Republic of the Philippines

Eastern Visayas State UniversityTacloban City

College of Engineering Information Technology Department

Thesis Outline and GuidelinesSchool Year 2004-2005

(Note: this condensed instruction manual was prepared by the IT Department Advisers of IT41TL & IT481L for the exclusive use of EVSU IT students only)

I. Documentation Guidelines

1.1 Measurements and style:

a. paper size – white standard short bond paper size 8.5” x 11”

b. hard bound book cover

c. cover color motif and letter print - golden yellow book color with

silver letter print and 14 font size.

d. margins - left margin = 1.5”, right margin 1.0”, top margin 1.0”,

bottom 1.0”.

e. font style body text and headings – Arial

f. body text font size – the general font size in the main document text

is 12

g. page number – all pages except the chapter pages shall be

chronologically numbered. The number page shall be situated at

the top right corner of every page

h. no page number for chapter pages is provided

i. line (sentence) spaces – double space

j. each paragraph must contain at least four (4) but not more than

five (5) sentences only

k. indentations – single tab space must be provided before every

beginning of a paragraph

l. Main title headings should be in upper case in bold letters (e.g.

METHODOLOGY)

m. Chapter headings will be in normal format in bold letters(e.g.

Chapter V)

n. sub-title or sub headings should be written in italics (e.g. Related

Literature)

o. appendices, exhibits, annexes for the tables, data flow diagram,

systems flowchart, HIPO, graph, figures, illustrations, cost

estimates etc. shall not be included in the main body of the

manuscript. They are labeled (titles), and numbered with page

numbers and arranged as separate reference pages

p. footnotes style = journalistic technique (running footnotes)

q. reference materials = must have at least have 10 (ten) reference

materials (books or e-books (web source) unpublished/published

manuscripts, magazines etc.)

II. Manuscript Proper (Main body)

The main body of the manuscript consists of planned dissections of the research paper. It discusses in chronology the pertinent segments of the conduct of the research.

The following items consists the outline of the content of the respective chapters (at least 8-11 pages):

1. Chapter I – INTRODUCTION – (one or two pages) the first page must contain the general view of ICT as an applied science focusing specifically on the system under study vis-à-vis the technology being proposed.

This chapter likewise includes the following discussions:

a. Background of the Study– (two pages) the second and third pages must include the brief history/origin of the agency identified in the study such as the type of business organization e.g. partnership, corp., or sole proprietorship, the nature of the business, location and a brief general description of the system of the agency under study.

b. Statement of the Problem – (one or half page) this portion states clearly the general problem of the study. It presents the specific challenges broken down into detailed sub problems.

c. Objective of the Study – (one or half page) states in a single statement the general and specific objectives of the research proposal. It specifically asserts the advantages of the proposal in quantifiable terms and other important features as an expected outcome.

d. Significance of the Study – (two-three pages) identifies at least five or more sectors/persons/organizations/institution etc. that would benefit in the study. This portion also explains briefly why and how would they be benefited.

e. Scope and Limitations – (two-three pages) this section discusses in details what are the specific coverage of the study. It also identifies and explains the limitations of the study.

2. Chapter II – METHODOLOGY – (one page) this section presents briefly the research techniques and procedures used in the conduct of the study. The following items forms part of the chapter (at least 12-14 pages).

a. Review of Related Literature – (minimum of four pages) this section presents discussions about the citations of the related/parallel studies conducted and or the related literatures available that would help enrich the understanding of the study being conducted. The combined related studies or literary citations must not be less than eight (8).

b. Theoretical Framework – (two-three pages) this section cites the details of the input-process-output research model. It specifically explains how the specific technology or software/system would complement the processes involved in the development of the proposed program.

c. Documentation of Current System – (one page) this section briefly states the general operation of the current system. This segment explains the systems flowchart of the current system.

c.1 Description of the Current System - (two pages) this section discusses in details the mechanics of the current practice. It explains how the current system works and is operated. This portion explains the data flow diagram of the current system.

c.2 Personnel/Equipment used by the Current System – (two pages) this section discusses the personnel involved related to its number (how many people) and the specific details of their jobs relative to the current system under study.

d. Data Gathering Procedure - (one-two pages) this portion explains data, it explains what method was used and why was it employed as it data gathering technique. It also discusses in particulars how the process was administered, including the instruments used if any (statistical).

3. Chapter III – REQUIREMENT ANALYSIS SPECIFICATIONS-(one or half page) this portion introduces the contents of this chapter. It is the most critical presentation of the study. This segment presents the general analysis of the research proposal. It explains the result of the activities found in other chapters especially chapter II (Methodology).

This chapter provides the detailed explanation of the following (at least 6-8 pages):

3.1.1 answers and explanation to the Statement of the Problem (one-

two pages); It shall answers the following questions: What was the finding of the study? How was the problem solved? What has been done?

3.1.2 answers and explanation to the Objectives of the Study (one-two pages); How was the objective accomplished?

3.1.3 result and explanation of the data gathered and its analysis (one-two pages);

3.1.4 over-all analysis of the proposed system (two pages). This portion explains the data flow diagram and the system flowchart of the proposed system.

3.2.1 System Design Specification - (one-two pages or depending upon the HIPO) this section discusses the HIPO (Hierarchical Input Process Output) of the proposed system.

4. Chapter IV – SYSTEM REQUIREMENT SPECIFICATION – (one or half page) this chapter explains the physical deployment of the system. It discusses the optimum physical environment (e.g. voltage requirement, office space and size, tables and chairs, lightings etc.) and the software and hardware specifications required of the proposed system.

4.1 Hardware Requirement – (one page) this section discusses technically the specific hardware specifications, its purposes including the specific functions and number of items/units to be used.

4.2 Software Requirements – (one page) this portion specifies the technical requirement of the specific software needed, including the specific task and number of items/units to be utilized.

4.3 Human Resources Complement – (one or half page) this segment imparts the role of the manpower requirement of the systems. It discusses the tasks of the personnel involved and the number of persons required. It likewise specifies the necessary details of the training and or the needed skills vital to the proper execution of their designated tasks.

5. Chapter V - RECOMMENDATION, CONCLUSION, JUSTIFICATION(one pages) this chapter has two parts that should be introduced briefly in this section.

5.1 Conclusion and Justification - (one page) this segment summarizes the highlights and the concluding results of the study. It shall include in the discussion the effectiveness, efficiency and economic advantages of the proposal.

5.2 Recommendation - (one or half page) this portion cites the compelling reasons for the deployment of the system based on the findings of the study. This portion discusses the necessary measures or steps to be undertaken in order to be able to make the crucial systems deployment. The segment discusses also the capability of the system for future upgrade.

Prepared by:

J.J. MorposAdviser

F.E. AvestruzAdviser

(sample format)Republic of the Philippines

EASTERN VISAYAS STATE UNNIVERSITYTacloban City

THE MALAYAN ORGANIZATION OF THE PHILIPPINES MANAGEMENT INFORMATION AND

INFORMATION SYSTEM

A Research ProposalPresented to the Faculty College of Engineering

Information Technology Department

In Partial Fulfillmentof the Requirement for the Degree

Bachelor of Science in Information Technology

Crus, Tom T.Ramos, WendelL A.Defensor, Mike M.

March 2004

(sample format)

Chapter I

INTRODUCTION

The advent of information technology has changed the face of the ever-

competing world of business. Strategic and tactical managers want more and

more information to support their inherent functions. It is more particular on

corporate decision making, planning, policy formulation, monitoring and

evaluation. Technologies, both wired and wireless are being appreciated for their

cost-effective contributions in arriving at profitable delivery of services and

products to customers.

Information has been one of the vital aspects in success or failure of a

particular endeavor, efficient, organized and accurate system will definitely assist

decisions, which in the end will propel the success of a particular business or

organization. In the absence of such facility the result most likely is the other way

around. Every establishment either public or private looks forward in having a

computerized system. Like a library system, we all know librarians consumed

much time and effort to do such work.

Inventory of books and other library procedures, having it done manually,

that’s why we choose on having this kind of system to lessen the burden of the

said establishment and employees. Likewise the booking system of the People’s

Center under the Presidential Commission on Good Government (PCGG)

operates for almost many years. Its booking officer has just been relying on the

traditional way of pen and paper recording. That’s why the management look

forward to the computerization of the current booking system used by the PCGG.

(sample format)

2

1.2Background of the Study

Technology is the human activity involving the necessary processes that is

responsible in the desired changes the material world around us to satisfy our

needs. Today, the advancements of technology opens up new possibilities for

the development of making the things we use do in our daily lives even more

accurate and effective and convenient. The People’s Center is a sequestered

establishment owned by the Marcos Family. After the EDSA Revolution in 1986,

when the Marcos regime ended the Philippine Government specifically the

Presidential Commission on Good Government (PCGG) held the ill gotten wealth

of the Marcos Family, and one of these is the People Center in Tacloban City,

Leyte.

The building is used as a function center and a library. But the library

facility of the said establishment is not much functional because the books and

other reading materials are already old and most of it is not in good condition.

The ground floor of the People’s Center is reserved for use of various social,

civic, & political functions; like trade fairs, school activities such as graduations,

JS Proms, symposiums, and other activities as well as wedding receptions,

Christmas parties and many more. Many companies use this also as a

showroom because of its big space and likewise it is safe for users. It has

sufficient ventilation thus may accommodate more or less five thousand persons.

The People’s Center has been operating for several years; the PCGG

managing the People Center is still relying on the traditional or pen and paper

recording. Its

(sample format)

Table of Contents

Title Page i

Endorsement ii

Acknowledgment iii

Abstract iv

Chapter Title Page

I Introduction

1.2 Background of the Study

1.3 Statement of the Problem

1.4 Object of the Study

1.4.1 General Object

1.4.2 Specific Object

1.5 Significance of the Study

1.6 Scope and Delimitation

II Methodology

2.1 Review of Related Studies

2.2 Theoretical Framework

2.3 Documentation of the Current System

2.3.1Description of the Current System

2.3.2 Personnel

2.4 Data Gathering Procedures and Output

III Requirement Analysis Specification

3.1 System Design Specification

IV System Requirement Specification

4.1 Hardware Requirements

4.2 Software Requirements

4.3 Human Resources Requirements

V Conclusion, Justification and Recommendation

5.1 Conclusion and Justification

5.2 Recommendation

Appendices

Annexes

Exhibits

Bibliography

Personal Vitae

(sample format) 56

LIST OF EXIBITS

EXHIBIT TITLE PAGE

(sample format)

44

LIST OF ANNEXES

ANNEX TITLE PAGE

(sample format) 666

LIST OF APPENDICIES

APPENDIX TITLE PAGE

A-1 Work Assignment for each Member

A-2 Schedule of Activity

A-3 Communication and Adviser Letter

A-4 Transcript of Interview

A-5 Sample Forms and Outputs

A-6 Program Codes

(sample format)

ENDORSEMENT

This systems proposal entitled “The Giant Order Shop Management and Information System” prepared and submitted by Apolinario E. Mabini, Gregorio Del Pilar, and Fernando Poe Jr. in partial fulfillment of the requirement for the degree, Bachelor of Science in Information Technology is hereby accepted and recommend for Oral Examination.

JUNITO R. ROSACIA, MsIT, DIT ADVISER

________________________________________________________________

Evaluation Panel’s Approval Sheet

APPROVED by the members of the evaluating panel in an Oral Examination with the remark of PASSED.

ENGR. JOSEPH JAMIL S. MORPOS ENGR. JIMMY Y. OSTIACHAIRMAN MEMBER

ENGR. NEIL M. PASCUAL ENGR. DINDO C. OBEDIENCIA MEMBER MEMBER

ACCEPTED as partial fulfillment of the requirement for the degree, Bachelor of Science in Information Technology.

ENGR. JOSEPH JAMIL S. MORPOS ENGR. GUALBERTO V. GARIANDO Head, IT Department Dean, College of Engineering

(sample format)

ACKNOWLEDGEMENT

This study would not be done without the help of kind hearted individuals.

So we cannot just let this success be ours but rather we wish to send our

heartfelt thanks to them all.

To the Lord Almighty, …………………………………………………

To our parents, friends and benefactors………………………………….

To our friends ………………………………………………………….

To our classmates who unselfishly shared their ideas ……………………

Thank you and God bless!

Proponents Initials of their name

(e.g. A.I.M. etc.)

(sample format)

ABSTRACT

The abstract shall be written in one whole page. It shall discuss the

highlights of the research study, by highlights; it means the important results and

findings of the study. It shall likewise include in the abstract the general

description of the proposed system. The relevant information and data used in

this study were must be mentioned in this page.

(sample format) 69

EXHIBIT 1.2

CURRENT SYSTEM:

RECEIPT / ALL DOCUMENTS

TRANSACTIONS FILES

RECORD ALL TRANSACTION

VERIFY TRANSACTION

(sample format) 96

ANNEX 1.3

PROPOSED SYSTEM:

(sample format) 71

LIST OF EXHIBITS

TABLE TITLE PAGE

Exhibit 1 Current System Flow Chart

Exhibit 2 Proposed System Flow Chart

Exhibit 3 Basic Stages in Developing

A Typical Database System

(sample format) 45

LIST OF APPENDICES

TABLE TITLE PAGE

Appendix A Work Assignment

Appendix B Schedule of Activities

Appendix C Sample Forms and Reports

Appendix D Program Listings