/15/2012

244 BPAA Principals 6/15/2012

244 ESMAB Administrative & Executive 6/15/2012

244 PBA SIU I ti t 6/15/2012

Year Round Pay (YRP) EnrollmentYear Round Pay (YRP) Enrollment

244 PBA SIU Investigators 6/15/2012

206 A FOPE Secretarial/Clerical 6/15/2012

206 B FOPE Secretarial/Clerical 6/8/2012

216 A FOPE Secretarial/Clerical 6/15/2012

216 B FOPE Secretarial/Clerical 6/8/2012

y ( )Reminder: Eligible employees may enroll during the period(s) identified below – YRP enrollment does NOTroll over from year to year – interested employees must re‐enroll each year. Enrollment instructions areavailable on the payroll website.

y ( )Reminder: Eligible employees may enroll during the period(s) identified below – YRP enrollment does NOTroll over from year to year – interested employees must re‐enroll each year. Enrollment instructions areavailable on the payroll website.

Spring Enrollment Period

(Current Employees)

Summer Enrollment Period (New Employees &

Employees returning from Leave)(Current Employees) Employees returning from Leave)

May 22 thru June 20, 2012 July 10 thru August 19, 2012

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Benefits Deductions – June & July 2012 Benefits deductions will be taken from the checks indicated on the following matrix:Benefits Deductions – June & July 2012 Benefits deductions will be taken from the checks indicated on the following matrix:

Health, Vision and Dental Deductions (June & July 2012 Paychecks)

BB Payroll Area AA Payroll Area

Pay Date Calendars Pay Date Calendars

196 ‐ Blue,

Yellow, Pink ,

186/189, 192,

216/220, 186 &

196 Burgundy,

240, 241/242,

244, 247, 251, 186, 196, 206A, 206B,

Orange Green, 204 208/261 216A, 216B, 216D

6/15/2012 No Deduction Deduction 6/8/2012 Deduction

6/29/2012 No No No 6/22/2012 No

7/13/2012 No No Deduction 7/6/2012 No

7/27/2012 No No Deduction 7/20/2012 No

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The School Board of Broward County, FloridaThe School Board of Broward County, Florida

Ann Murray, ChairLaurie Rich Levinson, Vice Chair

Robin BartlemanMaureen S. Dinnen

Patricia GoodDonna P. Korn

Ann Murray, ChairLaurie Rich Levinson, Vice Chair

Robin BartlemanMaureen S. Dinnen

Patricia GoodDonna P. Korn

Katherine M. LeachNora Rupert

Benjamin J. Williams

Robert W. Runcie

Katherine M. LeachNora Rupert

Benjamin J. Williams

Robert W. RuncieSuperintendent of Schools

The School Board of Broward County, Florida, prohibits any policy or procedure whichresults in discrimination on the basis of age, color, disability, gender, national origin,marital status race religion or sexual orientation Individuals who wish to file a

Superintendent of Schools

The School Board of Broward County, Florida, prohibits any policy or procedure whichresults in discrimination on the basis of age, color, disability, gender, national origin,marital status race religion or sexual orientation Individuals who wish to file amarital status, race, religion or sexual orientation. Individuals who wish to file adiscrimination and/or harassment complaint may call the Executive Director, Benefits &EEO Compliance at 754-321-2150 or Teletype Machine TTY 754-321-2158. Individualswith disabilities requesting accommodations under the Americans with Disabilities Act(ADA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or TeletypeMachine TTY 754-321-2158.

marital status, race, religion or sexual orientation. Individuals who wish to file adiscrimination and/or harassment complaint may call the Executive Director, Benefits &EEO Compliance at 754-321-2150 or Teletype Machine TTY 754-321-2158. Individualswith disabilities requesting accommodations under the Americans with Disabilities Act(ADA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or TeletypeMachine TTY 754-321-2158.

www.browardschools.comwww.browardschools.com

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