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[email protected] The Wildlife Society, 425 Barlow Place, Suite 200, Bethesda, MD 20814 THE WILDLIFE SOCIETY 2020 ANNUAL CONFERENCE: A Five-Day Virtual Conference Experience SEPTEMBER 28 - OCTOBER 2, 2020 JOIN US FOR THE WILDLIFE SOCIETY'S FIRST-EVER VIRTUAL CONFERENCE! Exhibitors play an important role in creating a valuable and engaging experience for all participants at the TWS Annual Conference. This year, we’re looking forward to exploring a whole host of new opportunities through the virtual conference platform and are excited to offer expanded opportunities for exhibitors to showcase their products, services, and brands. While the venue may have changed, this year’s virtual conference remains the premier spot for sharing the latest advances in wildlife science, management and techniques. Exhibitors can expect nearly all of the exhibitor benefits they’ve come to know from our in-person conference – adapted to fit the virtual setting – alongside several new opportunities optimized to increase brand recognition, engagement and visibility in a remote environment. The Virtual Exhibit Hall will replace the Members Activity Center and Trade Show, and will be accessible before, during and after the conference. Each exhibitor will receive a customizable booth within the Virtual Exhibit Hall. The booth itself will be your own unique microsite. You can customize it with company and contact information, products and services information, documents, promotional videos, social media links, raffles and just about anything else. Concerned about face-to-face interaction? Don’t worry, your booth will include a live video chat room, making face-to-face interaction with prospects not only possible, but incredibly easy! We’ll also be featuring daily exhibitor hours to drive traffic to your booth and encourage you to staff your chat room during these times for drop-in meetings. To top it all off, the virtual conference platform includes a virtual lead retrieval service and automatically collects comprehensive booth analytics, which will be available to you after the conference. And that's just your booth! Additions to the Virtual Exhibitor package include 15-30 second "minimercials" – video advertisements – that play before on-demand video presentations; prominent banner ad placements around video presentations and/or discussion boards, and a Demo Track in the conference program. The Demo Track is designed for sponsors and exhibitors to present or demo products and services, or simply to talk about their organization. There is no additional charge for this benefit, but titles and abstracts will be required. If you choose to participate, your presentation or demo can be recorded from your conference profile using our platform's built-in recording technology, or you may use a third party recording technology (i.e. Zoom) and provide us with the video. The Demo Track will be available to all conference participants on-demand for the duration of the conference, as well as for 6-months following the conference. With more ways than ever to connect with conference attendees, and the potential for attendance to exceed any past TWS event, we think this year will be a rewarding experience for everyone!

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Page 1: THE WILDLIFE SOCIETY 2020 ANNUAL CONFERENCE · Whatever method you prefer; we have the ability to deliver it. EXHIBITOR RULES AND REGULATIONS PROMOTIONAL CONSIDERATION All promotional

[email protected] TheWildlifeSociety,425BarlowPlace,Suite200,Bethesda,MD20814

THEWILDLIFESOCIETY2020ANNUALCONFERENCE:

A Five-Day Virtual Conference Experience SEPTEMBER28-OCTOBER2,2020

JOINUSFORTHEWILDLIFESOCIETY'SFIRST-EVERVIRTUALCONFERENCE!Exhibitors play an important role in creating a valuable and engagingexperienceforallparticipantsattheTWSAnnualConference.Thisyear,we’relookingforwardtoexploringawholehostofnewopportunitiesthroughthevirtualconferenceplatformandareexcitedtoofferexpandedopportunitiesforexhibitorstoshowcasetheirproducts,services,andbrands.

Whilethevenuemayhavechanged,thisyear’svirtualconferenceremainsthepremierspotforsharingthelatestadvancesinwildlifescience,managementandtechniques.Exhibitorscanexpectnearlyalloftheexhibitorbenefitsthey’vecometoknowfromourin-personconference–adaptedtofitthevirtualsetting–alongsideseveralnewopportunitiesoptimizedtoincreasebrandrecognition,engagementandvisibilityinaremoteenvironment.

TheVirtualExhibitHallwillreplacetheMembersActivityCenterandTradeShow,andwillbeaccessiblebefore,duringandaftertheconference.EachexhibitorwillreceiveacustomizableboothwithintheVirtualExhibitHall.Theboothitselfwillbeyourownuniquemicrosite.Youcancustomizeitwithcompanyandcontactinformation,productsandservicesinformation,documents,promotionalvideos,socialmedialinks,rafflesandjustaboutanythingelse.Concernedaboutface-to-faceinteraction?Don’tworry,yourboothwillincludealivevideochatroom,makingface-to-faceinteractionwithprospectsnotonlypossible,butincrediblyeasy!We’llalsobefeaturingdailyexhibitorhourstodrivetraffictoyourboothandencourageyoutostaffyourchatroomduringthesetimesfordrop-inmeetings.Totopitalloff,thevirtualconferenceplatformincludesavirtualleadretrievalserviceandautomaticallycollectscomprehensiveboothanalytics,whichwillbeavailabletoyouaftertheconference.

Andthat'sjustyourbooth!

AdditionstotheVirtualExhibitorpackageinclude15-30second"minimercials"–videoadvertisements–thatplaybeforeon-demandvideopresentations;prominentbanneradplacementsaroundvideopresentationsand/ordiscussionboards,andaDemoTrackintheconferenceprogram.TheDemoTrackisdesignedforsponsorsandexhibitorstopresentordemoproductsandservices,orsimplytotalkabouttheirorganization.Thereisnoadditionalchargeforthisbenefit,buttitlesandabstractswillberequired.Ifyouchoosetoparticipate,yourpresentationordemocanberecordedfromyourconferenceprofileusingourplatform'sbuilt-inrecordingtechnology,oryoumayuseathirdpartyrecordingtechnology(i.e.Zoom)andprovideuswiththevideo.TheDemoTrackwillbeavailabletoallconferenceparticipantson-demandforthedurationoftheconference,aswellasfor6-monthsfollowingtheconference.Withmorewaysthanevertoconnectwithconferenceattendees,andthepotentialforattendancetoexceedanypastTWSevent,wethinkthisyearwillbearewardingexperienceforeveryone!

Page 2: THE WILDLIFE SOCIETY 2020 ANNUAL CONFERENCE · Whatever method you prefer; we have the ability to deliver it. EXHIBITOR RULES AND REGULATIONS PROMOTIONAL CONSIDERATION All promotional

[email protected] TheWildlifeSociety,425BarlowPlace,Suite200,Bethesda,MD20814

EXHIBITORBENEFITS• CustomizableExhibitorBoothintheVirtualExhibitHall

► ListingontheVirtualExhibitHalllandingpage

► Privateboothintheformofauniqueindividualmicrosite

► Livevideochatroomforface-to-faceinteractionwithprospects

► Fullautonomytoupdateandeditcompanyinfo

► Abilitytouploaddocuments,videos,product&serviceinformationandmore

► Linkstocompanywebsiteandsocialmedia► Abilitytohostrafflesandgiveaways

• Twocomplimentaryconferenceregistrations

• Announcementofyourorganization'sparticipationinoure-newsletter,linkedtoyourwebsite

• Designatedexhibitorhours

• AnnouncementofyourparticipationwithalinktoyourwebsiteinTWS’eWildlifer newsletter

• "Minimercial"videoadvertisements

• Prominentbanneradvertisementsaroundvideopresentationsand/ordiscussionboards

• OptiontocreateorsubmitavideopresentationfortheDemoTrackinourprogram

• Increasedexposureandvisibilitythrough:

► Broaderaudience–nogeographicbarrierstoattend

► EaseofAccessandLowerRegistrationCosts–Greaterpotentialforalargerthanusualaudience

► 6+monthsofcompleteaccesstothevirtualconferencecontent

EXHIBITORSCHEDULEMONDAY,SEPT28

ExhibitorHoursTBA

MONDAY,SEPT28

ExhibitorHoursTBA

MONDAY,SEPT28

ExhibitorHoursTBA

MONDAY,SEPT28

ExhibitorHoursTBA

EXHIBITORBOOTHFEES&DETAILSCommercialBooth$1,500 Non-profit/Artisan$800

For additional details or to reserve your booth at this year’s TWS Annual Conference,

contact Nick Wesdock, Business Relations and Conferences Manager, [email protected]

We look forward to hearing from you!

Page 3: THE WILDLIFE SOCIETY 2020 ANNUAL CONFERENCE · Whatever method you prefer; we have the ability to deliver it. EXHIBITOR RULES AND REGULATIONS PROMOTIONAL CONSIDERATION All promotional

[email protected] TheWildlifeSociety,425BarlowPlace,Suite200,Bethesda,MD20814

EXHIBITORSNAPSHOTS

VIRTUALEXHIBITHALLLISTING/BOOTH

MINIMERCIALS&DEMOTRACKS SESSIONBANNERADS

DISCUSSIONBOARDADS eWildliferANNOUNCEMENT

Page 4: THE WILDLIFE SOCIETY 2020 ANNUAL CONFERENCE · Whatever method you prefer; we have the ability to deliver it. EXHIBITOR RULES AND REGULATIONS PROMOTIONAL CONSIDERATION All promotional

[email protected] TheWildlifeSociety,425BarlowPlace,Suite200,Bethesda,MD20814

OTHERENGAGEMENTOPPORTUNITIESCONFERENCESPONSORSHIP

Ifyourorganizationisinterestedinincreasingyourvisibilityandengagementwiththishighly-targetedaudience,wehaveanumberofsponsorshipopportunitiesavailable.MostSponsorshiplevelscanbecustomizedtohelpyouachieveyourdesiredresults,andincludecomplimentaryexhibitspaceandregistrations.Sponsorshipsrangefrom$3,500to$20,000+.

CONFERENCEADVERTISING

Ifyoudon'twishtoactivelyparticipateintheconference,butwouldliketoadvertiseonthevirtualconferenceplatform,wehaveavarietyofadsizesandaffordableratestofityourbudget,rangingfrom$575to$1,500.

DIGITALANDPRINTADVERTISINGWhiletheTWSconferenceisourpremierannualevent,wealsoofferanumberofwaystoengagewithTWSmembersandotherwildlifeprofessionalsthroughouttheyear.DigitalandprintadvertisingthroughTheWildlifeSocietycangetyourbrandandproductsinfrontofmorethan11,000wildlifeprofessionalsandstudents,andthousandsmoreindividualswhosupportconservationacrossNorthAmerica.Whateveryouradvertisingneedsandbudget,wehaveanoptionforyoutosuccessfullyreachyourtargetanddriveyourbusiness.Ourjournalsreachaninquisitiveaudienceofwildliferesearchersandpractitioners.Ourhighly-sought,award-winning,membershipmagazineisdeliveredinprinttoeachmember6-timesperyear.Oure-newsletterprovidesweekly,targetedcommunicationstoall11,000+members.Ourwebsitehasmorethan1.2millionpageviewseachyear,reachingwildlifeprofessionalsandthebroaderpublic.Whatevermethodyouprefer;wehavetheabilitytodeliverit.

EXHIBITORRULESANDREGULATIONSPROMOTIONALCONSIDERATIONAllpromotionalconsiderationsoutsideofthevirtualexhibitbooth(i.e.bannerads,minimercials,demopresentations,etc.)aresubjecttosubmissionandreceipttoorganizersbyAugust30.Submissionafterthatdatemaynotbepublishedtothevirtualconferenceenvironment.Somepromotionalitemsaresubjecttochange.

RIGHTOFREFUSALAND/ORCANCELLATIONTheorganizersreservetherighttorefuseorcancelapplicationsofanyexhibitorforanyreason,aswellastherighttocurtailexhibitsorpartsofexhibitsthatdetractfromthecharacteroftheconference.

INSURANCEANDHOLDHARMLESSAGREEMENTSTothemaximumextentpermittedbylaw,exhibitorshallindemnifyandholdharmlesstheorganizers,virtualconferencesoftwareprovider,theiragentsandemployees,andco-sponsoringagenciesforallclaimsarisingfromactivitiesoftheexhibitor/sponsor,itsemployees,agents,invitees,andlicenseesatorinconnectionwiththeTWSAnnualConference.

TAXESANDLICENSESExhibitorshallberesponsibleforobtaininganylicenses,permits,orapprovalsrequiredunderlocal,state/province,orfederallawapplicabletoitsactivityattheconference.

CANCELLATIONSANDREFUNDSIntheunlikelyeventofcancellationbytheorganizersorforanyreasonorfactoroutsidethecontroloftheorganizers,itiswithinthesolediscretionoftheorganizerstodecideoncreditsand/orrefundsfortheregistrationfee.Theorganizersshallnotbeliabletorefundanyexpensesincurredbyregistrantsortheirorganizations.


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