timetablers forum monday 9 july, 2012 8.8.47

Timetablers ForumMonday 9 July, 20128.8.47

Property Services, Space Planning and Management 2

2013 Timetabling Timelines

Phase 1 Timetable Preparation 01/06/12 – 15/07/12Central Office Tasks:• Snapshot of 2012 data – 12 June

• Validation of Suitabilities for centrally managed teaching space

• Purge all ad hoc bookings

• Reset physical teaching space

• Add new locations and identify locations no longer required

• Preparation of 2013 database for WDC

RMIT University©2012



Phase 1 Timetable Preparation 01/06/12 – 15/07/12School Timetabler Tasks:• Gather timetable information

• Commence preparation of timetables with key school staff

• Identify and add new modules (courses) for inclusion

• Confirm deleted courses




Phase 2 – WDC Data Collection 16/07/12 – 26/08/12School Timetabler Tasks:• Verification of all timetable requirements within WDC, includes semester 1

and 2

• Confirm / delete classes for 2013

• Addition of new classes for 2013

• Update existing classes with new requirements for 2013 where necessary




Phase 3 – Location Scheduling 27/08/12 – 23/09/12Central Office Tasks:• Activities confirmed in WDC during Phase 2 are transferred to Syllabus Plus• Timetable data analysed, and reported back to schools for correction:

– Over constrained activities where no rooms match the requirements– Oversubscribed activities, where too many classes are requesting the

same venue at the same time– Data gaps, no campus selected, no zone selected

• Classes scheduled and location priority groups:– Specialist spaces– Computer labs– Lecture theatres– Flat floor teaching spaces

• Scheduling reports provided to Schools after each group scheduled




Phase 4 – Draft Timetable Review 24/09/12 – 18/10/12School Timetabler Tasks:• Review allocations and scheduling from central timetable office

• Address timetable issues

• Draft review can commence from when the first report is received during Phase 3

• Setting Section ID within Syllabus Plus for STS purposes




Phase 5 –Timetable Published 19/10/12• Higher Ed – Timetable published on STS

• TAFE – Timetable published on School website



Web Data Collector 2.5

Improvements and Changes to the Interface• True support for Jointly Taught Activities (STAs)




Improvements and Changes to the Interface• Student Sets




Improvements and Changes to the Interface• Identifying Service Taught activities




Improvements and Changes to the Interface• Reporting




Improvements and Changes to the Interface• Edit existing specialist classes



Housekeeping

• Syllabus Plus Fat Client – issues and future• Joanne Farruggia on leave during July

Nicole Eaton and Craig King only staff members in the central office

Refer school staff to the Web Room Booking system for ad hoc bookings

Refer to WDC manual for technical issues



Printing and Reporting from Classic



General Business/Open Forum for Questions



Thank you for your Attendance


timetablers forum monday 9 july, 2012 8.8.47

Documents

space planning

timetable preparation010612

timetable requirements

ststafe timetable

management7web data

management8 web data

management9 web data

school timetabler tasks