The webinar will begin at 10:00 AM EST

Pre-Grant MeetingTownship Safety SignsGrant Program

Administered by the Ohio LTAP Center a part of The ODOT Office of Local Programs

Meeting Dates:

March 22, 2019

March 29, 2019

April 4, 2019

Why are you here?

Why are you here?

➢ Your Township made the list

➢ You have a crash problem

➢ We can help you reduce (or hopefully eliminate)

your crash problem

Why are you here? (cont’d)

➢You want to reduce your crash problem

➢ This meeting was mandatory to be eligible to

apply for the funding

Why are you here? (cont’d)

To learn about the Township Safety Signage Grant Program so you can apply and help

your Township reduce the number of crashes on your Township roads.

Grant Program Focus: Signage Upgrades

WHAT DO WE MEAN AND WHY?

Fosters-Maineville Road Signage Upgrade

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Fosters-Maineville Road Signage Upgrade (cont’d)

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Middleboro Road Signage Upgrade

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Middleboro Road Signage Upgrade (cont’d)

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Stubbs-Mills Signage Upgrade

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Stubbs-Mills Signage Upgrade (cont’d)

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Stubbs-Mills Signage Upgrade (cont’d)

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Stubbs-Mills Signage Upgrade (cont’d)

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Wilmington Road Signage Upgrade

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Wilmington Road Signage Upgrade

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Hendrickson Road Signage Upgrade

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Meeting Agenda

Part I: Grant Program Overview

Part II: Determining Your Sign Orders

Part III: What to Expect During the Grant Process

Part IV: Quick Don’ts and Frequently Asked Questions

Part V: Your Questions

Part I:Grant Program OverviewPROGRAM BASICS

Township-wide Safety Signage Upgradeo Provides up to $50,000 in materials (signs, posts, hardware) for

eligible Townships.

o Eligible Townships – FOR FY 2020 - Top 200 Townships

(normally only 100 Townships) with a higher than average crash

rate in Ohio and who have not previously been funded under this

grant.

o Based on crash data from 2013 – 2017.

General Program Highlights

o Townships who are eligible to apply will be contacted by ODOT’s

LTAP Center and invited (this already happened – how you were

notified).

o Materials provided under this grant are covered at 100%. The

Township must commit to install the signs with Township labor.

There is no funding available for installation.

General Program Highlights (cont’d)

There is no money ‘out-of-pocket’ for the Township(s). ODOT

issues a purchase order to the vendor with instructions to deliver

the goods to the Township. The Township certifies the order was

complete and it is ok for ODOT to pay the invoice(s). ODOT then

makes an ‘on-behalf-of’ payment to the Vendor for the Township’s

materials.

Sign Installation – How long do you have?

o Signs must be installed within one year of the Federal

Authorization Date of your project. (We will provide you

this date.)

o Township(s) may be granted a one year extension for

“Good Cause”.

There’s a Village in My Township…..o Your Township may choose to include the signage needs for

Villages which are partially or wholly located within your

Township’s boundaries.

o Your Township is responsible to make sure the signs are properly

installed in the Village areas since your township is the agency who

is receiving the grant. (Installation details are between your

township and the village. ODOT holds your township

responsible for the installation.)

Part II:Determining Your Sign Order

Step 1: Crash Maps

How was your map developed?

How to read your map…

Sign Order Priorities: Using Your Mapo Start with your crash areas by severity – Red, Orange, Yellow, Light Green, Dark Green.

o Then look at the areas where you haven’t experienced crashes (yet), but are the same or similar geometrically – i.e., the same type of curve where your township has already experienced crashes.

o If funding is still available within the $50,000 limit, you may then include other safety signs on your township roads for replacement.

The Map Room

http://www.dot.state.oh.us/Divisions/Planning/ProgramManagement/HighwaySafety/HSIP/Pages/MapRoom.aspx

Step 2:

Township Road Traffic Sign Safety Program

Signing for:

- Horizontal Curves

- Intersections

Jim Roth, Signing Engineer

ODOT Central Office

614-752-0438

These signs are expressly included

Eligible Signs - Curves

Sign CodeSign Size (inches)(width x height)

W1-1LW1-1R

30 x 3036 x 36

48 x 48

W1-1aLW1-1aR

36 x 3648 x 48

W1-2LW1-2R

30 x 3036 x 36

48 x 48

W1-2aLW1-2aR

36 x 3648 x 48

W1-3LW1-3R

30 x 3036 x 36

48 x 48

W1-4LW1-4R

30 x 3036 x 36

48 x 48

W1-5LW1-5R

30 x 3036 x 36

48 x 48

W1-6LW1-6R

48 x 2460 x 30

72 x 3696 x 48

W1-8LW1-8R

18 x 2424 x 30

30 x 3636 x 48

Sign CodeSign Size (inches)(width x height)

W1-10LW1-10R

36 x 3648 x 48

W1-10aLW1-10aR

36 x 3648 x 48

W1-10bLW1-10bR

36 x 3648 x 48

W1-10cLW1-10cR

36 x 3648 x 48

W1-10dLW1-10dR

36 x 3648 x 48

W1-10eLW1-10eR

36 x 3648 x 48

W1-11LW1-11R

30 x 3036 x 36

48 x 48

W1-15LW1-15R

30 x 3036 x 36

48 x 48

W1-H1bLW1-H1bR

30 x 3036 x 36

48 x 48

Other signs will be considered on a case-by-case basis

Sign CodeSign Size (inches)(width x height)

R1-130 x 3036 x 36

48 x 48

W1-748 x 2460 x 30

72 x 3696 x 48

W2-130 x 3036 x 36

48 x 48

W2-2LW2-2R

30 x 3036 x 36

48 x 48

W2-3LW2-3R

30 x 3036 x 36

48 x 48

W2-7LW2-7R

30 x 3036 x 36

48 x 48

W2-8LW2-8R

30 x 3036 x 36

48 x 48

W3-130 x 3036 x 36

48 x 48

Sign CodeSign Size (inches)(width x height)

W16-8P 48 x 8 (typ)

W16-8aP 48 x 15 (typ)

W13-1P18 x 1824 x 2430 x 30

PostReflectors

n/a3 x 243 x 363 x 48

These signs are expressly included

Other signs will be considered on a case-by-case basis

Eligible Signs - Intersections

Ohio Manual of Uniform Traffic Control Devices (OMUTCD)

General Information

◦ All signs must be installed in accordance with the OMUTCD

◦ Information presented here is not comprehensive

◦ Refer to the OMUTCD for additional information

◦ Available free of charge to local jurisdictions

◦ ODOT Office of Contracts: 800-459-3778

Other reference documents:

General Information

◦ Traffic Engineering Manual (TEM)

◦ Standard Construction Drawings (SCDs)

ODOT Manuals and Specifications are available

on-line by going to the ODOT web site:

www.dot.state.oh.us

and clicking on:

Design Reference Resource Center

General Information

Minimum Mounting Height

◦ Rural Area – 5 feet◦ Urban Area – 7 feet

◦ Parking

◦ Pedestrians

Supports - Recommended

◦ U-channel – 3 lb/ft

◦ Square – 2 x 2 inch

◦ Maximum of two posts in 7 foot path

◦ Drive to 42 inch depth

General Information

U-Channel

◦ ODOT Standard Construction Drawing TC-41.20

◦ Two types

General Information

Supports – Smaller Sizes Available

◦ U-channel – 2 lb/ft

◦ Square – 1¾ x 1¾ inch

◦ Less capacity

◦ Refer to design charts in TEM:

◦ Figures 298-14 and 298-15

General Information

Horizontal Curves

Horizontal Curves

Level 1 or Level 2

◦ Level 2 = higher crash rate or more severe crashes

◦ Different signing treatments available

A la carte ordering

Field review each curve

Note: All warning signs for this program are yellow, even though some may appear orange in this presentation.

The color variation is due to the source of the graphics.

Horizontal CurvesExample Level 1 Curve

◦ Advance Curve Warning sign

◦ Advisory Speed plaque

◦ Chevron Alignment signs

◦ One-Direction Large Arrow sign

◦ Sign Post Reflectors

Example Level 2 Further Enhancements

◦ Combination Horizontal Alignment/Advisory Speed sign

◦ Left-Mounted Supplemental signs

◦ Oversized signs

Horizontal Curves – Level 1

Horizontal Alignment Signs

Sign size

◦ 30 x 30 inch – two lane

◦ 30 x 30 inch – multi-lane with speed limit of 35 mph or lower

◦ 36 x 36 inch – multi-lane with speed limit of 40 mph or higher

◦ 48 x 48 inch – oversized

◦ OMUTCD Table 2C-2* Note that the OMUTCD refers to two lane roads as “single lane”, meaning one lane per direction

Horizontal Curves – Level 1

Curve◦ 35 mph or greater

Turn◦ 30 mph or less

Reverse Curve◦ Less than 600 feet

◦ Both 35 mph or greater

Reverse Turn◦ Less than 600 feet

◦ Either 30 mph or less

Horizontal Curves – Level 1

Winding Road◦ Three or more

◦ Less than 600 feet

◦ Lowest speed

Hairpin Curve

270-degree Loop

Horizontal Curves – Level 1

Reverse Curve / Turn◦ Slight curve followed by sharp turn

◦ May be used in lieu of Reverse Turn sign

◦ Limited application

◦ Effective

Horizontal Curves – Level 1

Combination Horizontal Alignment / Intersection

Sign Size◦ 36 x 36 inch – two lane and

multi-lane

◦ 48 x 48 – oversized

◦ Other configurations can be used

Horizontal Curves – Level 1

One-Direction Large Arrow

◦ Outside of the curve in line with approaching traffic

Sign Size◦ 48 x 24 inch – two lane and

multi-lane

◦ 60 x 30 inch – oversized

◦ 72 x 36 inch – oversized

◦ 96 x 48 inch – oversized

◦ Recommend using one of the oversized sizes

Horizontal Curves – Level 1

Large One-Direction Arrow with Chevron Alignment

◦ Install the One-Direction Large Arrow in line with approaching traffic

◦ Takes the place of one of the Chevron Alignment signs

Horizontal Curves – Level 2

Left-Hand Advance Warning Sign

◦ For added emphasis

◦ Supplements the right-hand sign

◦ Repeats the information

◦ Does not replace the right-hand sign

Horizontal Curves – Level 2

Oversized Sign

◦ For added emphasis

◦ Increases conspicuity

◦ Note sign post reflectors

◦ Note that more than 2 posts are used in 7 foot path

◦ Protected location

Intersection Signing

State, County or Township Road

Tow

nship

Road

Intersection Signing

T-Intersection

◦ Typical signing shown

◦ Left-hand signs are optional

Intersection Signing

Crossroad Intersection

◦ Typical signing shown

◦ Left-hand signs are optional

Sign Post Reflectorization

◦ Use red with Stop signs

◦ Refer to TEM Section 221-6 and SCD TC-41.30

◦ Use yellow with warning signs

Step 3: Determining Curve Advisory Speeds

Technology Transfer Toolbox

Available on the LTAP Center’s website – provides a video tutorial on how to use a ball bank indicator to measure the proper advisory speed for your roads’ curves. Also provides a link to all forms needed to complete the speed study on a curve.

Technology Transfer Toolbox (cont’d)

Takes you through:

1. Proper set-up in your vehicle of the ball bank indicator

2. Proper measurement of the curve at the various speeds.

3. Proper recording of the curve speed measurements.

Technology Transfer Toolbox (cont’d)Takes you through: (cont’d)

4. Proper completion of the speed measurement chart to determine advisory speed.

5. Filling out the sign needs sheet for the curve.

You can then transfer the information from the sign needs sheets from each curve to your sign order form for the grant!

Ball bank indicators are available for loan from the LTAP Center. We have a total of six available which can be borrowed for up to three weeks at a time. Please see Ray Brushart in the back of the auditorium at the end of this meeting to borrow a ball bank indicator or to sign-up to borrow one.

Determining Curve Advisory Speeds

Why should you update or determine your curve advisory speeds?

Initial determination – helps drivers by warning them what speed they need to slow down to in order to safely drive through a curve.

Updating the advisory speed – vehicles have changed substantially in recent years and the current advisory speed you have posted may no longer be valid for the road conditions based on newer vehicles.

Determining Curve Advisory Speeds (cont’d)

Technology Transfer Toolbox

http://www.dot.state.oh.us/Divisions/Planning/LocalPrograms/LTAP/Pages/default.aspx

Part III:What to Expect During the Grant ProcessWHERE DO WE GO FROM HERE?

Submit Your Application!

o On time – Due Friday, June 7th

o With complete information

o Keep a copy for your files

o Provide a good email

address - IMPORTANT

Award Notification

Will be made by beginning of July. One of two possible notifications:

1. Funded for FY 2020 – Grant will be processed immediately.

2. Not funded at this time.

Order Confirmation

First Grant processing step is for your Township to review and confirm the sign order submitted on your application.

Your Township will be provided an Excel Spreadsheet with the order details. This is the same spreadsheet which will be provided to the vendor when the order is placed.

Your Township should review it thoroughly and respond as quickly as possible to confirm the order is correct and provide details on what may need to be updated.

AgreementOnce the order is confirmed, your Township will be provided an agreement electronically to sign. The agreement will contain your funding amount, a reference to how much is being spent on each purchasing category – signs, posts, hardware, and agreement to allow ODOT to pay the vendor(s) directly for your sign grant materials.

Also, the agreement contains language verifying you will be placing all signs on previously owned Township Right-of-Way ONLY. You may not install the signs on land not in your Right-of-Way. You may also not purchase new Right-of-Way to install the signs on.

Agreement (cont’d)

The agreement should be signed by a representative of the Township who has the authority to legally bind the Township. Please sign the agreement electronically as soon as possible after you receive it via email.

Purchase OrdersOnce the agreement is received by ODOT, it can take a month or two before your Purchase Orders are issued. ODOT will issue purchase orders based on the items you requested on your grant application and as confirmed on the sign order spreadsheet.

The Purchase Orders are emailed directly to the vendors, with the Township copied on the email. The vendors will then proceed with filling the orders. If you would like an estimate on how long until you receive your order, you will need to contact each vendor.

Order Delivery & Invoice Certification

Orders will be delivered by the vendors. Hardware usually arrives via UPS. Posts and signs are usually delivered by the vendors. If you want to know when the orders will be delivered, please contact the vendors directly.

Please certify the invoice to our office as soon as possible after we provide it to you. Don’t hold the invoices until all vendors deliver. ODOT only has 30 days to pay an invoice with no errors.

Installation of Signs

Signs must be installed per the guidelines in the Ohio Manual of Uniform Traffic Control Devices. If your township doesn’t have a copy, you are entitled to one free. Please pick up the form in the back of the room to order one.

Certification of Project Completion

When your Township is finished installing the signs, you must provide us a completed installation certification form. Please notify us when you have completed the installation and we will issue you the form electronically for completion.

Quality Assurance Reviews

Your Township may be selected for a follow-up visit after you certify your project as complete to our office.

If this happens, we will contact you to arrange a time for an onsite visit and tell you exactly what we would like to review during the visit – such as your copy of the agreement, certifications of invoices and the invoices themselves, field review of signage installation to ensure it was properly completed, etc.

Part IV:Quick Don’ts and Frequently Asked QuestionsLEARNING FROM THOSE WHO CAME BEFORE YOU

Quick Don’ts

o Don’t order signs you are not planning on installing. (This is not an opportunity to build up your inventory.)

o Don’t order signs with the intention of trading them to another municipality for a smaller size.

o Don’t change your email in the middle of the grant process without notifying us.

Quick Don’ts (cont’d)

o Don’t sit on paperwork. Process your agreement as soon as you can after receiving it.

o Don’t hold all invoices until the end for certification!!! Certify them as they are received.

o Don’t blindly certify invoices for payment – check your orders to make sure the invoice is correct!

Frequently Asked Questions

o Can I get a smaller stop sign (or other sign type) than what is listed on the grant application? NO

o Can I get reimbursed for signs my Township already purchased and installed? NO

o Can I order signs from local vendors if their prices are lower than what is listed on the grant application and submit for reimbursement? NO

Frequently Asked Questions (cont’d)

o The grant application only shows a picture for a 35 MPH advisory speed sign, can I get other speeds listed on this sign? YES

o The grant application only shows a picture for a 55 MPH speed limit sign, can I get other speeds listed on this sign? YES

o Are LED Stop signs included as part of the grant? No

o Are deer crossing signs included as part of the grant? No

Part V: Your Questions