TIME MANAGEMENTTIME MANAGEMENTTime Management = Life Management

It is what we do during the 86,400 seconds of each day that will ultimately determine how successful we are in our chosen career.

The ability to concentrate single-mindedly on your most important task, to do it well, and to finish it completely is the great key to Success, Achievement, Respect, Status and Happiness.

‘Approximately 85% of the information we keep will never be looked at again and 45% will never be used.’

Declan Treacy

Action is the key to success

Limit is only the imagination

Everything is doable

Most of us are more productive in the morning

POINTS TO REMEMBER:

21 Points of Time Management

1. SET THE TABLE

Rule : Think on paper

Rule : Worst use of time is to do something very well that need not be done at all.

7 simple steps to achieve any goal decide exactly what you want to do

write it down set a deadline make a list

organize it into a plan

take immediate action

RESOLVE to do something every single day

Setting S.M.A.R.T Goals

S - Specific

M - Measurable

A - Achievable

R - Realistic

T - Time bounded

2. PLAN EVERYDAY IN ADVANCE

“ Planning is bringing the future into the present so that you can do something about it.” Alan Lakein

‘Every single minute spent in planning saves 10 minutes in execution.’

3. APPLY THE 80/20 RULE TO EVERYTHING

Average persons mostly procrastinate on the ‘Vital Few’

Resist the temptation to clear up small things first

Do the measles test

Use the RAFT technique

4. CONSIDER THE CONSEQUENCES

Rule : Long term thinking improves short term decision making

Rule : Future intent influences and often determines present activities

5. PRACTICE THE ABCDE METHOD CONTINUALLY

‘The first law of success is concentration, to bend all the energies to one point, and go directly to the point, looking neither to the right nor to the left.’ William Mathews

Rule : Never do the ‘B’ task before you finish the ‘A’ task.

6. FOCUS ON KEY RESULT AREAS

Rule : Your weakest key result area sets the height at which you can use all your other skills and abilities

MAKE YOURSELF EXCELLENT IN IT

7. OBEY THE LAW OF FORCED EFFICIENCY

Rule : There will never be enough time to do everything you have to do.

‘Things that matter most should not be at the mercy of the things that matter least.’ Goethe

8. PREPARE THOROUGHLY BEFORE YOU BEGIN

Plan the order and the sequence before hand

Keep only the ‘A’ task on your desk Well begun is half done

9. DO YOUR HOME WORK

Rule : continuous learning is the minimum requirement for success in any field.

‘If you are not getting better you are getting worse’

Read at least on hour for updating yourself

10. LEVERAGE YOUR SPECIAL TALENTS

You are designed in a way that you would like to do something you are good at.

Find that out and commit yourself to it.

11. IDENTIFY YOUR KEY CONSTRAINTS

The accurate identification of the limiting factor in any process and the focus on that factor can usually bring about more progress in a shorter period of time than any other single activity.

80% of the constraints are internal 20% external

12. TAKE IT ONE OIL BARREL AT A TIME

‘Persons with moderate powers will accomplish much if they apply themselves wholly and indefatigably to one thing at a time.’

Samuel Smiles

13. PUT THE PRESSURE ON YOURSELF

Create a forcing system

‘Only 2% people work without supervision.’ They are the leaders.

Self esteem is your reputation with yourself, with everything you do or do not do.

14. MAXIMIZE YOUR PERSONAL POWERS

You are 5 times more productive when fully rested

Changes are also refreshers

Better you feel least you procrastinate

15. MOTIVATE YOURSELF INTO ACTION

Race against yourself

‘Do it now’ should become your motto

Treat yourself as a world class athlete

16.PRACTICE CREATIVE PROCRASTINATION

Rule: you can get your time and life under control only to the degree to which you discontinue lower value activities.

Make time for getting big things done everyday

17. DO THE MOST DIFFICULT TASK FIRST

Adapt a positive outlook

Adapt to suit the environment

Leap and the net will appear !

18. SLICE AND DICE THE TASK

‘The beginning of a habit is like an invisible thread, but every time we repeat the act we strengthen. The strand adds to it another filament until it becomes a great cable.’

19. CREATE LARGE CHUNKS OF TIME

“Nothing can add more power to your life than concentrating all your energies on a limited set of targets”

Nido Qubein

20. DEVELOP A SENSE OF URGENCY

Do not wait. The time will never be “just right”

‘Start where you stand, and work with whatever tools you may have at your command and better tools will be found as you go along.”

Napolean Hill

21. HANDLE EVERY TASK SINGLY

Self discipline is:

“the ability to make yourself do what you should do, when you should do it, whether you feel like it or not.”

Albert Hubbard

The 12 most common timewasters:

1.Losing things

2.Meetings

3.Telephone

4. Interruptions

5.Procrastination

6.Junk paperwork

The 12 most common timewasters [contd.]

7. Crises

8. Reverse delegation

9. Perfectionism

10. Distractions

11. E-mails

12. Surfing the net

6 ways of classifying information

1.By subject category

2.Alphabetically

3.By date

4.By colour

5.Geographically

6.Numerically

Time management styles

Reactive- prefer being directed

Proactive- prefer to be in control

Ways of managing time

Directors

Instigators

Relaters

Planners

FIND OUT YOUR STYLE FIND OUT YOUR STYLE

ANDAND

WORK ON ITWORK ON IT