Title I Compliance

Federal and State Programs

Goal of Title I

To help ensure that all children have the opportunity to obtain a high-quality education and reach proficiency on challenging state academic standards and

assessments

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Benefits of Title I

• Additional funding to supplement the existing curriculum

• Parent involvement

• Highly qualified staff

• Staff development

• Adequate Yearly Progress (AYP)

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Becoming a Title I School

• Based on number of students who qualify for free or reduced priced meals, ages 5-17

• Percentages posted on School Food Services website

• “Date Certain”

• Schools ranked by percentage

• Academic Leadership Team sets Title I cutoff

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Schoolwide Program

• All Palm Beach County Title I schools are schoolwide programs

• Serve all students in the school, but require special focus for lowest achieving students

• All staff, resources and classes are part of the overall schoolwide program

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Schoolwide Plan (SIP/SWP)

• The plan should reflect all actions the school intends to initiate in the upcoming year

• The SIP/SWP must include the Ten Components

• SINI schools are required to include the Ten Elements

• Every Title I school must have a Family Involvement Policy/Plan that includes the action steps from the SIP/SWP

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Key Question: Is it in the PLAN?

• The SIP/SWP becomes critical in all funding decisions

• As noted in the Final Regulations of the NCLB Law, all funds and services must support the school’s schoolwide plan (Sec 200.27 Development of a Schoolwide Program Plan)

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If Not in the PLAN…

Title I will not approve any budget transfers, P-card expenditures and/or requisitions associated with item(s), program(s) and/or personnel that are not included in the SIP/SWP

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Unacceptable Expenses

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Additionally…

Title I Order Requisition Checklist

Typical Functionsand Accounts

Adequate Yearly Progress

AYP Targets for FY11

Reading - 79% of students need to score at

level 3 and above

Math - 80% of students need to score at level

3 and above

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SINI Schools If a school does not make AYP for two

consecutive years in the same subject area, the school will be classified as a School In Need of Improvement (SINI)

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Rationale for Audit Compliance• Mandated by law

• Creating a Schoolwide Plan with strategies that will increase student achievement in order for the school to make Adequate Yearly Progress

• Detailing the use of Title I funds in the Schoolwide Plan so an auditor can track how the federal funds are being utilized to increase student achievement

• Being able to successfully complete an auditor’s interview by explaining compliance

(2011 Audit year)

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Preparing for an Audit

• 11 Areas of Compliance

• District responsible for all 11 areas

• Schools respond to 8 areas

• Emphasis on (A) Needs Assessment, (F) School Improvement and (K) Parental Involvement

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Areas of Compliance

• Accountability

• Instructional Support

• Fiduciary

• Family and Community Involvement

• SINI Requirements

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Areas of Compliance

Organization of Documentation

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Accountability

FIN

Fiduciary

Property &

Equipment

Supplement

AllocationAudit

Assurance

Checklists

Pre-K

Instructional Support

Programs

TA

PD

PD

Tutorial

Highly Qualified

Family and Community

Involvement

Other Support

Parent

Communication

Parents’ Right

SINI Requirements

SINI

SIP and

Assessment

Accountability

Assessment/School Improvement (R1)

Documentation must show:• evidence that instruction is based on

Sunshine State Standards • evidence that curriculum is scientifically

research-based• procedures for distributing test scores to

parents• how results of assessments were used to

improve instruction

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Accountability

Assessment/School Improvement (R1)

• Staff should be able to describe the technical assistance that was provided by the LEA on conducting the needs assessment for the SIP/SWP

• Staff should be able to discuss the SIP/SWP from development to implementation

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Accountability

Family Information Notebook (R2)

• PIRC (Parental Involvement Resource Center)

• Parent’s Right to Know

• District Family Involvement Policy

• School Family Involvement Policy/Plan

• School-Parent Compact

• Annual School Reports

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Instructional Support

Highly Qualified (Y1)

Staff should be able to explain:• the definitions of highly qualified staff• procedures to become highly qualified

Documentation must show:• paraprofessionals work under the direct

supervision of a highly qualified teacher

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Instructional Support

Tutorial Services (Y2)

Staff should be able to explain:• how tutorials support the SIP/SWP• how tutorials address AYP subgroups

Documentation must show:• extended learning opportunities for

students

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Instructional Support

Professional Development (Y3 and Y4)

Staff should be able to explain:• how PD affected their teaching• give examples of how PD was implemented

and how it impacted student achievement• how PD addressed AYP status

Documentation must show:• LTM, PDD, coach schedule, conference

agendas/programs, registration, TDE’s, travel expenses, Title I checklists

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Instructional Support

Technical Assistance (Y5) Staff should be able to explain how:• State Education Agency (SEA) and Local

Education Agency (LEA) supports school’s efforts to increase student achievement

• LEA is assisting teachers and non-instructional personnel to become highly qualified

• LEA supports your school’s efforts to comply with Federal Law

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Instructional Support Technical Assistance (Y5) continued Staff should be able to describe the following technical

assistance provided by the LEA:• regarding the development and evaluation of the

Schoolwide Plan• conducting a Comprehensive Needs Assessment (CNA)

for your school• regarding the development and implementation of your

School Improvement, Corrective Action, or Restructuring Plan

Documentation must show:• support given to the Title I schools through site visit logs,

NCLB/Title I meeting agendas and Title I Handbook

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Instructional Support

Special Programs (Y6)

Staff should be able to explain:• how students are targeted for assistance• what has been found to be the most

effective strategy to strengthen the core academic subjects in school

Documentation must show:• additional learning support for students at-

risk, SAI, Migrant, Intensive Reading, Intensive Math

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Instructional Support

Pre-K Transition (Y7)

Staff should be able to explain:• how the school supports students and

parents with the transition to Kindergarten

Documentation must show:• communication and partnership between

parents, pre-schools and elementary schools

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Fiduciary

Allocation (G1)

Staff should be able to explain:• why they are a Title I school• how their school’s Title I monies are used

Documentation should show:• amount funded through 4201 or 4920• list of students eligible for free/reduced

priced meals on Date Certain

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Fiduciary

Supplement Not Supplant (G2)

Documentation must show:• that Title I funds supplement operating

funds

Staff should be able to explain:• the intent and purpose of schoolwide

programs

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Fiduciary

Property and Equipment (G3)

Staff should be able to explain:• how supplies and equipment are supporting

the schoolwide program• how the school kept track of Title I Inventory

Documentation must show:• all items purchased with Title I funds

costing over $250.00

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Family and Community Involvement

Parents’ Right to Know (B1)

Documentation must show:• parents notified of their “Right to Know”

(teacher qualifications, school grades/scores, child’s achievement level, curriculum)

• how the compact and policy were developed• how the parents were involved in the process• how the compact and policy were distributed

Staff should be able to explain the above items

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Family and Community Involvement

Communication with Parents (B2)

Documentation must show:

• communication was sent home in the appropriate language(s)

• flexible days and times of meetings

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Family and Community Involvement

Parent Trainings and Food Expenses (B3)

Staff should be able to explain:• how the parent trainings support the

SIP/SWP and the Parent Policy/Plan

Documentation must show:• trainings that build capacity of parents to

improve their child’s academic achievement in reading, math, and writing

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Other Support (B4)

Documentation must show evidence of community involvement, including business partners and volunteers, to comply with NCLB requirements

32Family and Community Involvement

SINI Requirements

SINI Requirements (O1)

Documentation must show:

• the technical assistance that the LEA provided to the school regarding the development and implementation of the SIP, Corrective Action or Restructuring Plan

• the professional development activities that have been provided with Title I funds

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Tools of the Trade

Role of Title I Contact and Team

• maintain Title I audit files

• monitor family involvement activities

• serve as school contact for NCLB compliance

• coordinate participation at NCLB Title I meetings

• submit monthly electronic audit assurance checklist from the Federal and State website

• sign each audit folder verifying that required documentation is filed

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Tools of the Trade

Role of Title I Contact and Team continued

•meet monthly with Title I Specialist

•monitor FY11 Title I Budgets in order to expend by January 2011

•monitor Position Status Reports

•monitor SIP/SWP

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Tools of the Trade

Title I Audit Checklist

by Folder Color

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Tools of the Trade

Title I Monthly Checklist

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Monthly Electronic

Audit Assurance Checklist

Available on website

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Tools of the Trade

Tools of the Trade39

Tools of the Trade

Available on website

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Tools ofthe Trade

Treasurers and

Payroll Contacts

will receive a copy of

their handbook during

the first school visit

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Tools ofthe Trade

Title I Contacts

will receive a copy of

their handbook during

the first school visit

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• Out-of-County Travel

• Food Expenditures

• Property and Equipment

• Highly Qualified Personnel

• Family Information Notebook (FIN)

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A Closer Look

Out-of-County/State Travel

• Conferences/workshops must be documented in your SIP/SWP

• Out-of-County/State travel must be approved by the CLO (account 533600 or 533620)

• Approved waiver and TDE must be secured

• No charges should be incurred prior to CLO approval

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Complete this checklist as the cover sheet to all out-of-county/state travel documentation for audit files (Y4)

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Travel

Food Expenditures

Criteria

• Family involvement activities must enable parents to assist with their children’s academic achievement

• Teaching parents to understand the state academic achievement standards and how to monitor their children’s progress is acceptable as training

• Training must be tied to curriculum such as; enhancing literacy, math, or technology skills

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Food Expenditures

Criteria continued…

• Be identified in the school’s Family Involvement Policy/Plan as a means of encouraging or expanding family involvement

• Not be part of the School Advisory Council, PTA , or other committee meetings

• Reasonable in cost and type of food

• Absolutely no food expenditures will be allowed for faculty or student events

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FoodExpenditures

Title I Food Purchase

Audit Compliance

Checklist

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Property and Equipment

• All unit items costing $250.00 through $999.99 must be labeled as Title I

• A running list of these items must be maintained throughout the year (Template on department website)

• All items costing $1,000.00 or more must be labeled with a red or white Property Records Tag

• An accurate inventory of your equipment is essential

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Property and Equipment

Title I Property and Equipment Listing

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Highly Qualified Staff

• Schools will receive a list of Highly Qualified Status in mid-September from certification

• If a child is taught by a teacher who is not highly qualified for four or more consecutive weeks, parents must receive written notice

• Paraprofessional schedules with signatures of supervising teacher(s) must be kept on file

• Contact Ernesto Lontoc for questions on HQ status of teachers (434-8799 or PX 48799)

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Family Information Notebook

• Notebook contains documentation that meets compliance regarding parent involvement (Work Papers)

• Schools must add their • compact (all languages)• policy/plan (all languages)• SIP/SWP

• School maintains FIN and keeps it current

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Family Information Notebook

• FIN available to parents in front office

• Parents sign log when reviewing notebook

• Contents placed in red folder 2 in May

• Notebooks and dividers returned to Specialists for recycling purposes

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First assignmentNon-SINI

• Share Title I Faculty Meeting Presentation - website

• Complete verification form - handout

• Place verification form and sign-in sheets in purple audit folder

• Specialists will verify by November 19, 2010 and place in yellow folder 5

SINI

• Meet this compliance through AYP notification

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