tim miller associates, inc. · 2019. 5. 31. · tim miller associates, inc. 10 north slreel, cold...

TIM MILLER ASSOCIATES, INC. 10 North Slreel, Cold Spring, NY 10516

December 12, 2017

(845) 265-4400

Mr. James F. Hricay, Assistant Superintendent for Business Pelham Union Free School District 575 Colonial Avenue Pelham, NY 10803

www.timmiOerassociales.com

RE: Proposal for Environmental Planning Consultant Services

Dear Mr. Hricay:

Tim Miller Associates, Inc. (TMA) is pleased to submit this proposal to provide professional environmental planning services to the Pelham Union Free School District in connection with the anticipated capital project that includes construction of a new elementary school building and site facilities at 301 Third Avenue in the Village of Pelham. NY. This proposal responds to and acknowledges all of the requirements of the Request for Proposals (RFP) recently published by the District for professional Environmental Planning Consultant services.

Qualifications

Tim Miller Associates specializes in land planning and development advisory services for a wide variety of clients, including preparation and processing of permit applications and preparation of environmental assessment documents pursuant to the New York State Environmental Quality Review Act (SEQRA or SEQR).

TMA provides professional and technical services in connection with site development. feasibility studies, and master planning; fiscal analyses; ecological investigations, wetlands science and impact mitigation; environmental and geotechnical reviews; and traffic, transportation, and parking studies. The firm provides a full range of environmental services which generally complement engineering and architectural resources in the preparation of environmental impact statements, planning policy documents. land planning studies, and environmental permits. Our clients are municipal and other governmental agencies, institutions and private land owners.

We have successfully worked with and obtained project permits or approvals from the New York State Department of Environmental Conservation; Department of Transportation; Office of Parks, Recreation and Historic Preservation; State and County health departments; County Planning Boards; local municipal boards; US Army Corps of Engineers; and other agencies.

More detailed information on our experience and services we offer can be found at our website: www.timmillerassociates.com , including resumes of our senior staff.

December 12. 2017 Mr. James F. Hricay. Assistant Superintendent for Business Proposal for Environmental Planning Consultant Services .

Our firm is well qualified to provide competent environmental planning services to Pelham UFSD. TMA was established in 1986 and has a long and successful track record in processing permit applications and addressing SEQRA requirements. Our project experience includes consulting for these public and private schools:

• Katonah-Lewisboro UFSD - SEaRA. Phase 1 ESA. Noise. TraffIC • Somers CSD - SEaRA. EIS. Wetlands • Greenburgh CSD - SEaRA. EIS. Traffic. Cultural Resources • Tuckahoe UFSD - SEaRA • Eastchester UFSD - SEaRA • Pawling CSD - Site Feasibility. TraffIC. Wetlands. Phase 1 ESA. Cultural Resources • Brewster CSD - Wetlands. Habitat Study • Edgemont UFSD. Scarsdale - Visual Assessment • Peekskil City SO - SEaRA. EIS. Traffic. Phase 1 ESA. Cultural Resources • Croton Harmon SO - SEaRA. Cultural Resources • Minisink Valley CSD - SEaRA. EIS. Traffic • PACE University. PleasanMle - Athletic Field & Landscape Design • Dutchess BOCES - SEaRA. Wetlands. Traffic. Water Supply. Cultural Resources • Hackley School. Tarrytown - Natural Resource Inventories. Wetlands Mitigatlon • Yeshiva Ohr Hameir. Cortlandt - SEaRA. EIS. Habitat Study. UG Tank Removal • Yeshiva Kehllath Yakov. Yorktown - SEaRA. EIS • Soundview Preparatory School. Yorktown - SEaRA. TraffIC • Blind Brook-Rye UFSD. Rye Brook - SEaRA

We are not aware of any potential conflict of interest for TMA to participate in this project for the Pelham Union Free School District.

Staffing

Tim Miller Associates has on staff seven senior professionals. including American Institute of Certified Planners (AICP) and Registered Landscape Architects (RLA) credentials. All projects undertaken by TMA are performed under the direction of a pOint of contact who is the professional in charge. Mr. Frederick Wells, RLA, will be the project manager responsible for coordinating all services provided under this assignment. Mr. Wells is a Senior Vice President, Senior Planner and NYS Registered Landscape Architect at TMA, and has over 35 years of experience in environmental review, site planning and permitting. Mr. Wells has worked for over half of the schools listed above, and others.

We will engage a professional archaeologist for a cultural resource investigation and initial submission to the State Historic Preservation Office regarding the demolition of the historic building. TMA has in-house capabilities for all other technical work that is typically required for the scope of services outlined herein.

For this assignment we will subcontract with Hudson Valley Cultural Resource Consultants, Ltd., of Poughkeepsie, NY (a Women Owned Business Enterprise. WBE). HVCRC Principals have extensive experience in all phases of archaeological investigation, fieldwork and documentation in accordance with Federal and State standards. Specifically relating to the Hutchinson School project. HVCRC has worked with the NYSDEC and the State Historic Preservation Office (SHPO) in obtaining approvals for building mitigation plans prior to

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December 12, 2017 Mr. James F. Hrlcay, Assistant Superintendent for Business Proposal for Environmental Planning Consultant Services .

historic building demolition. This work typically includes documentation of the historic property and its past use and an architectural analysis. More information on HVCRC's experience and services can be found at their website: hvculturalresources.com

Scope of Services

We have discussed the overall concept of the proposed demolition of the existing building and construction of a new Hutchinson Elementary School building and site facilities with Russ Davidson at KG+D Architects and understand that the concept plan that we reviewed will have changes as the planning effort continues. The scope of the project being considered appears to be of a size that would be considered an 'Unlisted' action and could be reviewed with an "expanded' environmental assessment pursuant to 6 NYCRR Part 617 (SEORA). However, this proposal includes tasks required to process an environmental impact statement (EIS) if required. An action that could result in one or more significant impacts that cannot be mitigated would require and EIS.

We also acknowledge the possible additional projects under consideration by the District listed in Appendix A of the RFP which would need to be appropriately addressed in the environmental review process.

The SEORA process has a number of finite steps that we would assist the District in following. Typically, the District Board of Education ("the Board") is the Lead Agency for the SEOR review. The following steps would suit a project detennined to be an Unlisted action that would not result in a signficant impact to the environment.

1. Environmental Assessment Form (EAF) Part 1 and e Project Description are prepared to describe the ection, and the School District circulates its proposal to other approvals agencies with a Notice of Intent to be SEQRA Lead Agency.

2. EAF Part 2 end supplemental Part 3 narratives are prepared in coordination with the Project Team. Supplements expand on issues of concern for review of potential impacts.

3. A Determination of Environmental Significance is drafted based on the foregoing documents. Adoption end filing of e Negative Declaretion by the Lead Agency will conclude the SEQRA process. Adoption of a Positive Declaration would initiate more extensive review with an ElS.

Task 1: Agency Coordination with EAF

TMA will prepare Part 1 of New York State's Environmental Assessment Form (EAF) once the overall program and conceptual design plan are reasonably advanced (building size, layout and grading for building and circulation, building and site activities). This task will include the initial research and data collection for the subsequent studies anticipated. We will develop a project description narrative and identify the agencies from which permits or approvals will be needed ("involved agencies") in consultation with the project team (e.g. architect, engineer, attorney, construction manager, District representatives). We will assemble a package with the EAF Part 1, project description and location map, the architect's conceptual site plan, and a letter of intent to be SEORA Lead Agency, for circulation to the involved agencies in accordance with 6 NYCRR 617.6.

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Presuming that no other agency objects to the District becoming the lead agency, the District would be responsible for determining whether there is any environmental area of concem that rises to the level of needing examination and mitigation In a Draft Environmental Impact Statement (DEIS). TMA will prepare EAF Part 2 to identify the topics of potential environmental concem and level of potential significance. Multiple sites can be addressed in one form.

1A: Cultural Resources

Information in the State's cultural resources database indicates that a prehistoric site was identified on the Hutchinson School grounds which will need to be investigated. The building appears to be National Register Eligible based on architectural style and age. The State Historic Preservation Office (SHPO) will require a full Phase 1 Cultural Resources Survey of the propertY prior to issuance of any State permit. The State database does not indicate a survey has been done for this site.

We propose to conduct a Phase 1 study of the propertY consisting of background research (1 A) and field testing (18) to the extent needed for the preparation of a report to be submitted to the SHPO. Reid testing would Involve physical disturbance (digging) in level areas of the propertY and would need to be coordinated with school activities and the weather. A description of the historic integrity of the existing school building will be Included for SHPO review.

Presuming the SHPO will consider the building is Historic Register Eligible, It will be looking for altematives to demolition and then possibly a building mitigation plan. We will prepare an altematives summary report to be submitted to the SHPO. We will look to KG+D Architects and the District to compile alternative plans, the cost of renovations and upkeep and any other substantiations that support the District's decision to remove the building. The SHPO would review the altematives analYSis (and possibly request additional information) prior to its concurrence with demolition.

Included in this Task is initial submission of the Phase 1A118 report, building evaluation and altematives report to the SHPO. Subsequent additional coordination effort is expected to be required to obtain SHPO authorization (a Letter of Resolution) to demolish the building. This effort is likely to extend beyond the SEQR review period and cannot be estimated at this time.

Task 2: Environmental Supplements to the EAF

Note: Tasks 2 & 2A would be omitted if an EIS is required.

Proceeding with the objective that any and all potential impacts of the project will be avoided or reduced to insignificant levels, TMA will prepare supplemental assessments as a "Part 3" to substantiate a determination of environmental non-significance. All relevant subject areas will be examined at a level of detail commensurate with the degree and importance of potential impacts and in conformance with the requirements of SEQRA. We will work with the project team to formulate mitigation measures where possible to minimize potential impacts.

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December 12,2017 Mr. James F. Hricay, Asslslant Superintendent for Business Proposal for Envlronmenlal Planning Consuttant SeIvices .

The Part 3 supplements must address subject areas where a potentially moderate to large impact could occur using the standard that a "hard look" has been taken. These may include any or all of the following topics. While most of these areas of concern are unlikely to rise to the potential for an adverse impact, State guidelines require that they be reviewed and evaluated to the extent that a 'hard look" has been made.

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• •

•

• •

•

•

•

• •

•

• •

Impact on Land Resources -including deplh to water table, slopes QIlIster than 15 pereant, exposed or shallow bedrock, potential earth movement volumes, construction duration, soli erosion.

Impact on Geologic Features -Including unique land forms on or near the site.

Impact on Surface Water -Including local water courses and water bodies, wetiands, runoff and water quality, use of pesticides or herbicides.

Impact on Groundwater -Including groundwater demand, bulk storage of fuel oil, pesticide use.

Impact on Flooding -Including floodplain Impacts and stormwater management

Impact on Air Quality - Including dust

Impect on Plants and Animals - such as rare or endangered specIas, habitat degradation, specIas of special concern.

Impact on Aesthetic Resources - local visual compatibility or degradation, visual prominence, seasonality, effect on aesthetic resources In the community.

Impact on Historic and Archeological Resources - project visibility relative to designated sites on the NY Slate historic slta inventory, or effect on an archaeological site.

Impacts on Open Space and Recreation

Impact on a Critical Environmenlal Areas

Impact on TransporlaUon - change In traffic patterns, traffic Increases on local roads and service levelS of the road network

Impact on Energy

Impact on Noise, Odor and Light - such as construction and operational noise, blasting potential, routine odors, lighting Impacts, sky-glow.

" Impact on Human Health

• Consistency with Community Plans - Including local land use plans, regional plans.

• Consistency with Community Character - Including compatibility with surrounding land uses In terms of scale or activity, demand on community services.

Based on what we know right now, we estimate the necessary effort on the Part 3 analyses for the Hutchinson School site would be limited to:

• construction impacts (noise, air quality, dust, vibration from heavy construction, construction traffic),

• impacts to land resources (earthwork, rock removal), • impacts to water resources (stormwater management), • impact on traffic (changes in trip generation, bus and parent dropoff/pickup activity), • impact on cultural resources (possible archaeological site, historic building evaluation,

altematives to demolition), and • impact to community character (related to visual).

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December 12. 2017 Mr. James F. Hricay. Assistant Superintendent for Business Proposal for Environmental Planning Consultant Servtces .

We will coordinate with and rely on KG+D Architects or project engineer relative to any architecture and engineering input needed for the EAF as may relate to the project description. site grading. drainage plans and stormwater management. building plans. and site utilities. We will also look to KG+D to provide information for the project description. the architectural characteristics of the existing building. and alternatives to its demolition. Any soil or other geophysical testing for engineering capabilities. topographic surveys. or other engineering-related work will need to be done by others. to the extent it is needed. We anticipate that the District will provide information on the funding and fiscal implications of the project if needed for the EAF.

We will circulate the draft EAF to the project team for review and comment. We have budgeted for one round of team revisions prior to submission of the document to the Board. Substantial revisions to any analysis completed. additional analysis. or changes in the proposed program that affect our work product (including a change in site access or circulation. building size or orientation of site features) after our work is initiated may require effort and cost above that outlined herein.

After team review and revisions. we will assemble and deliver the "Expanded EAF" document (Parts 1. 2 and 3) to the Board for its consideration.

2A: Additional Site Assessments

The possible additional projects under consideration by the District listed in the RFP involve up to five additional sites that would need to be considered for applicable topic areas listed above. For this proposal we have provided an average cost to evaluate each additional site.

Task 3: Determination of SignifICance

TMA will assist the Board in reviewing the EAF materials. as needed. to decide on the environmental significance of the proposed action. Based on the Expanded EAF document. if the Board determines that the project will not result in significant adverse effects. TMA will prepare a Determination of Non-Significance (Negative Declaration) and a resolution for the Board to adopt said Determination. Alternatively. if the Board determines that the project may result in one or more significant adverse effects for which a DEIS is needed. TMA will prepare a Determination of Significance (Positive Declaration) and a resolution for the Board to adopt said Determination. TMA will distribute and file the adopted Determination in accordance with 6 NYCRR 617.12(b).

Adoption of a Negative Declaration will conclude the SEQRA review process and allow the Board to proceed with scheduling a bond referendum.

Environmental Impact Statement

Note: Tasks 4A & 4B would be omitted if a Negative Declaration is adopted.

If Tasks 1. 2 or 3 result in a determination that the project could cause one or more Significant environmental impacts that cannot be avoided or mitigated and a Positive Declaration is made. the following steps outline the subsequent SEQR process necessary:

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Q. A draft Scope for a Draft Environmental Impact Statement (DEIS) is prepared and a public seoplng meeting is usually conducted before the Scope is finalized.

b. Preliminary Draft EIS is prepared by Planning Consultant c. Draft EIS is reviewed by the project team, finalized and submitted to Lead Agency d. Leed Agency determines DEIS "complete" for public review e. Public Hearing is held on the Draft EIS and project plans f Final Environmental Impact Statement (FEIS) is prepared by Planning Consultant

which responds to all substantive comments received g. Final EIS goes through review process like the Draft until accepted by Lead

Agency as 'complete" h. Findings Statement is prepared by Planning Consultant and adopted by Lead

Agency. This concludas the SEQR process.

4A: Draft Environmental Impact Statement

Scoping to determine the contents of the Draft Environmental Impact Statement (EIS) is usually a public process. We will prepare a Draft Scope for the Draft EIS, which would be made available to the public prior to holding a public scoping meeting. A Scope is finalized and adopted by the Lead Agency based on the input from the scoping session.

We will prepare a Draft EIS per the requirements of the Scope adopted by the District Board of Education and in conformance with the requirements of SEQRA. Our work would focus on those areas already expected to be of concem (six bulleted topiCS listed in Task 2). All subject areas would be reviewed at a level of detail commensurate with the degree and importance ' of potential impacts. Both negative and poSitive implications would be addressed.

We would rely on the architect or engineer to provide engineering input to the Draft EIS: site grading plans, cut and fill estimates, roadway design and profiles, erosion control plans, stormwater management plans, and site utilities report. The architect or engineer may also need to develop design altematives if required by the Scope.

TMA has in-house capabilities for all technical environmental assessments that is typically required for an EIS. The cost we have estimated for this task accounts for assessments on the six topics identified above.

We will circulate !he preliminary DEIS to the team for review. We generally antiCipate one round of team revisions prior to acceptance. Substantial alterations to the project design after the DEIS work has been initiated or substantial revisions to the DE IS analyses required by team comments may require effort above that proposed herein.

Upon acceptance of the Draft EIS as complete by the Lead Agency, it is reproduced and distributed to involved agencies and interested parties and made available to the general public.

48: Final Environmental Impact Statement

A Public Hearing is scheduled on the Draft EIS and the project plans. We would make a presentation of the project and explain the SEQR process at the hearing. The proceeding is recorded and all comments received during the mandatory public review period are compiled

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Dece~er12.2017 Mr. James F. Hrlcay. Assistant Superintendent for Business Proposal for Environmental Planning ConsuHant Services .

and responded to in the Final EIS. TMA will prepare the Final EIS as an addendum to the Draft EIS. Often details of the project and negotiated mitigation measures are presented in the Final EIS and become the basis for the SEQR Findings. This task thus includes preparation of the preliminary Final EIS for team review and subsequent revisions.

Upon acceptance of the FEIS as complete by the Lead Agency. it is reproduced and distributed like the DEIS. We will then draft a Findings Statement to be submitted to the Lead Agency for its consideration.

Adoption of a Findings Statement will conclude the SEQRA review process and allow the Board to proceed with scheduling a bond referendum.

Task 5: Coordination, Meetings, Planning Support

The District may wish to hold one or more public information meetings to ascertain if the program will be perceived to result in potential adverse impacts. We will be available to participate in such meetings and assist the team in identifying public concerns with an eye toward mitigating them. However. no formal response to comments obtained at a public meeting is included in this task.

TMA staff will be available to attend project meetings upon request, prepare meeting notes and project memos as necessary. coordinate and produce copies of documents. and coordinate those activities as may be needed by the project team relative to schedules and activities connected with the above tasks. We will provide draft notices relating to hearings. newspaper noticing, and other SEQRA-related noticing and filings as needed. and provide project planning advice to the team during the SEQRA process.

Exclusions

Our work under this proposal does not include any architectural, landscape architectural or engineering studies, surveys or inventories, site design, or testing. As stated in Task 1A, the coordination effort with SHPO to obtain its authorization to demolish the Hutchinson School building will likely extend beyond the SEQR review period and the effort beyond the initial submission to SHPO is not included in this proposal.

Schedule, Fees and Miscellaneous

Tasks 1 and 1A can be initiated within two weeks of authorization to proceed. The EAF Part 1 can be submitted to the District within two weeks after receipt of a conceptual site plan from the project architect. We will promptly proceed with work under Task 2. which we estimate can be completed within four to six weeks thereafter. We note that the Phase 1 B work is weather dependent. We provide a cost range which depends on the number of additional sites evaluated.

Tasks 4A and 4B (an EIS) would replace Tasks 2 and 2A. The schedule for an EIS is entirely dependent on the extent of the Scope. We provide a cost range for typical Draft and Final EIS preparation and processing.

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December 12, 2017 Mr. James F. Hricay, Assistant Superintendent for Business Proposal for Environmental Planning Consultant Services .

Once the scope of possible additional projects under consideration is decided, we will work with the project architect, legal counsel and District representatives to develop a timeline for the environmental review and we will proceed with the outlined tasks expeditiously and in cooperation with the team toward an accepted target date for the District to have a Board vote to proceed to a referendum.

Fee Schedule

We are providing a labor fee estimate for the tasks outlined above based on our experience on other projects of similar complexity and scope. There can be great variation in the level of effort and analyses necessary to prepare an Expanded EAF or an EIS, particularly if there is controversy or local opposition to the project. Schedules and fees outlined herein are subject to timely receipt of necessary information from the project team and are predicated on limited if any negative public response to the SEQR materials or the project.

• Task 1 - Research & Prepare EAF Parts 1 & 2 • Task 1A - Phase 1AfB & Building Reports • Task 2 - Prepare EAF Part 3 Assessments (Hutchinson site) • Task 2A - Additional Site Assessments (approx. each site) • Task 3 - Detennination of Significance • Task 4A - Draft EIS (estimated range) • Task 4B - Final EIS, Hearing, Findings (estimated range) • Task 5 - Coordination, Meetings & Support

$ 4,800 $ 6,200 $ 8,200 $ 3,800 $ 1,200 $ 30,000-40,000 $ 6,000-16,000 $ 2,600 avglmonth

For the proposed demolition and replacement of the Hutchinson School, assuming a three month time frame for Tasks 1, 1A, 2 and 3, and a budget of $800 to cover project reimbursable expenses, our cost proposal to complete SEQR with a Negative Declaration is $29,000. The estimated cost for an EIS could range from $55,000 to over $70,000, could take 6-8 months.

Our fee can be expected to increase if design changes take place that require substantial revisions to our work product after work has commenced. Substantial changes in the project description (building or site layout, access changes that affect traffic distribution, etc.) may alter the above fee projections, as will public oPPOsition to the project, comments on the SEQR materials produced, or an unusual number of comments during the public review proceedings that require additional research or analyses. If the project schedule stretches out due to issues outside our control our fee can also be affected.

Should an unanticipated area of concern crop up during SEQRA proceedings (discovery of archaeological artifacts or hazardous materials, traffic issues beyond what is outlined above,

. for example) we will advise the client of the need to adjust our fee accordingly to conduct the additional analyses of potential impacts.

TMA's burdened labor rates are listed on the Fee Schedule form attached. Below are our standard conditions, subject to District approval.

Quoted fees do not include direct costs. Reimbursable direct costs may include mailing and express deliveries, aerial imagery, maps, database and document purchases specific to the project and will be passed on to the client without additional charge. Mileage is charged at

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~ber12,2017 Mr. James F. Hricay, Assistant Superintendent for Business Proposal for Environmental Planning Consultant Services .

$0.65/mile. Reproduction costs are invoiced at TMA's standard or quoted rates. We will provide the requisite number of hardcopies of SEQRA documents as a direct cosl

Our work is invoiced monthly based on actual labor and materials expenditures and payments are due upon receipt. Work may be stopped when project invoices are past due more than 60 days. Retainers are held against final invoice. We charge a minimum of four hours for attendance at evening or weekend meetings. Proposals are subject to change after 90 days, if not accepted.

Thank you for the opportunity for us to work with the School District. Please cOntact me if you have any questions or if we can further service your needs.

Sincerely,

~-Frederick Wells Senior Vice President TIM MILLER ASSOCIATES, INC.

Enclosed: RFP Fonns - pages 6 to 12 Resumes for the two lead personnel for this project

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Proposer_Tim Miller Associates, Inc._

Pelham Union Free Scbool District Business Office

575 Colonial Avenue Pelham, New York 10803

Pbone (914) 738-9140 Fax (914) 738-2384

AGREEMENT ON TERMS OF DISCUSSION

The District's receipt or discussion of any information submitted in response to the District's RFP, and prior to contract award by the District Board of Education, including information submitted during discussions after said submittal will not impose any obligations whatsoever on the District or entitle us to any compensation, except to the extent specifically provided in such written agreement, if any, as may be entered into between the District and the Consultant. Any such information given, either orally or in writing, is not given in confidence and may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this agreement, whether made as part of or in connection with any information received from us in any fashion, shall be null and void and of no effect. This letter is not intended, however, to grant to the District the right to use any material which is the subject of valid letters patent.

~ ;"""","00 Wh"""Moot ~_ "1hem~t"'" ofili' 0;";"

Officer of Company (Signature)

Date

_President __________ _

Title

Tim Miller Associates, Inc. ____ _ Company

_10 Nortb Street, Cold Spring NY 10516_ Address

Pelham UFSD RFP Environmental Planning Consultant

_(845) 265-4400 ____ _ Telephone Number

_(845) 265-4418 ____ _ Fax Number

[email protected] Email

Page 6


Pelham Union Free School District Business Office


Phone (914) 738-9140 Fax (914) 738-2384

REQUEST FOR PROPOSAL (RFP) CERTIFICATIONS

FIRM NAME: Tim Miller Associates, Inc. ____________ _

BUSINESS ADDRESS:_I0 North Street ___________ _

________ Cold Spring NY 10516 _________ _

TELEPHONE NUMBER:_(845) 265-4400 _________ _

EMAIL: [email protected] ___________ _

DATE OF PROPOSAL:_December 12, 2017 __________ _

GENERAL RFP CERTIFICATION

The proposer certifies that he/she will furnish services as described on this proposal. The proposer certifies that he/she is duly qualified to provide the services requested. The proposer will execute an agreement as appropriate and as negotiated by the District's attorney and agreed to by the Board of Education.

Signature

Pelham UFSD RFP Environmental Planning Consultant Page 7




Phone (914) 738-9140 Fax (914) 738-2384

REFERENCE SHEET

All proposers wiIJ be required to complete this form providing three references of past performance. References should involve projects andlor service situations of similar size and scope to those described in Appendix A. References must have had dealings with the proposer within the last thirty-six months. The District reserves the right to contact any or all of the references supplied for an evaluation of past performance in order to establish the responsibility of the proposer before the actual award of the contract. Completion of the reference form is required.

PROPOSER'S NAME: Frederick WeDs, RLA _________ _

COMPANY NAME: Tim Miller Associates, Inc. _________ _

ADDRESS: 10 North Street ______________ _

CITY: STATE: ZIP: _ Cold Spring NY 10516 _________ _

OFFICER: Tim Miller ________________ _

CONTACT: _ Frederick WeDs, RLA ____________ _

EMAIL: [email protected] __________ _

FEDERAL ID #: 11-2879916 _____________ _

TELEPHONE: (845) 265-4400 __ _ FAX: (845) 265-4418 ___ _


Proposer_ Tim Miller Associates, Inc._

REFERENCE #1:


575. ~!.!1onial Avenue Pelham, New York 10803

Phone (914) 738-9140 Fax (914) 738-2384

CONTACT: Jonathan Ross, Ed.D., Superintendent of Schools _________ _

ADDRESS: _ Blind Brook-Rye UFSD, 390 North Ridge Street _________ _

CITY: STATE: ZIP: _Rye Brook, NY 10573 ______________ _

TELEPHONE: _(914) 937-3600 x3022 ___ FAX: _(914) 937-5871 _____ _

EMAIL: [email protected] ____ _

BRIEF DESCRIPTION OF PROJECT, INCLUDING COST Provide environmental compliance advice for additions and renovations (buildings and site including ballfields and circulation) at two school sites (2017); prepare environmental assessments, EAF forms and supplemental studies including construction impacts, land and water impacts, community character; prepare SEQRA documentation, notices, resolutions, filings; prepare and file documentation to NYS OPRHP; presentation to BOE; collaborated with Kliment Halsband Architects and Savin Construction Manager; our cost was $21,850.

REFERENCE #2:

CONTACT: Sherre Wesley, Ed.D., Asst. Superintendent for Business ______ _

ADDRESS: Dutchess BOCES, 5 BOCES Road ____________ _

CITY: STATE: ZIP: _ Poughkeepsie, NY 12601 ______________ _

TELEPHONE: _ (845) 486-4800 x2215 ___ FAX: _(845) 4864981 _____ _

EMAIL: _ [email protected] __ _

BRIEF DESCRIPTION OF PROJECT, INCLUDING COST Provide environmental compliance services for campus expansion (new building, parking and site utilities) to consolidate BOCES facilities (2008) and a reduced program (2016); prepare environmental assessments, EAF forms and supplemental reports including wetlands, traffic, water supply, and archaeological studies; prepare SEQRA documentation, notices, resolutions, and filings; coUaborated with KG&D Architects; our costs were approx. $52,000 (2008) and $18,000 (2016).


Proposer_ Tim Miller Associates, Ine._

REFERENCE #3:

CONTACT: _ Angelo Rubbo, Asst. Superintendent for Business _________ _

ADDRESS: _ Bedford Central School District, 632 South Bedford Road _____ _

CITY: STATE: ZIP: _ Bedford, NY 10506 ______________ _

TELEPHONE: _(914) 241-6018 ____ _ FAX: _(914) 864-0079 _____ _

EMAIL: [email protected] ___ _

BRIEF DESCRIPTION OF PROJECT, INCLUDING COST Manage environmental compliance for the District related to approving improvements on Distrid lands leased for a telecommunications facility (2017); review environmental assessments, EAF forms and supplemental studies prepared by others related to construction and operational Impacts, visual impacts and community charader; prepare SEQRA documentation, resolutions, and filings; consultation with District Facilities Committee and staff; our cost was approx. $3,500.





Phone (914) 738-9140 Fax (914) 738-2384

FEE SCHEDULE: ENVIRONMENTAL PLANNING SERVICES

1. Fee Proposal For SEQR Process

Provide a detailed cost proposal to complete the SEQR process for the proposed Hutchinson School replacement and demolition of the existing Hutchinson School building.

2. Additional Services, as needed and dermed by the District, to be billed at the foUowing hourly rates:

Principal $_220.00 !hour

Project Manager $_160.00 !hour

Senior Planner / Designer $_120.00-160.00 _!hour

Senior Environmental Specialist / Traffic $_100.00-160.00 _!hour

Environmental Scientist / Planner $ 75.00-125.00 _!hour

Graphics / Production $ 50.00-100.00 _!hour

Technicians / Administrative $ 50.00-100.00 _!hour

Other (specify) $ !hour





Please identify reimbursable cost items and services that are anticipated and not included in your proposed fee. If possible, please provide an estimate of the additional costs to be incurred. _Reimbursable costs not inc:luded in our fee estimate may include mailing and express deliveries, aerial imagery, maps, database and document purchases, mileage, printing and copying. For the Hutchinson School project, anow 5800 for these costs. ______ _

Submission of invoices

The Environmental Planning Consultant agrees to submit monthly invoices based on labor and material expenditures.

Proposal Submitted by:

~ Frederick WeDs I Senior Vice President

Name/Title

Tim Miller Associates, Inc. _____ _ Address

10 North Street ________ _

_Cold Spring, NY 10516 _____ _

Pelham UFSD RFP Environmental Planning Consultant

Date I ,

_(845) 265-4400 __ _ Telephone

_(845) 265-4418 ___ _ Fax

[email protected] E-Mail

Page 12

FREDERICK P. WELLS, RLA Senior Vice President / Senior Environmental Planner / Registered Landscape Architect

EDUCATION

University of Connecticut at Storrs, BS: Environmental Horticulture / Landscape Design, 1980 State University of New York at Delhi, AAS: Planning and Community Development, 1974

EXPERIENCE

1997 to Present

Project Manager, Senior Environmental Planner, Landscape Architect, TIM MILLER ASSOCIATES. Mr. Wells has over 35 years' experience in site design and environmental planning disciplines. He Is responsible for project management and technical leadership in delivering land planning, environmental assessment, permitting and design projects within the budget and time constraints of his clients. Mr. Wells develops strategies for achieving clients' objectiVes through Identifying project opportunities and constraints, coordinating and managing in-house staff and team consultants, and providing expert planning guidance to the client through the public review, regulatory review, and approvals/permitting process.

Mr. Wells is well respected for his innovative and effective environmental programs and his creative and organizational skills In building successful teams. He brings extensive environmental planning expert/se to the project team, applying a working knowledge of regulatory requirements and environmental review procedures, as well as an understanding of how related disciplines contribute to a positive outcome for the project. His effective environmental assessment programs Include development feasibility studies, land use and zoning analyses, environmental impact statements, and site master plans. As a landscape architect professional, Mr. Wells is experienced with visual impact assessment techniques as well as land planning and sustainable design techniques for site Improvement plans, subdivision layouts, conservation plans, erosion control plans, weUand mitigation planning, planting plans, and Impact mitigation plans. Mr. Wells has been Instrumental In achieving successful outcomes In environmentallltigation. His experience includes project representation at public hearings, on·site environmental compliance Inspections, construction monitoring, and broad interface with regulatory agencies. Representative projects:

• Golden Triangle Mixed-Use Development, Wallkill, New York. Project manager in charge of all environmental assessment documents for a mix of uses on 93 acres of land, Including 550,000 square feet of commercial/retail space, a go-unit residential component, and a new interchange onto Interstate 86. Extensive Involvement with project architect, engineer, attorney and specialist professional consultants.

• Fairways Condominiums, Wallkill, New York. Project manager for detailed environmental assessment of 217-unit upscale gated community, including noise and visual analyses, effects on neighborhood character, and thorough demonstration of zoning compliance and requests for variances.

• Furnace Dock Subdivision, Cortiandt, New York. Project manager for full environmental review of a residential subdivision, obtaining approvals of a cluster plan to preserve a significant portion of the site's natural resources and a recovery plan to preserve an historic mill site.

• Environmental Services for Somers, Greenburgh, Katonah-Lewisboro, Tuckahoe, Eastchester, EdgemontlScarsdale School Districts, and Dutchess BOCES. Project manager for school expansion/ renovation projects, assisting District compliance with New York State requirements for environmental review, including assessment of potential Impacts, production of environmental documents, presentation of projects In public meetings, and development of mitigation solutions to project impacts. Extensive involvement with project architects, engineers and attorneys.

1 TIm Miller Associates, tnc., 10 North Street, Cold Spring, NY 10516 (845) 265-4400

FREDERICK P. WELLS, RLA Senior Vice President / Senior Environmental Planner / Registered Landscape Architect

• CommerciaURetail Centers. Various Sites In the Hudson Valley, New York. Manage project team in production of environmental impact statements, wetland mitigation plans, habitat protection plans. archaeological site surveys and preservation plans, and traffic mitigation plans for development projects located in urban, suburban and serni-rural settings. Facilitate consideration of design altematives to mitigate environmental concems and advocate project merits to obtain approvals.

• Trump National Golf Club, Briarcliff Manor, New York. Project environmental planner and landscape architect. Produce the environmental Impact statements for reconstruction of an aging golf course to Trump standards and development of exclusive residential component. Coordinate presentations and meetings with local boards and officials to obtain approvals of environmental, engineering, and architectural program. Prepare visual perspective renderings using photo-simulation techniques, Illustrative sight line studies, and presentation graphics. Effect approvals of a comprehensive tree preservation plan, landscape planting plans for the golf facilities and water hazards Including buffer and littoral zone plantings, residential component, and a detailed environmental management and monitoring program. Supervise Implementation of planting.

• High Point Village, Ryebrook, New York. Prepare wetiand mitigation plans for new wetiand habitats surrounding water quality treatment basins in a 140-acre residential planned unit development.

• Cortlandt Town Center, Cortlandt Manor, New York. Monitor the implementation of constructed wetland mitigation areas and storrnwater management facilities as the compliance inspector for the Town. Coordinate design revisions to accommodate grading and drainage changes during construction of the 800,000 sf retail facility.

• French Hill Golf Club, Yorktown, New York. Develop a series of visual assessments of potential views to a proposed golf faalty from the Taconic State Parkway, a designated scenic highway, prepare detailed visual impact assessment, and present at public hearings.

• Phillpstown Planning Consultant, Phllipstown, New York. Review subdivision and site plan applications submitted to the Planning Board for zoning compliance, advise and provide direction and recommendations on various planning issues. Prepare bond estimates.

• GatewayIFairways Mixed Use DeVelopment, Carmel, New York. Assess visual exposure and potential visual impacts of hillside development of a commercial, retail and residential complex.

• Britain Woods Condominiums, Town of Newburgh, New York. Conceptual planning, assess zoning conformance and establish parameters for extensive list of variances to obtain zoning approval for an innovative, upscale condominium development. Manage production of EIS and present the project before the public. Extensive involvement with project architect, engineer and attorney.

1993 to 1997

Environmental Program Manager, US Anny Corps of Engineers & JM WaDer Associates, Inc. Queens, New York. Independent contractor for ACOE responsible ior managing the environmental regulatory compliance program at 88 US Army Reserve facilities of the 77th Regional Support Command in New Yark and New Jersey. Develop and manage $3M+ annual budgets, identify projects and obtain funding, coordinate project implementation, perform compliance assessments, monitOring and reporting, and provide hands-on assistance to facility staff for the 77th RSC facilities. Received training in RCRA and TSCA hazardousltoxlc materiallwaste handling, storage, inventory and disposal, waste minimization and pollution prevention, CERCLA national defense site cleanup/restoration, eM and CWA regulations and permitting, fuel storage tank closures and upgrades, and spill cleanup. Ongoing responsibilities include regular facility monitoring and conduct Intemal Environmental Compliance Audits and review contractors' audits of the Reserve facilities. Monitor facility activities and assist civilian facility and Command staff in improving management practices and physical plant \0 comply with all applicable

2 Tim Miller Associates, Inc., 10 North Slr&et, Cold Sprlng, NY 10516 (845) 265-4400

FREDERICK P. WELLS, RLA _ Senior Vice President I Senior Environmental Planner I Registered Landscape Architect

Federal, State, and local environmental regulations. Conduct 000 Real Estate Transaction Screens and prepare audit reports for Federal property transactions.

1984 to 1993

President, Wells & Carruth Landscape Architects, PC. Carmel, New York. Landscape architect and business partner with David L. Carruth, FASLA. Responsible for all aspects of professional practice Including marketing, business administration, project staffing and management, and preparation of construction documents. Provide expert testimony for litigation of approvals under Article 78 and litigation associated with construction conformance with approved plans. Field experience In visual Impact assessments, natural resource Inventories, and construction Inspection. Projects Included the following:

• Stratford Farms Environmental Impact Statement, Poughkeepsie, NY. Research, write, and assemble EIS for a 185-lot residential subdivision on an 89-acre parcel. Coordinate project team efforts throughout the review of subdivision plans and environmental Issues by Town, County, and State agencies, including a soil testing program for orchard pesticides. Design numerous alternative subdivision designs for impact mitigation and presentations at public meetings. Develop a mixed density plan that ultimately gained approval.

• Visual Impact Analysis and EIS for WEOK Broadcasting Corp., Lloyd, NY. Assess potential visual effects of a proposed AM radio five-tower complex using photographic simulation of project views and a visual impact rating method developed by partner, David Carruth, FASLA. Prepare EIS concentrating on land use and visual Impact Issues and complete the NY SEQR process. Prepare and provide documentation and expert testimony for subsequent litigation to win a landmark court decision overtuming the local denial that was based on unsubstantiated aesthetic grounds.

• Queens Zoo, NY Zoological Society and New York City Department of Parks and Recreation, Flushing Meadows, Borough of Queens, NY. Develop conceptual designs for animal exhibits, prepare construction cost estimates, prepare renderings and participate in building a scale model for complete reconstruction of a 15-acre urban zoo dedicated to exhibition of North American animals. Develop specialized habitats for individual animal species including rockwork, fencing systems, visitor viewing stations, and detailed plant species lists for marshland waterfowl, black bear, wolves, bobcat, and bison habitats and sea lion pool.

• Hillside Terrace Apartments Site Plans, Poughkeepsie, NY. Prepare and process EIS for a 12D-unit apartment complex through to approval. RedeSign enginee~s site layout, grading, lighting, planting, and erosion control plans for mitigation of Impacts to complete the site plan approval process.

• Salem Ridge Development, Mahopac, NY. Conduct site surveys to identify and map existing sensitive environmental features, Including trees, rock outcrops, and stone walls, to increase the land values of several proposed single-family subdivisions. Design alternative subdivision layouts to preserve valuable site features on plans during the review process to obtain local approvals.

• NYS Electric and Gas Corp. Gasline Expansion, Brewster, NY. Review engineering designs and make recommendations for protection of natural resources associated with potential impacts from construction of new gas lines in the Village of Brewster. Monitor gas line installations in environmentally sensitive areas, including directing protective measures In and adjacent to wetiands and large street trees. Provide construction inspection reports for reporting to the municipality.

• Lake Carmel Beach Improvements, Town of Kent. NY. Design lake edge stabilization and swimming beach improvements and enhance public facilities and drainage at five beaches for Lake Carmel Park District. Obtain permits for the improvements.

3 Tim Miller Associates, Inc., 10 North Street, Cold Spring, NY 10516 (845) 265-4400

FREDERICK P. WELLS, RLA Senior Vice President I Senior Environmental Planner I Registered Landscape Architect

• Veterans Memorial Park Improvements, Town of Patterson, NY: Site design and bid documents, and obtain permits for improvements to ballfields, drainage, the pondscape design and maintenance, and other park facilities in the town's Memorial Park.

• Commercial Streetscape Visual Study for Town of Beekman, NY. Inventory of streetscape elements and related land uses in three rural commercial corridors. Write and illustrate a sketch book of recommendations and guidelines for the Town's Master Plan and Zoning updates.

• Improvements to School Facilities at Katonah-Lewisboro, Somers, Peekskill, Putnam Valley, Yorktown School Districts. Provide full landscape architectural services for redevelopment and new construction. Assess feasibility, develop preliminary and final designs, and estimate costs of improvements for District facilities, including running tracks, ball fields and other athletic facilities, campus parking and circulation, and remedial drainage Improvements. Prepare bid drawings and contract documents; contract administration including change orders and construction inspections.

• New York Botanical Garden, Institute of Ecosystem Studies, Millbrook, NY. Lead instructor and coordinator for team teaching introductory ecology-based landscape design certificate program.

• Environmental Site Assessments and Wetland Delineations, Various properties In Hudson Valley. Conduct site vegetation survey and coordinate with soil scientist's survey to delineate and document site wetland boundaries utilizing Town, State and Federal wetland criteria. Prepare site sensitlvitylfeaslbility assessments of potential impacts of site use and re-use. Conduct vegetation and wildlife habitat surveys and impact assessments, document rare and endangered species. Prepare historic resource assessments, coordinate archaeological consultants for SHPO filings.

1980 to 1984

Site Designer, Kane & Carruth, Landscape Architects, PC. Pleasantville, New York. Responsible for design development of site construction plans, drafting contract drawings, construction detailing, landscape rendering, writing speciflcations, photo-documentation, report writing, and illustrating for a number of site development projects. Coordinated with NYC Parks Department and NY Zoological Society during design development of several City parks, Including coordinating the preliminary design team for rehabRitation of the Queens Zoo. Participated In construction of a scale model of the Zoo design. Conducted literature research and data collection including implementing user surveys for land planning studies, urban environmental education programs and electric transmission routing studies.

1975 to 1980

Planning Technician, Cartography and GraphIcs, Brown, Donald & Donald Planning Services, Inc. Maine & Associates Landscape Architects; Luchs & Beckerman Civil Engineers. Central Connecticut. Responsible for planning and environmental data collection, graphic presentations, report production, offset printing, and design/drafting of site construction drawings. Technical support as engineering draftsman, project representative at public meetings, land survey technician, and computer technician. Prepared master plans and site design drawings for Industrial, office, and research facilities of FIP Corporation at five prestigious Industrial parks in Central Connecticut.

PROFESSIONAL AND CIVIC AFFILIATIONS

Registered Landscape Architect, New York American Society of Landscape Architects American Planning Association, Charter Member Conservation Advisory Council, Town of East Fishkill, NY Planning Board (fOrmer member and Chairman), Town of Kent, NY LEED Green Associate

4 Tim Miller ASSOCiates, Inc., 10 Norlh Street, Cold Spring, NY 10516 (845) 265-4400

Curriculum Vitae

Beth Selig, M.A., R.P.A.

Professional Associations

Executive Board Member, New Yark Archaeological Council

Register of Professional Archaeologists

Society for Historical Archaeology

Dutchess County Historical Society

Professional History 2015 President/ Project Manager/Principal Investigator

Hudson Valley Culnltal Resource Consultants Ltd.

2005 to

2014

2003 to

2005

1998 to

2003

Education

Provide archaeological oversight for project proposals, cultural resource studies (phases IA

and I B), Historic Building Assessment, Phase 2 Culnual Resource Studies and Phase 3 Data

Recovery Investigations.

Project Archaeologist: CITY /SCAPE: Cultural Resource Consultants

166 HiUair Circle, White Plains, NY 10605

Provide support for post excavation processing (artifact analysis, mapping, documentary &

cartographic research) for cultural resource studies (phases IA and IB), Phase 2 Cultural

Resource Studies and Phase 3 Data Recovery Investigations.

Field/Laboratory Technician: John Milner Associates

Croton-on-Hudson, New York

Field/Laboratory Technician: CITY /SCAPE: Cultural Resource Consultants

166 HiUair Circle, White Plains. NY 10605

En/piT? State College. (SUNY) New York, NY, Masters of Arts in Liberal Studies. 2012

Dlltrhus COllnty BOCES AUTO CAD Certificate, 2009

Univmity at Alba'!Y_(SUNY) Albany, New York, Bachelors in Anthropology and Archaeology. Dean's List Cum Laude.2oo2

Professional Certifications

2002

2011

Hazwoper- 40 Hour Training

CPR for the Professional Rescuer

Hudson Valley Cultural Resource Consultants-April 20161 15

tim miller associates, inc. · 2019. 5. 31. · tim miller associates, inc. 10 north slreel, cold...

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