March 10, 2011

Presented by:Suzette Cook, Karen Davies, Kenny Moles & Erin Sullivan

WVDE Title I School Improvement Coordinators

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The BIG Picture of 1003(g) Grant Funding Letter of Intent Feedback Grant Application Guidance

Section I: Schools to be Served Section II: Descriptive Information Section III: Transformation Model and Tier III Activities Section IV: Additional Information Section V: Budget Section VI and VII: Assurances and Waivers

Monitoring Requirements – LEA and School Questions and Next Steps 5

Purpose of Workshop: To provide Information and technical assistance to plan a quality school improvement grantLEA School Improvement Grant (SIG) Funding 1003(g)Competitive Grants: SEA will prioritize school improvement grants to LEAs if sufficient school improvement funds are not available for all the schools for which the LEA applies to serveAmount $50,000 to $2 million per year for each Tier I

and Tier II school (unless a lesser amount is needed)$50,000 minimum for Tier III schools

Basic Purpose of 1003(g) grants: Provide funds to LEAs that:

Demonstrate the greatest need for funds Demonstrate the strongest commitment to use the funds to turn around the district’s lowest achieving schools and raise student achievement in those schools

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Tier I schools - Any Title I school in improvement, corrective action, or restructuring that—

Is among the lowest‐achieving five percent of Title I schools in improvement, corrective action, or restructuring in the State or the five lowest‐achieving such schools (whichever number of schools is greater); or

Is a high school that has had a graduation rate as defined in 34 C.F.R. § 200.19(b) that is below 60 percent over a number of years.

Tier II schools - Any secondary school that is eligible for, but does not receive, Title I, Part A funds that—

Is among the lowest‐achieving ten percent of secondary schools or the five lowest‐achieving secondary schools in the State that are eligible for, but do not receive, Title I funds; or

Is a high school that has had a graduation rate as defined in 34 C.F.R. § 200.19(b) that is below 60 percent over a number of years.

Tier III Schools

Any Title I school in improvement, corrective action, or restructuring that is not a Tier I school

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Priority will be given first to LEAs applying to serve Tier I and Tier II schools

If grant funds are not sufficient to serve all Tier I and Tier II schools for which applications are approved, then the following criteria will be utilized to determine which LEAs have the greatest need and strongest commitment: one or more schools in Tier I or Tier II a total score of twenty or more points on the capacity index inclusion of a signed assurance statement that the LEA will fully

implement one of the rigorous intervention models LEAs with schools in the bottom 10% of achievement in reading

and mathematics Higher point total received on the LEA application and

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SEA may not award funds to any LEA for Tier III schools until the SEA has awarded funds to serve fully, throughout the period of availability, all Tier I and Tier II schools across the State that its LEAs commit to serve.

If an SEA has awarded a grant to each LEA that requested funds to serve a Tier I or Tier II school, the SEA may award remaining school improvement funds to LEAs that seek to serve Tier III schools, including LEAs that apply to serve only Tier III schools.

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The SEA will use the following to prioritize among Tier III schools:

Status in Title I school improvement sanctions Total points received on the LEA application

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Date Participants Purpose

March 10, 2011 3-5 Person District Teams

w/ Title I Directors

Grant Writing WS

April 15, 2011 WVDE Grants Due to WVDE by 4 p.m.

April 18-May 6, 2011May 9-13, 2011

WVDE SEA Grant ReviewsLEA Presentations

June 1, 2011 WVDE GRANTS AWARDED

June 1, 2011 – Sept. 30, 2012December 30, 2012

Districts & Schools Year 1: Obligation Period Year 1: Ending Liquidation

July 1, 2012 – Sept. 30, 2013December 30, 2013

Districts & Schools Year 2: Obligation Period Year 2: Ending Liquidation

July 1, 2013 – Sept. 30, 2014December 30, 2014

Districts & Schools Year 3: Obligation Period Year 3: Ending Liquidation

THE BIG DAY!

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Tier I Tier II Tier III

NCES # http://nces.ed.gov/ccd/schoolsearch/

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Section II: Descriptive Section II: Descriptive InformationInformation

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Attach if revisions are required. If you scored below 20 points on the

capacity rubric, specific technical assistance must be requested from the SEA.

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Review written feedback

Determine revisions, if necessary

Submit revised letter of intent (with revisions highlighted) along with final grant application

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Summary Process for obtaining stakeholder input

Stakeholder groups consulted Meeting format

Key discussion points Outcomes

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For each school served Both Reading/Language Arts and

Mathematics Based on the ‘all’ subgroup

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One for reading and one for mathematics Consistent with school strategic plan Based on WESTEST 2

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The percentage of students who exhibit typical growth in grades 6-8 in mathematics will increase annually as measured by the WESTEST 2.

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Section III:

Transformation Model and

Tier III Activities

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Identify a District Leadership Team

Assess Team and District Capacity Completed through the Letter of Intent

Identify the individual who will be responsible for the implementation of the grant School Transformation Specialist or other existing Central

Office Personnel

Resources:

1. Successful School Turnarounds: Seven Items for District Leaders

2. Effective District Practices for School Turnaround

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Choose one of the following:

a) The principal has been replaced within the past two years, (newly defined by ED as the fall of 2008 or more recently).

b) The principal has been or will be replaced through a mutual agreement.

c) The principal has been or will be replaced through performance evaluation.

Resources:1. School Turnaround Leader Competencies & Selection Toolkit

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Identify a School Leadership Team SSOS Diagnostic Visits will be conducted by the

SEA

Resources:1. Restructuring Team Checklist- p.67

2. Meeting Action Planner- p.74

3. Establishing Team Structures to Drive Improvement

Provide team members with information on what the school can do to promote rapid improvementBe Open & TransparentResources:

1. Enabling More Quick Wins (free registration required)25

Becoming a “Change Leader”1. School Turnarounds: Leader Actions & Results

2. Restructuring Through Learning-Focused Leadership

Communicate The Message of Change1. Communicating Useful Approaches

Collect & Act on Data1. Using Student Data to Drive Instruction

2. Using Operational Data, Including Classroom Observations

3. Establishing Early Warning Systems

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Seek Quick Wins Do We Encourage Quick Wins and Local Innovations?

Provide Optimum Conditions for the School Turnaround Team Developing the Dream & Developing Team Muscles

Persist & Persevere Mastering the Difficult Middles

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Subsection 1B – Describe the leadership competencies required of the principal

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All schools accepting Title I 1003(g) funds will be “early adopters” of the new evaluation system

Data reflecting student growth becomes a factor in the evaluation of teacher and leader effectiveness

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Timeline:2009-2010: State task force began to study

the WV evaluation system2010-2011: State task force recommends

revisions to policy 5310 and WV evaluation system

Summer 2011: Provide professional development to teachers and administrators

2011-2012: Continue PD and Pilot revised evaluation system

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Reward all teachers in the school for an increase in student achievement

Reward all teachers within a collaborative team in a school receiving 1003(g) funds if the team members accomplish their action plans Allocate annual amount per teacher to the school for

use in one or more of the options below:Materials or supplies for his/her classroomAttend an out of state conferenceUtilize the funds towards tuition for advanced coursework and

LEA HQ teacher planOther (approved by SEA)

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Support the implementation of the intervention model (Tier I and Tier II) or school improvement activities (Tier III)

Address needs identified by the LEA

Be reasonable and necessary for implementation

Focus on improving student achievement

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Family and Community Engagementa) Hold community meetings to review school

performance, discuss the intervention model

b) Develop school improvement plans

c) Survey students and parents to gauge needs

d) Communication

Instructional Programa) Provide remediation and enrichment to students

b) Compensate staff for planning, data analysis, development of curriculum and/or assessments

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Professional Development and Supporta) Provide training for staff on the intervention model

b) Structured common planning time

c) Mentoring

d) Consultation with External Support Partner

Preparation for Accountability Measuresa) Analyze data

b) Develop interim assessments

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Be Specific & Targeted 1. Providing Career Growth Ladders

2. Enhancing Teacher Leadershipo Section 3

Alignment1. Providing Professional Development

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Based on the specific subject (reading) and the subgroup (all students) in which the school did not meet AYP, the following sustained professional development will be offered throughout the year with focus on research-based reading strategies. Professional development will focus specifically on the effective implementation of the three tiered instructional approach and successful administration and analysis of formative assessment. A reading coach will be contracted to provide sustained, research based and job embedded opportunities for all teachers throughout the school year and will also facilitate regularly scheduled collaborative time.

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New Teacher Mentoring Program1. Mentoring Support of New Teachers

2. The Preparation & Induction of New Teachers in Learning Communities

3. Recruitment

4. Retention

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1. Instructional Programs Research-Based Vertically Aligned

2. Student Data Continuous Examination Drives Differentiated Instruction

3. Other Permissible Activities DP-21 Be Specific 40

1. Schedules 300 additional hours is the ED recommendation Expanded Learning Time

2. Family & Community Involvement Making the Case Building Public Will

3. Other Permissible Activities

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1. Operational Flexibility Rapid District Improvement (pp. 6-19)

2. Technical Assistance SSOS will provide training for:

Transformation Specialists School Leadership Teams

Are We Making It Easy Working With People

3. External Lead Partners

4. Other Permissible Activities

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This section must be completed for schools in

all three tiers and consists of 3 sections (A, B & C)

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Section A: Recruit, screen and select external providers (if applicable) to ensure their quality

Ask these questions for each school served:

1)What capacity/skills are needed for successful school reform?2)How would an outside external provider assist the school in successful school reform?3)What type of external provider support is needed for each school?

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All external support providers must submit an application to the WVDE to be considered for addition to the State List of Approved External Supporting Partners Chuck Heinlein, Executive Director, Office of School Improvement, is the leader of this initiative Application can be found on the Title I website at this link: http://wvde.state.wv.us/titlei/1003partners.html

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Section B: Describe how the LEA/schools served will modify practices or policies to enable its schools to implement the interventions fully and effectively.

Each LEA must:1) Review the 1003(g) requirements and identify any district practices or policies which are barriers to successful school reform implementation

Student & teacher attendance policies School schedule Homework policy Grading policy Highly qualified plan Utilization of staff (including itinerate, Title I, and special education teachers)

Parent involvement policy/activities School/student compact Extended day and year activities Professional development On-going data analysis used to drive instruction Discipline policy & procedures

Examples:

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Section C: Describe how the LEA/schools served will sustain the reform efforts after the funding period ends.

Additional personnel (including transformation specialists) External supporting partners Rewards for principals and teachers Necessary equipment & supplies Funding to support additional time (e.g., substitutes &/or stipends for professional development, stipends for outside of school tutoring or summer programs) Costs associated with extended day/year

Each LEA should consider the continuation of 1003(g) funded efforts.

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2011-Title-I School-Improvement-Budget-revised-04-09-10.xls

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Provide an overview of projects included in the budget

Explain how other funds will be leveraged

Expand on broad items, if necessary

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All activities must be allowable under

Title I regulations Clear, transparent and detailed Reasonable and allowable costs Time and effort not required

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Description of services, including location Number of days Total cost of all services Federal grant project code matching the

county budget Appropriate signatures from both entities

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Written and describe services performed or goods delivered

Dates when services were performed or goods delivered

State location where were performed or goods delivered

Description of students/teachers/etc. served

(if applicable) Reviewed and approved prior to payment

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Contractual professional development Program function code – 12213 Object code – 341 other professional services

Contracted professional service from RESA Program function code – 12213 Object code – 591 services purchased from a

educational services agency

Contracted services with educational partner Program function code – 12213 Object code – 331 employee and training

development services56

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LEA1. The Application Process

2. Implementation

3. Fiscal

4. Technical Assistance

5. Monitoring

6. Data Collection62

School1. Implementation

2. Fiscal

3. Technical Assistance

4. Monitoring

5. Data Collection

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Submit electronically by 4:00 p.m. on April 15, 2011

to Suzette Cook

scook@access.k12.wv.us

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Suzette Cook scook@access.k12.wv.us

Karen Davies kdavies@access.k12.wv.us

Kenneth Moles kmoles@acess.k12.wv.us

Erin Sullivan esullivan@access.k12.wv.us

Title I Office 304.558.780565