October 2009

The Washington CARES About Cancer Partnership

Welcomes New Members!

Why Join?

Dear Potential Member:

The Washington CARES About Cancer Partnership is a diverse group of individuals and organizations who work together to fight cancer in our communities and around the state. Members include cancer survivors, concerned individuals, health care professionals, medical associations, business people, and other public and private organizations. The Partnership is currently implementing the Comprehensive Cancer Control Plan, produced by the Partnership. Membership in the Partnership is free and open to anyone interested in reducing cancer and its effects. A few of the many benefits you can gain by joining include:

• Access more resources, educational materials, professional development and training. • Strengthen your voice as an advocate for change. • Discover and develop diverse relationships across professions and work experience. • Increase your impact by working with others who share your goals. • Know you are making a difference tackling cancer in our state.

Get involved in any of the following committees or task forces:

Committees: Task Forces: Data and Evaluation Breast and Cervical Cancer Membership and Communications Colorectal Cancer Medical Care Prostate Cancer Primary Prevention Skin Cancer Public Policy Survivorship, Palliative, and End of Life Care

Please join with us to fight cancer! For more information about the Partnership and how you can apply, call the Washington State Department of Health at 360-236-3784, email cancer@doh.wa.gov, or visit www.doh.wa.gov/ccc

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October 2009

Membership Information Washington CARES About Cancer Partnership What is the Washington CARES About Cancer Partnership? The Washington CARES About Cancer Partnership is a group of diverse stakeholders who work together to implement the Washington State Comprehensive Cancer Control Plan. Representation includes survivors, individuals, health professionals, associations, and public and private organizations throughout the state. Participation in the Partnership is open to anyone interested in cancer issues. The Partnership is staffed by the Washington State Department of Health with funding from the Centers for Disease Control and Prevention. What is the purpose of the Partnership? Through a collaborative effort, the Partnership has developed a comprehensive state plan to reduce the burden of cancer in Washington. The plan includes goals, objectives, and strategies for dealing with the broad spectrum of cancer issues in Washington. Implementation of the plan requires a coordinated and integrated approach from many partners. Broad participation in the implementation process is critical to the success. As long as you have an interest in fighting cancer, your participation would be greatly valued and appreciated. How is the Partnership structured? The Partnership is led by a Steering Committee of organization and independent members, and one member from the Washington State Department of Health. These members are voted onto the Steering Committee by the membership and serve two-year staggered terms. There are three committees that comprise the operation of the Partnership and three committees that work on implementing the comprehensive state plan. In addition, there are two task forces focused specifically on colon cancer and prostate cancer. Each committee and task force forms ad hoc work groups on an as needed basis. This chart provides an overview of the Partnership’s organizational structure.

POLICY AND LEGISLATION

PRIMARY PREVENTION

SECONDARY PREVENTION

MEDICAL CARE

Operational Committees

STEERING COMMITTEE

NOMINATION

Plan Implementation Committees

Work Groups

Work Groups

Prostate Cancer Task Force

Breast & Cervical Cancer Task Force

SURVEILLANCE AND EVALUATION

MEMBERSHIP AND COMMUNICATION

Colon Cancer Task Force

Work Groups

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What are the benefits of membership? There are many benefits to joining the membership. They include: • Involvement in the common goal of fighting cancer • Networking with others in the quest to eliminate cancer • Sharing resources toward the common cause • Increase in work efficiencies • Access to science and cutting-edge research in the cancer field • Staying informed of funding and training opportunities • Having a voice in public policy advocacy through a cohesive collective effort • Playing a role in shaping the Partnership and the comprehensive state plan • Professional development and resume-building • Travel expenses for participation in Partnership activities are reimbursed • The knowledge that you are making a difference in fighting cancer on a statewide level

What can I bring to the Partnership as a member? • Knowledge, skills, expertise along any spectrum of cancer prevention, diagnosis,

treatment, and palliative care • Resources, such as educational materials, graphic design services, mailings, etc. • Ability to bring more funding that will further the work of the comprehensive state plan • Meeting rooms, conference halls, and video teleconferencing capabilities • Serving as a Partnership spokesperson with work colleagues and in your community • Advocacy and the ability to influence policymakers

How can I become a member? Fill out an application form for one of the two types of membership. 1. Membership as an organization. Your organization joins the Partnership and selects official

and alternate representatives. Other interested persons from your organization are welcome to join as members.

2. Membership as an independent. If you are not affiliated with an organization (or choosing membership independent of your affiliation with an organization), there is an important role for you in the Partnership. When you join, we will put you in touch with other independent members. This group forms its own representative body and selects an official delegate to represent your interests. As an independent member, you are encouraged to participate in meetings, work groups, and committees.

What if I have more questions or need more information? If you need more information or have any questions, please contact the Comprehensive Cancer Control Program, Washington State Department of Health, at (360)236-3784 or cancer@doh.wa.gov

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You can also learn more about the Partnership at www.doh.wa.gov/ccc

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October 2009

Washington CARES About Cancer Partnership Charter

Eliminate cancer in Washington State Vision

through prevention, early detection, quality treatment and research If the Partnership successfully realizes its vision, Washington State will be a place where: • Individuals will not get preventable cancer. • Those individuals with detectable cancers are diagnosed in the earliest stage of the

disease. • Those individuals with treatable cancers are given the highest quality state-of-the-art care

necessary to assure their survival and quality of life. • Those individuals in the end stages of incurable cancers are cared for in a way that

maximizes the quality of their life. • Full support is given to research directed toward understanding the causes of cancers and

toward improving prevention, early detection, treatment, and palliation.

Reduce the burden of cancer in Washington State Mission

The Partnership serves its mission by providing leadership in and advocacy for:

• Reducing cancer incidence and mortality. • Increasing equity in access to appropriate preventative, diagnostic, medical, and palliative

care. • Maximizing the quality of life for individuals with cancer. • Promoting research. • Educating consumers, providers, payers, and policy makers on cancer issues.

Purpose and Role

To serve its mission and realize its vision the Partnership: • Provides a forum for its diverse membership to learn from each other and to collaborate

and advocate to achieve common goals. • Establishes a set of priority cancer prevention and control goals for Washington State. • Develops and supports the implementation and evaluation of the Washington State

Comprehensive Cancer Control Plan (Plan) by: Disseminating products and tools. Facilitating communication between and among partnership members and other key

stakeholders. Leveraging and maximizing the leadership, strengths and resources of partnership

membership to achieve the Plan’s goals.

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Values and Principles

The Partnership values an inclusive process that encourages broad participation of consumers, providers, payers, policy-makers, survivors, researchers, and other stakeholders in its work to reduce the burden of cancer in Washington State, a process that is: • Comprehensive and addresses all aspects of cancer control including prevention,

detection, treatment, and quality-of-life and survivorship support. • Supports and promotes the use of science- and evidence-based strategies where they

exist. • Considers the full spectrum of cancer-related impacts on the economy. • Culturally appropriate. • Outcome oriented. • Respectful of the rights and feelings of patients’ right including their right to be fully

informed about all of their options.

WA CARES membership

The Partnership is an accessible, open, inclusive and diverse group of organizations and individuals representing key stakeholders in cancer prevention and control in Washington.

Roles and Responsibilities

Full Responsibilities The following responsibilities are assigned to the full membership of the Partnership:

1. Vote to elect Steering Committee members 2. Vote to adopt or reject bylaw amendments 3. Supportive of the Plan 4. Actively participate in the Committee and discussions

Steering Committee Purpose and Role

The Steering Committee is the governing body of the Partnership and is elected by the membership. The Steering Committee’s primary responsibilities include:

1. Managing and coordinating the implementation of the Plan. 2. Updating the State Plan. 3. Deciding on the Plan’s priority goals. 4. Acting on committee recommendations on how to allocate available discretionary

community-based intervention funds. 5. Developing and supporting an organizational structure and a “way of doing business” for

the Partnership that is fully aligned with and focused on achieving and measuring progress toward the Plan’s priority goals.

6. Helping to identify, foster, support and promote opportunities for members to learn from each other and collaborate to prevent and control cancer in Washington.

Committees, Task Forces and Work groups

Once priority goals are identified, the Partnership will assess and modify as necessary its structure and the way it operates to directly align and focus its resources to achieve its priority goals.

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Bylaws Washington CARES About Cancer Partnership Updated October, 2009 Approved February 2004 Amended November 2004 Amended September 2005 Amended December 2007 I. Name

The name of the organization shall be the Washington CARES About Cancer Partnership.

II. Purpose of the Partnership

1. The purpose of the Partnership is to develop, implement, and evaluate a state comprehensive cancer control plan for Washington.

2. The vision of the Partnership is for Washington State to be a place where:

a. Individuals will not get preventable cancers. b. Those individuals with detectable cancer are diagnosed in the earliest stage of the

disease possible. c. Those individuals with treatable cancers are given the highest quality state-of-the-

art care available to maximize their survival and quality of life. d. Those individuals in the end stages of incurable cancers are cared for in a way that

maximizes the quality of their life and death. e. Full support is given to research directed toward understanding the causes of

cancers and toward improving prevention, early detection, treatment and palliation.

3. The mission of the Partnership is to reduce cancer incidence, morbidity and mortality;

increase equity in access to appropriate preventive, screening, diagnostic, treatment, and palliative care; maximize the quality of life for all individuals with cancer; promote research; and educate consumers, providers, payers, and policy makers on cancer issues. This will be accomplished by encouraging broad participation and a process that is prevention-oriented, evidence-based, data driven, culturally competent, survivor

October 2009

informed, outcome oriented, comprehensive in nature, respectful of individual’s autonomy and rights, including patients’ right to fully informed consent.

4. The role of the Partnership is to provide leadership in and advocacy for:

a. Identifying and prioritizing statewide needs for cancer prevention and control. b. Identifying interventions and resources. c. Coordinating activities. d. Promoting the availability of sufficient health workforce, equipment, and services. e. Seeking financial resources to fund plan initiatives. f. Supporting efforts to increase awareness and share strategies to reduce the burden

of cancer disparities faced by ethnically diverse and underserved populations. III. Partnership Membership

1. Partnership membership is open to any organization or independent individual that meets the following requirements:

a. Be a legally operating entity within Washington State (e.g., non-profit

organization, for-profit corporation, governmental agency) OR be an independent individual (e.g. advocate, cancer survivor, concerned citizen) who is interested in working towards reducing the burden of cancer in Washington.

b. Submit a membership application designating an official representative for the

organization OR identifying the independent member. Organizations are expected to also identify an alternate representative to act on behalf of the organization in the absence of the official representative.

c. By virtue of holding the cooperative agreement with the Centers for Disease

Control and Prevention to fund Comprehensive Cancer Control.

d. Endorse the mission, vision, roles, and values of the Partnership.

e. Agree to be identified as a Partnership member organization or independent member.

2. Official representatives of member organizations of the Partnership have the following

rights and responsibilities:

a. Attend Partnership meetings regularly.

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b. Vote to elect Partnership Steering Committee members representing member

organizations and vote to adopt or reject bylaw amendments.

c. Serve on the Steering Committee (if nominated by the Nominating Committee and elected by the members) or on other Partnership committees, task forces, or ad hoc work groups.

d. Communicate their organization’s viewpoints to the Partnership and inform their organization of Partnership decisions and activities.

e. Support implementation of the state comprehensive cancer control plan by taking

specific action within the member’s own organization or in collaboration with other members or member organizations to help achieve one or more of the Partnership’s priorities on a regular basis.

f. Agree to support and participate in efforts to evaluate implementation activities

and to assess effectiveness in achieving plan objectives and goals.

g. Agree to and abide by the Conflict of Interest Policy (see Section XVI) by signing the Conflict of Interest Disclosure Statement annually.

h. Retain the right to resign their membership at any time.

3. Independent members of Partnership have the following rights and responsibilities:

a. Attend Partnership meetings regularly.

b. Vote to elect one Partnership Steering Committee member to represent

independent members. (One permanent seat on the Steering Committee is reserved for independent members – See Section VI.3.)

c. Serve on the Steering Committee (if nominated by the Nominating Committee and elected by independent members) or on other Partnership committees, task forces, or ad hoc work groups.

d. Represent their individual views to the Partnership.

b. Support efforts to implement and evaluate the state comprehensive cancer control plan.

c. Agree to and abide by the Conflict of Interest Policy (see Section XVI) by signing the Conflict of Interest Policy annually.

d. Retain the right to resign their membership at any time.

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IV. Term of Membership

1. Members retain membership status as long as the Partnership membership requirements outlined in Section III are met.

V. Meetings of the Partnership

1. The Partnership will meet physically at least annually or more frequently if necessary as determined by the Partnership Steering Committee.

2. The Steering Committee Chair and Vice Chair will chair Partnership meetings (See Section VIII).

3. Notice of meetings (date, time, and location) will be provided by DOH CCC Program staff

to Partnership members at least 30 days prior to the meeting. The agenda will be distributed no later than 15 days prior to the meeting. Minutes will be recorded, filed, and distributed to Partnership members by DOH CCC Program staff.

VI. Steering Committee Composition

1. The Steering Committee is the governing body of the Partnership and is responsible for the ongoing development, implementation, and evaluation of the state comprehensive cancer control plan. A Chair and Vice-Chair will lead the Steering Committee.

2. The Steering Committee will be composed of representatives of organizations and

independent individuals in Washington concerned with cancer prevention and control. Diversity will be achieved through encouraging the election of broad-based representation from a variety of organizations (e.g., government, private, non-profit, advocacy, and research organizations) and focus areas (e.g., gender, population served, geographic, socio-economic, health disparities).

3. The Steering Committee will consist of 12 members.

a. Ten seats on the Steering Committee are permanently reserved for organizational

members. Steering Committee members will be elected to fill these seats by organizational members.

b. One seat on the Steering Committee is permanently reserved for an independent

member. A Steering Committee member will be elected to fill this seat by independent members.

c. One seat on the Steering Committee is permanently reserved for the official

representative of DOH. DOH will select its DOH representative member.

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4. The Steering Committee Chair and Vice Chair will be elected by the Steering Committee.

No more than one may be from a governmental agency. At least one of the Chairs (Chair or Vice Chair) must remain in a leadership position (Chair or Vice Chair) during the second year of his or her term. The Chair or Vice Chair leaving office will become the Immediate past Chair and shall serve as an ex-officio member of the Steering Committee for one year.

5. The Steering Committee will be elected by a mail or e-mail vote of the members of

Partnership. For the election to be valid, at least 25% of the Partnership members must vote.

VII. Steering Committee Responsibilities

1. The Steering Committee is responsible for providing leadership and policy direction for the Partnership, establishing the process and criteria for determining implementation priorities from the state CCC Plan, establishing the Operational and Plan Implementation Committees, task forces and ad hoc work groups, and communicating statewide priorities and recommendations.

2. The Steering Committee is responsible for establishing the process for updating the plan

as changing conditions warrant (e.g. advances in science, shifts in the burden of cancer in Washington, etc.).

3. The Steering Committee is responsible for reviewing and approving all standing, priority,

and ad hoc committee and task force recommendations.

4. The Steering Committee is responsible for periodically reviewing Partnership members for participation.

5. The Steering Committee is responsible for periodically reviewing the bylaws and

ensuring the Partnership is in compliance.

6. The Steering Committee will review requests for and approve the establishment of Regional Coalitions.

7. The Steering Committee is responsible for annually reviewing and approving task force,

work group, committee and regional coalition work plans. VIII. Term of Office for Steering Committee Members

1. The elected Steering Committee members will serve two-year staggered terms, renewable for two more consecutive two-year terms and considered eligible for re-election to the

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Steering Committee after being off for one year if membership requirements continue to be met.

2. The DOH-selected member will serve a two-year term, with DOH management reviewing

member status for renewal or a new appointment, as appropriate.

3. In the case of an organizational member vacancy occurring on the Steering Committee, the Steering Committee Chair and Vice Chair may nominate a Partnership member to serve the remainder of the term. The nomination must be ratified with a majority vote of the Steering Committee.

4. In the case of a vacancy occurring in the DOH Steering Committee position, DOH will

appoint its new representative on the Steering Committee.

5. In the case of a vacancy occurring in the Steering Committee independent member position, independent members will elect their new representative on the Steering Committee.

6. The term of office will be for two years from January 1 to December 31. Elections will be

held in the final quarter of the calendar year. IX. Meetings of the Steering Committee

1. The Steering Committee will meet at least quarterly each year or on a frequency determined by the Chair.

2. Members of the Steering Committee, or their designated alternates, are expected to be

present or represented at each Steering Committee meeting.

3. At least one Co-Chair from each standing committee is expected to be present or represented by another committee member at each Steering Committee meeting.

4. Partnership Operational and Plan Implementation Committees, Task Forces, and ad-hoc

work groups will report on activities to the Steering Committee at meetings, as appropriate.

5. Notice of meetings (date, time, and location) will be provided to the Steering Committee

by DOH CCC Program staff at least 30 days prior to the meeting. The agenda will be distributed no later than 15 days prior to the meeting. Minutes will be recorded, filed, and distributed to members of the Steering Committee and the Partnership by DOH CCC Program staff.

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X. Steering Committee Chair and Vice-Chair

1. The current Steering Committee will elect its Chair and Vice Chair. The Chair and Vice-Chair may not be affiliated with the same organization. No more than one will represent a governmental agency.

2. The Chair and Vice-Chair will provide leadership to the Steering Committee. The Chair

and Vice-Chair will:

a. Carry out the responsibilities of leadership for the Steering Committee and Partnership.

b. Serve as spokespersons for Partnership.

c. Convene and preside over meetings of the Steering Committee and Partnership according to Robert’s Rules of Order (Simplified and Applied – Second Edition).

b. Serve on the Nominating Committee.

c. Establish ad hoc committees or work groups on an as needed basis upon approval of the Steering Committee.

XI. Term of Office for Chair and Vice-Chair of the Steering Committee

1. The Chair and Vice-Chair will serve for two-year staggered terms.

2. A vacancy occurring for the Chair or Vice Chair positions will be filled by a vote of the Steering Committee members. The newly elected Chair or Vice Chair will serve the remainder of the term.

3. The term of office will be for two years from January 1 to December 31. Elections will be held in the final quarter of each calendar year.

4. The Chair leaving office will become the Immediate past Chair and will serve as an ex-officio member of the Steering Committee for one year.

5. The Chair leaving office will have voting rights if re-elected to the Steering Committee. XII. Operational Committees

1. The Operational Committees will be formed as standing committees to address Partnership administrative and operating issues and will report directly to the Steering Committee on their work.

October 2009

2. Operational Committees are responsible for the ongoing administrative and operational

activities of the Partnership and include the Membership and Communications, Surveillance and Evaluation, and Public Policy Committees.

a. The Membership and Communications Committee will be responsible for

making recommendations to the Steering Committee regarding applications for membership in the Partnership and for recruitment of new members to ensure a diverse and representative partnership. It will also be responsible for communication outreach and marketing efforts for the state comprehensive cancer control plan and Partnership.

b. The Surveillance and Evaluation Committee will be responsible for developing

evaluation plans to assess the effectiveness and efficiency of the implementation of the comprehensive cancer control plan and its strategies. It will also advise and advocate for the Washington State Cancer Registry on the use of available data that can be utilized to meet the plan’s goals and objectives.

c. The Public Policy Committee will be responsible for monitoring the current

political environment as it relates to decision-making about cancer prevention and control and make policy recommendations to the Partnership. The Committee will also serve as a resource to coordinate between the Partnership and other cancer related advocacy groups.

3. Operational Committee members will include volunteers from among Partnership

membership. Operational Committee members retain membership status as long as the Partnership membership requirements are met.

4. Each Operational Committee will have two Co-Chairs appointed by the Operational

Committee. The Co-Chairs do not need to be members of the Steering Committee.

5. Operational Committee Co-Chairs will serve two-year staggered terms, renewable for one additional two-year term and eligible to come back on the Operational Committee as Co-Chair after being off for two years. Staggered term limits for the Co-Chairs will be determined and become effective January 1, 2008.

6. Meetings of the Operational Committees will be held on a frequency determined by the

Operational Committee Co-Chairs.

7. Notice of meetings (date, time, and location) will be provided by DOH CCC Program staff to the Partnership at least 30 days prior to the meeting. The agenda will be distributed to the Operational Committee members no later than 15 days prior to the meeting. The Co-Chairs of each Operational Committee will be responsible for ensuring that minutes are recorded, filed, and distributed to the members of the committee and the Manager. DOH CCC Program staff will distribute minutes as appropriate.

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8. Each Operational Committee will have at least one Co-Chair annually present their work plan to the Steering Committee for approval.

XIII. Plan Implementation Committees

1. The Plan Implementation Committees will be formed as standing committees to address plan priorities for implementation.

a. The Primary Prevention Plan Implementation Committee will be responsible for

priority issues focused on efforts to reduce or eliminate exposure to risk factors and to promote protective factors.

b. The Secondary Prevention Plan Implementation Committee will be responsible

for priority issues focused on reducing morbidity and mortality by identifying disease early and providing appropriate treatment.

c. The Medical Care Plan Implementation Committee will be responsible for priority

issues focused on issues related to medical care.

The function of these committees may change over time, as implementation priorities change. 2. Plan Implementation Committee Chairs will serve two-year terms, renewable for one

additional consecutive two-year term and eligible to come back on the Plan Implementation Committee as Chair after being off for two years. Initial term limits for Chairs will become effective January 1, 2008.

3. Plan Implementation Committees will include volunteers from among Partnership membership. Committee members retain membership status as long as WCC Partnership membership requirements are met.

4. The Steering Committee Chair, with the approval of the Steering Committee, will appoint the Chairs of the Plan Implementation Committees. The Plan Implementation Committee Chairs will report directly to the Steering Committee on their work. The Chairs of the Plan Implementation Committees must also be members of the Steering Committee.

5. The Chairs of the Plan Implementation Committees will form work groups to further

address plan priorities for implementation. The Chairs of the Plan Implementation Committees will appoint workgroup members, including non-Partnership members, as needed to address priority issues.

6. Notice of meetings (date, time, and location) will be provided by DOH CCC Program staff to the Partnership at least 30 days prior to the meeting. The agenda will be distributed no later than 15 days prior to the meeting. The Chair of each Plan Implementation Committee will be responsible for ensuring that minutes are recorded, filed, and

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distributed to the members of the committee and the Manager. DOH CCC Program staff will distribute minutes as appropriate.

7. The Chair of each Plan Implementation Committee will annually present their work plan to the Steering Committee for approval.

XIV. Nominating Committee

1. The Nominating Committee will solicit recommendations and self-nominations from the members of Partnership annually for openings on the Steering Committee due to expired positions. The Nominating Committee will develop and forward these nominations to DOH CCC Program staff who will arrange for an election by the full Partnership. The ballot will identify nominees and will allow a space for write-in candidates. Whenever possible, the ballot will propose more members than there are openings on the Steering Committee.

2. The Nominating Committee will consist of the Steering Committee Chair and Vice Chair

and three members of the Partnership who are selected in consultation with the Membership and Communications Committee.

3. Meetings of the Nominating Committee will be held on a frequency determined by the

Nominating Committee Chair as deemed necessary to fill openings on the Steering Committee due to expired positions.

XV. Regional Coalitions

1. Regional Coalitions may be formed to implement the Plan after application to and approval from the Steering Committee.

2. Each Regional Coalition will annually present their work plan to the Steering Committee

for approval. XVI. Voting

1. Each organizational member of the Partnership is entitled to one vote to be cast by the representative or alternate representative.

2. Independent members, collectively, are entitled to one vote to be cast by their elected representatives or alternate representative.

3. Decision making by the Partnership and Steering Committee will be determined by a

simple majority of the voting members present or voting by mail, with the exception that approval of bylaw amendments requires a 60% majority vote.

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XVII. Conflict of Interest

1. On any matter brought to a vote, a member with a personal or organizational financial conflict of interest between the interests of Partnership and the individual or member’s organization will be responsible to declare such conflict, according to the Conflict of Interest Policy.

2. The Steering Committee Chairs or Chairs of any other committee will decide whether the

member should vote on the issue about which the conflict has been declared. XVIII. Quorum

1. Forty percent of the Partnership members shall constitute a quorum at any meeting of the Partnership for the purpose of transacting any business therein. A majority vote of a quorum shall be sufficient to approve any proposed action. In the event that there is not a quorum present, the Chairs are authorized to conduct the normal business of the Partnership with decisions to be ratified at the next Partnership meeting where a quorum is present or by mail/e-mail vote if time does not permit waiting for the next meeting.

2. A vote on the bylaws will require 60 percent of the total Partnership membership.

3. Half of the currently filled positions present at any meeting of the Steering Committee

shall constitute a quorum. If a quorum is present, a majority of those present shall be sufficient to approve any proposed action. The Chair and Vice Chair are authorized to conduct Steering Committee business by mail or e-mail if time-constraints or other factors deem it necessary.

XIX. Amendments to the Partnership Bylaws

1. Proposed amendments to these bylaws must be submitted to DOH CCC Program staff for distribution to the Steering Committee members at least 30 days prior to a vote to amend. The Steering Committee shall appoint an ad-hoc Bylaws Committee to evaluate the proposed amendments and report back to the Steering Committee with recommendations.

2. The bylaws may be amended:

a. At a meeting of the Partnership where a quorum is present and the vote passes by

60 percent or;

b. By a mail or electronic mail vote if a quorum responds and the vote passes by 60 percent of total membership.

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XX. Role of DOH CCC Program Staff 1. The DOH CCC Program Manager or staff supervised by the Program Manager will have the

following responsibilities within Partnership:

a. Committee meetings – Attend Steering Committee and other Committee meetings.

b. Operational support – Provide administrative support necessary to facilitate the

effective operation of Partnership. These responsibilities include, but are not limited to, working with the Chair, Vice Chair, and other Committee Chairs to prepare meeting agendas; facilitating internal communication; developing action plans to address priorities; coordinating implementation activities; and monitoring and tracking overall Partnership comprehensive cancer control activities.

c. Technical support – Provide and/or facilitate the provision of technical support

for assessment, planning, implementation, and evaluation. Facilitate updating plan data, content, goals, objectives, and strategies as necessary.

The burden of cancer can be reduced through effective prevention, early detection, and quality cancer care.

Steering Committee Albert Einstein, Jr., MD, FACP Swedish Cancer Institute Elaine Engle, MS Spokane Regional Health District Maxine Hayes, MD, MPH Washington State Department of Health Linda Hohengarten, RN, BSN, MBA, OCN Puget Sound Chapter Oncology Nursing Society Winona Hollins-Hauge, MSW Independent Member Linda McCarthy Mt. Baker Planned Parenthood Gary Meadows, PhD WSU Cancer Prevention and Research Center James Keifert & John Ross US Too, International Carrie Nass, MPH, CHES Native People for Cancer Control Donna Oliver Spokane Regional Health District Ellen Phillips-Angeles Public Health Seattle and King County Patricia Santiago, MAOM American Cancer Society John Simmons, BA South Puget Intertribal Planning Agency Cherie Skager Susan G. Komen for the Cure Vicky Taylor MD, MPH Fred Hutchinson Cancer Resource Center Robert Witham, MD Independent Member Nancy Zbaren National Cancer Institute’s Cancer Information Service For more information contact: (360) 236-3784 cancer@doh.wa.gov Website: http://www.doh.wa.gov/ccc/ 08/09

Washington CARES About Cancer Partnership

FACT SHEET Comprehensive Cancer Control

Comprehensive cancer control is an integrated and coordinated approach to reducing cancer incidence and mortality through prevention, early detection, treatment, rehabilitation, and palliation. It is an emerging model for identifying and addressing statewide cancer priorities. Comprehensive cancer control involves collaboration between public and private stakeholders whose common mission is to reduce the overall burden of cancer.

About the Partnership

The Washington CARES About Cancer Partnership is a diverse group of organizations and individuals representing many key stakeholders in cancer prevention and control in Washington. The Department of Health is a primary stakeholder in the Partnership and provides fiscal, operational, and technical support through the Comprehensive Cancer Control Program. The Partnership is responsible for the ongoing development, implementation and evaluation of the state comprehensive cancer control plan.

About the Plan

The purpose of the Washington State Comprehensive Cancer Control Plan is to provide a framework to guide prevention and control efforts to reduce the burden of cancer in Washington. The plan includes goals, objectives, and strategies for addressing the broad spectrum of cancer issues – primary prevention, early detection, effective treatment, quality care, survivorship, and end-of-life issues. The Partnership sets priorities from the plan and coordinates efforts to generate the resources necessary to implement plan strategies. Current priorities include increasing colorectal cancer screening rates and promoting informed decision making among men and their providers regarding prostate cancer screening.

Funding

The Washington State Department of Health Comprehensive Cancer Control Program is funded through a cooperative agreement with the Centers for Disease Control and Prevention. Much of this funding is directed to implementing strategies from the Washington State Comprehensive Cancer Control Plan addressing two Partnership priorities: colorectal and prostate cancer.

Membership

Membership is open to interested individuals and organizations.

The burden of cancer can be reduced through effective prevention, early detection, and quality cancer care.

Steering Committee Albert Einstein, Jr., MD, FACP Swedish Cancer Institute Elaine Engle, MS Spokane Regional Health District Maxine Hayes, MD, MPH Washington State Department of Health Linda Hohengarten, RN, BSN, MBA, OCN Puget Sound Chapter Oncology Nursing Society Winona Hollins-Hauge, MSW Independent Member Linda McCarthy Mt. Baker Planned Parenthood Gary Meadows, PhD WSU Cancer Prevention and Research Center James Keifert & John Ross US Too, International Carrie Nass, MPH, CHES Native People for Cancer Control Donna Oliver Spokane Regional Health District Ellen Phillips-Angeles Public Health Seattle and King County Patricia Santiago, MAOM American Cancer Society John Simmons, BA South Puget Intertribal Planning Agency Cherie Skager Susan G. Komen for the Cure Vicky Taylor MD, MPH Fred Hutchinson Cancer Resource Center Robert Witham, MD Independent Member Nancy Zbaren National Cancer Institute’s Cancer Information Service For more information contact: (360) 236-3784 cancer@doh.wa.gov Website: http://www.doh.wa.gov/ccc/ 10/09

Washington CARES About Cancer Partnership

Vision, Mission, Roles and Values

Our vision for Washington State is a place where: • Individuals will not get preventable cancer. • Those individuals with detectable cancers are diagnosed in the earliest

stage of the disease. • Those individuals with treatable cancers are given the highest quality

state-of-the-art care necessary to assure their survival and quality of life. • Those individuals in the end stages of incurable cancers are cared for in

a way that maximizes the quality of their life and death. • Full support is given to research directed toward understanding the

causes of cancers and toward improving prevention, early detection, treatment, and palliation.

Our mission is to: • Reduce cancer incidence and mortality. • Increase equity in access to appropriate preventative, diagnostic,

medical, and palliative care. • Maximize the quality of life for individuals with cancer. • Promote research. • Educate consumers, providers, payers, and policy makers on cancer

issues. Our role is to provide leadership in and advocacy for: • Identifying and prioritizing needs. • Identifying resources and interventions. • Coordinating activities. • Assuring health workforce, equipment, and service availability. • Assuring financial resources are available.

We value a process that encourages broad participation and is: • Prevention oriented. • Science based. • Data driven. • Culturally competent. • Survivor informed. • Outcome oriented. • Comprehensive in nature. • Respectful of individual’s autonomy and rights, including patients’ right to

fully informed consent.

September, 2009

Membership Requirements ORGANIZATIONAL MEMBERSHIP REQUIREMENTS 1. Washington CARES About Cancer Partnership membership is open to any organization

that meets the following requirements: a. Be a legally operating entity within Washington State (e.g., non-profit organization, for-

profit corporation, governmental agency) that is interested in working towards reducing the burden of cancer in Washington;

b. Endorse the vision, mission, roles, and values of the Partnership; c. Agree to be identified as a Partnership member organization.

2. Official representatives of member organizations have the following rights and responsibilities: a. Vote to elect Partnership Steering Committee members and vote to adopt or reject bylaw

amendments; b. Serve on the Steering Committee (if nominated by the Nominating Committee and

elected by the members) or on other Partnership committees; c. Communicate their organizations’ viewpoints to the Partnership and inform their

organizations of the Partnership decisions and activities. d. Select an alternate representative to take the place of the official representative when

needed.

3. Additional interested representatives have the following rights and responsibilities: a. Participates in Partnership activities as an interested member from the organization.

INDEPENDENT MEMBERSHIP REQUIREMENTS 1. Washington CARES About Cancer Partnership membership is open to any individual who

meets the following requirements: a. Be an individual (e.g. advocate, cancer survivor, concerned citizen) who is interested in

working towards reducing the burden of cancer in Washington; b. Endorse the mission, vision, roles, and values of the Partnership; c. Agree to be identified as an independent member of the Partnership.

2. Independent members have the following rights and responsibilities: a. Vote to elect one Partnership Steering Committee member to represent independent

members (independent members have one permanent seat on the Steering Committee); b. Serve on the Steering Committee (if nominated by the Nominating Committee and

elected by independent members) or on other Partnership committees; c. Represent their individual views to the Partnership.

ALL MEMBERS’ RIGHTS AND RESPONSIBILITIES All members of the Partnership, whether organizational or independent, have the following rights and responsibilities:

a. Attend Partnership meetings regularly; b. Support efforts to implement and evaluate the goals, objectives, and strategies of the

Washington State Comprehensive Cancer Control Plan; c. Retain the right to resign from membership at any time.

October 2009

ORGANIZATIONAL MEMBERSHIP APPLICATION A. Organizational Member Information 1. Name of Organization: 2. Mailing Address: Physical Address:

3. Web Site Address: 4. Head of Organization (e.g., Director, CEO): Printed name/credentials Title 5. Type of Organization (choose all that apply):

Public Health Program (specify) _____________________________________________________________

Office of Minority Health Local Health Jurisdiction Education/Resource Center Media

Other Government Agency (specify) _________________________________________________________

Professional Association/Organization (specify) ______________________________________________

Academic/Medical Institution (specify) ______________________________________________________

Business/Industry (specify) ________________________________________________________________

Political Leader (specify) ___________________________________________________________________

Community-based Organization (specify) ____________________________________________________ 6. Populations Represented (choose all that apply):

Urban/inner city Rural

American Indian/Alaskan Native Asian Black or African American White/Caucasian

Native Hawaiian or Other Pacific Islander Hispanic or Latino Other ____________________ 7. Types and value of resources your organization can contribute (choose all that apply):

Travel ($__________) Labor ($__________) Space ($__________) Food ($__________)

Supplies ($__________) Other (specify) _________________________ ($__________) Your signature indicates that your Organization agrees to comply with Membership requirements and bylaws. Signature Date

Submission of this form provides consent to capture this information October, 2009 in an electronic database for record keeping and communication purposes.

B. Official Organization Representative to WA CARES Partnership This person serves in the official organization representative capacity, as needed. In addition, this person participates in Partnership

activities as an interested member from the organization. Designated Official Representative: Printed name/credentials Title

Signature Date Mailing Address: Physical Address:

Phone: Fax: E-mail: Administrative Assistant Please indicate if there is an additional person through whom you would like us to correspond.

Assistant’s Name:

Phone:

Fax:

E-mail:

Committee Selecction Please select the committee(s) with which you would like to be involved.

Primary Prevention Medical Care Survivorship

Colorectal Cancer Task Force Prostate Cancer Task Force Breast Cancer Task Force

Membership/Communications Public Policy Surveillance & Evaluation

Skin Cancer Task Force

C. Alternate Organization Representative to WA CARES Partnership This person takes the place of the official organization representative when needed. In addition, this person participates in Partnership

activities as an interested member from the organization. Designated Alternate Representative: Printed name/credentials Title

Signature Date Mailing Address: Physical Address:

Phone: Fax: E-mail: Administrative Assistant Please indicate if there is an additional person you through whom would like us to correspond.

Assistant’s Name:

Phone:

Fax:

E-mail:

Submission of this form provides consent to capture this information October, 2009 in an electronic database for record keeping and communication purposes.

Committee Selecction Please select the committee(s) with which you would like to be involved.

Primary Prevention Medical Care Survivorship

Colorectal Cancer Task Force Prostate Cancer Task Force Breast Cancer Task Force

Membership/Communications Public Policy Surveillance & Evaluation

Skin Cancer Task Force

Please return completed application to:

Washington State Department of Health Comprehensive Cancer Control Program P.O. Box 47855 Olympia, WA 98504-7855

If you have questions regarding this application, please contact the Comprehensive Cancer Control Program at 360-236-3784 or cancer@doh.wa.gov.

Please make additional copies of this page as needed. Submission of this form provides consent to maintain this information October, 2009 in an electronic database for record keeping and communication purposes.

D. Additional Interested Representative(s) of the Organization This person participates in Partnership activities as an interested member from the organization.

Name: Printed name Credentials Title Mailing Address: Physical Address:

Phone: Fax: E-mail: Administrative Assistant Please indicate if there is an additional person through whom you would like us to correspond.

Assistant’s Name:

Phone:

Fax:

E-mail:

Committee Selecction Please select the committee(s) with which you would like to be involved.

Primary Prevention Medical Care Survivorship

Colorectal Cancer Task Force Prostate Cancer Task Force Breast Cancer Task Force

Membership/Communications Public Policy Surveillance & Evaluation

Skin Cancer Task Force

Name: Printed name Credentials Title Mailing Address: Physical Address:

Phone: Fax: E-mail: Administrative Assistant Please indicate if there is an additional person through whom you would like us to correspond.

Assistant’s Name:

Phone:

Fax:

E-mail:

Committee Selecction Please select the committee(s) with which you would like to be involved.

Primary Prevention Medical Care Survivorship

Colorectal Cancer Task Force Prostate Cancer Task Force Breast Cancer Task Force

Membership/Communications Public Policy Surveillance & Evaluation

Skin Cancer Task Force

October, 2009

CONFLICT OF INTEREST POLICY

This conflict of interest policy pertains to organizational and independent members of the

Washington CARES About Cancer Partnership (the Partnership) and members of any committee, task force, or work group of the Partnership. If such a member, or an organization which the member represents, has, or is about to assume, any direct or indirect financial interest in a transaction with the Partnership, such member or organization shall make full disclosure to the Steering Committee of such interest before any discussion or negotiation of such transaction and shall refrain from participating in discussions or voting on that particular transaction. This same member shall not attempt to exert any influence on the Partnership, whether in the Steering Committee, an operational or plan implementation committee, a task force, or a work group, or upon any participation in a Partnership decision-making process.

At the date on which the member becomes associated with the Partnership, that member, or the organization which the member represents, shall sign a Conflict of Interest Disclosure Statement that will be kept on file with Partnership records. The statement will be signed annually. The Comprehensive Cancer Control Program of the Washington State Department of Health shall be responsible for maintaining the records and keeping all signatures of member statements current.

STATEMENT OF AGREEMENT TO ABIDE BY THE POLICY

I have read, understood, and agree to abide by the Conflict of Interest Policy for the Washington CARES About Cancer Partnership. Full Name (printed) _____________________________________________________________ Signature ______________________________________________Date ___________________ Organization (if applicable) _______________________________________________________

October 2009

Dear Partner: We would like to request a copy of your organization's logo to use in identifying your organization as a member of the Washington Comprehensive Cancer Control Partnership. On occasion our program has the opportunity to promote and recruit for the Partnership. For example, we will be setting up a Comprehensive Cancer Control display at the Joint Conference on Health in Yakima in October. Although we can already identify your organization by name as a member, we would also like to use your logo. This will make the display more visually appealing in an effort to show the variety of organizations participating in the Partnership. If you would like your organization's logo to be included in our efforts, please read the information below and send your logo to Kimberly Libby Q: How will my logo be used? A: Exclusively for identifying organizational members of the Washington CARES About Cancer Partnership. Q: How do I release use of my organization's logo? A: Fill out the attached Logo Use Release form and fax it back to the Comprehensive Cancer Control Program at (360) 664-2619 or email the form to cancer@doh.wa.gov. Q: What is the preferred logo format? A: Once you have faxed or emailed back a copy of the Logo Use Release form send a high resolution copy of your logo electronically to kimberly.libby@doh.wa.gov in EPS, TIF or JPEG format. If you have any questions please feel free to contact me. Thank-you. Kimberly A. Libby, MPA Communications Coordinator Cancer Prevention and Control Unit Washington State Department of Health MS: 47855 (360) 236-3786 - phone (360) 664-2619 - fax Kimberly.libby@doh.wa.gov Public Health - Always Working for a Safer and Healthier Washington

October 2009

Public Health - Always Working for a Safer and Healthier Washington WASHINGTON STATE DEPARTMENT OF HEALTH

LOGO USE RELEASE

I _________________________________ with the authority of my organization give permission to the Washington State Department of Health (DOH) Comprehensive Cancer Control Program to use the _________________________________ (organization name) logo in promotional materials (e.g., event displays, brochures and DOH Comprehensive Cancer Control website) exclusively for identifying my organization as a member of the Washington CARES About Cancer Partnership. _____________________________________ ________________________ Signature Date

Submission of this form provides consent to maintain this information September 2009 in an electric database for record keeping and communication purposes

INDEPENDENT MEMBERSHIP APPLICATION Independent Member Information

This person participates in Partnerhsip activities as an interested member. 1. Individual’s Name: 2. Mailing Address: Physical Address:

3. Phone: ___________________________ Fax: ______________________ E-mail: _______________________ 4. How did you learn of the Washington CARES About Cancer Partnership? _____________________________________________________________________________________________ 5. Briefly tell about your skills and resources that you can contribute to the work of WA CARES (if you need more room, please continue on back). ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 6. How can working with WA CARES benefit you (if you need more room, please continue on back)? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Your signature indicates that you agree to comply with membership requirements and bylaws. Signature Date

Administrative Assistant Please indicate if there is an additional person through whom you would like us to correspond.

Assistant’s Name: Phone:

Fax:

E-mail:

Committee Selecction

Please select the committee(s) with which you would like to be involved.

Primary Prevention Medical Care Survivorship

Colorectal Cancer Task Force Prostate Cancer Task Force Breast Cancer Task Force

Membership/Communications Public Policy Surveillance & Evaluation

Skin Cancer Task Force

Please return completed application to

Washington State Department of Health If you have questions regarding this application, Comprehensive Cancer Control Program please contact the Comprehensive Cancer Control P.O. Box 47855 Program at 360-236-3784 or cancer@doh.wa.gov. Olympia, WA 98504-7855

October, 2009

CONFLICT OF INTEREST POLICY

This conflict of interest policy pertains to organizational and independent members of the

Washington CARES About Cancer Partnership (the Partnership) and members of any committee, task force, or work group of the Partnership. If such a member, or an organization which the member represents, has, or is about to assume, any direct or indirect financial interest in a transaction with the Partnership, such member or organization shall make full disclosure to the Steering Committee of such interest before any discussion or negotiation of such transaction and shall refrain from participating in discussions or voting on that particular transaction. This same member shall not attempt to exert any influence on the Partnership, whether in the Steering Committee, an operational or plan implementation committee, a task force, or a work group, or upon any participation in a Partnership decision-making process.

At the date on which the member becomes associated with the Partnership, that member, or the organization which the member represents, shall sign a Conflict of Interest Disclosure Statement that will be kept on file with Partnership records. The statement will be signed annually. The Comprehensive Cancer Control Program of the Washington State Department of Health shall be responsible for maintaining the records and keeping all signatures of member statements current.

STATEMENT OF AGREEMENT TO ABIDE BY THE POLICY

I have read, understood, and agree to abide by the Conflict of Interest Policy for the Washington CARES About Cancer Partnership. Full Name (printed) _____________________________________________________________ Signature ______________________________________________Date ___________________ Organization (if applicable) _______________________________________________________