Thursday 23rd April 2015

Elite Athletes’ Briefing

Briefing agenda

• Welcome and introduction

• Competition jury

• Schedules and timetables

• Check-in and procedures

• The course

• Post-race procedures

• Weather forecast

Welcome and Introductions

Dr. Debbie Alexander, TSA President and ITU EB Member

•Thanos Nikopoulos, ITU Team Leader

•Rick Fulton, ITU Technical Delegate

•Juliet Fahey, ITU Race Referee

•Dr. Jo-Anne Kirby, ITU Medical Delegate

•Kris Gemmill, ITU WTS Co-ordinator

•

Welcome and Introduction

Competition Jury

• Rick Fulton (Zim), Chair

• Dr. Debbie Alexander (RSA); ITU Executive Board

Member

• Jan Sterk (RSA); TSA Vice-President

Schedule and timetables

Thursday

18:30 Race pack pick-up

Your race package includes:• Helmet stickers (3x)• Bike sticker (1x) • Body decals (4x) – both arms and both legs • Bag Sticker (1x) – Athletes’ Lounge/personal bags

+ Accreditation card: give access to the athlete’s lounge on race day

Schedule and timetables

Friday

09:00 – 10:00

Bike Course familiarisation escorted by the police for 2 laps. Meeting point inTransition1at 08:50

10:00 – 11:00

Swim Course familiarisation. All the bikes should remain in the Athlete’s Lounge as this is a secure area

Schedule and timetables

Friday

Swim Course Familiarisation 0900-0930 on whole course.0930-1000- do not swim past the jetties.

Saturday/ Sunday

Swim Warm-up 14:15-14:50-do not swim past the jetties.

Schedule and timetables

SATURDAY ELITE WOMEN

13:00 – 13:45Transition 2 check in

13:30 – 14:30 Athlete lounge check in

14:00 – 14:50Transition 1 check-in

14:15 – 14:50 Swim warm-up

14:57 Athletes’ presentation

15:06 Elite Women Start

Medal ceremony after finish

Schedule and timetables

SUNDAY ELITE MEN

13:00 – 13:45Transition 2 check in

13:30 – 14:30 Athlete lounge check in

14:00 – 14:50Transition 1 check-in

14:15 – 14:50 Swim warm-up

14:57 Athletes’ presentation

15:06 Elite Men Start

Medal ceremony after finish

Access to the venue

• This event has two (2) Transition Areas-see next map

• Age Group Race in Progress: o Use the crossing points in order to come to the venueo Do not cycle or warm-up on the course

Access to the venue

Access to the venue – TA2

Access to the venue – TA1

Check-in procedures # 1

Transition Area 2 | Finish Venue

Leave your running shoes outside of your box

Spare wheels to the Chief Wheel Stop TO at Transition Area 2

Check-in proceduresBike Check – before entering Athlete’s Lounge• Refer to 5.2 in competition rules• Handle bars with clip-ons• Wheels (non authorized UCI wheels rule)• Spare wheels• Bike frame• Helmet• Saddle position (-5cm≤ Men & -2cm≤ Women) Random

25% • Approved exceptions on ITU website• http://www.triathlon.org/about/downloads/category/rules

• Approval for the addition/modification of any equipment to the bike, MUST be obtained from the RACE REFEREE up until 10 minutes from the end of this Athletes’ Briefing

• Mechanic service available at athletes lounge

Check-in procedures # 3

Athletes Lounge

• Uniform & race gear check (name, country, logos, ITU logo, zippers, race caps) – photos taken of each uniform.

Wearing other uniform during the race = DSQ!

• Body marking check (both arms, both legs)• Timing chip distribution• Swim cap distribution, • Leave bags in the Athletes’ lounge (use gear bag sticker) – your bags will be moved to the Recovery Area by the LOC

Check-in procedures # 4

Transition Area 1

• Helmet check – Do not leave your helmet FASTENED on the bike in the transitionThe athlete who does not comply with this rule will receive a time penalty of 15 seconds in TA1.

The course

SWIM

2 laps of 750m

BIKE

1 lap of 4.2 TA1 to TA2 + 8 laps of 4.5km

RUN

4 laps of 2.4km & 1 lap of stadium 400m

The course

The course - Video

Video

Pre-start procedure

Athletes’ Introduction

• 10 minutes before start – line-up in the Transition Area 1

• Jog to the swim platform when you are introduced

• Select your position and stay behind the lineBlocking two positions – DSQ

Start procedure

Athletes in position:

• The start can be given any time after the Race Referee announces”On your mark”

• Air horn

• The race startsAthletes not moving forward at the start will receive a time penalty of 15 seconds in TA1.

False start procedure

False start Example:

• Several horn blasts• Kayaks in front of you• Everyone goes back to her/his spot

Valid start but with early starters:

• If someone starts before the horn and everyone else starts with the horn, the false starter will receive a time penalty of 15 seconds in TA1. (During the time penalty athlete cannot touch any equipment!)

Swim course

Swim course

• Today at 11:30am Water temperature: 12C Air temperature: 21.1C WBGT 16.6C Condition Relative Humidity 43% Wetsuit swim

• 2 laps (total distance of 1500m) – anti-clockwiseDistance to the first turn buoy 300m

Pass all Four yellow buoys on the left shoulder

and last red buoy on right shoulder• Take wetsuit, cap, goggles to transition into the box• Swim behavior will be closely monitored and

recorded by water based and broadcast room officials.

• Low tide Women- 14:21pm, Men- 15:49pm

Transition area 1

• Horizontal bike racks – number, name and country flag

• All used equipment into your box. Not doing so, a time

penalty of 15 seconds on the run

• Mount line at the end of the TA 1 (GREEN LINE)

Bike course

• 1 lap of 4.2km + 8 laps of 4.5km (total distance of 40.2 km)

• Flat, with a technical part after exit from TA2

• 2 Wheel Stations - for locations see the map:

• 1 Team Wheel Station (exit of Transition Area 2)

• 1 Neutral Wheel Station (turn point 1)

• Littering Zones with Wheel Stations

• Lap counter- at the exit of the Transition Area 2

• Lapped athletes are taken out of the race

• First runner / last bike scenario

Bike course

Bike course

Caution

Caution signal: sharp whistles and or red flags

Bike course - Caution

Transition area 2

• Individual bike racks – number, name and country flag

• Exactly same set-up as for Transition 1

• All used equipment into your box. Not doing so, a time

penalty of 15 seconds on the run.

• Dismount line at the beginning of TA 2 (REDLINE)

Run course

• 4 laps + 1 lap of stadium (total distance of 10km )

• Aid stations:

3 per lap (for location see map)

Sealed bottled water

Discard bottles & litter in the Littering Zones (located

20m before to 80m after Aid Stations)

• Don’t cut short the corners

• At end of lap 4, Bell+400m of track to Finish

• Photo-finish

• Congestion in finish area - Go to mixed zone / recovery

area

Run course

Run Penalty Box

Run Penalty Box

• Run penalty box is for infringements in: TA1, Bike and TA2

For example: mount before mount line, dismount after dismount line, equipment outside your box, rack the bike outside your own space, etc.

• Transitions will be video recorded for infringements

• Location: Entering the finish venue

• Information: White board to show race numbers(Athletes need to read the board)

• Procedure: 15 second time penalty served on any lap

of the run.

• If you do not stop to take the penalty - DSQ

Post race procedures

• Photo-finish

• No congestion in finish area: go to mixed

zone/recovery area• For Top 3 & Series Leaders:

1. TV/Flash Interviews2. Medal Ceremony3. Media “Mixed Zone”

• Dress “up” – with race uniform (or country clothes) coaches assistance needed: Ambush marketing rules apply

• Race caps/visors are allowed at the podium with maximum 1 sponsor logo with maximum height 4cm & total area 20cm²

• Prize money will be wire transferred to the athletes.

Ambush marketing rule

• Ambush marketing is defined as:

“Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.”

The consequence for this behavior is that the athlete will immediately forfeit their prize money for that event, if any.

Please follow the ambush marketing rules

Post race procedures

Anti-Doping ControlPhoto ID is needed for every athlete to go for testingLocated under the Stadium at Finish

Team Medical AccessOnly team medical will be allowed to enter the medical tent after ITU Medical Delegate’s permission.

Every NF can have 1 team medical accreditation. Team doctors should register with the ITU Medical Delegate.

Team Medical Doctors’ MeetingTeam Medical Doctors’ meeting after this briefing with Medical Delegate and LOC Doctor.

Coaches’ Areas

• Accreditations will be distributed to those that have been entered through the online system by their NF

• These Coaches only will have access to:

1. Athletes’ Lounge/Post recovery area 2. Behind the Swim start area- Media lane3. Media Lane on inner field of stadium4. Grandstand next to Finish Area

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Coaches’ RUN ACCESS

• One coach per NF is allowed to have access on the elite run course for 30 minutes from 17:30-18:00 SATURDAY

• Vests are provided to these coaches by Chief Transition

• All the coaches will meet at Transition 2 and start at the same time from the same start point – near dismount line

• Coaches who require this access, must register with the TOs following the athletes’ briefing

Coaches’ Shuttles

• Accredited Coaches will have access to shuttles from Swim venue to the Finish Area at Green Point Stadium.

• There are no shuttles from the Finish Area to the Swim Start.

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Coaches’ Shuttles

• Accredited Coaches will have access to shuttles from Swim venue to the Finish Area at Green Point Stadium.

• There are no shuttles from the Finish Area to the Swim Start.

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2

Coaches’ Shuttles

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Weather forecast                   

Access to briefing presentation

http://www.triathlon.org/about/downloads/category/race_briefings

/

Important Messages

Littering zones• 2 on bike course• 3 on run course• Can only litter in these zones

Prize money will be wire transferred to the athletes by ITU following the event

Access to approved coaches to check run

course is between 17:30-18:00

Saturday

Coaches’ shuttles from Start to Finish

Happy Birthdays

Have a safe & fair race.Good luck.