1. Time Management 8 November 2004Basu Dev Kafle ProfessorFaculty of Education Tribhuvan University, Kirtipur.

2. What lies behindAnd what lies before youAre as important asWhat lies within. 3. A. Time Use of the time should befor you and yourorganization, not against Most precious resource anda scarce commodity 4. Management of time is the art of making use of available time for the greater benefit of the selfand organization 5. Good management calls for thecompletion of activities on time It is a component of selfmanagement for professionaldevelopment of the principalscontributing directly to the efficacyof over all management 6. Management of time is managementof people/oneself to influence peopleto cooperate together towards theachievement of the organizationalgoals. To ensure what is to be done and thatis to be done on time entails the art ofmanaging time effectively. 7. B. Pre-cursors of time Propose a calendar of events forcontribution from all Prepare a desk diary to record yourengagement Keep diary in your pocket for makingchanges When change is not possible, delegationis the answer 8. Pre-cursors of time cont Open door policy to teachers/students The Dos and Donts of the telephone A five minute early morning staff-meetingfor notices only Allocate your teaching time and let theothers know about it Delegate whenever possible Priorities do the important first 9. C. Time stealers/wasters Blurred vision Lack of planning and priorities Indecision/loss of courage to say NO Over-occupied by trivial Management by crisis Meetings, meetings and meetings Procrastination a tomorrow culture 10. Time stealers/wasters contLack of delegationLack of self-disciplineIncompetent subordinatesInconsistent actionsUndue interruptionToo much of socializingLack of managerial skillsTime stress as source of stress 11. D. Using Time Effectively1. Take control of time Work together to develop strategies forhandling time Construct a time log Analyze how you/your subordinates areusing the time Devise ways for improving timemanagement 12. Using Time cont2. Organize yourself Prepare a to-do list Prioritise the work Delegate when/where necessary Spend time in planning Drive activities being goal-driven 13. Using Time cont3. Making good use of time Regular activities Maintenance tasks Crisis management Important work outlined/singled out Selective in attending meeting Get help from colleagues Collegiality of learning 14. Using Time cont4. Patterning time frame Keep track of daily activities/routines Consider job priorities as the grid Do not fall into activity trap Postpone unpleasant tasks Review and analysis of what is done 15. E. How to save time Plan, plan, plan .. An agreed mission statement Learn to say NO Put first things first Encourage communication at all levels Differentiate between urgent and importanttasks Delegate more, attempt less, supervise more 16. How to save time contd Read and learn, unlearn and relearn Set goals by SMART formula and stick to them Screen visitors/telephone calls Stay involved with the essentials Avoid attending unnecessary meeting Base decisions on facts, not on impulse Train subordinates mistakes are made, theyare not crimes Recognize, reward and reappreciate 17. Things stop to be MismanagedLong.Thank you very much for your attention !!!