Tips for Effective Presentations

Presentations:

Purpose: Sell your design and yourself to the client (or professor!)

How? Thorough preparation and a confident delivery

Preparation

Start early Select a few main points Organize your presentation by slides Build “clean” technical visual aids which

support those pointsgraphs, drawings, photos, videotapes, ...guide the audience through the presentationemphasize main points

Preparation - cont’d

Practice, Practice, Practicein front of a live audience (your

roommate)especially practice the beginning and

end of your presentationvisualize yourself speaking confidently

and enthusiastically in front of the audience

do not memorize the presentation

Delivery

Get the audience’s attention“May I have your attention please”“Thank you Mr. Moderator”

Contact the audienceGreet the audienceIntroduce yourself* and your

teammates

Delivery - cont’d

Face the audience and speak slowly and clearly

Avoid distracting mannerisms (pacing, hands in pockets, ...)

Concentrate on your message, not the audience’s reaction

Be yourself

Delivery - cont’d

Practice a definite end to your presentationDon’t say “Well, we’re all done now.”

When finishedask for questions, orreturn control to the moderatorsit downDO NOT thank the audience

An Introduction to PowerPoint

Dr. James F. CuttinoDepartment of Mechanical

Engineering and Engineering Science

University of North Carolina-Charlotte

An Introduction to PowerPoint

Objective:

Introduce PowerPoint as an Effective and Productive Presentation Tool

Even for Engineers!

Retention Rates

Reading 10% Hearing Words 20% Seeing Pictures 30% Watching a Demonstration50% Giving a Talk 70% Doing the Real Thing 90%

Cone of Learning

Reading

Hearing

Seeing Pictures

Watching Demo

Participating

Doing Real Thing

We Remember ...

10%

20%

30%

50%

70%

90%

Advantages of an Organized Presentation

Displays Organization Improves Retention of Presented

Material Improves Audience Understanding Promotes Confidence and

Competence Keeps Audience from falling asleep .....

Advantages to Presenter

Simplifies Development of a Presentation

Makes Organization of Presentation Easy

Leads Presenter through Talk Provides Cues, Notes, Outlines, etc. Electronic Format - Ports to Other

Software

PowerPoint’s Strengths

Full Page Slides Speaker’s Notes Audience Handouts Outline Pages Tutorials / Cue Cards Ease of Use Compatibility with Other Software

Presentation “Do’s” and “Don’t’s”

Do: Define your problem

Your audience does not know what you are working on

Define your problem or topic clearly at the start of the presentation

Don’t: Put too many words on the screen!

The team coordinator is the person who manages the team: calling and, if necessary, facilitating meetings, handling or assigning administrative details, orchestrating all team activities, and overseeing preparations for reports and presentations. The team coordinator should be interested in solving the problems that prompted this project, and be reasonably good at working with individuals and groups. Ultimately it is the coordinator's responsibility to create and maintain channels that enable team members to do their work.

Team coordinators can be appointed by the sponsor or selected by the team itself. If the team coordinator is a supervisor or manager in the project area, he or she must take extra precautions to avoid dominating the group during meetings. The coordinator leaves rank outside the meeting room, facilitating discussions and actively participating but as an equal member of the team.

The team coordinatorIs the contact point for communication between the team and the rest of the organization, including the sponsor.

Is the official keeper of the team records, including copies of correspondence; records of meetings and presentations; meeting minutes and agendas; and charts, graphs, and other data related to the project.

Is a full-fledged team member. As such, the team coordinator's duties also include attending meetings, carrying out assignments between meetings, and generally sharing in the team's work.

Assists the team with immediately implementing changes that are within the bounds of the team. Changes beyond these bounds must be referred to the sponsor or other appropriate level of management.

Do: Use brief phrases which highlight key points

Keep number of words small Emphasize key points Use graphics to break up the

monotony of words

Don’t: Read the slides

Use the bullets items as guidelines “Weave” your talk around the bullet

items DO NOT READ THE SLIDES!

Ok to read some portion, but not all!

Don’t: Use poorly scanned figures

Don’t: Use AutoCAD drawings with too much detail

z slide

x slideSpindle Motor

Workpiece

Vacuum Chuck

Remote DetectorsLaser Interferometer

FTS

DC Motor/Ball ScrewAssembly

Do: Use PowerPoint for schematics or concepts

Do: Use PowerPoint for schematics or concepts

Don’t: Use digital images that are not clear

Do: Use clear digital images where possible

Don’t: Use graphs/tables with small, unreadable fonts

2/1/99 2/8/99 2/15/99 2/22/99 3/1/99 3/8/99 3/15/99 3/22/99

Plan Oral Presentation

Practice Oral Presentation

Deliver Oral Presentation

Obtain Dr. Parker's Input

Present Ideas to Nurses & Teachers

Decide on Idea

Autocad Drawings

Select Parts

Order Parts

Receive Parts

Status Briefing #1

Assembly

Testing

Status Briefing #2

Contingency Time

Presentations

Do: Present graphs clearly

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-160

-120

-80

-40

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Questions?