to the agreement consulting - prince edward county

THE CORPORATION OF THE COUNTY OF PRINCE EDWARD

BY-LAW NO. 269-1999

A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE AN AGREEMENT WITH TOTTEN SIMS HUBICKI ASSOCIATES (1997) LTD. FOR PROFESSIONAL CONSULTING SERVICES

WHEREAS the Corporation of the County of Prince Edward proposes to retain consulting services for the preparation of the Comprehensive Zoning By-law including text and schedules:

AND WBERJZAS the Corporation of the County wf'Prince Edward requested proposals for the preparation of the Comprehensive Zoning By-law including text and schedules;

AND WEIEREAS Totten Sirns Hubicki Assoc~ates ( 1 997) Ltd. were selected to undertake the preparation of the Comprehensive Zoning By-law including text and schedules;

NOW THEREFORE the Council of the Corporation of the County of Prince Edward enacts as follows:

1. TIiAT the Agreement for Professional Consulting Services attached hereto as Schedule "A" to this By-law bc and the same is hereby authorized and approved.

2. TBAT the Mayor and t h ~ Clerk be and are hereby authorized and directed to execute the said Agreement for Professional Consulting Services on behalf of the Corporation and to affix to it the Corporate Seal of the Corporation of the County of Prince Edward.

I 3. TBAT the provisions of this by-law shall come into force and effect on the day of final passing thereof.

I I

I

Read a first, second and third time and finally passed this 9th day of August, 1999

654 Norris Court totten sims hubicki associates Kingston, Ontario K7P 2R9 ENGINEERS ARCHITECTS AND PLANNERS .'>one: (6 13) 389-370 Fax: (613) 389-6729

E-Mall: kingston@tsh ca

Brian McComb, Commissioner County of Prince Edward Planning Department 74 King Street, Box 1670 Picton, Ontario, KOK 2TO

PROJECT Comprehensive Zoning By-La\\: for County of Price Edward

Date July 12, 1999

Our Project NO. 14-1 1648 (4-

Your File No.

TRANSMITTAL

1 ,,

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We are sending the following agreements . . . .

Reviewed

For Your Approval and Return Reviewed as Modified

For Use With Notice of ChangelRccord oFRevision Revise and Resubmit

As Requested Not Reviewed

Remarks Please execute agreements on behalf of County and return one copy for our files. These have been modified as suggested by Harold Van Winssen. Roger Pickard has agreemcnts for digital parcel l a y assignment for signing, he should be forwarding these to you shortly.

totten sims hubicki associates

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Rev. Drawing No. Title

Agreement for Professional Services

Schedule 'A' t o By-law No. 269-1999

AGREEMENT

FOR

PROFESSIONAL CONSULTING SERVICES

MEMORANDUM OF AGREEMENT dated the 2nd day of June A.D. 1999

THE CORPORATION OF COUNTY OF PRMCE EDWARD

Hereinafter called the "Client"

THE PARTY OF THE FIRST PART

-AND-

TOTTEN SIMS HUBICKI ASSOCIATES (1997) LTD.

Hereinafter called the "Consultant"

THE PARTY OF THE SECOND PART

WHEREAS the Client intends to prepare a Comprehensive Zoning By-law for the County of Prince Edward hereinafior called the 'Project' and has requested the Consultant to furnish professional services in connection therewith;

NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the Client and the Consultant mutually agree as foIlows:

ARTICLE 1 - GENERAL CONDITIONS

1.01 Retainer

The Client hereby retains the services ofthe Consultant in connection with the Project and the Consultant hereby agrees to provide the services described herein under the general direction and control of the Client,

In this Agreement the word Consultant shall mean professionals and other specialists engaged by the Client directly and whose names are party to this Agreement.

1.02 Services

The services to be provided by the Consultant and by the Client for the Project are set forth in Article 2 and such services as changed, altered or added to under Sedan 1.08 are hereinafter called the 'Services'.

1.03 Compensation

The Client shall pay the Consultant in accordance with the provisions set forth in Article 3

1.04 Staff and Methods

The Consultant shall use current state of the art principles and shall skillfully and competently perform the Services and shall employ only skilled and competent staff who will be under the supervision of a senior member of the Consultant's staff.

1.0511.06 Drawings, Documents, Intellectual Property, Copyright and Patents

All concepts, products and processes produced by or resulting from the Sorvices rendered by the Consultant (including specifically the Comprehensive Zoning By-law), including any copyright therein and any ownership thereof, #hall be the property of the Clienr and all right, title and interest therein of the Consultant and the Subconsultant be Roger Pickard Surveying Ltd. shall be transferred by the Consultant andlor the Subconsultant as the case may be to the Client, including all drawings, documents or copies thereof, all source codes, databases and other information, materials, programs and data produced in connection with the Services under this Contract. The Consultant and the Subconsultant shall have anon- exclusive royalty free licence to use the Comprehensive Zoning By-law produced by or resulting from the Services in connection with their own internal use and for no other purpose or project or for any commercial use.

1.07 Records and Audit

(a) In order to provide data for the calculation of fees on a time basis, the Consultant shall keep a detailed record of the hours worked by and salaries paid to his staff employed for the Project.

(b) The Client may inspea and audit the books, payrolls, accounts and records of the Consultant during regular office hours with respect to any item which the Client is required to pay on a time scale or disbursement basis as a result ofthis Agreement.

(c) The Consultant, when requested by the Client, shall provide copies of receipts with respect to any disbursements for which the Consultant claims payment under this Agreement.

1.08 Changes and Alterations and Additional Services

With the consent of the Consultant the Client may in writing at any time after the execution of the Agreement or the commencement of the Services delete, extend, increase, vary or otherwise alter the Services forming the subject of the Agreement, and if such action by the Client necessitates additional staff or services, the Consultant shall be paid in accordance with Section 3.2.1 for such additional staff employed directly thereon, together with such expenses and disbursements as allowed under Section 3.2.4.

1.09 Suspension or Termination

The Client may at any time by notice in writing to the Consultant suspend or terminate the Services or any portion thereof at any stage of the undertaking. Upon receipt of such written notice, the Coasu2t;lnt shall perform no further services other than those reaso&bly necessary to close out his Services. In such an event, the Consultant shall be entitled to payment in accordance with Section 3.2.1 for any of the Consultant's staff employed directly thereon together with such expenses and disbursements allowed under Section 3.2.4.

If the Consultant is practicing as an individual and dies before his Services have been completed, this Agreement shall terminate as of the date of his death, and the Client shall pay for the Services rendered and disbursements incurred by the Consultant to the date of such termination.

1.10 Indemnification

The Consultant shall indemnify and save harmless the Client from and against all claims, actions, losses, expenses, costs or damages of every nature and kind whatsoever which the Client, his employees, officers or agents may suffer as a result of the negligence of the Consultant, his employees, officers or agents in the performance of this Agreement.

The Client shall indemnify and save harmless the Consultant from and against all claims, actions, losses, expenses, costs or damages of every nature and kind whatsoever which the Consultant, his employees, offrcers or agents may suffer as a result of the negligence of the Client, his mployees, officers or agents in the performance of this Agreement.

1.11 Insurance and Limit of Liability

The Client will accept the insurance coverage specified in this clause as the limit of liability of the Consultant.

a) Comprehensive General Liability and Automobile Insurance

The Insurance Coverage shall be Two Million Dollars for general liability and automobile insurance. When requested the Consultant shall provide the Client with proof of Comprehensive General Liability and Automobile Insurance (Inclusive Limits) for both owned and non-owned vehicles.

b) Professional Liability Insurance

The Insurance Coverap shall b~ in the amount of Two Million Dollars. Whcn requested the Consultant shall provide to the Client proof of Professional Liability Insurance carried by thc Consultant, and in accordance with APE0 Act, 1984 and Regulations therein.

c) Change in Coverage

If the Client requests to have the amount of coverage increased or to obtain other special insurance for this Project then the Consultant shall endeavour forthwith to obtain such increased or special insurance at the Client's expense as a disbursement allowed under Section 3.2.4.

It is understood and agreed that the coverage provided by these policies will not be changed or amended in any way nor canceled by the Consultant until (60) days after written notice of such change or cancellations has been personally delivered to the Client.

1-12 Contracting for Construction

Neitherthe Consultant nor any person, firm or corporation associated or affiliated with or subsidiary to the Consultant shall tender for the construction of the Project, or have an interest either directly or indirectly in the construction of the Project.

1.13 Assignment

Neither party may assign this Agreement without the prior consent in writing of the other.

1.14 Previous Agreements

This Agreement supersedes all previous agreements, arrangements or understandings between the parties whether written or oral in connection with or incidental to the Project.

1.15 Approval by Other Authorities

Unless otherwise provided in this Agreement, where the work of the Consultant is subject to the approval or review of an authority, department of government, or agency other than the Client, such applications for approval or review shall be the responsibility of the Consultant, but shall be submitted through the offices of the Client and unless authorized by the Client in writing, such applications for approval or review shall not be obtained by direct contact by the Consultant with such other authority, department of government or agency.

1.16 Principals and Executives

The use of Principals and Executives on a time basis by the Consultant, will be in accordance with Section 1.23.1 (c).

1.17 Specialized Services

The Consultant may engage others for specialized services provided that prior approval is obtained, in writing, from the Client and may add a mark-up of not more that 5% of the wst of such services to cover ofice administration costs when cl-g reimbursement from the Client, plus the cost of the additional insurance incurred by the Consultant for the specialized services.

1.18 Inspection

The Client, or persons authorized by the Client, shall have the right, at all reasonable times, to inspect or otherwise d e w the Services performed, or being performed, under the Project and the premises where they are being performed.

1-19 Publication

The Consultant agrees to obtain the consent of the Client before publishing or issuing any detailed information regarding the Project.

1.20 Confidential Data

The Consultant shall not divulge any specific information identified as confidential, communicated to or acquired by him, or disclosed by the Client in the course of wrying out the Services provided for herein. No such information shall be used by the Consultant on any other project without the approval in writing of the Client.

1.21 Arbitration

(a) Any dispute, difference or disagreement between the parties hereto in relation to the Agreement may, with the consent of both parties, be referred to arbitration,

@) No person shall be appointed to act as arbitrator who is in any way interested, financially or otherwise, in the conduct of the work on the Project or in the business or other affairs of either the Client or the Consultant.

(e) The award of the arbitrator shall be final and binding upon the parties.

(d) The provisions of The Arbitrations Act presently in force, as amended shall apply.

1.22 Time

The Consultant shall perform the Services expediti~usly to meet the requirements of the Client and shall complete any or portions of the Services in such order as the Client may require and the Client shall have the right to take possession of and use any completed or partially completed portions of the Work notwithstanding any provisions expressed or implied to the contrary.

The Client shall give due consideration to all designs, drawings, plans, specifications, reports, tenders, proposals and other information submitted by the Consultant, and shall make any decisions which he is required to make in connection therewith within a reasonable time so as not to delay the work of the Consultant.

1.23 Estimates, Schedules and Staff List

1.23.1 Preparation of Estimate of Fees, Sehedule of Progress and Staff List

When requested by the Client, the Consultant shall within fourteen days of the execution of this Agreement provide, for approval by the Client:

(a) An estimate of the total fees to be paid for the Services.

(b) A schedule showing an estimate of the portion of the Services to be completed in each month and an estimate of the portion of the fee which will be payable for each such'month.

(c) A staff list showing the number, classifications and salary ranges of staff andlor hourly rate ranges for Principals and Executives, for which the Consultant will seek payment on a time basis. The c o n s u l t s shall relate such information to the particular type of work that such staff is to perform, while employed on the Project. Such list shaI1 designate the member of the Consultant's staff who is to be the liaison person between the Consultant and the Client.

1.23.2 Subsequent Changes in the Estimate of Fees, Schedule of Progtess and Staff List

The Consultant will require written approval, from the Client for any of the following changes:

(a) Any increase in the estimated fees beyond those approved under Subsection 1.23.1 (a).

(b) Any change in the schedule of progress which results in a longer period than provided in Subsection 1.23.1 (b).

(c) Any change in the number, classification and salary ranges of the staff provided under Subsection 1.23.1 (c).

1.23.3 Monthly Reporting of Progress

When requested by the Client, the Consultant shall provide the Client with a written report showing the portion of the Services completed in the preceding month.

1.25 Time for Delivery

A target data of December 3 1, 1999 has been established. The parties hereto covenant and agree they will use their best efforts to ensure that this time frame is met and the Services delivered and the Project completed within such time.

ARTICLE 2 - SERVICES

Services to be provided under this assignment are described in the Terms of Reference prepared by the County of Prince Edward, dated April 1, 1999, as amended by addendum dated April 16, 1999 and responses to cjuestions dated April 29, 1999; which form Appendix A to this agreement.

Services to be provided are further described in the proposal submitted by Tonen Sims Hubicki Associates (1997) Ltd. dated May 5, 1999 which forms Schedule B to this agreement.

In the event that there is any discrepancy or disagreement between the provisions ofthis Agreement and the provisions of Appendix A to this Agreement and Schedule B to this Agreement, then the following shall be the order of priority determining which provision shall apply in the event of such disagreement or discrepancy:

(i) the terms of reference - Appendix A;

(ii) the proposal - Appendix B;

(iii) the terms of this Agreement.

ARTICLE 3 - FEES AND DISBURSEMENTS

3.1 Definitions

For the purpose of this Agreement, the following definitions shall apply:

(a) Payroll Cost

Payroll Cost is defined as hourly salary plus payroll burden.

i ) The fallowing formula shall be used to calculate the hourly salary for billing purposes. Hourly salary equals:

Annual Salarv Hours Per Week x 52 x .85

ii) Payroll burden equals fringe benefits expressed as a percentage of salary that provides for health and medical insurance, group life and disability insurance, company and Canada pension employer contributions, Workers' Compensation and Unemployment Insurance, but excludes bonuses or profit sharing. For the purposes of this agreement payroll burden is 26.69%.

(b) Cost of the Wark

i) The "Cost of the Work" shall mean the total cost of the Project including all materials, equipment, sales taxes, labour and contractor's overhead and profit, necessary to complete the work for which the Consultant prepares designs, drawings or specifications, for which he is responsible. Where sales taxes are not included in the cost of the work, the fee shall be adjusted upwards by the factor equivalent to the sales taxes. The adjusted fee may be computed to the nearest one-tenth of one percent (l/lO%)).

ii) Wherever the Client furnishes labour or any other service which is incorporated in the work, the current price of labour or other service when the work was executed sM1 be used to compute the Cost of the Work.

iii) Whenever used material or equipment is furnished by or on behalf of the Client, the fair market value of such material or equipment, as though it was purchased new, shall be used to compute the Cost of the Work.

iv) In computing the Cost of the Work, no deductions shall be made on account of any penalties or damages claimed by the Client from any contractor or on account of my other sum withheld hom any contractor.

V) The Cost of the Work shall not include any fees and disbursements due to the Consultant, the Client's engineering and office expenses, or cost of land.

(c) Site

Site includes Zhe actual work sitc and other Iocations wherc the checking of materials, equipment add workmanship is carried out.

3.2 Basis of Payment

3.2.1 Fees Calculated on a Time Basis

3.2.1.1 The Client shall pay the Consultant a fee, calculated on a time basis, for that part of the Services described in Article 2. Fees on a time basis shall be as follows:

(a) For staff identified in the proposal which forms Appendix B to this agreement - hourly rates as quoted.

(b) For other staff on normal assignments - Payroll Cost plus 100%.

3.2.1,2 Time Expended

All time expended an the assignment, whether in the Consultant's ofice, at the Client's premises, or elsewhere, and including travel time, shall be chargeable. This also includes, but is not limited to, stenographic and clerical staff engaged in the preparation of documents such as reports, and specifications.

3.2.1.3 Reimbursable Expenses

The Consultant shall be reimbursed at cost, for all expenses properly incurred by him in connection with the project, including but not limited to: vehicle use charges, traveling and living expenses, long distancc telephone charges, teletype and telegraph charges, printing and reproductions, progress photography, advertising for tenders, special delivery and express charges, overtime premium costs, and the cost of providing and maintaining site offices, supplies and equipment, chemical and physical tests.

3.2.1.4 Upset Fee Limit

For that part of the services described in Article 2, consulting fees and reimbursable expenses under 3.2.1.3 shall not exceed $64,767.80. GST is extra.

3.3 Payment

The Consultant shall submit an invoice to the Client for all Services completed in the immediately preceding month.

IN WITNESS THEREOF the parties hereto have caused to be executed those presents by their officers properly authorized in that behalf on the day and year first above written.

SIGNED, SEALED AND DELIVERED

CONSULTANT TOTTEN SIMS IfUBICKI ASSOCIATES (1997) LIMITED

per:

1

CLIENT THE COPORATION OF THE COUNTY OF PRINCE EDWARD

MAYOR

CLERK f

APPENDIX A TERMS OF REFERENCE AND ADDENDA PREPARED BY

COUNTY OW PIUNCE EDWARD

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COUNTY OF PRLNCE EDWARD

mpce :,.we -8 Requests for Proposals Kwwkt'#w

The Municipality of the County of Prince E d w d was formed on January 1,1998 as a result of amalgamating the former County of Rin* Edward and 10 local municipalities (1 Town, 2 Villages d 7 Tomhips) into one rnunicipahty h a d g "city status". The County has a year round population of approximately 25,000 p p l e and is located south of the Cities of Trenton and Belleville and the Bay of Quinte.

The Comty of Prince Edward Planning Committee is inviting proposals for the pmpmtion of : firstly, a digibal pareel layer for the County of Prince Edward; and w n d l y , a Comprehensive Zoning By-law (text and schednks) for the County of Prince Edward,

#J The @ouMy wishes to begin the deve1qme-M ofa computerized Geographic Information System (G.M.) by m&np a digital -1 layet map mpblle of being linked to e s d d data bases andl capable of being &Id to with other digital mapping layers in the future.

8 The County of PriraGe Bdward i n h e d tlw cumprehensiw: zoning by-!am fares& ofthe h m e r local mdci~#tlities. The Couaty wishes tocn%tte one new mmprehensjve zQni4 by-law (text and scheddes) that will apply more consistent zone provisiotrs and req&menZs anoss the Cb~my Wlarl is in keeping with the new Prince Edwsrd County Official Plan (~pproved by MMAH on Jan. 23, laQ8). The now zoning by-law needs to be cognizant ofthe existing land usw amd t b d by- law amendments that have been obtainad over the past d years to the existing Ward Cmprehensive Zoning By-laws. The existing Comprehensive Zoning By-laws are in various states of consolidation.

The Terms of Reference for the abovenoted Two (2) Requests for PropwaIs are available from Miiry XPcUriddn, Cotmty P u r c m u d g e t Control Clerk at lb County Administration Building (Shite Hall), 332 Main Street, P.O. Drawer 1550, PICTON, Ontario (Pbone: 613476-2148; Fax: 613-476-8356). Questions may be directed to Brim McComb, County Planning Director, 72 King Street, Picton, Oatario (Phone: 613-476-3880; Fax: 613-476-8144).

Pqjaml proposals will addrcss all requiments of either one or both of the Terms of References and m y include suggestions to the work p l m over aad a h tbose stated therein. All prtpared proposals are to be submitted to the 0 % ~ ofthe Clerk (Richard SMon, Coutlty CAOIClerk or Kim White, Deputy-Clerk) at the C o w Adminimtion (Shire Hall) no later than Thurarday, April 22,1999 at 10:OO a.m.

The County resmm fhe right to accegl or reject any proposal and also mryes the rigbt to accept anv tender ather than the 10- tender. The Cow&' may select more than one candidate, rwuiring ~ e k a deliv-bles from one fm and other deli&l& from another firm. The County p&mhg Committee may require a presentation of your proposal and you will be contacted if so required.

Dated thb 1'' Day of April, 1999 in Prince Edward County, Ontario

THE CORPORATION OF THE COUNTY OF PRINCE EDWARD

REQUEST FOR PROPOSAL

PREPARATION OF A COUNTY OF PRINCE EDWARD COMPR'EWENSIVE ZONING BY-LAW

April 1,1999

TERMS OF REFERENCE -PREPARATION OF A COUNTY OF PRTNCE EDWARD COMPREHENSIVE ZONING BY-LAW

In wnsultatiw with the County of Prince Edward Planning Ikpartment, County Planning Committee, County Council and County legal counsel as required, the followine work shall be undertaken to prepre and campkk a new County Zoning By-law prior to hwmber 31.1999:

1 .a. Complete a land use survey of all propties in the County to determine existing land use.

1.b. The land use information will be p l o w an a separate digital layer for each Ward on top of the digital County Ontario Basic Mapping System (OBM) and parcel-based layer (see separate Request for Propo%l also dated April 1, 1999). The land use surveys will be ~omplmeiited with and ccampmd with ms~ssment iqhnation in mkr to ensure the highest d e p e of accuracy.

2.a. Consolidate reritually all existing Ward Compreknsive Zoniag By-Ism.

2.b. Consolidate zoning by-law amendments onto all former municipal by-law schedules to detmmine loations and reqwirmmts &r incotporatir~g site specific special pmvisions into the new Zoning By-law. All amendments to the former by-laws should be plotted on the digitat h e map for each Wd.

3.a. p r e m the first draft Comureherasive Zoning BY-taw com~lete with t a t (definitions. genkd provisions i n c l ~ b i a ~ ' ~ a t t d i % ~ n g ~ ~ policies, itaP1erkitation seeti& zones and special zones, etc.) and schedules for each Ward based on the following:

i) OfFtcial Plan policies and scbeddes; ii) existing land uses; iii) amendments ta former municipal zoning by-laws.

3.b. The fust draft Comprehensive Zoning By-law (text and schedules) will be presented by the consultants to, and discussed with, the County Piarming Committee in detail, as required, prior to any public process.

3.c. The first drafi Zonim By-law will be circulated by the consultants to appropriate agencies, - - - - - including Quinte Consemtion, MMAH, OMAFI& etc. prior to any public Any changes required as a resutt of circulation will be discusserl with County P t d g Staff and the ~ & t y Planning Committee.

3.6. A series of public open houses (three or four around the County) will be held by the Cwnty Planning Committee with the wnsultsult~ and County Planning staff in attendance to introduce tbe first draft &-law to the public. Notiws shall be placed in newspapers in advance ofthe meetings.

3.e. Public comments obtained from the public open houses will be reviewed and analyzed by the consultants together with the County Planning Staff and the Planning Committee and any necessary changes incorporated into the second&gi of the by-?uw. Necessary co~sultrttioa with government agencies, including Q h t e Consemtion, concerning any proposed changes will be underhken. . . . . . . ./2

3.f. A formal public mwting(s), in accordance with Section 34 of the Planning Act, will then be hdd by the County Planning Committee with the consultants and County Planning staff in attendance to consider the second draft ofthe by-law.

3.g. Following the formal public meeting, any necessary changes will be incorporated into the - f& &phensive &ing by-law and considered at a County Planning Committee meeting with the ~nsulmts and County Planning staff in attendance prior to the County Planning - Committee recommending its adoption b; County Council. -

Pw. Diabarsements and Taxes. Work Schedule and Mclthodob:

A. Fees should he noted seuaraUv for each of the following components of the new County Comprehensive By-law:

1.a. Land use survey (upset limit). 1.b. Entering land use survey information into digital map files and confirmation with

assessment information for the ten Wards (upset limit).

2.a. Camlidatmg textually 811 exkmg zoning by-law amendments into the existing Ward Comprehensive Zoning By-lam (upset limit).

2.b. Eateriag all site specific former by-law amendments onto a sqm& digital map file for the ten Wards (upset limit).

3.a. Preparation of the new Zoning By-law kxt (upset limit for two drafts and the find - 30 ~wies of each, plus a Wtet. of Text for quality reproduction). Cost of fUrther copies k be the responsibility of the County or the &payer

3.b. Mphg F&W &'-law schedules h the W Wards (upset limit for ~ w O drafts aad the find - 30 copies of each, plus Master Sched~lles for quality reproduction). Cost of f k t h r copies to be the responsibility of the Cwnty or the ratepayer requesting.

4. Meetmp with staff, County legal counsel, PLrrnning Committee, O c i l (hourly rate).

5. Public meetings (per nldw or open harcse).

3. Dbbursements and Taxes. Any estimated disbursements over and above those included in the fee eshmtes for the work p g r ~ m shwld be elearly identified, together with applicable taxes such that a total project cost can be determined in addition to the work p f o p m cost breakdown.

C. A proposed work sohedute, including a time allocation for completion of esch phase of the work pmgram outlined above should be included.

. . . . . . .I3

D. A detailed explanation of the methodology and procedures to be utilized in providing all aspects of the work requested shall be provided, including but not necessarily limited to:

1, A dmft outline of the contents of the text of the By-law. 2. The qualifications of the personnel that will be involved in the different tasks and

whether or not there will be any outsourcing of my cornpaneats of the project and if so to whom, Please detail you familiarity with the land USES of the Courrty of Prince Edward and its existing planning documents.

3. The deve1,opment and ownership of the digital zdr ig layer(s) 4 any maintenance or copyright issues related thereto.

4. What specific "Quality Cvvtro1 (QC)" measures will be put in piace to emre that all &ta, includiig dl previous zoning amendments and existing land uses, is captured accmtely.

5. References (two or three are pfd} for work uradertaken in the that is similar or comparable to that being requested

See Attnehed Table A for some applicable background information.

Q M ~ O ~ ? ? ? Pleaass fax or E-Pilait to Brim MeComb, County P l d 8 Director 0%~: (613)-473880; E-Mail: p~iandGZkos.net). Responses to queries will be faxed or E-Mailed to all those wmpanies drculatsd, the original terms of&ce.

TABLE A -- BACKGROUND i N F O ~ T I O N PERTAINLNG TO PREPARING A. NEW COUNTY COMPREHENSIVE ZONING BY-LAW

8 STATUS OF SCHEDULE CONSOLIDATIONS = The Ward of Picton's Zone Schedule is updated as of March 1999 and is reproducible. All of the other wards' Zone Sdhadules arc consolidated to varying degrees on paper copies h r office use within the County Ranning Department only.

PREPARED BY: Prince E d w d Cotr~ity Planning Department, March 16. 1999

I vgALg

COUNTY OF PRINCE EDWARD

Cn April 1,1999 the Cwmy of Prince E d d ~imulaad R q w w far Pmposals and Terms of R G ~ W fbr tb OC I. ~ratty, a aigiInl ~aacl ~aycr for tha COW of prim wward: 2. Smwdy, a Campdensiw Z&ing By-low (tm a d scheduld LC the County of Prince

Edward

A number of ~~ questions lo the r q w a t a @cularly quwtiom relawd to m ~ t l a n md wa of tho digital psrcsl layer w#e lmsiwd by the County and i * ~ ~~~t In mdet to provide a more systemtic tesimm to all of the E m s (hat the C W y ori&dy w t d /or tbat Ridxed up copies of thrr Rsqucst~ for Propoaala and T m s of b h m , ths Co~mty's wmputer aansnltant [John Tamtino of-) will prcpats a W T h n ~ ~ h i c h W l l b O ~ b d b ~ 5 ~ ~ S . C~bqUWly,aturOwBBk~~(&~~ie Wag givrn for wbt&jon ofeomplsted preps& and for ewnplaion of the digital p 1 lqos map such thst:

c tho dmadlim for sabmiiiosr oX pnpnred ppd fat H e r or b+th the 'Pr*panHon d a Di@td Parcel Layer' u d the 'Prqmr*tioa of a County of Prince Edward Com&enliro ZDnSmg By-law' 7 p;

rlwsr ~ o t a ~ -MYw Comty will &re& QT rsspand to pmstiom on tbc W ' s a&r 4:30 an Monday, May 3, 1999.

Dmd thb lam Ihy UP April, 1- in Prlan Edward County, Ontad

Richard Slwhmn. CAO/Clerk and Brian McComb, Plonning Director

. , Resp6nsm to Qn&m ob. the RFJ! for , A New Cormtg Ccmpreh4e Zoningl3y-hw

k c my d the existing 2Wa BY-laws and m l k d (Trrt. or suhcdule) ~ l p i n ~ ~ ~ Rhsesp5&.:

See Ppdatd 1- A fta. dadEdon of which zoning by-law texts are -10 d@tdy. N o n e o E t h e e & I k g ~ ~ * m , ~ l e ~ ,

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APPENDIX B PROPOSAL SUBMITTED BY TOTTEN SIMS HUBICKI (1997) LTD.

THE MUNICIPALITY OF THE COUNTY OF PRINCE EDWARD

NEW COMPREHENSIVE ZONING BY-LAW

PROPOSAL FOR CONSULTING SERVICES

totten sims hubicki associates engineers architects planners

totten sims hubicki associates I (6131 369.3703 FAX 1613) 388-6729

May 5, 1999

Mr. Richard Shannon Chief Administrative OfficerIClerk The Municipality of the County of Prince Edward P.O. Drawer 1550, 332 Main Street, PICTON, Ontario. KOK 2T0

Dear Mr. Shannon:

Re: Proposal for the Preparation of a Comprehensive Zoning By-law

Totten Sims Hubicki Associates (TSH) is pleased to provide the County with a proposal to prepare a Comprehensive Zoning By-law. Our understanding of this assignment is bsed upon your April 1, 1999 Request For Pmposds, the Addendum to Requests for Proposals, dated April 16, 1999, the responses to questions, dated April 29, 1999 and a review of the existing Zoning By-laws.

The opportunity to prepare the first new Comprehensive Zoning By-law for the recently created Municipality of the County of Prince Edward is both a challenging and exciting prospect. The existing land uses and development trends are very diverse, from hetitage village cow to recent urban residential and commercial uses and from rural and agricultural uses to heavy industrial uses. TSH looks forward to working with the County on this project.

The project that we are proposing is designed to be both effective and efficient. We recognize the County's time frame constraints and have designed a program that we are confdent can be completed by the end of 1999. With respect to mapping, TSB, in conjunction with B. Roger Pickard Surveying Ltd., has. submitted a proposal to prepare the digital parcel layer map. We are however prepared to work with the County and any consultant selected by the County to prepare the base map. If selected to undertake the preparation of the Comprehensive Zoning By-law we have the capability to work with mapping produced on any software and to tov vide to the County, mapping that will be compatible with almost any software.

We believe that with our previous experience in the County of Prince Edwarrd, our related project experience and our commitment to providing efficient plarining service, we are eminently qualified to provide service to the County on this assignment, We are familiar with the existing Zoning By-laws and believe that we can pr~vide the professional p l d n g services needed to create a new Comprehensive Zoning By-law to meet the future needs of the Cowty.

ENGINEERS ARCHITECTS AND PLANNERS

The Municipality of @e County of Prince Edward May 5. 1999 2

We would be pleased to attend before the Planning Committee to discuss our proposal. and answer any questions.

Yours truly,

totten aims hubicki associates A /'

totten sims hubicki associates

COUNTY OF PlUNCE EDWARD PROPOSAL #'OR PREPARATION OF A COMPREHENSIVE ZONING BY-LAW

TABLE OF CONTENTS

BACKGROUNDANDSTUDYPURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

COMPANYBACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

WOWPROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

STUDYSCHEDaE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

PROrnCTFEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PROJECT :T AND QUUALIFICATIONS 9

CONFLICTOFPITEREST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

. . . . . . . . . . . . . . . . . . . . . . . . QUALITY ASSURANCE AND QUALlTY CONTROL 10

. . . . . . . . . . . . . . . . . . . . . . COMPANY INSURANCE/CONTRACTUAL MATTERS 10

. . . . . . . . . . . . . . . . . . . . . . . . . PLANNING ADVISORY S&RVICES EXPEFUENCE 11

LANDUSE~LANNJNE~ROJECTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

REFl2RENCE-S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

APPENDICES: A . Maplnfo Brochure

B . Draft Outlie of the Content8 of the Text of the By-law

C . R h ~ m & i

D . Representative Plsnning Assig~lents

totten sims hubiekl associates

COUNTY OF PRINCE EDWARD PROPOSAL FOR COMPREHENSIVE Z O m G BY-LAW

1. B A C K G R O W AND STUDY PURPOSE

The County of Prince Edward would like to prepare a comprehensive Zoning By-law, based generally upon the Zoning By-laws that applied to the ten former local municipalities that now constitute the Municipality of the County of Prince Edward. According to the request for proposals, the municipality is looking to create a new comprehensive Zoning By-law, by consolidating existing general and zone provisions and establishing new provisions and regulations as appropriate, employing a process that involves consultation with the county Planning Committee, Staff, agencies and the public.

The request for proposal indicates that the assignment constitutes the following three major components:

1. Complete a land use survey of all properties in the County. The land use information is to be plotted on to the newly created digital parcel layer map, for each ward.

2. Consolidate individually, the text and zone maps for each of tho former municipal zoning by-laws. Zn addition, all existing zoning is to be plotted on the new digital base map for each Ward.

3. Prepare the new Comprehensive Zoning By-law (text and schedules). This component will include agency review, public open houses, formal public meeting and Council passage of the By-law.

2. COMPANY BACKGROUND

Totten Sims Hubicki Associates (TSH) is a multidisciplinary consulting firm serving the fields of rural, urban and regional planning: landscape architecture: municipal, transportation and environmental engineering; conservation and resources management; and, building and industrial engineering, together with other related specialty services and disciplines.

The Firm was founded i~ Cobourg in 1962 with the basic objective of providing engineering services to Municipalities and Government Agencies. Since 1962, the scope of the company has been expanded many times into a multi-disciplinary consulting firm. TSH operates ofices in Kingston, Cobourg, Whitby, Ottawa, Sault Ste. Marie, Waterloo, London, St. Catharines and Bracebridge. Collectively, these offices provide consulting services to numerous municipalities throughout the Province of Ontario. During 1970, the Planning Cjroup of TSH

County of Prince Edward Proposal for Comprehensive Zoning By-law 2

was established to complement the Company's activities. We have a thorough knowledge of planning issues and the Ontario Planning process.

The Planning Group assists municipalities with all aspects of planning from official plans and zoning by-laws, to development charges and the review of development proposals. The TSB Planning Group has extensive experience with rural, urban and regional planning, assisting numerous municipalities throughout Ontario. Our work is supported by our cartographic and graphics services, using both MapInfo and Computer Assisted Drafting (CAD) technology.

3. WORK PROGRAM

There will be three major phases to this study in order to prepare an appropriate Comprehensive Zoning By-law for the Municipality. Due to the timing of the availability of the new digital parcel layer map, we are proposing to undertake as much work as possible that does not rely upon the availability of the map, in the first stages Of this assignment. To this end we hare ptoposing to consider the consolidation of the existing by-laws, text and schedules, as phase 1.

Phase 1 - Project Initiation and Consolidation of Fhhthg Zoning By-laws

The preparation and adoption of a new Comprehensive Zoning By-law is a major task reliant on close communication with the Planning Commitfee, Staff, agencies and members of the public within the community in order to create an appropriate document. In addition, the status of the cumnt zoning throughout the Municipality is important as the basis for developing new pmvisiom, regulations and zones.

This pbase will consist of the following activities:

. Meet with Planning Conunittee and Staff (Meeting No, 1) to discuss the project, confim the goals and objectives of the project, identify additional issues, establish a list of provincial and local agency contacts, identify tentative meeting dates and review and confirm sources of background information.

. Contact provincial and local agencies by letter, including the Ministry of Municipal Affairs and Housing, the Ministry of Natural Resources, Quinte conservation, public utilities, LACAC and any other relevant ministries and agencies for input and available background information.

Consolidate, indivldually. the text of the existing zoning by-laws for the Wards.


. Consolidate, individually, the schedules of the existing zoning by-laws for the Wards.

. Meet with Planning Committee and Staff (Meeting NO. 2) to review the consolidated documents (text and schedules) and to discuss the existing zoning and any issues that arise from the review of the current zoning of properties within the Municipality.

Prepare maps of the existing zoning that is in place in each ward, on the new digital base maps for each ward.

Phase 1 Deliverabies

one copy of each of the consolidations (text and schedules) of the existing zoning by-laws for the Wards, plus a digital copy of the consolidated text of each by-law

. existing zone map for each ward, on the new digital base map, plus a digital copy of same

Pbase 2 - Land Use S w e y

In order to develop a new Comprehensive Zoning By-law, it is important to review the current land uses within the Municipality. We believe that the mapping basis for conducting the land use survey should be the new digital parcel layer map, and the assessment data plotted on the new maps.

As the maps will not be available until August 16, 1999, we have delayed the commencement of the land use survey. If portions of the new mapping, perhaps individual wards, were available at an earlier date, the project time line would be improved as it would be possible to commence the land use survey at an earlier date.

This phase will consist of the following activities:

. Complete a land use survey of all propetries in the County to determine existing land uses. Identifiable commercial, industrial and institutional uses will be located and mapped and numbered for reference purposes.

. Plot the l p d use information on a separate digital layer for each Ward. The land use SUNeyS will be compared with assessment information to ensure the highest degree of accuracy. We propose to prepare the land use map using MapInfo. Please refer to Appendix A for a brochure detailing MapInfo.

totten sims hubicki associetp


. Meet with Planning Committee and Staff (Meeting No. 3) to discuss the land use survey and mapping,

. land use survey and mapping and table of identifiable commercial, industrial and institutional uses

digital copy of all land use mapping

P h e 3 - Premtion of Zoning By-law Text and Schedules

The final phase in this project is the development of the new Comprehensive Zoning By-law. To as large degree as possible, we intend to rely on defutitions, provisions and zone regulations found in the existing zoning by-laws. This approach will be both effective and efficient as the resultant definitions, provisions and regulations will be generally familiar to Council, Planning Committee, Staff and the public. A draft outline of the contents of the text of the By-law is included in Appendix B.

This phase will consist of the following activities:

Develop the first draft of the of the text and schedules for the new Comprehensive Zoning By-law.

. Meet with Planning Committee and Staff (Meeting No. 4) to discuss the draft material. TSH would provide the municipality with copies of the draft material in advance of the meeting.

Circulate the draft text and schedules to agencies for their review and comments. TSH will follow up with each agency reviewing the material to make sure that complete responses are obtained within the specified review period. TSH will prepare a surnrnary of all agencies comments and provide this summary along with one copy of each agency response to the municipality. At this stage, we propose another meeting with Planning Committee and Staff (Meeting No. 5) to review the agency comments, discuss text and schedule revisions and prepare for the upcoming public information sessions.

. Conduct information sessions to present the draft text and schedules of the Comprehensive Zoning By-law to the public. We propose to present this information to the public, during informal infatmation sessions. In order to ensure that all residents and spe& interest &oups have an oppormnity to attend, it is our opinion that it would be appropriate to hold meetings at three locatioas, Ameliasburgh, Wellington and Picton. The meetings could be held on three consecutive days. As part of the public information


process we also recommend that copies of the draft text and schedules be made available for public review at the County offices in Picton and at the sub offices in Ameliasburgh and Wellington, once the public information sessions have been advertised. Subsequent to the sessions, we would summarize all public input and note our responses and answers to address issues that were raised.

. Review and analysis public comments obtained from the information sessions and any written comments that are submitted. All of the comments will be reviewed and analyzed by the County Planning Staff, the Planning Committee and TSH. We propose a meeting with Planning Committee and Staff (Meeting No. 6) to review the public comments and to consider revisions.

Prepare a second draft of the text and schedules to incorporate any necessary changes, as a result of the agency circulatioa and public comments. If necessary, addition consultation with agencies will be undertaken to discuss any proposed changes.

Meet with Planning Committee and Staff (Meeting No. 7) to review the second draft of the text and schedules. At this meeting it is anticipated that the County Planning Committee will be in a position to schedule the public meeting required pursuant to the Planning Act.

Hold a statumiy public meeting, to give the general public an opportunity to provide input into the process and to receive specific details regarding the proposed Comprehensive Zoning By-law. TSH will be available to make a presentation and answer questions.

Meet with Planning Committee and Staff (Meeting No. 8) to review the public comments and to determine if further revisions to the document are required.

. Make final changes and put the document in a form appropriate for Council to pass. TSH will provide copies of the final plan for passage by Council. We will attend the Council meeting when passage of the Zoning By-law is scheduled, in order to answer any final questions and to assist the Municipality with process.

Phase 3 Dellverablw

. thirty copies of the first draft of the Comprehensive Zoning By-law, text and schedules, plus a copy for additional reproduction

notice to be placed in local newspapers advertising the public information sessions

s registration books, cornmmt sheets and presentation materials for information sessions

tonen sims hubickl associates


summary of comments received at information sessions

. thirty copies of revised (second) draft of the Comprehensive Zoning By-law, text and schednles, plus a copy for additional reproduction

notice of public meeting

thirty copies of the final version of the Comprehensive Zoning By-law, text and schedules, plus a copy for additional reproduction

. notice of by-law passage

digital copies of the Comprehensive Zoning By-law text and schedules

The work program consists of three phases. To complete this program will require approximately t h i - two (32) weeks from the date of the first meeting. This is a very limited timeframe in which to complete the project. Our study schedule detailing the time lines for each phase of the project is set out on Table NO. 1, Study Schedule and Project Fee Chart. The cooperation of Planning Committee and Staff will be essential with respect to the scheduling of meeting and the review of drafr material. In addition the cooperation of the review agencies will be critical in order to meet this "ambitious" timeframe. Specifically, there are a number of theframes that must be adhered to; a reasonable period for agency review; an appropriate notification period to advertise the public information sessions and a minimum twenty day notice period prior to the statutory public meeting. The timing of these events will create a possible problem to the scheduling of this project, that can only be overcome by strict adherence to the study schedule.

Given that the last week of the year is generally taken up by the "Holiday Season" we propose to strive to have the document in a form that the P l h g Committee can recommend for Council approval by the year's end, however we anticipate that the actual Council passage will take place early in the new year. The attached Study Schedule and Project Fee Chart outlines the activities associated with each phase of the project sad a summary of the timing of events for completion of the phases and activities associated with each phase, TSH is prepared to commence work immediately upon notice being given.

We will endeavour to maintain the proposed schedule within the parametors indicated in this proposal. Our past experience indicates that when dealing with a large number of stakeholders and organizations. difficulties in coordinating meetings and receiving responses in a timely manner can occur. To overcome these potential problems, strict adherence to the schedule

totten sirns hubickl assodates

COUNTY OF RlNCE EDWARD PROPOSAL FORCOMPREHEMSIVE ZONING BY-IAW STUDY SCHEDULE AND PROJECT A E CHART

Tab* Ha 1


must be stressed at the outset of the Study. Our proactive approach to consultation and adequate advance notice of meetings will help keep the project on schedule.

5. PROJECT FEES

Based on the work program set forth in this proposal, the total upset fee to complete the work is $64,767.80 not including GST: with GST added in, the total is $ 69,301.55. The cost of meetings and disbursements is included in this fee. A detailed breakdown of staff hours, by project team member and associated fees and disbursements is presented on the Study Schedule and Project Fee Chart (Table No.1). With regard to attendance at Planning CommitteelCouncil meetings, public information sessions and public meetings, this quotation includes only the number of meetings specified. Attendance at additional meetings with staff, County legal counsel and Council, is priced on Table No.2. Please note that all of our fees and disbursements have been calculated based upon working from our -ston office. Our fee does not include the cost of advertising the information sessions or the statutory public meeting or the cost of hall rentals if required.

The fee can be considered an "upset" fee which cannot be exceeded without prior written approval of the Municipality.

The following table (Table NO. 2) sets out the fee quotations for the specific components of the project, as set out in the request for proposals.

The program cost and time allocations have been based on a total assessment of the study and are not strictly based on hourly or daily consultant rates. It is not possible to predict the exact number of hours each consultant will be required to spend on the project, as the aim of TSH is to produce a program which meets all the objectives and requirements of the Client. However, should the need arise for additional consulting services beyond those set out in this proposal or for services which are not part of this project, a current schedule of per diem rates for coasultants can be provided.

In the event of an appeal of the comprehensive Zoning By-law, we would be available to assist and represent the municipality. However, costs for such are not included in the fee.

TSH will issue,invoices on a monthly basis for work unde-en in regard to this assignment. The invoices shall provide the Client with a breakdown as to personnel, nature of function performed and time required, and disbursements such as printing costs and travel expenses. Normally, payment of invoices is due within 30 days of receipt of the invoice.

totten sims hubickl associates

County of Prince Edward Proposal for Cotnprdmsive Zoning By-law 8

TABLE NO. 2: TABLE OF FEES

totten sims hubickl associates

amndments into the existing Ward Compehmive Zoning By-laws

2b Enter site specific former by-law amendments onto a separate digital map file for rhe ten Wards

3a hepare new Zoning By-law text (two drafk plus fmal version, 30 copies of each plus a master of the text)

3b Prepare new Zoning By-law schedules {two draRP p h fmal d m , 30 of each plus a masm of the %lledules)

TOTALS

4 Meetings with Staff, C m t y legal c o m l , Errnning $42.301hr %0.28/km Cornminee, CMmci Qmrly rate) for additional meetings beyond these specified in this pr0pca.l

5. Public meetings (per m d n g or open house) bey& $338.40/mrxkhg $0.28/km

%,429.60

$12,531.tPD

$9.364.60

$58,317.80

$200.00

$2,100.00

$1,260.53

$5,950.00

$6,629.60

$14,631.80

$10,624.M1

$U,767.80

$464.07

$1,024.23

743.72

$4,533.75

$7,093.67

$15.656.03

$11,368.32

$69,301.55

I

County of Princc a w a r d Proposal for Comprehensive Zoning By-law '9

6. PROJJXT 'IEAM AND QUALIFICATIONS

The proposed staffing provides a diverse group of professionals with capabilities in all of the required areas of expertise. We are committed to providing all of the necessary resources to ensure that the project schedule is maintained. In this regard, we have assembled a team which recognizes the importance of both time and fiscal constraints providing the County with value for every dollar spent. The designated Project Team members consist of a group of specialists knowledgeable in the various multi-disciplinary aspects of the Study. They are able to provide a perspective of applied experience in public participation and have considerable experience in successfully completing similar planning assignments. Resumes of the Project Team are included ia Appendh C.

Mr. Guy Laporte, P.Eng., will be the Project Manager for this assignment. Mr. Laporte will be responsible to ensure that the assignment is completed on time and within budget.

Mr. Ken J. Hurford, B.Sc.Wom.), AMCT, will be the Project Planner for this assignment. His responsibilities will responsible for u n d e a a k i ~ the consolidation of the existing zoning by- laws, the land use survey, agency contact and preparation of the definitions, provisions and regulations that constitute the new Comprehensive Zoning By-law. Mr. Hurford will supervise the preparation of all mapping and schedules. In addition, Mr. Hurford will attend all meeting with Council, information sessions and public meetings.

Mr. Hurford is a Senior Planner with the TSH Planning Group. He has over twelve y a s experience in development control and strategic planning including Official Plans and Zoning By-laws. Mr. Hurford has extensive experience with rural and small urban municipalities. He l& experience with matters such as wetlands, aggregates, flood plains, rural residential development, agricultural lands, cottage conversions, servicing capacity and home occupations.

Mr. Grabam Good, B.Sc.(FIoDB.), O.I.S. Mapping Coordinator, will be responsible for the preparation of the new land use map as well as all schedules to the new Comprehensive Zoning By-law, using MapInfa, a desktop mapping software.

The project team will be assisted by TSH suppon staff with respect to matters such as word processing, general cartography and the land use survey.

At times, the Project Team may draw on the experience of the engineering, architectural and landscape architectural professionals in our company. Access to this range of experience often simplifies projects and allows more energy to be directed to creating solutions to the problems or issues.

tatten dms hubickl assoclates


7. CONnICT OF INTEREST

TSH does not currently represent or work with any private developers in the County of Prince Edward. We therefore have no confiicts of interest, working for the municipality. TSB would not take on any new clients within the municipality without first conwlting with Council.

8. QUALITY ASSURANCE AND QUALITY C ' ~ m R O L

TSB intends to implement active and creative measures to contain costs throughout the project. Costlperformance optimization is an intrinsic function of all TSH work. A draft quality management manual is available to project managers and the procedures for studies will be applied to this project. Methods used for quality management on this project will include: minimum of one review of all written material by a senior management representative; mandatory c h e c w of all calculations, drawings, charts, figures, etc.; recordinglffling of all meetings, telephone, fax and other communiCBfions; and weekly review by the project manager of schedule and budget status for all work components. All information collected and produced for this project will become the property of the municipality.

9. COMPANY INSURANCEICOh'TR4CTUAL MATTERS

TSH maintains Professional Liability coverage in the amount of $2,000,000.00 per claim as well as Comprehensive General Liability insurance in the amount of $5,MNl+000.00 and Non- Owned Automobile Public Liability insurance in the amount of $5,00O,MX).00.

This Proposal meets all the requirements as outlined in the Requwt for Proposals. TSH is committed to carrying out the work program o u t l i d in rhis Proposal and will not vary the scope of the project nor responsibilities without written approval from the municipality. The Proposal will form part of our Consultant's Offer and will be incorporated into the Consultant Agreement, should we be successful in obtaining this assignment.

totten slms hubicki associates


10. PLANNING ADVISORY SERVICES EXPERIENCE

The TSB Planning Group has provided planning advisory services to numerous municipal clients, including:

Town of Cobourg Township of Seymour Township of Cramahe Town of Campbellford Township of Stanhope Township of Sherbome et al Township of Smith-Bnnismore Township of Shefield Township of Alnwick

Township of Hamilton Village of Madoc Village of Hastings Township of Percy Township of Lutterworth Village of Millbrook Village of Omemee Township of Wolfe Island Town of Napanee

On-going sewides to these municipalities have included:

. advisory services to Councils and Committees concerning planning matters;

. preparation of Official Plan and Zoning By-law Amendments;

. review of development reports assessing proposed developments;

preparation and negotiation of documents related to development applications such as site plan and subdivision agreements;

provision of expert testimony at the Ontario Municipal Board;

. preparation of special planning studies.

11. LAND USE PLANNING PROJECTS

The following is a representative list of planning projects undertaken by the TSH Planning group.

Ofidal Plans and Secondary Plans:

Town of Brighton - comprehensive Background Study and new Official Plan

totten alms hubioki associates


Township of Seymour - Official Plan update

Tomhip of Burleigh and Anstrutber - preparation of a comprehensive Background Study, mapping and a new Official Plan

Township of Sidney - of a Secondary Plan and supporting planning research studies

Township of h&e l - preparation of a comprehensive Background Study and updated Official Plan

Township of Charlottenbwgb - comprehensive Background Study and new Official Plan

Township of Hop - preparation of a Background Study and updated Official Plan

T o d p of Smith - preparation of a Background Study and updated Official Plan

Towusbip of Sidney - preparation of a Background Study and updated Official Plan

T o m of Wedminster - comprehensive Bacbround Study and Secondary Plan

Tomhip of Percy - selected text update, revised Rural Policies and SubdivisionISeverance Policies

Township of Hamilton - comprehaosive Background Study, public participation program and an updated

Official Plan

Township of Sheffield - comprehensive Background Study, public participation program and a new Official

Plan

TownsMp of Shwborne et a1 - Background study, public participation program and new Official Plan

totten sims hublcki associates

County of Prince Ellward Proposal for Comprehensive Zoning By-law 14

12. REFERENCES

A list of representative planniag assignments is presented in Appendix D. We welcome your inquiries respecting the professional services provided to our clients. The following are senior municipal officials of some of the municipalities to which we provide Planning Advisory Services:

T o w ~ ~ h i p o f Alnwick Ms. Marlene Davidson, Clerk-Treasurer Telephone: 905-352-2841

Township of Smith-Ennismore Mr. Paul Cutmore, Planning Technician Telephone: 705-292-9507

Municipality of Centre ht@p Mr. Doug Parks, Clerk Telephone: 6134734030

Township of Percy Mrs. Ria Colquhoun, Clerk-Administrator Telephone: 705-924.293 1

tatten sims hubicki assoolates . .