1

THURSDAY, JANUARY 28, 2021, 1:45 P.M.

1

THE ASSOCIATION OF CENTRAL OKLAHOMA GOVERNMENTS BOARD OF DIRECTORS WILL HOLD AN IN-PERSON MEETING WITH NO CALL-IN OPTION ON THURSDAY, JANUARY 28, IN THE OKLAHOMA COUNTY BALLROOM (BEHIND THE ACOG BOARD ROOM), 4205 N. LINCOLN BLVD., OKLAHOMA CITY, OKLAHOMA. The Ballroom (download a short video of the Ballroom here) is setup to follow social distancing guidelines. Masks are required during the meeting. For your convenience, masks and sanitizer will be available. PLEASE NOTIFY ACOG AT 405-234-2264 (TDD/TTY CALL 7-1-1 STATEWIDE) BY 5 P.M. MONDAY, JANUARY 25, IF YOU REQUIRE ACCOMMODATIONS PURSUANT TO THE AMERICANS WITH DISABILITIES ACT OR SECTION 504 OF THE REHABILITATION ACT.

AGENDA 1. CALL TO ORDER (ATTACHMENT 1) 2. APPROVAL OF THE DECEMBER 17, 2020 MINUTES (ATTACHMENT 2) 3. COMMUNICATIONS:

A. CHAIRPERSON'S REPORT B. EXECUTIVE DIRECTOR'S REPORT

4. PUBLIC COMMENTS FROM CITIZENS OR DELEGATIONS BEGINNING OF CONSENT DOCKET - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5. APPROVAL OF THE CONSENT DOCKET:

INFORMATION: Requires a motion to approve, with a second, that all items under the Consent Docket be considered in one vote. When there are amended claims or any other amended consent docket item(s), the motion to approve should include “with the amendment(s).” CONSENT DOCKET ITEMS: A. Finance Report – January 2021 Claims – Deborah Cook, Finance Director

(ATTACHMENT 5-A) Action requested. B. Regional Clearinghouse Review and Comment Report – John Harrington, Director of

Water Resources (ATTACHMENT 5-B) Action requested. C. Intermodal Transportation Policy Committee (ITPC) Report – John Sharp, Deputy

Director (ATTACHMENT 5-C) Action requested. END OF CONSENT DOCKET - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

http://www.acogok.org/wp-content/uploads/2021/01/Ballroom.mov

2

6. REGULAR AGENDA ITEMS THAT MAY REQUIRE ACOG BOD ACTION

A. Consideration of ACOG Claims Process Revision – Debbie Cook, Finance Director (ATTACHMENT 6-A) Action requested.

B. Comprehensive Economic Development Strategy (CEDS) 2021 Update – Covid-19

Pandemic – Matthew Weaver, Community & Economic Development Manager and Thomas P. Miller and Associates (TPMA) Representatives (ATTACHMENT 6-B) Action requested.

C. Rural Local Initiatives Support Corporation (LISC) Grant Award – Matthew Weaver,

Community & Economic Development Manager (ATTACHMENT 6-C) For information only.

D. 2021 ACOG Legislative Power Brunch Event Report – Rachel Meinke, Public Information

Director For information only. 7. NEW BUSINESS

8. ADJOURN NEXT MEETING: Thursday, February 25, 2021 at 1:45 p.m.

1-1

ATTACHMENT 1 ACOG BOARD OF DIRECTORS

CITY/ORGANIZATION MEMBERS ALTERNATES

BETHANY (8) Hon. Chris Powell Councilmember

Hon. Kathy Larsen Councilmember

Hon. K. P. Westmoreland Mayor

CALUMET (1) Hon. Robert B. Wallace Trustee

Hon. Steve Snow Trustee

CEDAR VALLEY (1) Hon. Stan Wieczorek Mayor Hon. Jerry Cole Trustee

CHOCTAW (6) Hon. Mike Birdsong Councilmember Hon. Roger Malone Vice-Mayor

CRESCENT (1) No Designee Vacant

DEL CITY (9) Hon. Floyd Eason Mayor

Hon. Pam Finch Councilmember --------------------------------------------------- Hon. Michael Dean Councilmember

EDMOND (33) Hon. Josh Moore Councilmember Hon. Daniel P. O’Neil Mayor

EL RENO (8) Hon. Matt White Mayor Hon. Tim Robinson Councilmember

FOREST PARK (1) No Designee Vacant

GEARY (1) No Designee

Hon. Tabbitha Kiener Councilmember --------------------------------------------------- Hon. Bobby Allen Mayor

GUTHRIE (5) Hon. Steven J. Gentling Mayor Hon. Jeff Taylor Councilmember

HARRAH (3) Hon. Kim Bishop Vice-Mayor Hon. Tom Barron Councilmember

JONES CITY (2) Hon. Ray Poland Mayor Vacant

LAKE ALUMA (1) John Kenney Mayor

Vacant

LANGSTON CITY (1) Hon. Sheila Stevenson Mayor

Hon. Magnus Scott Trustee --------------------------------------------------- Hon. Linda Williams Trustee

LEXINGTON (1) Hon. Mike Donovan Councilmember Hon. Max Punneo Vice-Mayor

1-2

ACOG BOARD OF DIRECTORS (Cont.)

CITY/ORGANIZATION MEMBERS ALTERNATES

LUTHER (1) Hon. Jenni White Mayor

Hon. Brian Hall Trustee

Hon. Terry Arps Trustee

MERIDIAN (1) Hon. Ronald Dumas Mayor Hon. Joyce Swanson Vice Mayor

MIDWEST CITY (23) Hon. Matt Dukes Mayor

Hon. Pat Byrne Councilmember --------------------------------------------------- Hon. Christine Allen Councilmember

MOORE (25) Hon. Mark Hamm Councilmember

Hon. Glenn Lewis Mayor --------------------------------------------------- Any Moore Councilmember

MUSTANG (9) Hon. Brian Grider Vice Mayor Hon. Michael Ray Councilmember

NICHOLS HILLS (2) Hon. Peter Hoffman Vice Mayor Vacant

NICOMA PARK (1) Hon. Brian Foughty Mayor Hon. Mike Czerczyk Vice Mayor

NOBLE (3) Hon. Marge Hill Councilmember

Hon. Gail Hatfield Councilmember --------------------------------------------------- Hon. Dianne Gray Councilmember

NORMAN (37) Hon. Breea Clark Mayor Hon. Stephen T. Holman Councilmember

OKARCHE (1) Hon. Joe Frisby Trustee Hon. Jeff Sadler Trustee

OKLAHOMA CITY (112) Hon. Todd Stone Councilmember Any Oklahoma City Councilmember

PIEDMONT (4) Hon. Kevan Blasdel Councilmember

Hon. Melissa Ashford Councilmember --------------------------------------------------- Hon. Austin Redus Councilmember

SLAUGHTERVILLE (2) Hon. Ronnie Fulks Trustee Hon. Steve Easom Mayor

1-3

ACOG BOARD OF DIRECTORS (Cont.)

CITY/ORGANIZATION MEMBERS ALTERNATES

SPENCER (2) Hon. Frank Calvin Mayor

Hon. Jim Scanlan Vice Mayor --------------------------------------------------- Hon. Kerry Andrews Councilmember

THE VILLAGE (4) Hon. David Bennett Mayor

Hon. Sonny Wilkinson Councilmember --------------------------------------------------- Hon. Cathy Cummings Councilmember

TUTTLE (3) Hon. Mary Smith Vice Mayor Hon. Austin Hughes Councilmember

UNION CITY (1) Hon. Charlie Ross Vice Mayor/Trustee

Hon. Bob McGregor Trustee

VALLEY BROOK (1) No Designee Vacant

WARR ACRES (5) Hon. Jim Mickley Mayor

Hon. Roger Godwin Councilmember --------------------------------------------------- Hon. John Knipp Councilmember

YUKON (11) Hon. Shelli Selby Mayor Hon. Rick Cacini Councilmember

CANADIAN COUNTY (2) Hon. Marc Hader Commissioner

Hon. Jack Stewart Commissioner --------------------------------------------------- Hon. David Anderson Commissioner

CLEVELAND COUNTY (2) Hon. Rod Cleveland Commissioner

Hon. Darry Stacy Commissioner --------------------------------------------------- Hon. Harold Haralson Commissioner

LOGAN COUNTY (2) Hon. Marven Goodman Commissioner

Hon. Michael Pearson Commissioner --------------------------------------------------- Hon. Monty Piercy Commissioner

OKLAHOMA COUNTY (2) Hon. Carrie Blumert Commissioner

Hon. Brian Maughan Commissioner --------------------------------------------------- Hon. Kevin Calvey Commissioner

TINKER AIR FORCE BASE (Associate Member) No Designee

Vacant

2-1

ATTACHMENT 2 SUBJECT: MINUTES OF THE ACOG BOARD OF DIRECTORS MEETING DATE: DECEMBER 17, 2020 An In-Person with No Call-In Option regular meeting of the Association of Central Oklahoma Governments Board of Directors was convened at 1:50 p.m., December 17, 2020, at the Association of Central Oklahoma Governments, in the ACOG Board Room, at 4205 N. Lincoln Blvd., Oklahoma City, Oklahoma. The meeting was held, as indicated, by advance notice filed with the Oklahoma County Clerk and by notice posted on the ACOG website at least 24 hours prior to the meeting. PRESIDING Hon. Steven Gentling, Mayor, Guthrie BOARD MEMBERS PRESENT (IN-PERSON) Hon. Chris Powell, Councilmember, Bethany Hon. Roger Malone, Vice-Mayor, Choctaw Hon. Kim Bishop, Vice-Mayor, Harrah Hon. Ray Poland, Mayor, Jones City Hon. Jenni White, Mayor, Luther Hon. Ronald Dumas, Mayor, Meridian Hon. Matt Dukes, Mayor, Midwest City Hon. Mark Hamm, Councilmember, Moore Hon. Brian Grider, Vice-Mayor, Mustang Hon. Brian Foughty, Mayor, Nicoma Park Hon. Stephen Holman, Councilmember, Norman Hon. Todd Stone, Councilmember, City of Oklahoma City Hon. Kevan Blasdel, Councilmember, Piedmont Hon. Frank Calvin, Mayor, Spencer Hon. David Bennett, Mayor, The Village Hon. Cathy Cummings, Councilmember, The Village Hon. Mary Smith, Vice-Mayor, Tuttle Hon. Jim Mickley, Mayor, Warr Acres Hon. Rod Cleveland, Commissioner, Cleveland County Hon. Mike Pearson, Commissioner, Logan County ASSOCIATE MEMBER PRESENT None BOARD MEMBERS ABSENT Hon. Robert B. Wallace, Trustee, Calumet Hon. Stan Wieczorek, Mayor, Cedar Valley No Designee, Crescent Hon. Floyd Eason, Mayor, Del City Hon. Josh Moore, Councilmember, Edmond

2-2

BOARD MEMBERS ABSENT (continued) Hon. Matt White, Mayor, El Reno Hon. Warren G. Carter, Councilmember, Geary Hon. John Kenney, Mayor, Lake Aluma Hon. Sheila Stevenson, Mayor, Langston City Hon. Max Punneo, Vice-Mayor, Lexington Hon. Peter Hoffman, Vice-Mayor, Nichols Hills Hon. Marjorie Hill, Councilmember, Noble Hon. Joe Frisby, Trustee, Okarche Hon. Ronnie Fulks, Trustee, Slaughterville Hon. Charlie Ross, Vice-Mayor/Trustee, Union City No Designee, Valley Brook Hon. Shelli Selby, Mayor, Yukon Hon. Marc Hader, Commissioner, Canadian County Hon. Carrie Blumert, Commissioner, Oklahoma County ASSOCIATE MEMBER ABSENT No Designee, Tinker Air Force Base GUESTS PRESENT Chris Garver, Audit Manager, Arledge & Associates, P.C. Pete White, ACOG Legal Counsel STAFF Mark W. Sweeney, Executive Director John M. Sharp, Deputy Director Beverly Garner, Executive Assistant Anita Kroth, Administrative Assistant Patricia Buckley, Chief Accountant Rachel Meinke, Director of Public Information Julie Smedlund, IT & Facilities Director James Smith, IT Operations Specialist - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1. CALL TO ORDER – INTRODUCTION OF GUESTS

The meeting was called to order at 1:50 p.m. A quorum was present.

2. APPROVAL OF MINUTES – NOVEMBER 19, 2020 MINUTES

Director Brian Grider, Mustang, made a motion to approve the minutes of the ACOG Board of Directors meeting on November 19, 2020. Director David Bennett, The Village, seconded the motion. The motion passed unanimously.

3. COMMUNICATIONS A. CHAIRPERSON’S REPORT

None

2-3

B. EXECUTIVE DIRECTOR’S REPORT Keep Oklahoma Beautiful (KOB) Awards and Award Nominees Executive Director Mark W. Sweeney congratulated the following ACOG members for their recognitions at the 30th Annual Keep Oklahoma Beautiful Environmental Excellence Celebration held virtually on November 20, 2020. Central Oklahoma award nominees included: The City of Mustang – for a water reclamation and reuse at city facilities that resulted in water and energy savings. The City of Mustang was recognized by KOB as the Best of the Best at this year’s event. The City of Norman – for a compost program that converts around 29,000 tons of yard waste into a reusable compost and mulch material for Norman residents and businesses. The City of Midwest City Police Department – for the North Oaks Revitalization Project which resulted in an increased amount of green space for the North Oaks neighborhood as well as reduction of crime and traffic incidents. ACOG and Eric Pollard, ACOG Air Quality & Clean Cities Coordinator, were recognized as the Winner of the Non-Profits Serving Populations Greater than 40,001 population by Keep Oklahoma Beautiful. ACOG was nominated based on the projects that improve the environment and add to the quality of life in Central Oklahoma, which include:

o Special recognition by the U.S. Department of Energy (DOE) for support and development of the state’s EV charging station network

o The Central Oklahoma Clean Cities Coalition has the most complete alternative fuel corridor networks for compressed natural gas (CNG) stations and electric vehicle (EV) charging stations

o In 2019, the Central Oklahoma Clean Cities Coalition celebrated the greatest percentage improvement in idle reduction fuel savings by a DOE designated Clean Cities coalition

o The OKC Metro area continuing to be one of the largest regions in the nation meeting federal air quality standards

o Finally, over the last year, Central Oklahoma Clean Cities Coalition has worked to ensure our stakeholders were well positioned to take advantage of funding opportunities and incentives like the VW settlement grants, modified state tax credits and ACOG Public Fleet Conversion Grants.

Mr. Sweeney congratulated this year’s winners and nominees and thanked them for keeping Central Oklahoma beautiful. October Ice Storm Debris Issue – Mr. Sweeney said after a recent discussion with Mayor Gentling, he posed the question of how our local governments were handling the October Ice Storm Debris at the December 2 City Managers Lunch Meeting that was held at ACOG.

2-4

Some of the City Managers responded as follows:

o Cities are fielding complaints regularly concerning how slow the debris removal is occurring.

o Some cities are giving out tickets for people that do not remove the debris piles from their front yards.

o There are no organized equipment sharing agreements in place between municipalities or with the counties.

o A number of cities may burn their debris, if they cannot get it to a landfill due to the cost involved.

o Midwest City is using a debris pickup software program that tracks trucks, and GPS lets the City know where they are, what has been picked up, and what has not.

o Midwest City deposited some of their CARES money in a Natural Disaster Fund to pay for removal.

o General Consensus: The debris probably will not be cleaned up until April 2021. Most of the entities are waiting to see if the metro area will be declared a National Disaster Area by FEMA, then use FEMA funds to clear debris, which is why a lot of the debris will remain in place until they get the green light on cost reimbursement from FEMA.

Mayor Matt Dukes, Midwest City, gave an update regarding the disaster declaration by saying that it has already gone to President Trump and is waiting for his signature.

Commissioner Mike Pearson, Logan County, asked for a suggestion regarding an accurate method to determine the volume of the debris since FEMA will reimburse based on the volume. No one present was certain about the best way to go about determining the volume.

Mr. Sweeney recommended that members contact their legislators about helping to move this effort forward and getting the declaration signed by President Trump.

Chair Steven Gentling suggested that a list be developed of equipment that could be shared between communities for purposes such as the debris removal rather than each community buying their own.

Director Ray Poland recommended that we have the Department of Environmental Quality (DEQ) involved. He said Jones could have already had the debris picked up and put away if DEQ would allow it. He said a large portion of Jones is in a flood plain. Jones is not allowed to take all of the debris and put it in the flood plain without DEQ’s approval. He said otherwise they would have put the debris by the river where they could get rid of it eventually. Mr. Poland said he asked the Jones City Council when they stopped taking responsibility for their own property, when did they start relying on the government to do that for them, and why. He said the people think they are entitled to have the government do it for them.

Commissioner Rod Cleveland, Cleveland County, said probably the more efficient way would have been to let individuals remove the debris and have the cities to reimburse those costs through a credit on water bills for several months

2-5

or have money set aside to reimburse individuals rather than going through a complicated FEMA reimbursement process.

Mr. Sweeney agreed with the suggestion of having a master list of equipment that could be shared with an agreement among entities. He said having a master list at ACOG would be of value to our member governments. Mr. Sweeney said he is hoping the FEMA declaration will be signed soon and that there will be follow-up discussions with our member governments to see how ACOG can take a leadership role.

Director Ray Poland added that the Oklahoma Municipal Management Services (OMMS) is talking about having that very kind of a model to use in emergency situations; such as, road, gas, water, sewer service, and debris removal. Mr. Poland suggested these types of discussions be brought up with OMMS. Follow-Up on My Government Online Presentations Mr. Sweeney said if any members or their staff members were unable to attend the My Government Online presentations that were held at ACOG on December 4, to please note that all three sessions were recorded. ACOG will follow up with an email to all our member governments with a link to the presentations so that they can be viewed at their convenience. He also said, after watching the recorded presentation, to feel free to contact him or Ethan Mazzio to answer any questions they might have or to schedule an in-person follow-up meeting with their jurisdiction. ACOG Lobbying Registration Mr. Sweeney reported that ACOG has registered himself, John Sharp and Rachel Meinke with the Ethics Commission as ACOG Lobbyists in preparation for the Legislative Session starting in February 2021. He said they are waiting on paperwork to complete the process, but ACOG has done what is needed to initially get the process started, and to comply with the legal requirements. ACOG Legislative Power Brunch Mr. Sweeney pointed out that the “Save the Date Card” announcing the Legislative Power Brunch, set for January 26, 2021, has been mailed and an official invitation to the ACOG event will be mailed after Christmas. He asked the Board members to please RSVP. Mr. Sweeney said ACOG will provide members a contact list via email of all of their respective Legislators and ask that each Board member reach out to personally encourage them to attend the event. He said all of the Legislators and any special guests are receiving the same invitation. Mr. Sweeney noted that with the new venue, Embassy Suites will provide extra room to space guests out and to limit the number of people at each table. Likewise, the brunch food will be plated and covered at each table, therefore no buffet line this year. He said if there is not a good RSVP response, ACOG staff has built into the hotel contract the option of hosting a virtual presentation as a substitute to the in-person event. Mr. Sweeney gave Director Cathy Cummings an opportunity to give the Board an update regarding the Oklahoma County small business effort with the CARES funding.

2-6

Director Cathy Cummings reported that this morning there was a Budget Board meeting at the county, where they authorized the last of the $10 million dollars of the CARES Act money - $5 million of it is to go to businesses in Oklahoma County and $5 million is to go to the Health Department. She encouraged the Board members to let their business owners know about the extra $5 million that may be coming available. She said there is a catch – it is authorized but it has not been approved yet. She said Monday at the County Commissioners meeting, the three county commissioners will vote to either to release this money or keep it, which means they will send it back to the federal government. She recommended that each Board member in Oklahoma County contact their county commissioners and let them know that their businesses and towns need this money to sustain their livelihood. She said out of the original money that was released several weeks ago, there are still 140 applications in their queue that have not been approved because of insufficient paperwork. She said the hope is to get this extra $5 million released to our cities. She asked the Board to call their county commissioners to let them know to vote yes to release this money so their businesses can be helped to get through this COVID-19 crisis. Ms. Cummings said this money has to be disbursed before December 30, 2020. Commissioner Rod Cleveland reported that he has been asking for not quite the amount of money that Oklahoma County received, but something along the line appropriate for Cleveland County. He said if there are any cities in Cleveland County who would like to call their County Commissioner about this, they should proceed to do so.

4. PUBLIC COMMENTS FROM CITIZENS OR DELEGATIONS

There was no comment.

5. CONSENT DOCKET INFORMATION: Requires a motion to approve, with a second, that all items under the Consent Docket be considered in one vote. When there are amended claims or any other amended consent docket item(s), the motion to approve should include, “with the amendment(s).” A. Finance Report – December 2020 Claims – Deborah Cook, Director of Finance B. Regional Clearinghouse Review and Comment Report – John Harrington,

Director of Water Resources Consideration of materials claims budgeted for the Association in the amount of $265,768.91 for the month of December. These claims have been found in order by staff and proper as to form and are recommended for payment. A copy of the December Claims list was included in the agenda packet, as well as the Amended Claims List for December in the amount of $37,246.02, amending the December Claims List from $265,768.91 to $303,014.93. Director Ray Poland, Jones City, made a motion to approve that all items under the Consent Docket be considered in one vote, and to accept the finance report and approve payment of the December 2020 claims, with amendment, against the Association. Director David Bennett, The Village, seconded the motion. The motion carried unanimously.

2-7

6. REGULAR AGENDA ITEMS THAT MAY REQUIRE ACOG BOD ACTION

A. Consider Allocating Use of Rural Economic Action Plan (REAP) Accrued Interest Earnings and Deobligated Funds to FY 2021 REAP Projects

Matthew Weaver, Community & Economic Development Manager, reported that

staff recommends that the accrued interest earnings of $492.80 and the deobligated funds of $87,932.80 from previous REAP projects, be combined to create additional REAP funding monies of $88,424.80 for FY 2021 REAP projects, and alternates, as approved by the ACOG Board of Directors.

Director Ray Poland, Jones City, made a motion to approve the use of accrued interest earnings of $492.80 from REAP funds from prior years, as well as the deobligated funds of $87,932.80 from previous REAP projects, for possible funding of additional FY 2021 REAP projects and alternates. Director Kevan Blasdel, Piedmont, seconded the motion. The motion carried as follows: AYE: Bethany, Choctaw, Edmond, Guthrie, Jones City, Lake Aluma,

Langston, Meridian, Midwest City, Moore, Mustang, City of Oklahoma City, Piedmont, Village, Tuttle, Cleveland County and Logan County

NAY: Luther

ABSTAIN: None Chairman Steven Gentling said the motion passed.

B. Selection of FY 2021 REAP Projects Matthew Weaver, Community & Economic Development Manager, reported that

the REAP Act of 1996 establishes a planning process that enables qualifying entities to secure grant funds for economic development as well as infrastructure projects. The 11 Councils of Governments (COGs) throughout the state are identified in the Act as the agencies that will award and distribute these funds. Moreover, the rural economic development initiative is designed to create economic development in less populated towns, cities, and counties, which offer them an opportunity to identify those projects.

The FY 2021 REAP grant process began when application packets were mailed to eligible entities in July 2020. Two REAP grant writing assistance workshops were held in August and September. The REAP application deadline was October 31, 2020. A diversified team of three ACOG staff members participated in the scoring process, ensuring an objective approach was adhered to. There was a total of 21 eligible applications requesting $1,631,842.21 for projects. ACOG is allocating $704,514.21 of the $712,264.82 available in REAP grant funds for FY 2021, to completely fund the selected projects. The remaining $7,732.61 has been placed in ACOG’s REAP deobligation fund for future projects. The total funding amount is subject to possible legislative budget cuts. Director Ray Poland made a motion to adopt and fund FY 2021 REAP projects, as recommended by ACOG staff, as well as alternate projects should additional

2-8

grant funds become available. Director Rod Cleveland, Cleveland County, seconded the motion. The motion passed unanimously.

C. Annual ACOG Audit Report for FY 2020 Debbie Cook, Finance Director, informed the Board of Directors that the

accounting firm, Arledge & Associates, P.C., has completed its audit of ACOG’s financial statements for the fiscal year ending June 30, 2020. Chris Garver, Audit Manager with Arledge & Associates, P.C., was available to present and review the report with the Board.

Chris Garver thanked ACOG and the Accounting staff for their excellent cooperation while conducting the audit. He said the audit was very clean and easy to follow. Mr. Garver reported that there were no findings and no adjustments. He said the only significant estimates that the audit had for ACOG is the useful life of equipment. He said the audit verifies the information and readvises as reasonable, and it was, he said. Related to the “Schedule of Findings and Questioned Costs” he reported there were no compliance findings or internal control findings. As far as Federal Awards Findings and Questioned Costs, Mr. Garver said there were no compliance findings and no internal control findings. Mr. Garver reported that the audit received an unqualified opinion; there are no issues with the audit and no findings, or control matters. Mr. Garver said in accordance with Government Auditing Standards, the auditors have issued their report, dated December 14, 2020, on their consideration of ACOG’s internal control over financial reporting and on their tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. He said there were no control deficiencies; this audit received an unqualified opinion. Regarding the single audit “Independent Auditor’s Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by the Uniform Guidance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance,” the auditors provide a reasonable basis for their opinion on compliance for each major federal program. He said there were no Internal Control deficiencies on the tested program. However, their audit does not provide a legal determination of ACOG’s compliance. Director David Bennett, The Village, made a motion to receive the FY 2020 Audit Report of the Association of Central Oklahoma Governments. Director Mark Hamm, Moore, seconded the motion. The motion passed unanimously.

D. Authorization to Enter into a Consultant Services Agreement with Anglin Public

Relations John Sharp, Deputy Director, stated that on November 2, 2020, ACOG issued a

Request for Qualifications seeking a consultant to brand and advertise a regional bicycle and pedestrian safety campaign as part of an Oklahoma Highway Safety Office (OHSO) Safety Grant. One proposal was received from Anglin PR. A

2-9

subcommittee of representatives from ACOG, the City of Oklahoma City, the City of Edmond, the Norman Bicycle Committee, the Oklahoma City Landrunners, and the Oklahoma Bike Society reviewed Anglin PR’s application and recommended that Anglin PR be selected to serve as the consultant for this campaign.

Mr. Sharp said if approved, Anglin PR will provide a nine-month sustainable

public awareness campaign to improve safety on roadways within the Oklahoma City Area Regional Transportation Study (OCARTS) area boundary. This will include branding, video production, social media marketing, design of print materials, and other services to be agreed upon.

The total cost is not to exceed $76,000 and is funded with 100 percent federal

funds through the OHSO Safety Grant. The cost will be shared with the City of Oklahoma City, as established in a Memorandum of Understanding (MOU).

Director Ray Poland made a motion to authorize the Executive Director to

negotiate and execute an agreement with Anglin PR to provide services and continued support for ACOG’s bicycle and pedestrian safety campaign, as initially outlined in the November 2, 2020 Request for Qualifications, at a total cost not to exceed $76,000 for nine months. Director David Bennett seconded the motion. The motion passed unanimously.

E. Community Economic Resiliency Initiative (CERI) Executive Director Mark W. Sweeney announced a new Community Economic

Resiliency Initiative (CERI). He said ACOG recently received a supplemental CARES Act Recovery Assistance grant from the Economic Development Administration (EDA) – Austin Regional Office to respond to, and recover from, the impacts of COVID-19. A portion of this grant shall be used by ACOG to fund CERI, a program that offers municipal governments the opportunity to develop planning demonstration (demo) projects that will model strategic community and economic investment with a focus on sustainable economic recovery and long-term resiliency.

Mr. Sweeney said part of ACOG’s efforts to review and update the 2019

Comprehensive Economic Development Strategy (CEDS) for the Capital Area Economic Development District (CAPEDD) of Oklahoma (ACOG region) is to better serve and sustain the local economy during and after the pandemic. The CERI Program hopes to encourage and demonstrate healthy, economic best practices proposed in the updated CEDS to ensure competitiveness at the national level.

The planning demo sites must be located within an Activity Center as

designated by the extended version of the 2045 Encompass Plan for the Oklahoma City Metropolitan Planning Organization (MPO), which for this specific program includes all cities located in Canadian, Cleveland, Logan, and Oklahoma counties.

Mr. Sweeney said what applicants need to know is that the host municipal

jurisdictions of these Activity Centers are being solicited through the “Call for Applications” to receive professional consultant services for planning demonstration sites that will address and implement the goals outlined in the updated CEDS Strategic Framework. Likewise, the objective is to choose a

2-10

diverse group of between 3 and 5 planning demo sites that will represent small towns (population below 5,000), mid-size cities (population between 5,000 and 50,000), and large cities/urban areas (population over 50,000) within the ACOG region.

He said the scope of these technical services will depend heavily upon the

content of the applicant’s demonstration site application and the community’s local commitment, issues, and initiatives. The general time frame for execution of consulting services will be between eight (8) to twelve (12) months, depending on the size and scale of the project.

Mr. Sweeney added that applicants will be encouraged to submit project

planning proposals with a minimum estimated service value of $19,000. However, ACOG will consider applications on a case by case basis. Applying municipalities do have an option to provide a financial and/or in-kind match to enhance their proposed project scope. He said this is not a required component of this program in order to qualify for consideration, but rather to provide a community the opportunity to leverage this potential service to address a larger project scope.

He informed the members that the “Call for Applications” will be officially

released via email and website posting on Tuesday, December 29, 2020. All applications will be due at the ACOG office on Wednesday, February 24, 2021, for the purpose of providing a program overview and to answer questions from potential applicants. There will be a virtual meeting held on January 5, 2021 which will provide our municipalities the opportunity to ask any questions about the application process.

The planning demonstration site applications will be evaluated by a CERI Review

Committee appointed by ACOG. The recommendations of the Committee will then be provided to the ACOG Board for final selection of the winning applicants at their March 2021 monthly meeting.

Mr. Sweeney reported that ACOG has partnered with the Oklahoma Main Street

Center and the University of Oklahoma Institute for Quality Communities (IQC) to provide a toolkit of services to successful applicants that serve as the foundation for effective economic revitalization and resiliency.

Mr. Sweeney explained that the Oklahoma Main Street Center is home to the

Oklahoma Main Street program, which provides training resources, and technical assistance for the revitalization and preservation of historic central and neighborhood business district areas. The Oklahoma Department of Commerce oversees the state Main Street Program.

The University of Oklahoma IQC is a community engagement program that helps

students build partnerships with local governing and civic organizations in order to design solutions to local problems that affect health, economy, and the life quality of Oklahomans. With authorization from the ACOG Board, IQC will be procured through an inter-local government agreement with ACOG to provide planning consultant services to each of the selected applicant cities for the demo sites.

Mr. Sweeney said the CERI Program aims to engage area municipalities to

develop the tools they need in order to become economically resilient.

2-11

Dependent upon the scope of their application project, successful applicants will receive valuable planning consultation services, community and district assessment and asset mapping, community development and best practices training, and will be enrolled, if eligible, in the Oklahoma Main Street Center’s two-year Associate Program through guided implementation.

Mr. Sweeney added that this is an effective way to use the CARES money

because a lot of communities need some economic assistance and directions. The primary goal is to focus on a certain project that they see as a game-changer for their community that will alter the dynamics of how they do business, change the way their community is seen and how it performs in the future, and offer greater economic opportunity to their citizens. This is a prospect to get valuable planning services that are required to reach the implementation stage. The next step is how to fund those projects. ACOG staff will help to find funding sources for the cities, to apply for, that will help to make their projects a reality.

He said that even if a city is not one of the five selected, the benefit is that all

communities will still be engaged in the process by modeling the successes of those communities that were chosen.

F. 2021 ACOG Legislative Priorities Report

Rachel Meinke, ACOG Public Information Director, gave a presentation on the survey results of the ACOG 2021 Legislative Priorities Survey. These results were pooled from Legislative Forums that were held at ACOG in September and November. These ranked priorities will be used as the foundation of ACOG’s Priorities List that will be presented to Central Oklahoma Legislators at the 2021 ACOG Legislative Power Brunch on January 26, 2021. The presentation can be found here.

7. NEW BUSINESS There was no new business.

8. ADJOURN

There being no further business, Chairman Steven J. Gentling asked for a motion to adjourn. Director Ray Poland made a motion to adjourn. Director David Bennett seconded the motion. The motion passed unanimously. The meeting was adjourned at 3:11 p.m.

ADOPTED THIS 28TH DAY OF JANUARY 2021. CHAIRMAN SECRETARY-TREASURER

http://www.acogok.org/wp-content/uploads/2021/01/2021-Legislative-Issue-Survey.pdf

CONSENT DOCKET

5-A-1

ATTACHMENT 5-A SUBJECT: FINANCE REPORT – JANUARY 2021 CLAIMS DATE: JANUARY 28, 2021 FROM: DEBORAH C. COOK, CPA Finance Director INFORMATION: Consideration of materials claims budgeted for the Association in the amount of $179,961.77 for the month of January. Staff has found these claims to be in order and proper as to form and are recommended for payment. A copy of the claims list is attached. ACTION REQUESTED: Motion to authorize payment of the January 2021 claims against the Association.

5-A-2

ACOG CASH STATUS REPORT FOR THE MONTH ENDED DECEMBER 31, 2020

5-A-3

SCHEDULE OF GENERAL OPERATING EXPENSES FOR THE MONTH ENDED DECEMBER 31, 2020 Personnel Cost:Salaries 134,987.81 Payroll Taxes 59,177.98 Payroll Procesing Fees 778.03 Group Health & Life Insurance 16,126.99 Pension Contribution & Expense 17,043.06 EBC Flex Plan Contributions 733.31 Garnishments 261.12

Total Operating Personnel Expenditures 229,108.30$

Claims Expenditures: Accounting and Auditing - Contract Personnel - Copiers 869.00 Credit Card 3,497.71 Development and Recruitment - Equipment & Furniture 1,872.46 Equipment Rental 297.00 Insurance - Internet Service 6,155.93 Legal 3,750.00 Maintenance & Repair - Equipment 725.00 Maintenance & Repair - Software 5,977.88 Mileage - Miscellaneous - Office Cleaning 740.00 Office Rent 19,160.00 Office Leasehold Improvements - Printing - Professional Dues 400.00 Projects-UPWP 2,110.35 Projects-CMAQ 55,400.00 Projects -Clean Cities - Projects -911 3,200.00 Projects - REAP 164,495.76 Public Education - NTW - Public Notice/Advertising 97.30 Publications & Subscriptions 449.00 Sect 125 Plan Administation 75.00 Subcontracts/Consultants 27,186.30 Supplies 204.21 Supplies - Software 5,174.99 Telephone 1,177.04 Temporary Labor - Travel - Vehicle Expense -

Total Claims Expenditures: 303,014.93$

5-A-4

APCO International 416.70$

(Dues - 9-1-1)

Arledge & Associates, P.C. 2,909.95

(Audit - 9-1-1 $133.16)

Aspen 115.00

(Cleaning)

Bill Warren Office Products 2,446.98

(Supplies, Furniture)

Calumet, Town of 41,048.27

(REAP Grant ED5-2020-5)

CAPCOG 1,662.50

(Nonattainment study)

Connex International 10.46

(Telephone - 9-1-1)

CriticalComm 11.00

(Telephone - 9-1-1)

Ecointeractive, Inc. 4,465.67

(Software)

Edmond, City of 25,138.60

(Fleet Conversion Grant)

First Choice Coffee Service 241.65

(Supplies)

BE IT RESOLVED, that on this 28th day of January 2021, the following claims are approved

by the Association of Central Oklahoma Governments; and the

Executive Director and Officers of this Association are directed to pay such claims.

5-A-5

January Claims (Cont.)

Heritage 97.50

(Printing)

Management and Enterprise Services 294.00

(Internet)

Moore, City of 57,980.00

(Fleet Grant Conversion)

NADO 3,000.00

(Membership)

NEC Financial Services 701.79

(Phone System Lease Purchase)

NENA 1,550.00

(Membership - 9-1-1)

Oklahoma County Public Building Authority 19,160.00

(Office Rent)

Peak Uptime 2,597.46

(Repairs & Maintenance)

Pendergraft, Art 5,833.00

(Consultant - UPWP)

Peter S White, P.C. 3,125.00

(Legal - 9-1-1 $1,000.00)

R.K. Black 75.00

(Shredding)

Rackspace 28.90

(Hosting Fee - 9-1-1)

5-A-6

January Claims (Cont.)

ATTEST CHAIRMAN SECRETARY/TREASURER

Reynolds, Margaret 61.22

(Supplies)

ROK Global Applications Group, LLC 3,920.00

(Hosting - 9-1-1 $1,398.26)

Scott Rice 614.00

(Supplies)

Scout Benefits Group LLC 75.00

(FSA Benefits Administration)

SHI International Corp 158.00

(Supplies - Software)

Southwestern Stationers, Inc. 683.00

(Printing)

Standley Systems 869.00

(Maintenance)

US Postal Service 500.00

(Postage)

Verizon Wireless 172.12

(Telephone, Internet)

TOTAL JANUARY CLAIMS 179,961.77$

5-B-1

ATTACHMENT 5-B

SUBJECT: REGIONAL CLEARINGHOUSE REVIEW AND COMMENT REPORT DATE: JANUARY 28, 2021 FROM: JOHN HARRINGTON Director of Water Resources INFORMATION: The following projects have been reviewed through the Clearinghouse review process by staff during the past month. Final comment letters have been submitted to the applicant. Agency Applicant: Oklahoma City Development Services Department Subdivision and Zoning Division Project Locations: Oklahoma City Date Reviewed: December 31, 2020 ID# Project Review Requests ID#L302001-12 Comments relevant to the work of your department are requested regarding the

availability and/or need of water, drainage, sanitary and storm sewer, traffic facilities, fire protection facilities, street right-of-way or any public easements, soil conditions and any other pertinent information related to the development of this property.

Date Reviewed: January 15, 2021 ID# Project Review Requests ID#A152101-6 Comments relevant to the work of your department are requested regarding the

availability and/or need of water, drainage, sanitary and storm sewer, traffic facilities, fire protection facilities, street right-of-way or any public easements, soil conditions and any other pertinent information related to the development of this property.

ACTION REQUESTED: Motion to concur with staff assessment of submitted projects.

5-B-2

December 31, 2020 Oklahoma City Development Services Department Subdivision and Zoning Division 420 W Main St, Oklahoma City, OK 73102 RE: ID#L302001 - PUD-1806 ID#L302002 - C-7265

ID#L302003 - PUD-1807 ID#L302004 - C-7266 ID#L302005 - SPUD-1289 ID#L302006 - C-7267 Oklahoma City ID#L302007 - SPUD-1290 ID#L302008 - C-7268 ID#L302009 - SPUD-1291 ID#L302010 - PUD-1805 ID#L302011 - C-7263 ID#L302012 - PC-10713

The Association of Central Oklahoma Governments has completed its Regional Clearinghouse Review of the above referenced proposal recently submitted by your office. Any future communication regarding this proposal should be accompanied by the ID number listed above. As a result of our review process and comments received, the proposed project, as of this date, does not appear to be inconsistent with area-wide goals and objectives. Please notify this office of any subsequent modifications, supplements, or amendments to this proposal if such occurs. At that point we will conduct an additional regional review of the modified proposal as necessary. You are also requested to notify this office of the official action taken on this proposal by the agency from which you are requesting assistance. Please be advised that this letter is not a commitment of funds for your proposal from any funding source but allows you to proceed with your application for funding consideration. We appreciate this opportunity for review and comment on your proposal. Sincerely,

Mark W. Sweeney, AICP Executive Director

5-B-3

January 15, 2021 Oklahoma City Development Services Department Subdivision and Zoning Division 420 W Main St, Oklahoma City, OK 73102 RE: ID#A152101 - C-7269 ID#A152104 - SPUD-1292

ID#A152102 - PC-10714 ID#A152105 - SPUD-1293 Oklahoma City ID#A152103 - PC-10715 ID#A152106 - SPUD-1294

The Association of Central Oklahoma Governments has completed its Regional Clearinghouse Review of the above referenced proposal recently submitted by your office. Any future communication regarding this proposal should be accompanied by the ID number listed above. As a result of our review process and comments received, the proposed project, as of this date, does not appear to be inconsistent with area-wide goals and objectives. Please notify this office of any subsequent modifications, supplements, or amendments to this proposal if such occurs. At that point we will conduct an additional regional review of the modified proposal as necessary. You are also requested to notify this office of the official action taken on this proposal by the agency from which you are requesting assistance. Please be advised that this letter is not a commitment of funds for your proposal from any funding source but allows you to proceed with your application for funding consideration. We appreciate this opportunity for review and comment on your proposal. Sincerely,

Mark W. Sweeney, AICP Executive Director

5-C

ATTACHMENT 5-C

SUBJECT: INTERMODAL TRANSPORTATION POLICY COMMITTEE (ITPC) REPORT DATE: JANUARY 28, 2021 FROM: JOHN SHARP Deputy Director INFORMATION: The following regular agenda action items are included in the ITPC Agenda as Items D-1 through D-3. Requesting approval of the following ITPC action items:

1. Selection of FY 2021 ACOG Public Fleet Clean Air Grants Projects – Eric Pollard, Air Quality & Clean Cities Coordinator Action requested.

2. Air Quality Small Grant Program Project List – Hannah Nolen, TPS Projects Coordinator II

Action requested.

3. STBG-UZA Project Recommendations for the FFY 2022-2025 OCARTS Area Transportation Improvement Program (TIP) – Hayden Harrison, TPS Program Coordinator Action requested.

ACTION REQUESTED: Motion to approve ITPC action items D-1 through D-3, which were included in the January 28, 2021 ITPC agenda and approved by the ITPC.

http://www.acogok.org/wp-content/uploads/2021/01/01-2021-ITPC-AGENDA.pdf

REGULAR AGENDA ITEMS THAT MAY REQUIRE ACOG BOD ACTION

6-A-1

ATTACHMENT 6-A SUBJECT: CONSIDERATION OF ACOG CLAIMS PROCESS REVISION DATE: JANUARY 28, 2021 FROM: DEBORAH C. COOK, CPA Finance Director BACKGROUND INFORMATION: ACOG’s current claims process requires all invoices, except for payroll and benefits, be approved in advance for payment by the Board of Directors. All checks require two signatures, one of which must be that of a Board officer. The Board of Directors does not meet during the month of July. For July, and for any time a quorum is not present, ACOG staff has been authorized to pay budgeted, recurring claims. A list of such claims paid is then presented at the August Board meeting for ratification. The same process was also utilized last March when our Board meeting was canceled due to the COVID-19 pandemic outbreak. After a thorough staff assessment of our current claims process, the following observations have been noted:

• Restricts the frequency of vendor payments. This also requires vendor contract customization as the standard 30-day payment cycle does not work with the timing of Board meetings. This also requires extensive discussion and explanation with new vendors who do not have previous contract experience with ACOG concerning the timing of payments.

• Does not coincide with the ACOG Procurement Policy that was approved by the ACOG Board on December 13, 2018. This updated Policy requires Board approval for all contracts or grants of $50,000 or more.

• The ACOG credit card statement cutoff date does not correlate with the timing of the Board meetings. It is necessary to guess what the balance will be when including an amount for claims. Credit card companies interest charges for outstanding balances are high. Interest is an unallowable expense to Federal grants, so staff does their best to avoid incurring any interest charges.

• ACOG’s claims, payment process does not align with standard financial business cycles. It would be beneficial to the Finance Department to be able to spread out the claims processing workload throughout the month instead of all clustered together at the Board meetings.

In an effort to do comparative research on this issue, staff surveyed other COGs to provide information on their claims, payment process, including approvals required. The key responses are summarized as follows:

INCOG (Tulsa), CAPCOG (Austin, TX), and NCTCOG (Dallas-Fort Worth-Arlington, TX) all have higher required Board approval limits than ACOG and use their Procurement Policy approved limits. INCOG and CAPCOG process payables twice a month, while NCTCOG does so weekly. CAPCOG requires two signatures for checks over $5,000 and produces a check register that must be reviewed and approved by signature of

6-A-2

two authorized check signers. Note those two authorized signers can both be staff members. Whatcom COG’s (Bellingham, WA) bylaws require claims to be audited and verified, with listings thereof signed by a Council Officer and Executive Director. The Executive Committee or Council review and approve the expenditures retroactively. Only one signature is required on checks and that is the Executive Director’s signature that is automatically printed on the checks. NCTCOG only requires one authorized signature, which is printed on the checks, but checks are not released until check register has been signed by two specifically authorized senior staff members.

PROPOSED REVISED CLAIMS PROCESS: The information received from these COGs, along with the application of financial best practices, were used to develop a proposed, revised claims process that is customized to the specific needs of the ACOG organization. The following outline of required steps is highly detailed, but very informative on how all the moving parts will work together under the proposed amended process:

1. Claims processing will initially change to biweekly beginning February 2021. ACOG will follow its Board approved Procurement Policy, effective 01/16/2019, that only requires Board approval of amounts of $50,000 or more when processing claims. All contracts and agreements of $50,000 or more must be an agenda item receiving the applicable Board approval prior to any related invoices being processed for payment.

2. Accounts payable will follow up with all vendors who do not currently provide their invoices in digital format by email and encourage them to start doing so, which will save us processing time. Friday, 02/05/21, would be the first invoice cutoff date. From then on, Fridays alternate between being the invoice cutoff date or the claims payment processing date.

3. After accounts payable receives the invoices (note that some invoices go directly to other ACOG staff members who must review and approve them and then send them to accounting for processing), they will be matched to any required PO’s and contracts, checked for accuracy, required approvals, and supporting documentation, and coded for input into the accounting system. A listing of the claims, including the coding, will be printed from the accounting system for review first by the Finance Director and later by the check signers. Note, if the Administrative Assistant is not available to process the claims, the Chief Accountant will do so.

4. The review of invoices will be done during the beginning of the week where Friday is the day the claims checks are cut and signed. The Finance Director will review the claims and coding and will note any necessary corrections. If the Finance Director is not available, this will be done by the Chief Accountant and the Finance Director will review after the fact and any necessary corrections will be made later.

5. For the purpose of fiscal accountability and transparency, checks will still require two signatures, one of which must be signed by a Board officer. Both the Executive Director and the signing Board officer should sign off on the accounting claims report reviewed and signed off by the Finance Director. The Executive Director should do so first to authorize the checks to be cut. If the Executive Director is not available, the Board officer will be emailed the accounting claims report to authorize the checks to be cut. The Board Officer will then sign the accounting claims report at the time the checks are signed. The Deputy Director will then be the second authorized signer.

6-A-3

Detailed invoices will be always available for review by the Executive Director and the signing Board officer.

6. Checks will need to be signed either two or three times each month. During weeks when the claims check processing day is scheduled to be the day after the Board meeting, the claims check processing will be moved up for the checks to be signed at the Board meeting, if at all possible. The check signing schedule will be provided to all of the officers so check signing responsibilities can be conveniently rotated. The timing of holidays will also require some movement of the check processing date.

7. A claims list of all invoices paid during the previous month will be included on the next Board meeting’s agenda as a consent item requiring the Board’s ratification. This is similar to the current process followed with budgeted, recurring claims paid when there is no meeting or there is no quorum.

8. Note that payment of regular Payroll and Benefits do not go to the Board for approval, but those items usually agree with what was included in the Board approved budget. Any benefits checks will still be signed by at least one Board officer and will be included in one of the biweekly check processing runs.

ACOG staff recommends that this proposed revision to the current claims process be approved by the Board for implementation.

ACTION REQUESTED: Motion to approve Revised Claims Process.

6-B

ATTACHMENT 6-B

SUBJECT: COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS) 2021 UPDATE – COVID-19 PANDEMIC DATE: JANUARY 28, 2021 FROM: MATTHEW S. WEAVER, CPDM and MATTHEW RUEFF & LINDSAY BLOOS Manager Dir. of Economic. Dev. Sr. Proj. Consultant Community and Economic Development Thomas P. Miller and Associates Representatives INFORMATION: Utilizing the EDA CARES Act grant funds, ACOG staff pursued a tactical update of our 2019 CEDS for the four-county Capital Area Economic Development District (CAPEDD) of Oklahoma, as it specifically relates to planning services for a COVID-type disaster recovery and resiliency plan. Thomas P. Miller and Associates (TPMA) was contracted in September 2020 to provide those services with a focus on new priorities based on the pandemic’s impact, to date. Building on the strong foundation of the 2019 CEDS, this update views its strategies through a new critical lens. While maintaining the format and structure of the 2019 CEDS, the update is presented as a preface to that document. It considers each outlined goal within the strategic framework. While new approaches and actions have been added, current strategies and actions have also been amended with increased emphasis on priority. The CEDS Advisory Committee met in-person and virtually with TPMA and ACOG staff on three separate occasions through the fall. All participants partook in break-out sessions to brainstorm and provide critical feedback about meeting the pandemic stabilization and resiliency needs of our region’s communities. The results of these workshops generated updated CEDS goals with an emphasis on the following: Infrastructure, Resiliency, Innovation, Healthy Communities, and Government Agility. The revised document also includes a targeted industry analysis, an emphasis on research and best practices review, and an implementation matrix. To access the CEDS 2021 Update, please use this link. The results of this partnership produced an updated CEDS that presents fresh, actionable strategies that ACOG has already been able to deploy during this process. This includes the competitive Comprehensive Economic Resiliency Initiative (CERI) Program, and the Rural Local Initiatives Support Corporation (Rural LISC) minority and small business development initiative. TPMA representatives, Matthew Rueff and Lindsay Bloos, will be attending the ACOG Board meeting in-person to make a full presentation on the staff recommended 2021 CEDS Update. TPMA will also provide a prevue of the performance metrics for a web-based dashboard that will track valuable economic data for our region per county. ACTION REQUESTED: Approve the Comprehensive Economic Development Strategy (CEDS) 2021 Update that addresses the COVID-19 Pandemic.

http://www.acogok.org/wp-content/uploads/2021/01/CEDS-UPDATE.pdf

6-C

ATTACHMENT 6-C SUBJECT: RURAL LOCAL INITIATIVES SUPPORT CORPORATION (LISC) GRANT AWARD DATE: JANUARY 28, 2021 FROM: MATTHEW S. WEAVER, CPDM Manager Community and Economic Development INFORMATION: ACOG has been awarded a $30,000 invitation-only grant from the Rural Local Initiatives Support Corporation (LISC) to help ACOG kickstart its planned initiatives described in the 2021 CEDS Update. This grant funding will also allow ACOG to effectively connect with local resources in order to offer needed community support as our regional economy navigates the challenges of the COVID-19 pandemic. In 1995, LISC, a community development support organization working in metropolitan areas across the country, launched Rural LISC, a national program created to expand LISC’s reach beyond urban areas to include rural communities. Today, Rural LISC partners with 92 rural community-based organizations, including five financial intermediaries, delivers the most appropriate support to meet local needs. Together they are working to transform communities in more than 2,200 counties across 45 states. This nine-month grant will be used to support ACOG’s Community and Economic Development staff as they proactively engage with minority-owned, women-owned, and small business organizations in an effort to achieve the following objectives:

• Promote supplier diversity • Identify a variety of resources and incorporate them into the new CEDS dashboard

design and development • Evaluate the pandemic impact on small businesses through a targeted survey study • Provide educational workshops, webinars, and other critical resources designed for

small and minority-owned business development. These four types of activities will help ACOG increase its capacity to provide technical assistance to small businesses in our service area. However, the ultimate measure for our success will be in the implementation and use of the new CEDS dashboard. In addition, ACOG believes that not only consumers and companies, but also governments can support minority-owned businesses by contributing their different resources to the larger ecosystem. By training and exposing city leadership to diverse partnership practices and implementing our Updated CEDS, ACOG can help bolster economic success in the region. ACTION REQUESTED: For information only.

Please notify ACOG at 405-234-2264 (TDD/TTY call 7-1-1 statewide) BY 5 P.M. MONDAY, JANUARY 25, IF you require accommodations pursuant to the Americans with Disabilities Act or Section 504 of the Rehabilitation Act.NEXT MEETING:Thursday, February 25, 2021 at 1:45 p.m.ACOG BOARD OF DIRECTORSACOG BOARD OF DIRECTORS (Cont.)ACOG BOARD OF DIRECTORS (Cont.)CHAIRMAN SECRETARY/TREASURER