the untethered enterprise - synchronizing content across multiple storage platforms

The Untethered Enterprise - Synchronizing Content Across Multiple Storage PlatformsPresenters: Daniel Cohen-Dumani and Doak Williford

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Housekeeping

About Portal Solutions and SkySync Challenges in Migrations Solutions Next Steps Q&A

Agenda

Daniel Cohen-Dumani@dcohendumani

Founder and CEO

14+ years of SharePoint ExpertiseSharePoint Visionary

Interests: Productivity in the Digital Workplace. Work 2.0

Started working with SharePoint when nobody could spell it

About Daniel

About Portal Solutions

5

Times selected in Office Early Adopter Program

45Full-time employees, consultants, developers, business analysts, SME

12

12 years in business

350+

SharePoint and Office 365 Implementations

We deliver Digital Workplace Products

and Solutions that help organizations share what they know and

find what they need by connecting people, data, and content.

Doak [email protected]

Director of Enablement

20+ Years Implementing Content Management Solutions

Interests: Bringing the power of ECM to the cloud.

Providing users access to their files whenever and wherever they need them

About Doak

About SkySync

2000+

Clients across 18 countries

20+ Years

Founded in 2011

10+ Years

SharePoint Veterans

ECM Technology Veterans

Gartner Cool Vendor 2015

Infrastructure: “Prepare For 2020: Transform Your IT Infrastructure And Operations Practice.” Forrester Research. Oct. 24, 2012Apps: Gartner: “Predicts 2013: Business Impact of Technology Drives the Futures Application Services Market.” Nov. 21, 2012Devices: “Info Workers Will Erase Boundary Between enterprise And Consumer Technologies.” Forrester Research. August 30, 2012IoT: Paraphrased from "The Impact of the Internet of Things on Data Centers." Gartner Research, Feb 27, 2014 Data: Big data: Compiled from IDC digital universe forecasts

DEVICES>50%information workers across 17 countries using 3+ devices

THINGS26BIoT units by 2020, creating large amounts of data and generating >$300B in revenue

APPS25%external app implementation spend will be on mobility,cloud, analytics & social by 2016

DATA40ZBthe size of digital universe by 2020, of which 90% will be unstructured data

INFRA~50%total IT spend will be cloud-related by 2020

5tech trendsdriving the

digital revolution

Are you currently using some sort of storage solution?

POLL

What are your technology goals for the near future?

POLL

How to Keep Storage Platforms Synchronized.

20+ Cloud Storage Systems

The Cloud Storage Challenge…

BYOS is the new BYOD.

• IT organizations are being forced to react to user adoption of OneDrive, Box, Dropbox, Google Drive, ShareFile, Syncplicity, etc.

They spread virally…

More platforms exponentially increase complexity…

Complex Technical Challenges…

Each Storage System has its own• Proprietary Programming Interface• Unique Functions and features

Which Creates Myriad… • System Integration Challenges• Sync Management Challenges• Dissimilar System-to-System Friction

What Approaches are Being Used?

Federate• Search Integration

Consolidate / Migrate• Lower Costs • Unified Control• Single Source of Truth

Backup• Disaster recovery• Selective restore• On-Prem copy of cloud content

Hybrid (New)• Leverage cloud with no impact to existing storage systems• No impact to existing integrations to other systems. • Meet on-prem. compliance requirements

Advanced Technology for the Enterprise...

Confidential- Do not Distribute

SkySync is an integral and strategic component to our infrastructure at A-Zed...“

Luke Temple – Services Design Architect

SkySync is a Game-changer...“ Mark Gilbert- Gartner Group

Why Hybrid ECM Solutions?


Best-of-Breed Approach for Managing Content.Manage Content in the appropriate, most cost-effective platform.

Typical Examples:• ECM platform required to meet regulatory/compliance

requirements. • Network shares for home drives and workgroups. Informal

workflows.• Cloud-based storage for mobile device synchronization and

collaborating with external parties. “Mobile/EFSS Enablement of ECM content”


Platform consolidation challenges:

• Often disrupt operations and/or met with user resistance.

• Legacy ECM and SharePoint solutions are deeply-integrated with other mission-critical applications and business processes.

• Most cloud platforms don’t do ECMo Don’t always support metadata, workflows, advanced features o ACL security models, records management, forms, etc.o Many ECM platforms provide proprietary features

Sync/Hybrid Considerations…

Dissimilar System Management:• Conflict resolution• Delete Propagation• Versioning Requirements• Author Preservation

• Content Relevancy or Prioritization• Tie into workflow outcomes• Archival or selection criteria• Hierarchical vs. metadata-driven structures

• Scaling / Throttling / Update frequency• Variety of disparate systems• DRM / additional security around sharing outside the

organization

Cloud Strategy Approaches

Cloud Storage Strategies…

Option I: “Embrace BYOS”

Considerations• Support the existing user platforms.• Mitigates investment/standardization

• Integration may be required to multiple platforms• Little control over what goes in the cloud…

Commonly employed by:• Small enterprises w/limited IT resources.• Heterogeneous, geographically dispersed organizations • Enterprises not subject to regulatory, privacy, or compliance

requirements.

Embracing BYOS – Case Study 1

We empower people to collaborate in the most productive and effective means for their particular work style…“

- Zach Belles, IT & Help Desk Manager – Skullcandy

What they’re seeing in Dropbox is exactly what they’re seeing in SharePoint.“

Option II: “Migrate Network File Shares”

NFS Migration Challenges

• Auto-Linking user home-drives• Auto-Linking group folders• Permissions Migration

• Typical size of content• Lack of content organization• Prioritization of content• File Change/Delta detection

• User Adoption


Migrating to a Cloud Drive – Case Study 2

By moving to the cloud, we can get more from our staff, like teaching people how to unlock the power of the technology.”

It’s really driven our costs down—we no longer have to invest in physical security, capacity, and updating our NAS systems…

Clifford Russel, CIO - Morehouse College

““

Option III: “Cloud-Driven”Considerations

• Select an EFFS solution that is intended for enterprise use.• Provide users with a cloud experience they are familiar with.• EFFS platforms are not ECM platforms.

• Don’t always support metadata, advanced functions, ACL security models, etc.

• Third party products may be required to extend security and search• ECM platform cannot be decommissioned

• Common Use Case:• Migrating network user Home-drives and other file shares to the

cloud.


We needed a solution that could tie them all together. Something that was completely agnostic.

Challenges • Centralized datacenter utilizing several Cloud services, including Box, Dropbox, SharePoint and Network file-shares. • Seamless Platform integration without impact to the field user

base

Thomas Morris, CTO - Landmark Field Services

“

Embracing BYOS – Case Study 3

Challenges Migrating Content to O365…

O365 Platform Friction considerations• File Size Limitations• File names/special characters Limitations• File Types limitations• Path Length limitations

• Authentication• Per user storage limits• Library/folder item number recommendations

• API nuances• ODfB Sync Challenges

The SkySync Approach...

20+ Other CloudPlatforms

Admin-controlled SkySync “Jobs”

Start Syncing in Minutes!

Integration Wizards

SkySync Features…• Automated File Retries• Eventually Consistent architecture• 429 Error auto-throttling• Changes-only Sync/Copy• Event-based Sync/Copy• Diagnostics, Logging, and Auto updates

• Network Home-Drive Mapping• Track File Renames/Moves• Time-Stamp preservation • Version preservation

• User-mapping/ownership preservation• Permissions Mapping• Automated File re-naming and Conform• Automatic special character replacement

• Admin. Controlled Thread Writes• Admin. Controlled Bandwidth Usage• Admin. Controlled Delete Propagation

• Metadata mapping• Metadata filters• Per Job (Content Owner) Email Alerts• Per user (User Mapping sub job) alerts• Job Inspector (difference report)

• History and Audit Reporting• Auto Group Folder mapping• Folder Inclusioning/Exclusioning• Pattern Matching• Convention Creation

• Exception controls• Filter by File Type• Filter by Date/Date Range• Job Groups

• Connection Pooling• Database Flexibility• Server-Clustering

Large-Scale O365 Migrations/HSM...

Near-termContent

Archived Content

OPTIONALDesktop created Content is copied or

moved to a storage location based upon SkySync S4 Desktop agent

Prioritization filter rules

SkySync Admin Centralized control Web UI Console

Bulk File Move(Shipped Hard-Drives)

Any New files and File Changes

Active Content

Archived Content

Azure/Cool Blob Content View

Is surfaced via the S4 Explorer window or within

any system that can consume the SkySync Gateway (eg: Webpart)

SkySync S4 Desktop Agent

(Optional) Local SkySync

deployed to access files from legacy

ECM Systems.

Azure Storage

Azure VirtualMachine(s)

Cool Blob Storage

Office 365

Organization Content

How it works...1. Bulk files (+permissions/metadata) are shipped to Azure Storage for disposition.

2. Newly-created or changed files are transferred via internet connection.

3. Content is transferred (based upon rules defined within SkySync such as date, type, metadata, name or any other file characteristics to either:

• Office 365 for the most accessed “Active” content.• Azure Storage (less cost) near-term storage.• Azure Cool Storage (most cost effective) long-term storage.

Contact Us to Find Out How to Get Started with Your Migration and Skysync

Next Steps

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