The "Three Ps" of Effective Time Management

The "Three Ps" of Effective Time ManagementDeveloped by Andrew Berner

Planning. Priorities. Procrastination. 1Planning: If you dont have time for planning, youd better find the time.

Priorities:Not everything you do is of equal importance. Priorities are not constant, they must e re-evaluated.

Procrastination:The anti-Nike just dont do it.Ten Myths about TimeMyth: Time can be managed. Myth: The longer or harder you work the more you accomplish. Myth: If you want something done right, do it yourself. Myth: You arent supposed to enjoy work. Myth: We should take pride in working hard. 2Only tasks can be managed.Its better to work efficiently.You have to delegate. You cant do it all.If you dont enjoy it, find something else to do.We should take pride in working smart.Ten Myths about TimeMyth: You should try to do the most in the least amount of time. Myth: Technology will help you do it better, faster. Myth: Do one thing at a time. Myth: Handle paper only once. Myth: Get more done and youll be happier. 36. Do things right.7.It may, but also encourages us to do things that dont need doing.8.Multitask.9. Never pick up a piece of paper without doing something to get it off your desk.10. No, youll only get more done.

Time WastersAttempting too much. Not saying no.Incomplete information.Management by crisis, fire fighting.Interruptions. 4Making the Best Use of TimeDecide that you dont have to please everyone. Let godont be a perfectionist.Resist the temptation to do small, insignificant tasks too well. Outsource what you can.5InterruptionsIf no one asked questions we wouldn't have jobs. Anticipate the most common questions.Try closing your door or arranging your office to discourage drop- ins.If all else fails, hide.6Why do we procrastinate?Dont know where to start.To avoid an unpleasant task.Were afraid to fail. Waiting for more information.You may think if you put it off someone else will do it. Youre over-committed. 7To overcome procrastination:SWAP.You do not work best under pressure. List the things you have been avoiding. Prioritize them. Try to do at least one of them each day until you catch up.8To overcome procrastination:SWAP.You do not work best under pressure. List the things you have been avoiding. Prioritize them. Try to do at least one of them each day until you catch up.9TimingKnowing when not to work is as important as knowing when to work.Save the easiest tasks for the end of the day.10