this is volleyball event bidding

EVENT BIDDING

FIVB - THIS IS VOLLEYBALL

Version 3 July 2016

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CONTENTS

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06 INTRODUCTION

FIVB President’s Message

08 FIVB EVENTS’ LANDSCAPE

10 BIDDING TIMELINE

12 DETAILED EVENT FACT SHEET

FIVB Volleyball Men’s World Championship

FIVB Volleyball Women’s World Championship

FIVB Beach Volleyball World Championships

FIVB Volleyball World Grand Prix Finals

FIVB Volleyball World League Finals

FIVB Volleyball Club World Championship Men / Women

FIVB Beach Volleyball World Tour

28 BENEFITS OF HOSTING

32 HOST CITY PROGRAMME

34 PRINCIPLES OF BIDDING

36 FIVB SUPPORT

FIVB PRESIDENT’S MESSAGE

Volleyball and beach volleyball are growing, there is no denying that. Every year we attract more fans of all ages, and those supporters learn – by attending FIVB competitions – that ours is a thrilling and exciting sport to watch live.

We have come so far in such a short space of time that it is important not to plateau or stall on this fantastic growth.

Countries and cities have a golden opportunity to draw the spotlight on their communities. Competitions have taken place in all manner of venues – from the Foro Italico in Rome to the beaches of Mexico and the halls of Puerto Rico – there are no limits. With a wide range of properties, almost any city can have the opportunity to welcome volleyball and beach volleyball at any level.

The FIVB Beach Volleyball World Championships The Netherlands 2015 produced a unique concept, with four cities hosting the tournament for the

first time. This was an overwhelming success as a record attendance of almost 110,000 fans from around the world experienced sold-out matches.

The Netherlands 2015 was preceded by the FIVB Volleyball World Championships 2014, with Italy welcoming the women’s edition and Poland the men’s. It was a true volleyball extravaganza, highlighted by an incredible 62,000 fans packing into the National Stadium in Warsaw for the opening men’s match between Poland and Serbia.

The event ushered in a new era, redefining the sport as dynamic family entertainment and setting a new benchmark for the future. I look forward to seeing where we will be heading next.

Dr. Ary S. Graça F° FIVB President

06 / 07

“Having spent most of my life in volleyball, I have been privileged to attend some of the biggest and best events around the world. It is thanks to the organisers of these occasions and the partnership with the FIVB that the volleyball family has been welcomed with open arms time and again across the globe. I never tire of hearing similar stories from many of the FIVB’s stakeholders.”

FIV

B e

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ts

FIVB VOLLEYBALL MEN’S WORLD CHAMPIONSHIP

FIVB VOLLEYBALL WOMEN’S WORLD CHAMPIONSHIP

BEACH VOLLEYBALL WORLD CHAMPIONSHIPS (DOUBLE GENDER)

FIVB WORLD LEAGUE / WORLD GRAND PRIX (PRELIM. ROUNDS)

FIVB BEACH VOLLEYBALL WORLD TOURFIVB BEACH VOLLEYBALL CONTINENTAL CUP

GRASSROOTS

FIVB BEACH VOLLEYBALL MAJOR SERIES

FIVB VOLLEYBALL WORLD CUPFIV

B

co-o

rgan

ised

even

ts

FIVB VOLLEYBALL CLUB WORLD CHAMPIONSHIP (MEN & WOMEN)

FIVB VOLLEYBALL GRAND CHAMPIONS CUP

FIVB VOLLEYBALL WORLD LEAGUE FINALS (MEN)

FIVB VOLLEYBALL WORLD GRAND PRIX FINALS (WOMEN)

FIVB AGE GROUP WORLD CHAMPIONSHIPS(VOLLEYBALL AND BEACH VOLLEYBALL)

SWATCH BEACH VOLLEYBALL FIVB WORLD TOUR FINALS

FIVB EVENTS’ LANDSCAPE

NB: volleyball and beach volleyball are part of the official programme of the Olympic Games

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2017 2018 2019 2020 2021 2022

VOLLEYBALL

MEN‘S WORLD CHAMPIONSHIP

Italy - Bulgaria2016

2018

WOMEN‘S WORLD CHAMPIONSHIP

Japan2016

2018

WORLD LEAGUE FINALS2016 2017 2018 2019 2020 2021

2016 2017 2018 2019 2020 2021

WORLD GRAND PRIX FINALS

2016 2017 2018 2019 2020 2021

2016 2017 2018 2019 2020 2021

CLUB WORLD CHAMPIONSHIP MEN

2016 2017 2018 2019 2020 2021

2016 2017 2018 2019 2020 2021

CLUB WORLD CHAMPIONSHIP WOMEN

venues tbc venues tbc venues tbc2019 2020 2021

2019 2020 2021

BEACH VOLLEYBALL

BVB WORLD CHAMPIONSHIPS

Austria2016 2016

2017 2017

UNDER-AGE

VOLLEYBALL WORLD CHAMPIONSHIPS U23 / U21(20) / U19(18)

2015 2017 2019

BEACH VOLLEYBALL WORLD CHAMPIONSHIPS U21 / U19

2017 2019 2021

BIDDING TIMELINE

Launching bid

Awarding

• FIVB will accept bids from National Federations, agencies, private promoters, cities, corporate sponsors, etc.

• Offers may technically be accepted for one or several events and single or multiple editions

Subject to updates from time to time. Latest version always available on FIVB.com

World Tour events are not subject to a dedicated bidding process. Interested organisers can be endorsed by the FIVB at any time

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FIVB VOLLEYBALL MEN’S WORLD CHAMPIONSHIP

• Most prestigious men’s volleyball event organised by the FIVB (quadrennial)

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ON FIVB’S NETWORK OF SOCIAL MEDIA CHANNELSFROM ALL CONTINENTS,

AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM

24NATIONAL TEAMS

MATCHES IN TOTAL

FLEXIBLE 3-4 WEEK MATCH SCHEDULE

TICKET HOLDERS AND LIVE SPECTATORS

MULTI-VENUE / MULTI-CITY EVENT

EXCITING SPONSORSHIP OPPORTUNITIES

OF BRAND VISIBILITY

>550,000

VIEWERS ON TV800 MILLION

ON DEDICATED EVENT WEB PAGES 3.8 MILLION

10 MILLION

>500 Hours

103

3-4WEEK

AND UP TO

TARGETING A GLOBAL AUDIENCE OF

150 COUNTRIES

TAKE PART IN THE QUALIFICATION PROCESS

2,000 50

>90

BROADCAST HOURS

MARKETS (MIN)

CHANNELS

IMPRESSIVE TV COVERAGE

FIVB VOLLEYBALL WOMEN’S WORLD CHAMPIONSHIP

• Most prestigious women’s volleyball event organised by the FIVB (quadrennial)

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24NATIONAL TEAMS

MATCHES IN TOTAL

FLEXIBLE 3-4 WEEK MATCH SCHEDULE


SINGLE OR MULTI-VENUE/MULTI-CITY EVENT

>300,000

103

3-4WEEK


OF BRAND VISIBILITY

>400 Hours

FROM ALL CONTINENTS, AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM

ON FIVB’S NETWORK OF SOCIAL MEDIA CHANNELS



10 MILLIONAND UP TO


140 COUNTRIES

TAKE PART IN THE QUALIFICATION PROCESS

1,600 50

>80

BROADCAST HOURS

MARKETS (MIN)

CHANNELS


FREQUENCY PERIOD# PARTICIPANTS INCL.

OFFICIALS AND DELEGATION

OPENING OF BID PHASE AWARDING

Every 4 years, next opportunity 2022

negotiable approx. 400 - 6 years (2016) - 4 years (2018)

• Organise the FIVB Men’s / Women’s Volleyball World Championships under the authority and control of a National Federation (NF) and an Organising Committee (OC)

• Offer at least four to six competition halls approved by the FIVB / HTVB of which at least one venue should offer a minimum seating capacity of 15,000 spectators, specifically configured for the World Championships (two Giant screens, LED advertising boards around field of play, a challenge system, and an LED net)

• Secure the availability of a TV network (host TV broadcaster) ready to produce a world-class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements or leave all TV production with the FIVB

• Bear the necessary expenses to secure manpower for the organisation (all staff and volunteers)

• Cover any kind of levies, taxes or charges on the event

• Provide accreditations to the FIVB and NF/OC contractual partners

• Provide five-star hotel accommodation for participating teams and delegates

• Provide local transportation for participants and guests

• Facilitate VIP area and professional hospitality services

• Guarantee a minimum average audience of 75% of the competition hall seating capacity

• Pay hosting fee to the FIVB as part of a bidding process following a successful candidature

BIDDING GUIDE

ORGANISATIONAL AND FINANCIAL OBLIGATIONS: (APPLICABLE FOR BOTH MEN’S AND WOMEN’S WORLD CHAMPIONSHIPS)

For more information on the event please refer to the “FIVB This is Volleyball, The Spirit of Volleyball” book

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FIVB BEACH VOLLEYBALL WORLD CHAMPIONSHIPS (MEN & WOMEN)

• Most prestigious double gender beach volleyball event organised by the FIVB (biennial)

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730 70

>70

BROADCAST HOURSMARKETS (MIN)

CHANNELS

48TEAMS PER GENDER

MATCHES IN TOTAL

FLEXIBLE 2 WEEK MATCH SCHEDULE


MULTI-VENUE / MULTI-CITY EVENT

EXPERIENCED TV PRODUCTION

THROUGH FIVB


OF BRAND VISIBILITY

>100,000

>300 Hours

208

2WEEK


FROM ALL CONTINENTS, AUTOMATIC QUALIFICATION

FOR HOST COUNTRY




10 MILLIONAND UP TO





Every 2 years, next opportunity

2019 & 2021Apr - Dec approx. 250

end of 2016 (for 2019 &

2021 edition)

2017 (for 2019 & 2021 edition)

• Organise the FIVB Beach Volleyball World Championships, under the authority and control of a National Federation (NF) and an Organising Committee (OC)

• Offer at least four to six competition halls approved by the FIVB / HTVB with a minimum seating capacity of 5,000 spectators specifically configured for the FIVB Beach Volleyball World Championships (two giant screens, LED advertising boards around the field of play and a challenge system)

• Subject to conditions, secure the availability of a TV network (host TV broadcaster) ready to produce a world class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements or leave all TV production with the FIVB








• Pay hosting fee to the FIVB as part of a bidding process after a successful candidature

ORGANISATIONAL AND FINANCIAL OBLIGATIONS

BIDDING GUIDE

For more information on the event please refer to the “FIVB This is Volleyball, The Spirit of Beach Volleyball” book

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• Volleyball’s flagship annual women’s event, established in 1993

• The World Grand Prix Finals are a standalone highlight event concluding the World Grand Prix season

BIDDING GUIDE




Annual, next opportunity 2017

July / August approx. 150 - 1 year - 1 year

FIVB VOLLEYBALL WORLD GRAND PRIX FINALS

• Organise World Grand Prix Finals, held as part of the FIVB WORLD GRAND PRIX, under the authority and control of a National Federation (NF) and an Organising Committee (OC)

• Offer at least one (1) competition hall approved by the FIVB / HTVB with a minimum seating capacity of 10,000 spectators specifically configured for the FINALS (two giant screens, LED advertising boards around field of play and a challenge system, LED net)

• Subject to conditions, secure the availability of a TV network (host TV broadcaster) ready to produce a world-class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements or leave all TV production with the FIVB










For detailed information about the World Grand Prix Preliminary rounds please refer to the “FIVB This is Volleyball, The Spirit of Volleyball book 22 / 23

800 30

>100


CHANNELS

OF THE SEASON, INCLUDING AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM

6BEST WOMEN’S

VOLLEYBALL NATIONAL TEAMS

FLEXIBLE 5 DAY MATCH SCHEDULE

MATCHES IN TOTAL10

IMPRESSIVE TV COVERAGE EXCITING SPONSORSHIP OPPORTUNITIES

>100 HoursOF BRAND VISIBILITY

IN A SINGLE VENUE

TAKES PLACE

JULY/AUG




10 MILLIONAND UP TO


• Volleyball’s flagship annual men’s event, established in 1990

• The World League Finals are a standalone event concluding the World League season

FIVB VOLLEYBALL WORLD LEAGUE FINALS

BIDDING GUIDE

For detailed information about the World League Preliminary rounds please refer to the “FIVB This is Volleyball, The Spirit of Volleyball book”




Annual, next opportunity 2017

August approx. 150 - 1 year - 1 year

• Organise World League Finals, held as part of the FIVB WORLD LEAGUE, under the authority and control of a National Federation (NF) and an Organising Committee (OC)

• Offer at least one (1) competition hall approved by the FIVB / HTVB with a minimum seating capacity of 10,000 spectators specifically configured for the FINALS (two giant screens, LED advertising boards around field of play, a challenge system and a LED net)











24 / 25

1,200 30

>100

BROADCAST HOURSMARKETS (MIN)CHANNELS

FLEXIBLE 5 DAY MATCH SCHEDULE

MATCHES IN TOTAL10

IMPRESSIVE TV COVERAGE EXCITING SPONSORSHIP OPPORTUNITIES


IN A SINGLE VENUE

TAKES PLACE

JULY

6BEST MEN’S VOLLEYBALL

NATIONAL TEAMS

OF THE SEASON, INCLUDING AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM



ON DEDICATED EVENT WEB PAGES 1 MILLION

10 MILLIONAND UP TO


• Pinnacle of women’s volleyball club competitions (annual)

• Pinnacle of men’s volleyball club competitions (annual)




MENAnnually, next available

edition 2017May approx. 150 Aug 2016 Feb 2017

WOMENAnnually, next available

edition 2020May approx. 150 2018 / 2019 2018 / 2019

FIVB VOLLEYBALL CLUB WORLD CHAMPIONSHIP MEN CLUB WORLD CHAMPIONSHIP WOMEN

BIDDING GUIDE

• Organise the FIVB Club World Championship for Men, under the authority and control of a National Federation (NF) and an Organising Committee (OC)

• Offer one competition hall approved by the FIVB / HTVB with a minimum seating capacity of 5,000 spectators specifically configured for the Club World Championship (one giant screen, LED advertising boards around field of play and a challenge / officiating system)


• Bear the necessary expenses to secure manpower for the organization (all staff and volunteers)






• Pay hosting fee to the FIVB following a successful candidature as well as prize money for the 6-8 participating teams and their international travels

LEGAL AND FINANCIAL OBLIGATIONS

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230 20

>40

BROADCAST HOURSMARKETS (MIN)CHANNELS

FLEXIBLE 4-5 DAY MATCH SCHEDULE

MATCHES IN TOTAL10-16


SPONSORSHIP OPPORTUNITIES


NEGOTIABLE

MULTI-YEAR &

MULTI-CITY AGREEMENTS

AUTOMATIC QUALIFICATION FOR HOST COUNTRY CLUB

6-8TEAMS FROM

ALL CONTINENTS

TICKET HOLDERS AND LIVE

SPECTATORS

>30,000



10 MILLION


• Pinnacle of annual beach volleyball circuit for Men and Women with numerous events per season leading up to the World Tour Final

• As of 2017 a categorization of events from 1* (grassroots) to 5* (elite competitions) will be implemented to offer hosting opportunities for all types of organizers

• A showcase of the best athletes in the world competing for the prize money, FIVB Ranking points and Olympic places (2 years before the Olympic Games)

BIDDING GUIDE



BIDDING

MEN / WOMEN

Annually Oct - Sep35 (in case of 1*)

up to 160 (in case of 5*)No classic bidding process, applications to host 1*

- 5* World Tour events accepted anytime

TECHNICAL Prize Money/ USD (1)

CENTER COURT

CAPACITY

DOUBLE GENDER

QUALIFICATION PHASE FORMAT FIVB RANKING

MIN NR OF COMPETITION

COURTS

MIN OF COMPETITION

DAYS

***** 800,000 3500 ✔ ✔Pool + Single

Elim. ✔ 4 5

**** 300,000 2500-3000 ✔ ✘ Single Elim. ✔ 3 3

*** 150,000 1500-2000 ✔ ✘ Single Elim. ✔ 3 3

** 50,000 / 100,000 1000-1250 ✘ ✘ Single Elim. ✔ 2 2

* Min. 10,000 / Min. 20,000 500-750 ✘ ✘ Single Elim. ✔ 1 2

COMMERCIAL EVENT DATE EXCLUSIVITY SANCTION FEE EVENT NAME

EXCLUSIVITY (2)SPONSORSHIP

RIGHTS (3)

CENTRALIZED TV PRODUCTION & DISTRIBUTION

THROUGH FIVB (4)

LOCAL TV PRODUCTION

THROUGH HOST OPTIONAL (5)

CONTRACT YEARS / MIN

***** ✔ ✘ ✔ ✔ ✔ ✘ 4

**** ✔ ✘ ✔ ✔ ✘ ✔ 4

*** ✘ ✘ ✔ ✔ ✘ ✔ Min 2

** ✘ ✘ ✔ ✔ ✘ ✔ Min 1

* ✘ ✘ ✔ ✔ ✘ ✔ Min 1

FIVB BEACH VOLLEYBALL WORLD TOUR (1* - 5*)

• Organise a FIVB World Tour event categorized with 1* up to 5* under the authority of the FIVB and endorsement of the hosting National Volleyball Federation (NF) and in respect of the Terms and Conditions linked to the relevant category

(1) Provided by the Organizer

(2) Right for Organizer to create own event name incl. presenting sponsor, EXEPT the wording “World”, “Majors”, “Tour”, “Final(s)” & “Grand Slam”

(3) Full Rights on Sponsorship for Organizer, except FIVB reserved partner categories

(4) for 1-4*: if feed available, FIVB will distribute internationally via its digital platform

(5) for 1-4*: if feed available, organizer holds domestic rights ownership


Note: Conditions are subject to change 28 / 29

5150 35

>100


CHANNELS



ON DEDICATED EVENT WEB PAGES >0.5 MILLION


BENEFITS OF HOSTING

• Single or multi-venue and multi-city organisation to maximise host city and touristic impact - multiple brand activation, campaigning and merchandising opportunities

• Highly attractive format (possibility of temporary structures in iconic city sceneries)

• Extensive host city / host country programme (dressing and branding) including fan zones

• Full ticketing and merchandising revenue

• Advertising space on field of play

• Promotional support on FIVB dedicated webpages and social media channels

• Shared commercial (sponsorship), data and media rights

• Close cooperation with the FIVB regarding competition management, sports presentation, entertainment packages, technology, event branding and promotion

• Experienced TV production through the FIVB

30 / 31

32 / 33

“It was amazing to work closely together with all partners bringing the idea of this new concept to life. A long term partnership with the FIVB has been secured and beach volleyball has been presented as an exciting new experience to a large audience in the Netherlands.”

Niels Markensteijn, Managing Partner, TIG Sports

“What remains after the World Championship is also important for us. All kinds of activities and events promoting volleyball among children and youth have been going on in the host cities and those will surely be continued. The Trophy Tour made it possible for the fans to see the new trophy with their own eyes.”

Arthur Popko, Vice President, Polish Volleyball Federation

“The new concept of entertainment could be a turning point in the broadcast of the event. It will also help people understand how volleyball works and how easy it is to start playing.”

Fernando Marquez, Beach Volleyball Sport Manager, Rio 2016

“This is far beyond the wildest dreams, it is something we didn’t expect at all. The connection between the development, the grassroots programme and the top athletes really worked out perfectly.”

Michael Evraert, Sports Director, Dutch Volleyball Federation

HOST CITY PROGRAMME

• Use of event marks (host city composite logo, official designation, host city icons)

• Event branding (integration of the host city name in some of the decoration material within the venue of the host city during all event matches or at any other official events related to the event, such as the official draw, depending on the overall concept of such events

• Marketing Rights (advertising boards at the venue, floor sticker, media backdrops, official programme)

• TV graphics (inclusion of host city name into TV graphics, 30 sec promotional spot before the start of each broadcast)

• Host City Activities (Fan Zones, Trophy Tour etc)

• Event website presence

In order to fully integrate the host cities in the organisation of the event, the FIVB has developed a specific Host City Programme, by which the host city will be granted a set of marketing rights, enabling them to properly promote their status as a host city of the event.

This approach builds a sense of inclusiveness and ‘ownership’

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PRINCIPLES OF BIDDING

BIDDING EVALUATION / AWARDING

“IFB” consisting of

• Terms and Conditions of Bidding

• Legal documentation

• Detailed Hosting Requirements

• Marketing Appendix

• TV Guidelines

• HTVB Agreement / Event Manual

• Host Organiser Agreement (LFA = Long Form Agreement) detailing the organisation and communication rights and obligations

• Host Television Broadcaster Agreement (HTVB) detailing the media rights and TV production obligations

Sending theinformation for bid (IFB)

FIVBto receivesigned IFB

and hosting fee offer

Q&A sessionsSite visits

Negotiations

FIVB decisionContract signature

Publicannouncement

3-6 months* 3-6 months*

Tim

ing

Phas

eM

ilest

on

esFI

VB

Do

cum

enta

tio

n

* Length depending on event, awarding always at most recent edition of the event

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FIVB SUPPORT

The FIVB will support the organisers in the following areas:

• One-on-one guidance for interested hosts throughout the bidding process

• Guaranteed world-class national team / club participation

• Travel arrangements for players and delegations (volleyball national team competitions only)

• Officials and referees

• Venue layouts and sports presentation concepts

• Branding Kits and Design Look Books

• Global network of communications and promotional channels

• Well-known global sponsors

• TV production and distribution

• Event management support

• Key account management

• Network of equipment, technology and service providers

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this is volleyball event bidding

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