the world bank reform of treasury systems the experience of the world bank dominique de roquefeuil
TRANSCRIPT
The World Bank
Reform of Treasury Systems The experience of the World BankDominique de Roquefeuil
The World Bank
Presentation Plan
10 “Commandments” for Practitioners:
1. Know the state of the art in the field;
2. Help to build a “vision” ;
3. Look for collaboration and help from partners;
4. Help Implement a strongly integrated project management structure;
5. “Reward” all partners at regular and scheduled intervals;
6. Simplify and optimize procurement phases;
7. Closely monitor procurements, works and deliverables from suppliers;
8. By all means “stick to the standards”;
9. Insist on “Change Management”;
10. Contribute to create a cluster of competences in the country to ensure sustainability on the long run;
The World Bank
Reform of Treasury Systems
1. Know the State of the Art in the Field (previous experiences, trends, technical opportunities and constraints);
- Strategic and historic trends: the rise of the ERP;- Definition of an ERP;- Using an ERP Eases Project Implementation;- ERP cover most of public management needs;- Present State of the ERP Market Offer;- “Hall of Fame” of ERP used in the Public Sector;- Technical Trends.
The World Bank
1- Know the State of the Art in the Field Strategic and Historic Trends: the Rise of the ERP
States and State-owned Institutions are in the process of conducting Public Finance Integration Projects that can be compared to projects undertaken in the early 90’s in the Western World Private Sector : Ambition to reform and transform (functionally, organizationally,
transition to « client » oriented systems); Organizations and processes Integration; Decision oriented systems (Data warehouse, Balance
Scorecards); Large geographical scope, large number of End-Users; “Short” implementation timeframe.
Most of these projects rely on the implementation of Integrated software Packages (Enterprise Resources Programming Software = ERP).
The World Bank
1- Know the State of the Art in the Field Strategic and Historic Trends: the Rise of the ERP
Technology
Applications
Competencies
1980s 1990s
Centralized Systems
Proprietary systems
Basic Ergonomics
1
2
3
Open systemsWindows, UNIX, Linux, …
Web
2000s
Tailor-made Applications
Partitioned Applications
ERP – additional sophistication (CRM, decision making, …)
Adaptable organizationsSecurity / workflow
Developers
Technology Experts
Specialized operators
Results drivenClient/End-User OrientedFocus on core FunctionsOutsourcing
ERPs represent an important milestone in the Industrialization of Information Systems
Business processes and Business CompetenciesmasteredDe-compartmentalization
ERP – Basic Functions
Integrated DataSharing/ Homogeneity
Decentralized systemsWindows, UNIX
Client/Server Architecture
The World Bank
1- Know the state of the art in the field Strategic and historic trends: the rise of the ERP
1State Treasury
and Accounting system
3Line ministries Budgeting & Commitment
accounting system
3Line ministries Budgeting & Commitment
accounting system
2Line ministries
Budget InstitutionsBudgeting system
3Line ministries Budgeting & Commitment
accounting system
2Line ministries
Budget InstitutionsBudgeting system
3Line ministries Budgeting & Commitment
accounting system
2Line ministries
Budget InstitutionsBudgeting system
3Line ministries Budgeting & Commitment
accounting system
2Line ministries
Budget InstitutionsBudgeting system
3Line ministries
Planning, Budgeting, Commitment,Procurement &
Accounting system
Proliferation of Different Heterogeneous Systems (Patchwork Effect)
Interface / Interoperability Problems.
System Overall Evolution Issue.
What Happens Over Time with Unshared + Specific Public Finance IT Applications:
The World Bank
1- Know the state of the art in the field Strategic and historic trends: the rise of the ERP
State Budget, Treasury and
Accounting system
State Budget, Treasury and
Accounting system
Line ministries Budget Institutions
Planning & Budgeting system
Line ministries Planning, Budgeting,
Commitment,Procurement &
Accounting system
Real time system
Accrual accounting = possible
Full Interoperability.
System adaptability
Normative but still adaptable (workflows, roles & habilitations).
What will happen if the system is an integrated system
Implemented in the MoF and rapidly extended to line ministries?
Integrated Packaged Software
The World Bank
1- Know the State of the Art in the Field Definition of an ERP
ERPs offer a set of application modules.
Processes and data are integrated thanks to Standardized Data and User interface Format; A Powerful “Workflow System”; Shared Rules & Parameters; A Sophisticated “habilitation” (and Audit) system
Receipts Management
Clients Accounts
Expenditure
ManagementSuppliers Accounts
InvestmentsAssets
Management
Production Stocks
PayrollH.R.
General Ledger
Analytic Accounting
Budgetary Accounting
Cash Management
Basic Data
Decision Making
Performance Management
MaintenanceProject
Management
…
Audit
Exchanges with Suppliers
Exchanges with “clients”
C.R.M.
Exchanges with Partners
Org. Basic Needs
Reporting
Budget Preparation
The World Bank
1- Know the State of the Art in the Field Using an ERP Eases the Project Implementation
Field Advantages Constraints
Project management
Kick start First results appear rapidly Easier to fine tune and test
ERP Development specific skills and competencies mandatory
Application Architecture
Integrated FunctionsApplication tested on a large scale
Complementary and specific developments often needed (80/20 rule)
Technical Architecture
Most recent technologiesTechnological and functional upgrades, updates and maintenanceOpen to IT standards (databases, exchange,…)
Needs a powerful Telecom network
Costs and Procurement issues
Mutualizes cost of Maintenance and Evolution (All ERP Clients involved)
Relationship with Software vendor, and hardware suppliers must be kept under tight control
The World Bank
1- Know the State of the Art in the Field ERP Cover most of Public Management Needs (1/2)
Fields PROs CONs
Functional Perimeter Coverage
All Major ERP cover Functions needed in Public Sector
- Standardized processes & functional solutions in a complex environment
Processes Implementation
Functional Integrationextensively tested Modules and transactions
ERP Functions and Workflows are designed according to their finality and their coherent integration with other functions: steps may be different from End-Users Habits
Regulatory environment adaptability
Context adaptation through Classifications, "Triggers", roles and "Workflow" Parameterization
Specific cases and exceptions need specific developments
Best practices
ERP facilitates process re-engeneeringTemplates of best practices lead to reform and change
Important training needed to implement changes
The World Bank
1- Know the State of the Art in the Field ERP cover most of public management needs (2/2)
Purchasing
Payables
Revenue Management
General Ledger
Journal Vouchers
Balances
Accounting Entries
Commitments
Payments
Receipts
Reconciliation
Budget
Inquiry Budget
MaintainBudgets
Warrants
Cash Management
The World Bank
1- Know the State of the Art in the Field Present State of the ERP market offer
Most common ERPs in the Public Sector SAP Oracle Financials PeopleSoft
Other well respected ERPs in the Public Sector Microsoft Solutions (ex Navision) FreeBalance EPICOR (Platinum) Lawson Sage Agresso SmartStream (non exhaustive list)
The World Bank
1- Know the State of the Art in the Field Present State of the ERP market offer
“Hall of Fame”: Public Finance Management Systems using ERPsState Structure Pack.Software Project begins
South Africa State Specific 1993Australia State SAP 1996Singapour State PeopleSoft 1997France (ACCORD Project) State PeopleSoft 1998USA State of Texas PeopleSoft 1998Spain Cataluna Region SAP 1999USA Riverside County PeopleSoft 1999Kazakhstan State Oracle 2000Germany Land von Hessen SAP 2000USA State of Connecticut PeopleSoft 2002Belgium State ERP to be determ. 2002Italy State ERP to be determ. 2003/2004
Entity Structure Pack.Software Project beginsUSA (Department of Commerce) Ministry spécific 1994United Kingdom (Ministry of Agriculture) Ministry Oracle 1995Danmark (Copenhagen) Town Oracle 1998Russia (St Peterburg) Town Oracle 1998Finland (Ministry of Defense) Ministry SAP 1999Ireland (Ministry of Justice) Ministry Oracle 2001Holland (Ministry of Defense) Ministry PeopleSoft RH 2002
Entity Structure Pack.software Project beginsWORLD BANK Inter Gov. Org. SAP+ Peoplesoft RH 1995EU Inter Gov. Org. SAP 1996NASA Agency SAP 2002UNHCR Agency ERP to be determ. 2002OSCE Agency Oracle 2003
The World Bank
1- Know the State of the Art in the Field Technical Trends
Central Data Storage A
Routers+
Firewalls+
Central WebServer Cluster
Data Center +Internet / Intranet oriented IT infrastructure and Telecom network(Typical IT Architecture).
Internet
VPN / Intranet
Central Data Warehouse
Cluster
Central Data Storage B
(Backup)
Central ApplicationServer A
Central Application
Server B(Backup)
Central DatabaseServer A
Central DatabaseServer B (Backup)
The World Bank
Reform of Treasury Systems
2. Help to Build a “Vision”
- Importance- How to build a vision?
The World Bank
2. Help to Build a “Vision”
Importance:
1. For the local “Sponsor” who sells the Project2. For the local Project Director who will implement it3. For the World Bank which lends funds4. For the Project’s co-financiers who will lend or
Grant Funds5. For the End-User who will use it on a daily basis
Build the vision as early as possible (PAD).Refine it all along the project.
The World Bank 2. Help to Build a “Vision”
The Project’s “Box”(6 Sides)
1. Political, Managerial & Human
2. Strategic3. Functional4. Operational5. Financial 6. Timeframe
The World Bank
2. Help to Build a “Vision” Political Managerial & Human Side
1. Overall Political Situation?2. Stakeholder Analysis?3. Champion Credibility and
Reliability?4. Relationships between State
Entities?5. Relationships between State and
Local Governments?6. Risk and Constraints Analysis?
The World Bank
2. Help to Build a “Vision”Strategic side
1. Cash or Accrual?2. Extra Budgetary Funds?3. Treasury Accounts?4. Where to draw the Line (Entities):
Treasury, Budget Institutions, Spending Units?
State + Local govt. Financial Institution?
The World Bank
2. Help to Build a “Vision”Functional Side 1/2
Where to draw the Line (Application Modules) : Budget Preparation? Budget Management? Budget follow-up? Accounting? Operations - Revenue? Operations – Expenditure? Operations - Payments? Finances – Cash Management? Finances – Debt Management? Payroll Management, Full HR Management?
The World Bank
2. Help to Build a “Vision”Functional Side 2/2
State Treasury functions
Budget Operations Finances
Budget management
Budget follow-up Revenues Expenditures Cash
ManagementDebt
managementOther trea- sury functions
Warrant, Sub-warrant
Spending limits
Budget Allocation
Real time reporting
Budget discipline
Ex-ante control
Revenue assessment
Revenue collection
Returns
Commit
Receipts, Invoice
Accounts payable
Payment request
Cash balances
Trends and funding need
Debt service Amortization
External debt system
TGL control.
Variance analysis.
Accounting
General ledger
Auxiliary ledgers
Reporting and analysis
Inventory Amortization
Fixed assets
Annual balances
Personal accounts
Payment function
Payment authorization
Delayed payments
Payment exceptions
Internal Audit
Reservation of resources
Penalties, interests
Stock
Payment confirmation
Cash flow forecasts
Bookkeeping Nat. Currency
Bookkeeping For. Currency
TSA and sub- account
Audit organization
Accounts receivable
Liquidity requirement
Cash desk operations
Cash management
Support
Budget clas- sification
Budget Ap- propriation
Increase / Decrease
Budget transfers
Revenue forecasts
Expenditure forecasts
Exp/Rev for. matching
Cash req. forecasts
Chart of accounts
Rev.collect. classific.
Suppliers & evaluation
Banks
Reconcilia- tion, report
Orders, Contracts
mgmt
Investment
Projects
Payments. classific.
PaymentsPrioritizatio
n
Human resources
PayrollMgmt.
PensionsMgmt.
Recruitment + Changes
Portfolio
Risk requirement
Securities
Debt Re- evaluation
Payment consolidation.
Procurement guidelines
Investment guidelines
Payments guidelines
0rganization
Administrative structure
Staff classes +positions
Competencies
Staff register
Signature samples
Aid-Grants framework
Interest & Curr. rates
Main Transactions and Permanent Files
Pensioners register
Budget Preparation
Budget limits
ForecastedChanges
Budget initialization
Negociated changes
Inter-rminist.
Workflow
Hypos+MacroConstraints
Operationalclassification.
Salary +Benefits scale
Training
CareerProfiles
Successions
mgmt
System habilitations
Pers. Profile
Health safety
Time +Labor
Career
The World Bank
2. Help to Build a “Vision”Operational Side 1/4
Spelling out the Project’s Steps and making Partners’ Responsibilities clear.
The World Bank
2. Help to Build a “Vision”Operational Side 2/4
PROJECT PREPARATIONPROJECT PREPARATION
IT SystemIT Project
management
IT systemModernization
Blueprint & Planning
IT System Functional& Architectural General Design
IT System Parameterization& Development
IT system Pilot Experimentation
& Full Implementation +
Training
IT System Detailed Technical Design
ITnetwork
Selection Process for IT System Realization
Project Phases
Activities &Actors
IT System technical definition, procurement & Implementation. System Functional
DefinitionIMF
PROJECT REALIZATIONPROJECT REALIZATION
PROJECT PREPARATIONPROJECT PREPARATION
IT Project
IT systemModernization
Blueprint & Planning
IT System Functional& Architectural General Design
IT System Parameterization& Development
IT system Pilot Experimentation
& Full Implementation +
Training
IT System Detailed Technical Design
ITnetwork
Selection Process for IT System Realization
Project Phases
Activities &Actors
IT System technical definition, procurement & Implementation. System Functional
DefinitionIMF
PROJECT REALIZATIONPROJECT IMPLEMENTATION
The World Bank
2. Help to Build a “Vision”Operational Side 3/4
1. 4 Impl. Monitoring 1. 4 Impl. Monitoring
1. 3 Impl. Monitoring 1. 3 Impl. Monitoring
1. 2.Impl. Monitoring 1. 2.Impl. Monitoring
1.1.Blueprint, Modernization Plan,Functional Design
1.1.Blueprint, Modernization Plan,Functional Design
Part 2.1.6:
Overall IT
project m
anagement P
art I
Part 2.1.6:
Overall IT
project m
anagement P
art I
Part 2.1.1: Proj . Organization & Blueprint, Modernization Plan
Part 2.1.1: Proj . Organization & Blueprint, Modernization PlanIT system
ModernizationBlueprint & Planning
IT System Functional& Architectural General Design
IT System Parameterization& Development
IT system Pilot Experimentation
& Full Implementation +
Training
Part 2.1.2: Functional& Architectural design
Part 2.1.2: Functional& Architectural design
IT System Detailed Technical Design
Selection Process for IT System Realization
Project Phases
Activities &Actors
IT S
yste
m P
repa
rato
ry P
hase
IT S
yste
m I
mpl
emen
tati
on P
hase
Part 2.1.3: Quick-Wins Development
Part 2.1.3: Quick-Wins Development
Part 2.1.4: TOR + RFP preparation
Part 2.1.4: TOR + RFP preparation
Part 2.15:
IT S
taff Kernel S
election &
Training
Part 2.15:
IT S
taff Kernel S
election &
Training
Part 3: Packaged software +Hardware & Telecoms Procurement bid
Part 3: Packaged software +Hardware & Telecoms Procurement bid
1. 4 Impl. Monitoring 1. 4 Impl. Monitoring
1. 3 Impl. Monitoring 1. 3 Impl. Monitoring
1. 2.Impl. Monitoring 1. 2.Impl. Monitoring
1.1.Blueprint, Modernization Plan,Functional Design
Part 2.1.6:
Overall IT
project m
anagement P
art I
Part 2.1.6:
Change M
anagement
Part 2.1.1: Proj . Organization & Blueprint, Modernization Plan
Part 2.1.1: Proj . Organization & Blueprint, Modernization PlanIT system
ModernizationBlueprint & Planning
IT System Functional& Architectural General Design
IT System Parameterization& Development
IT system Pilot Experimentation
& Full Implementation +
Training
Part 2.1.2: Functional& Architectural design
Part 2.1.2: Functional& Architectural design
IT System Detailed Technical Design
Selection Process for IT System Realization
Project
Activities &Actors IT System technical definition, procurement & Implementation.
IT S
yste
m P
repa
rato
ry P
hase
System Functional Definition
Part 2.1.3: Quick-Wins Development
Part 2.1.3: Quick-Wins Development + Implementation
Part 2.1.4: TOR + RFP preparation
Part 2.1.4: Bidding Documents Preparation
Part 2.15:
IT S
taff Kernel S
election &
Training
Part 2.15:
IT S
taff Kernel S
election &
Training
Part 3: Packaged software +Hardware & Telecoms Procurement bid
Part 3: Packaged software +Hardware & Telecoms Procurement bid
1 . Treasury System Concept Definition (SCD)
Part 4:
Technical Infrastructure
Implem
entation
Part 5: Packaged Software Parameterization
System IntegrationPhased Implementation & Training
The World Bank
2. Help to Build a “Vision”Operational Side 4/4
Installation & Parameterization
of Packaged Software
WANs & LANs Installation & Tests
PackagedSoftware
Adaptation
Specific & Complementary Developments
ProductionHardware
& Basic SoftwareInstallation
& Integration
ProductionHardware
& Basic SoftwareInstallation
& Integration
Overall System Integration
External & internal
Data-Exchange Protocols
Technical design
Security & SafetyDossiers
Hardware & Basic Software
& NetworksDefinition & Assistance to Selection
Data Extraction from older systems, Files Reformatting, Testing and Loading into new system
New System Pilot Experimentation and Test (central site +1 Oblast + related Rayons
New System Commissioning and Operational Acceptance Phase
Detailed Technical Studies (processes),
Com
munication, C
onduct of change
IT +
network specialists technical train
ing & K
now
ledge transfer
Overall project m
anagement +
Validation P
rocess
System Deployment; Operations Launch End-Users Training
Software Application Support and Maintenance
Technical InfrastructureSupport and Maintenance
Installation & Parameterization
of Packaged Software
WANs & LANs Installation & Tests
PackagedSoftware
Adaptation
Specific & Complementary Developments
ProductionHardware
& Basic SoftwareInstallation
& Integration
ProductionHardware
& Basic SoftwareInstallation
& Integration
Overall System Integration
External & internal
Data-Exchange Protocols
Technical design
Security & SafetyDossiers
Hardware & Basic Software
& NetworksDefinition & Assistance to Selection
Data Extraction from older systems, Files Reformatting, Testing and Loading into new system
New System Pilot Experimentation and Test (central site +1 Oblast + related Rayons
New System Commissioning and Operational Acceptance Phase
Detailed Technical Studies (processes),
Com
munication, C
onduct of change
IT +
network specialists technical train
ing & K
now
ledge transfer
Overall project m
anagement +
Validation P
rocess
System Deployment; Operations Launch End-Users Training
Software Application Support and Maintenance
Technical InfrastructureSupport and Maintenance
1. 4 Impl . Monitoring 1. 4 Impl. Monitoring
1. 3 Impl . Monitoring 1. 3 Impl. Monitoring
1. 2.Impl. Monitoring 1. 2.Impl. Monitoring
IT systemModernization
Blueprint & Planning
IT System Functional& Architectural General Design
IT System Parameterization& Development
IT system Pilot Experimentation
& Full Implementation +
Training
IT System Detailed Technical Design
Selection Process for IT System Realization
Project Phases
Activities &Actors
IT S
yste
m P
repa
rato
ry P
hase
IT S
yste
m I
mpl
emen
tati
on P
hase
1. 4 Impl . Monitoring 1. 4 Impl. Monitoring
1. 3 Impl . Monitoring 1. 3 Impl. Monitoring
1. 2.Impl. Monitoring 1. 2.Impl. Monitoring
IT systemModernization
Blueprint & Planning
IT System Functional& Architectural General Design
IT System Parameterization& Development
IT system Pilot Experimentation
& Full Implementation +
Training
IT System Detailed Technical Design
Selection Process for IT System Realization
Project
Activities &Actors IT System technical definition, procurement & Implementation.
IT S
yste
m P
repa
rato
ry P
hase
Part 4:
Technical Infrastructure
Implem
entation
Part 5: Packaged Software Parameterization
System IntegrationPhased Implementation & Training
The World Bank
2. Help to Build a “Vision”Financial Side
Elaboration of Financial Estimates and Scenarios to be proposed to the Sponsor.
ExampleExample
The World Bank
2. Help to Build a “Vision”Timeframe Side
Elaboration of Timeframe and Procurement Forecasts.
Typical Timeframe:1stconsultant selection process 4 monthsPreparatory works and Quick-wins 9 months2nd selection process for System Implementation 9 monthsSystem development 12 monthsSystem full Implementation and End-Users Training 18 months
_________
52 months
ExampleExample
The World Bank
2. Help to Build a “Vision”
When the Box is Closed, the “Vision” is born. All Partners Know:
What is the Project for;What Perimeter;What Functions;Who’s in Charge;Who Will Benefit;Who Pays for What;How the Project will Unfold;How Much it will Cost;When it will Happen;How Long it will Last.
The World Bank
Reform of Treasury Systems
3. Look for Collaboration and Help from Partners
The World Bank
3. Look for Collaboration and Help from Partners
1. Strategic Level- IMF, EU
2. Functional Assistance- IMF (Treasury Concept Document)- Advisors (i.e.: IMF, UNDP, USAID, DFID, Other West. European
Treasuries)- WB Technical &Working papers
- Treasury Reference Model (Ali Hashim, Bill Allan)- Treasury Diagnostic Toolkit (Ali Hashim, Allister Moon)- Bill Dorotinsky’s works
- WB “Treasury specialists”- System Integrators seen as Partners
3. Financial engineering (Grants, Co-financing)- Japan PHRDs- Other Grants from Trust Funds- Other International Organizations
Collaboration benefits to the Client Country.
The World Bank
Reform of Treasury Systems
4. Help Implement a Strongly Integrated Project Management Structure
- Build a robust Project management structure - Initial push: Know-How transfers through the first Contracts (i.e.: TOR+RFP)- Bank Procurement and disbursement processes
The World Bank
4. Help the Project Management StructureRobust Management Structure 1/3
Unified Project Management Structure (several levels) Project management structure: Distinction between strategic and
operational levels, Arbitration processes Management of Regulation specialists and End-Users expectations Strong inter-levels Coordination, Convergence of Functional discussions, Applications implementation &
Change Management Changes in Functional perimeter, Releases and Upgrades management
Integrated Teams: Reduced Needs<>Solutions<>Validation delays Teamwork with respect for mutual expertise, background and
constraints Will to Favor standardized & durable solutions (industrialization)
The World Bank
4. Help the Project Management StructureRobust Management Structure 2/3
Shape Management Structure so that Operations & Maintenance Issues are Integrated from Beginning of Project:
Maintenance and operations teams involved in the project from the beginning
Knowledge transfer initiated very early in the project Transition from project mode to post-project mode
established far in advance
The World Bank
4. Help the Project Management StructureRobust Management Structure 3/3
Treasury Project Steering committee
Chairperson:Deputy minister of Finance in
charge of GTAC/PEM
-Treasury ReformCoordinator
(Permanent Secretary of the Steering Committee)
Director of Treasury Project Implementation
Heads of Budget, line ministries (2 or 3) GTAC PIU/PEM Coordinator and other
Financial or Audit Institutions (i.e. Central Bank)
“Change network” and Modernization working groups
IMF + WB Advisors
Consultants
Budget and Line ministriesEnd-Users Panels
Budget & Line MinistryExpert Panels
Line Ministries or financial institutions developers
Direction of Treasury Project Implementation
Development Unit
Implementation Unit
Operations &
Maintenance
Software Package Implementation Consulting Team
Development Unit
Implementation Unit
Operations & Maintenance
Stee
ring
, Mod
erni
zati
on
& C
omm
unic
atio
n St
ruct
ure
Impl
emen
tati
on S
truc
ture
Budget and Line ministriesTreasury Reform correspondents
The World Bank
Reform of Treasury Systems
5. “Reward” all Partners
The World Bank5. “Reward” all Partners
The Sponsor, Partners and Financiers must be “rewarded” on a regular basis (each year is advisable):
“Quick-Wins”i.e.: Early equipment & network at central level => use of
productivity software;i.e.: Website (3 layers: Extranet, Inter ministerial Intranet,
MoF Intraneti.e.: Public Finance Central Data Warehouse
Staged Implementation:i.e: 2 regions with administrative sub-levelsi.e.: Staged implementation in terms of Application
Modules.“Change Management”
Sponsor must be given central role
The World Bank
5. “Reward” all Partners Quick-Wins: Public Finance Central Data-warehouse (1/3)
WEB Visualization,Query
Statements,Scoreboards,
Control panels(requested or
pushed)
Imported Files
Central Data
Warehouse
End-User
Extracted FilesIT Dept. Bishkek
The World Bank
5. “Reward” all Partners Quick-Wins: Public Finance Central Data-warehouse (2/3)
Requested Objects
Conditions
Objects Repository
Data Warehouse Query Interface.
The World Bank
5. “Reward” all Partners Quick-Wins: Public Finance Central Data-warehouse (3/3)
Pivot tables, Pivot Charts Data Drill down
Graphs, Control Panels (On request or « pushed »).
Query functionalities.
The World Bank
Reform of Treasury Systems
6. Simplify & Optimize Procurement Phases
The World Bank
6. Simplify & Optimize Procurement Phases
Important Reminder: 30% of a WB funded Treasury Project is spent in Procurement Processes.
- “Parallelize” Procurement Processes once Preparatory Studies are carried out;
- Design Self-Contained Modules: something fully functional must be achieved at each step and could remain operational even if the project was to be stopped.
The World Bank
Reform of Treasury Systems
7. Closely Monitor Procurement Bids and Works Deliverables
from Integrators & Suppliers
The World Bank
7. Closely Monitor Procurement Bids, Works & Deliverables from Integrators & Suppliers
1. Monitor Administrative delays and harass the PIU and Project directors;
2. Be aware of the Lack of real State Treasury Specialists on the Market;
3. Be aware of possible “influences” in local procurement;4. Make clear & precise TORs and Stick to them;5. Prepare test and commissioning protocols in advance;6. Arrange external reviews of the project (IMF, Independent
technical Auditors).
The World Bank
Reform of Treasury Systems
8. By all means “stick to the standards”;
The World Bank
8. By All Means “Stick to the Standards”
Stick to the Proposed Best Practices (Avoid Specific Developments: 15% of modified transactions should be a maximum)
Stick to standardized processes featured by the Packaged software Go for specific development only if :
No alternative solution, Within a financial envelope and after a cost/advantage study, With consideration to the ERP integrity and evolutivity (no
modification of core layers, addition are admissible only on periphery).
The World Bank
Reform of Treasury Systems
9. Insist On “Change Management”
The World Bank
Reform of Treasury Systems9. Know That You’ll Never Be Insistent Enough On “Change Management”
Proactive “Change Management”: Homogeneity of workflows, roles & processes reinforces Change
management, Training and Organization Middle Management and End-Users must play central role in new
workflows and processes validation. Organizations, Roles and Competencies Review & Re-Engineering + draft
of related Change Management Plan Actions :
=> “Change Network” to be built to prepare, review, enforce Evolutions, Processes, Organizations, Tasks, Roles and
Competencies Management Training : Tasks and Application On-Site Support during phases launch
The World Bank
Reform of Treasury Systems
10. Contribute to Create a Local Cluster of Competences
to Ensure Sustainability on the Long Run
The World Bank
10. Contribute to Create a Local Cluster of Competences to Ensure Sustainability
In the MoF• Kernel at Central level (14 pers.
Minimum)• Management• Development• Operations
• Support Network at regional and local level
In the Country• Local partners relaying the
integrator
1 Head of Department
1 Head of Developme
nt
(+Package Developer)2 Int. Package Developers
2 Help desk +
MS Office specialists
2 Trainers + Developers
1 Head of Operations
(+Database & Pack.
Soft.Manager)2 O.S. &
Database Specialists
1 Packaged Software Manager
2 Networks and Security
specialists
14 Trained specialists are mandatory to make the system work.
1 Head of Department
1 Head of Developme
nt
(+Package Developer)2 Int. Package Developers
2 Help desk +
MS Office specialists
2 Trainers + Developers
1 Head of Operations
(+Database & Pack.
Soft.Manager)2 O.S. &
Database Specialists
1 Packaged Software Manager
2 Networks and Security
specialists
14 Trained specialists are mandatory to make the system work.
The World Bank
The End
Reform of Treasury Systems