Title III Updates2008

Planning Information for

District-level Administrators

OVERVIEW

• WESTELL 2008– Timelines & Planning Tool– Scheduling & Time Allotments– Ordering & Receiving Materials– Training

• Title III Grants/Time and Effort• Updates

– AMAOs– USDOE Monitoring of West Virginia– ESL eCourse – WVTESOL 2008 conference

DATE TASK

Jan. 23- Feb. 8 ORDER Materials Online

March 12-13 Materials Shipped

March 17 Materials Arrive (County Central Office)

Mar. 24-Apr. 25

WESTELL Testing Window

May 9 Return Materials Deadline

July 1 WESTELL Reports Issued

2008 WESTELL TIMELINES

http://wvconnections.k12.wv.us/documents/DistrictPlanningTool08.xls

2008 WESTELL DISTRICT PLANNING TOOL

Scheduling Materials Training Administration

School Contact Date Ordered Rec'd Overage K-2 3~12Scoring Speaking

Security Signed

Commu-nication

Labels Affix

Tape Recorder

Room Prep.

Materials RETURN

                             

                             

                             

                             

                             

                             

                             

                             

                             

                             

                             

                             

                             

                             

Scheduling and Time Allotments

The 2008 administration of the WESTELL will take place from March 24 through April 25, 2008

•Districts may set their own schedules in conformance with the state testing calendar.

•Make-ups for absentees are permitted as long as they are in the testing window.

•WESTELL/ELDA is not a timed assessment.

•Local flexibility in sequencing of tests is permitted.

Approximate WESTELL/ ELDA Test Times

Cluster Listening Speaking Reading Writing

K-2 Inventory Inventory Inventory Inventory

3-5 1 hour 25 minutes 1 hour 1 hour

6-8 1 hour 25 minutes 1 hour 1 hour

9-12 1 hour 15 minutes

25 minutes1 hour

15minutes1 hour

Schedule and Time Allotments

ORDERING Materials

Online ORDERING http://www.measinc.com/ELDAMaterialOrders Title III Director receive email with User ID &

Password *caps sensitive *If you do not receive email by 1/22 (with User

ID/Password) please email dray@access.k12.wv.us

Deadline for Ordering February 8, 2008

ORDERING Materials

Detailed Ordering Directions are available at:http://wvconnections.k12.wv.us/documents/

InstructionsforOnlineMaterialOrdering2007WV.doc Order materials according to School Summary

Order screen (list of all schools in county)– Pre ID label link- WV districts DO NOT NEED to enter

(supplied by WVDE)– Media Type- Choose audio cassette OR Audio CD– Ship To- Please Confirm/Correct shipping address

(ALL Materials should arrive at Central Office (separated by school)

– Navigation buttons on screen (not “Back” button)

ORDERING Materials- Overages

OVERAGE materials will NOT automatically be shipped WVDE will order limited overage materials Districts with high incidence LEP students (50 or

more) are encouraged to order 10% per grade cluster OVERAGE

Please contact WVDE (dray@access.k12.wv.us 304-558-2691) if you need additional materials during the Testing Window

• District Administrators Manual indicates 10% Overage will automatically be shipped (*This DOES NOT APPLY TO WV Districts). Please follow procedures above.

Ordering Option for Speaking

• Counties Scoring Speaking Live– Barbour– Berkeley– Fayette– Grant– Hampshire– Harrison– Jefferson– Lincoln– Marion– Monongalia– Morgan– Randolph– Roane– Taylor

• Counties Requesting Meas. Inc to Score Speaking– Brooke– Cabell– Greenbrier– Hancock– Hardy– Jackson– Kanawha– Lewis– Mason– Marshall– Mercer– Mingo– Nicholas– Ohio– Putnam– Raleigh– Wayne– Wetzel– Wood

Ordering Option for Speaking

• If you request Meas. Inc. to score Speaking you will automatically receive an extra tape with each student (3-12) materials for recording student responses

• If you request Meas. Inc. to score Speaking you will need to arrange for tape recorders for each individual student

• If your county has not submitted its preference by Feb 8 to dray@access.k12.wv.us you will automatically be listed as Self-Scoring

Training- District Test Coordinator

• District Test Coordinators Manual is available on-line and must be reviewed prior to administration

• Security training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration

• District Coordinators Training Feb. 15th Web Conference (9:00-12:00)*Required for all new District Test Coordinators

• Additional training may be scheduled upon request

Training- Test Administrator

• Test Administrators Manual is available on-line and must be reviewed prior to administration– K-2

– 3-12

• Speaking - Districts that choose the OPTION of Self-scoring Speaking must provide appropriate training on Speaking Scoring Rubrics

• Security- Training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration

Training - Test Administrator

• Test Administrators Training (2 options)– Web Conference

• March 12th (9:00-11:00) or

• March 13th Web Conference (1:00-3:00) or

– Local training coordinated by District Test Coordinators

• Additional training may be scheduled upon request

Communication

• Documents on WVConnections website– FAQ Document for distribution– Student Excuse Letter

• Local Communication Venues– ESL newsletter– Parent Involvement Committees– Principal meetings

Administration -Pre ID Student Labels

• Collected from WVEIS in late December• Include all students with:

– Active Bilingual Record– Placement Code E or M– No EXIT Date

• Districts must affix Pre ID labels to Student Answer document

• Districts will receive “generic school” Pre ID labels for each test that is ordered – Generic will be school specific (include county & school

ID #s)– Generic will not be student-specific (will not include

student ID #)

Pre ID Labels – Scenario A

• Have a Label for a Student BUT Student does NOT NEED Test – Check WVEIS file to see why Label was

generated

– Correct/add additional data to WVEIS

– DO NOT Affix label to answer booklet

– Destroy all unused labels

Pre ID Labels – Scenario B

• Do NOT Have a Label BUT Student DOES NEED to Test – – Affix a “generic” school label for that school– If no “generic” school label is available hand enter

information– “Bubble” (hand enter) student demographic information on

student answer sheet– *Hand Entered information will always over-ride label– Example: Smith County, Jones Elementary enrolled a new

LEP student on January 15th • Smith Co Title III Director included the new student in the

number of tests ordered for Jones Elementary• When tests arrive the new student will receive a test booklet,

Jones Elementary will receive 1 “Generic” label but new student will NOT have a Pre ID label

• Smith Co Director will affix “Generic” school label and will bubble in student information on answer document

Updates 2008

• AMAOs – Impact Study

• USDOE Monitoring of West Virginia

• ESL eCourse

• WVTESOL 2008 conference

Need Help?

• ELDA Helpline 888-612-0180

• elda@measinc.com

• Amelia Courts or Debbie Ray (304-558-2691 or aadavis@access.k12.wv.us or dray@access.k12.wv.us )