time mgmnt & change mngmt

8/8/2019 Time Mgmnt & Change Mngmt

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TIME MANAGEMENT

Meaning

Development of tools and processes that

increase efficiency and productivity It means managing the time to waste less time

to do what have to be done so there is more

time to do what is wanted to be done

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TIME MANAGEMENT MATRIX

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TIME MANAGEMENT-ILLUSTRATION

1. Repairing relationship

2. Quickly train employees because

of inadequate job knowledge

3. Breakdown maintenance

1. Building relationship

2. Provide professional

development

3. Do routine maintenance

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TIME MANAGEMENT STRATEGIES-FOCUS ON PRIORITIES

Time Management Matrix is a time

management tool which helps to learn and

apply the following:-

To set a clear goal and thereby helps to be focused and

save time

To drop things that are not important

To overcome procrastination

To set up a time management schedule

To know our time-wasters

To practice delegation

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Time Management tools & techniques

Start with a commitment to change

To plan and protect the planned time

Diplomatically managing the expectations of others

Conditioning the environment rather than

allowing the environment to condition you. To find and introduce different ways of doing

things

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Time Management Strategies

Set Objectives

Prioritize task

Get Organized Stop Procrastinating

Block Out Time

Learn to Delegate

Plan everyday

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Benefits of Time Management

Helps to identify the needs in terms of itsimportance and matches them with the time

and available resources

It improves the task of accomplishment, costsavings, satisfaction, reduced stress

Helps reduce wastage of time and thereby

increases productivity

Increases predictability and reduces chances

in slippage of task

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CHANGE MANAGEMENT



DEMING WHEEL/CIRCLE

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Elaboration of DEMING WHEEL PLAN to establish objectives and process to

get the expected output.

DO to implement the process often on a

small scale if possible

CHECK measure the new process and

compare the results with the expected output

to determine if there is any variance

ACT- to analyze the difference in order todetermine the cause for the same. Refine the

scope to which PDCA is applied until there is a

plan that involved improvement 11



Look at the roster of the 100 largest U.S. companies at thebeginning of the 1900¶s. You¶ll find that only 16 are still in

existence.

Then consider Fortune magazine¶s first list (published in

1956) of America¶s 500 biggest companies. Only 29 out of the 100 firms topping that first ³Fortune 500´ could still

be found in the top 100 by 1992.

During the decade of the 1980¶s, a total of 230 companies

± 46% - disappeared from the ³Fortune 500´.

In this decade only 30% are expected to be within the top

500.

Obviously, size does not guarantee continued success.

Neither does a good reputation.

P ACE OF CHANGE



PEOPLE

TECHNOLOGY

LEVERS ofCHANGE

PROCESS

CUSTOMER- Soaring expectations

- Satisfaction

COMPETITION- New challenges

- Constant pressure

SHAREHOLDERS- Sustained results

- ROI

ENVIRONMENT- Excellence

- Efficiency

- New ways of working

- Pace of change

CONTEXT OF CHANGE



ECONOMICTECHNOLOGICAL MARKETDYNAMICS

BUSINESSMODELS

Globalization of markets and competition.

Ever increasing demands and expectations of theCUSTOMER.

More

threats

More

opportunities

CHANGE is imperativeto overcome the threats and/orcapitalize on the opportunities

FORCES DRIVING THE NEED FOR CHANGE



PREP ARE ADAPT

UNDERSTAND

LEVERAGE

P HASES OF CHANGE



ANTICIP ATIVE

REACTIVE

CRISIS

COST (tangible)

EFFORT (intangible)

COST / EFFORT TO CHANGE



Exercise on Attitude for Change



Mindset & Attitude

Willingness to constantly Learn and Adapt

Skills & Competencies

Execution

K EY SUCCESS FACTORS TO LEVERAGE CHANGE



A fixed mind-set is a barrier to creative

thinking

Past success is no guarantee to future

prosperity

Keep an open mind

LEARNING P OINTS



THANK YOU

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time mgmnt & change mngmt

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