time management controlling your time. time management involves knowing what your goals are deciding...
TRANSCRIPT
TIME MANAGEMENT
Controlling Your Time
Time Management Involves
• Knowing what your goals are• Deciding what your priorities are• Anticipating future needs and
possible changes• Controlling your life by controlling
your time• Making a commitment to being
punctual• Not procrastinating• Carrying out your plans
5 Time Management Tips
1. Prioritize – What are your goals?– Do important things first.– Be realistic
2. Make a To-Do List– List each task and prioritize.– Attach due dates.– Review and cross off
activities.
5 Time Management Tips
3. Use Organizers– Something that works for you
• Calendars, daytimers, datebooks, electronic organizers, etc.
– Cost • Range in money.
5 Time Management Tips
4. Be Flexible– Plan for interruptions.– Don’t plan too much– Plan to take breaks
5. Use Down Time
Where and When to Study
• Use a regular study area• Study where you’ll be alert• Use a library• Study difficult subjects first• Be aware of your best time of day• Use waiting time
Sticking to a schedule
• provides greater control.
• encourages relaxation• saves time• provides freedom• increases flexibility
Classes
Sleeping
Eating
Work Schedule
Strategies for Scheduling
Schedule fixed blocks of time first
Time for errands
Flexibility
Realistic goals
Time for fun
Strategies for Scheduling
Schedule for real life
Study 2 hours for each hour in class
Plan for the unplanned
Set clear start and stop times
Avoid marathon study sessions
Strategies for Scheduling
Schedule study time wisely
Standard time schedules Dividing time in to blocks
•Makes tasks more manageable
•Helps you work at peak efficiency
Tips for time blocks
• Don’t waste big blocks• Study during prime time• Study before recitation classes
and after lecture classes• Don’t let details tie your hands• Include nonacademic activities
Task-based master schedule
• A series of long term goals divided into manageable sub-goals
Use a task-based schedule when…
•Your days are unpredictable•Your free time is fluid
The three-part scheduling plan
1. The master schedule2. The weekly schedule3. The daily schedule
Your Semester Master Calendar Begin with blocking all class and
lab times. Block all other set time
obligations. Work Church Club/Organization Meetings
Highlight all exams and project due dates.
Identify routine homework days. Work backwards from exams and
papers and map out study/writing time.
Include regular breaks and leisure activities.
2005
Weekly Plan• Spend just 30 minutes mapping out the
upcoming week.• Ask yourself these questions about the
week:– What do I expect to accomplish?– What will I have to do to reach these
goals?– What tasks are more important than
others?– How much time will each activity take?– When will I do each activity?– How flexible do I have to be to allow for
unexpected things?
Assignment-oriented weekly
schedule• used for shorter
assignments that span a week or less
Using a Daily Planner
• Complete a term assignment preview. • Use a “week at a glance” organizer. • Enter in due dates and social events
as soon as you can.• Review your calendar daily for the
current week and upcoming week. • It just takes a moment to review your
calendar and it can help relieve stress.
Daily task-based schedule
• basically a to-do list
REVISE and PREVIEW
• Immediately note all changes. Exam/Paper due date revisions
Meeting additions/cancellations Work schedule changes Upcoming visitors
• Preview the upcoming week making any adjustments.
• Preview each day to further specify plans.
Two main ways to control time
• Saving it• Allocating it with schedules
Finding “hidden” time• Scraps of time should not be
overlooked.
Ways to reclaim “hidden” time
• Carry pocket work• Use your mind when it’s free• Record study information• Employ spare-time thinking
Changing your time habits
• Obey your alarm clock• Limit e-mail and Internet
time• Take “time out”• Listen to your body• Keep a notepad handy
7 Ways to Stop Procrastination
• Observe your procrastination• Set a start date & deadline• Look for self-defeating beliefs• Just get started.• Start with something easy• Let feelings follow action• Choose to work under pressure
You’ve Got the Time!
• You have enough time• Time is an equal opportunity resource:
everyone gets 168 hours per week• Time is elusive and easy to ignore• Time is a non-renewable resource• Time seems to pass at varying speeds• And be ready for success