to be flow chart sd

TO BE FLOW CHART - INDEXPROJECT : SANJEEVANI

Sr. No FLOW CHART No FLOW CHART DESCRIPTION Remarks

1 CUSTOMER MASTER2 MATERIAL MASTER3 DOMESTIC SALES PROCESS4 EXPORT SALES PROCESS5 LABOUR CHARGE SALES6 NEW PRODUCT DEVP & FOC SALES7 DEBIT MEMO & CREDIT MEMO8 CUSTOMER SALES RETURN PROCSS9 RETURNABLE PACKAGING PROCESS

SDFC02SDFC03SDFC04SDFC05SDFC06SDFC07SDFC08SDFC09SDFC10

SD-ORGANISATIONAL STRUCTURE

COMPANY

COMPANY CODE

CREDIT CONT. AREA

SALES ORG 1000

DISTRUBUTION CHANNEL 10 DOM(for all the sales org)

20 EXP

30 Deemed Exports

DIVISION GE(As Per List) SALES AREA -1 SALES AREA -2

SH :All divisions are to be added as per list of Sanjeev auto group under 3 sales org.

PLANTS

Indicates the Excisable Plant for the Sanjeev Auto group of companies

SHIPPING POINTS Shipping points is defiend as many as plants under company codes

STORAGE LOCATIONS M001 Main Storage(for All Plants)

M002 Scrap

M003 Finish Goods

M004 Semifinish

:SALES AREA is the combinatin of sales org + distribution channel + Divison called.

SANJEEV AUTO GROUP Aurangabad

Sanjeev Auto Mfg Ltd

K-96 -

1000(SA01)

C-4 SAPN C-231

C-238

-

INBOX

NOTE: Storage location defined according to the real requirement for stock identification purpose

SD-ORGANISATIONAL STRUCTURE

2000 3000

10 DOM 10

20 EXP 20

30 Deemed Exports 30

GE GESALES AREA -2

SH SH :All divisions are to be added as per list of Sanjeev auto group under 3 sales org.

Indicates the Excisable Plant for the Sanjeev Auto group of companies

Shipping points is defiend as many as plants under company codes

M001 Main Storage

M002 Scrap

M003 Finish Goods

M004 Semifinish

is the combinatin of sales org + distribution channel + Divison called.

SANJEEV AUTO GROUP Aurangabad

Sanjeev Precision Components Ltd

M S Enterprises

3000 (MS01)2000 (SP01)

M-115 C-238 D-33 C-86

C231 C4-MS SPPN E-89

NOTE: Storage location defined according to the real requirement for stock identification purpose

DOM

EXP

Deemed Exports

SALES AREA -3

Shipping points is defiend as many as plants under company codes

M001 Main Storage

M002 Scrap

M003 Finish Goods

M004 Semifinish

M S Enterprises

E-89

CUSTOMER MASTER DATA

FIRST LEVEL

SECOND LEVEL

.-THIRD LEVEL

Advantages1) Customer code will be generated externally for Customer & Inter–Co.2) A single Sold to Party can have multiple Ship to party , Bill to Party & Payer and appropriate selection can be

done at the Sales order level3) Delivering Plant is maintained in the Customer master and the same will be defaulted in order.4) Industrial Classifications/Code is possible.5) Customer Material information can be maintained (i.e. if the customer has his own description & code -

for Sanjeev auto material, the same can be captured in order processing as well as printing of documents) Recommendations:

1) Should be controlled by Central Team.

GENERAL DATA AT CLIENT LEVEL

SALES AREA DATA AT SALES AREA LEVEL

COMPANY CODE DATA AT COM. CODE LEVEL

DATA FIELD-Title-Name-Search Term-Address1-Country-Region (State)-Tel No, E-mail id-Fax No.-Customer Class-Industry

DATA FIELD-Reconciliation-Accounts-Dunning Procedure-Payment terms

DATA FIELD-Sales office-Sales Group-Sales District-Customer Group-Customer Pricing Procedure-Shipping Condition-Delivering Plant-Payment Terms-Credit Control Area-Incoterms-Accounting assigned Group-Tax categories-Partner Function

INBOX

1) Customer code will be generated externally for Customer & Inter–Co.2) A single Sold to Party can have multiple Ship to party , Bill to Party & Payer and appropriate selection can be

3) Delivering Plant is maintained in the Customer master and the same will be defaulted in order.

5) Customer Material information can be maintained (i.e. if the customer has his own description & code - for Sanjeev auto material, the same can be captured in order processing as well as printing of documents)

CIN REALATED DATA AT CLIENT LEVEL

SALES AREA DATA AT SALES AREA LEVEL

DATA FIELD-Sales office-Sales Group-Sales District-Customer Group-Customer Pricing Procedure-Shipping Condition-Delivering Plant-Payment Terms-Credit Control Area-Incoterms-Accounting assigned Group-Tax categories-Partner Function

DATA FIELD-ECC Number -Excise Range-Excise Division -Excise Comms.-Excise indicator -CST Number-LST/VAT Number-Service Tax Regis. Number-PAN Number

MATERIAL MASTER DATA

FIRST LEVEL

SECOND LEVEL

.-THIRD LEVEL

Advantages1)Centrally managed and common material master for all locations.2) Material Valuation can be seen3)There will not be separate material master for each Plant.

Requirement:Customer Material info records should be possible - It is only possible for one to one material code.

Recommendations:1) Should be controlled by Central Team.

BASIC DATA -1AT CLIENT LEVEL

SALES ORG - 2 DATA AT SALES AREA LEVEL

SALES ORG -1DATA AT SALES AREA LEVEL

IMP. DATA FIELD-Material Code-Material desc-Unit of measurement-Division-Gross Weight-Net Weight

IMP. DATA FIELD-Delivering Plant-Tax Category -Sale Unit of measure (If different than BUM)

IMP. DATA FIELD-Material Statistical Group-Account assignment group -Item category group

INBOX

MATERIAL MASTER DATA

1)Centrally managed and common material master for all locations.

3)There will not be separate material master for each Plant.

Customer Material info records should be possible - It is only possible for one to one material code.

SALES GENERAL DATA AT CLIENT LEVEL

SALES ORG - 2 DATA AT SALES AREA LEVEL

IMP. DATA FIELD-Material Statistical Group-Account assignment group -Item category group

IMP. DATA FIELD-Availability Check-Transportation Group.-Loading Group

DOMESTIC SALES PROCESS

YES

PRE- SALES ACTIVITY

NO NO DELIVERY

POST - SALES

ACTIVITY

Confirm Purchase order receipt from Customers

sales order/Scheduling agreement entry wrt purchase orders

Entry of sold to party, Ship to party, Material etc..

Define schedule lines (Customer delivery dates) against order qty

Credit limit check Message (IF Credit limit maintained in customer a/c)

IF Credit limit crossed, Blocked the sales order.(TO BE Relase by auth. Person)

Pricing & Tax data copied from Condition records maintainance

Sales order saved

Outbond Delivery Creation (wrt Sales order/SA schedules)

Credit check is OK YES- Release of OrderNO - NO Delivery

Picking of Goods from FG Stock as per customer schedules

Stock check by system in storage location

POST GOODS ISSUE (PGI)

INBOX

POST - SALES

ACTIVITY Billing document generation wrt Delivery

Pricing get copied in billing from sales order/SA. Save the docuemnt

Generatin of Excise invoice wrt Billing document

Printing of billing document OR Commercial invoice

Printing of Excise invoice

DOMESTIC SALES PROCESS

NO

YES





Schedule lines get transferd to PP (Automated Planned order generation if stock is not available)


Sales order saved


Conversion of Planned order to Production orders

Conversion of Planned order to Production orders & Confirmation

QM Inspection - Finished goods

IF Material is OK (QI)

1. Scrap2. Rework

Transfer to BSR (FG) Stock



POST GOODS ISSUE (PGI)Goods movements FI -Entry.- INVENTORY

Goods movements FI -Entry.- INVENTORY

Billing document generation wrt Delivery



FI Entry - REVENUE


FI Entry - EXCISE PAYABLES

EXPORT SALES PROCESS

PRE- SALES ACTIVITY

POST - SALES

ACTIVITY






Sales order saved






Capture of Bond/License

INBOX

Entry Plant,Material,Bond Number, Bond Value etc..

POST - SALES

ACTIVITY





Creation of ARE1 wrt Excise invoice

Printing of ARE 1 (Standard format of SAP)

EXPORT SALES PROCESS

NO

YES







Sales order saved






1. Scrap2. Rework








FI Entry - REVENUE (INR & foreign curr)

NO FI Entry - for EXCISE PAYABLES

Creation of ARE1 wrt Excise invoice

Printing of ARE 1 (Standard format of SAP)

LABOUR CHARGE SALES PROCESS

PRE- SALES ACTIVITY

POST - SALES

ACTIVITY





Pricing TO BE entered Condition record maintaince/manually

Sales order saved


Picking of Goods from FG Stock as per customer schedules (Mention 57 F(4) Challan number related invoice printing



INBOX

POST - SALES

ACTIVITY



Printing of billing document OR Labour charge invoice

LABOUR CHARGE SALES PROCESS

by

NO

YES

Creation of Production orders & Confirmation



1. Return to customer2. Rework



Job work material receipt against 57 f(4) of customer

Material receipt at stores

Material Issue to production for Job Work

FI Entry - REVENUE

NEW PRODUCT DEVELOPMENT/FOC SALES

PRE- SALES ACTIVITY

Enquiry receipt from customer (Along with Drawings)


Text fields can be used (if required) for maintaining the drawings text details and Save the Enquiry

Quotation creation (after Enquiry acceptance

Pricing TO BE entered Condition record maintaince/manually in Quotations

Sales order saved

INBOX

Quotations saved & send to customer (standard format)

Receipt of purchase order for Sample order (FOC)

Sales order/SA creation against customer purchase order


Pricing copied from Quotation (if order creation is wrt Quotation)


Order reason/Reason for rejection of Enquiry Fields can be used for Commercial/Technical decision purpose

PRE- SALES ACTIVITY

POST - SALES

ACTIVITY

Sales order saved




POST GOODS ISSUE (PGI) and Delivery Saved

Proforma invoice Generation (only for FOC Cases) wrt Delivery


Printing of billing document (If requierd)

Billing document generation wrt Delivery (IF Chargable)

Generatin of Excise invoice wrt Billing document OR Proforma Invoice


Pricing(STATISTICAL) get copied in billing from sales order/SA. Save the docuemnt

Printing of Proforma Invoice (If requierd)

NEW PRODUCT DEVELOPMENT/FOC SALES

NO

YES

Creation of Production orders & Confirmation

Drawings to be tracked Manually

Formal Enquiry acceptance and intimation to Marketing (E Mail)

Forward to IPD for Technical Feasibility Decisoin

Regret letter send to Customer against Enquiry

NO

YES


IF Material is OK(QI)

1. Scrap2. Rework




FI Entry - REVENUE

Printing of billing document (If requierd)

Billing document generation wrt Delivery (IF Chargable)


Regret letter send to Customer against Enquiry

DEBIT AND CREDIT MEMO PROCESSING

DR/CR Request received from Customer to marketing


Order reason to be entered, which controlls to block the CR/DR request

Text fields can be used to record the history of CR/DR Memo request

Pricing TO BE entered Condition record maintaince/manually in CR/DR Request

CR/DR Memo Request saved

Printing of CR/DR Memo (if required)

Creation of Debit or Credit memo

INBOX

CR/DR memo issuance via billing doucment generation

CR/DR Memo request needs to un-blocked before processing the billing document (By authorized person)

Pricing check (Normaly it gets copied from SA) & SAVE

DEBIT AND CREDIT MEMO PROCESSING

FI Entry - REVENUE

Various reason for Dr/Cr Memo1.For Price difference2.For tax difference3.For sales return

CUSTOMER SALES RETURN PROCESS

PGR(post goods receipt)

1. SCRAP

Physical receipt of the Material along with Invoice

Sales return order on the basis of Return invoice

Return delivery agaist sales order

Stock receipt in Return stock (UNDER QM Inspection)

2. REWORK on Material (Rework Storage Loc)

Move the stock to Scrap yard

Prod. Processing of Returned material (Production- Rework Order)

Scrap ready for Sales

Final confirmation of Rework Production

Usage decision to be done by QM Department

Treatment of Stock

INBOX

Assumptions1 Materials needs to be checked Physically (with invoice reference)before creating the return sales order2 One has to ensure that the invoice is realted only of the physical returned material345 Manual rework order will be executed & cost will be settled against the Cost Centre

Normal Scrap Sales to be followed

QM Decision Analysis - Either a. FG - To Salesb.Scrap - To Sales c. Rework - Further rework(Same process to follow)

Credit Memo issuance to Customer

QM decision to be made - procedure of TREATMENT OF STOCKTREATMENT OF EXCISE - To be done to avail the CENVAT credit of returned material

CUSTOMER SALES RETURN PROCESS

Treatment of Excise Excise JV to be done for Returned material on the basis of invoice.

After PGR - Stock will be @ Return Stock (SL-SLRJ)

QM usage decision-> stock will be moved 1. IF Scraped - Unrestricted (SL-SLSCP) - further Sale to be Done2. IF Rework - Blocked stock (SLRW) till the completion of Rework3. IF RESALE - Unrestricted - SLFG - For further Sale to be Done

3. Sale as it is to differernt customer

Normal sales order receipt of customer

Final dispatches to customer

Treatment of Stock

Materials needs to be checked Physically (with invoice reference)before creating the return sales orderOne has to ensure that the invoice is realted only of the physical returned material

Manual rework order will be executed & cost will be settled against the Cost Centre

QM decision to be made - procedure of TREATMENT OF STOCK to be followed - To be done to avail the CENVAT credit of returned material

RETURNABLE PACKAGING PROCESS

PACKAGING MATERIAL MOVEMENT






Sales order saved






INBOX

Picking of PACKAGING MATERIAL (E.G. BINS )Goods from PACK. Stock as per PHYSICAL DISPATCHES to customer

Stock check by system in storage location (NO QI Relevance)


Returnable Packaging Material Stock will be decreased from Plant (K96) & Increased at customer location

PACKAGING MATERIAL RETURN AT PLANT





Returnable Packaging Material Stock will be decreased from Plant (K96) & Increased at customer location

sales Return order for Packaging Material at (K96)

Physical Receipt of Material from Customer in (K96)

Text fields can be used for trasaction any reasons & SAVE

Return Delivery wrt Sales order

Pricing floats as Statistical (NO Recovery from Customer)

Post Goods Receipt(PGR) material receipt of Returnable packaging

Returnable Packaging Material Stock will be decreased from customer location & increased at Plant level (K96)

Stock updation done & Saved

RETURNABLE PACKAGING PROCESS

NO

YES







Sales order saved






1. Scrap2. Rework






PACKAGING MATERIAL RETURN AT PLANT



FI Entry - REVENUE




sales Return order for Packaging Material at (K96)

Physical Receipt of Material from Customer in (K96)

Text fields can be used for trasaction any reasons & SAVE

Return Delivery wrt Sales order

Pricing floats as Statistical (NO Recovery from Customer)

Post Goods Receipt(PGR) material receipt of Returnable packaging

Stock updation done & SavedGoods movements FI -Entry.- INVENTORY

to be flow chart sd

Documents