the university of british columbia staff job postings · the university of british columbia ......

THIS POSTING LISTS THE CURRENT UBC VACANCIES AS OF Date:03-FEB-2014

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THE UNIVERSITY OF BRITISH COLUMBIA

APPLICATION INSTRUCTIONS

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Internal applicants will apply for positions using the myCareer feature in the self-service web portal, accessible by logging in

with their Campus Wide Log-in (CWL) ID.

EXTERNAL APPLICANTS

External applicants will create their online profile by visiting www.hr.ubc.ca careers. Once you have selected the position you

would like to apply for, you can create your online profile and upload your resume.

For those wishing to apply using a paper format, please submit an application resume for each position for which you wish to be

considered, by specifying the Position and Job ID, to:

THE UNIVERSITY OF BRITISH COLUMBIA

Human Resources

350-2075 Wesbrook Mall

Vancouver, BC

V6T 1Z1

The Job Posting does not imply that any applicant will necessarily be selected for the position, nor is the classification as

listed a commitment by the University to appoint an applicant to the classification.

Applications for each of the following vacancies should be submitted by 11:59PM on the posting close date.

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Note: Unless otherwise indicated, positions are full-time Monday to Friday.

Research Grants, Capital Funds and Self-supporting positions can be continued only as long as funds are available.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply.

The University of British Columbia

Staff Job Postings________________________________________________________________________________________________________________________

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Page No. 1

Job Posting

Job ID: 17557

Location: Vancouver - Point Grey Campus

Employment Group: CUPE 116(Service/Techs/Trades)

Job Category: Research/Technical - CUPE 116

Classification Title: Research Asst/Tech 4 Business Title: Research Asst/Tech 4

Department: Forest Resources Managmnt

Salary: $ 25.06 (Hourly)

Full/Part Time: Part-Time

Desired Start Date: 2014-02-03

Job End Date: 2014-12-31

Funding Type: Grant Funded

Other:

Date Closed: 2014-02-09 Available Openings: 1

Part time (20%)

Job Summary

The incumbent will conduct comprehensive analysis using GIS (Geographic Information System) and create and maintain databases used

in simulation modeling. S he will also provide general research support, including conducting statistical analysis and preparing

output for presentation under direction.

Organizational Status

The incumbent will report directly to the principal investigators.

Work Performed

(1) Develops and maintains code to facilitate the inclusion of a MPB spread model within the Dynaplan Model.

(2) Prepares spatial data sets for use in the general project and in the Dynaplan Model

(3) Manages databases and maintains data management systems employing excel, dbase, etc.

(4) Under direction, conducts statistical analysis of the locations of past Mountain Pine Beetle (MPB) infestations in relation

to treatment efforts.

(5) Provides general code maintenance and debugging for the Dynaplan software.

(6) Provides general research support under direction, compiles and formats input data. Tabulates and prepares output for

presentation.

Supervision Received

Supervision will be received from the principal investigators.

Supervision Given



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Supervision will be given as needed to other technicians and or students.

Consequence of Error/Judgement

Most work will be self-checked. If errors go undetected, future efforts that are based on erroneous results would be also

jeopardized with the accompanying financial impacts.

Qualifications

Undergraduate degree in a relevant discipline. Graduation from a technical college or institute. Some position may require a

graduate degree. Demonstrated knowledge of GIS and programming is preferred. Minimum of 4 years of related experience or the

equivalent combination of education and experience. Extensive experience in GIS analysis and programming experience (including

Visual Basic, ArcObjects, Python, C#, Avenue and AML) in an ecological research capacity (preferably relating to forest

biodiversity) a must.

Familiarity with land classification systems including BEC, VRI and BCLCCS an asset. Extensive experience using programming

software (Visual Studio, including C#), GIS software (ArcGIS, Arc Info Workstation, ArcView), database software (Excel, Access,

SQL Server) and statistical software (Stata, PC-ORD) an asset.

Ability to work independently at a variety of complex technical tasks (e.g. develop software, conduct comprehensive GIS analysis,

manage databases, etc ) and to follow instructions with minimum supervision. Good judgment and initiative. Demonstrated ability

to set priorities and complete tasks on schedule. Because work is generally self-corrected, the incumbent should feel confident

enough to query instructions received.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome

applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual

orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All

qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.



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Page No. 3

Job Posting

Job ID: 17562



Job Category: Trades - CUPE 116

Classification Title: Housekeeper Business Title: Housekeeper

Department: Housing-Facilities,Tbird Res.





Funding Type: Self Funded

Other: CUPE 116 Seasonal


Job Summary

Housekeepers participate as a member of the mobile housekeeping unit in carrying out cleaning, moving from building to building,

in all Student Housing and Hospitality Services facilities. Is required to observe safe working conditions and habits; may be

assigned to day, evening and night shift and any day of the week. Works from oral and written instructions, schedules and specific

requirements which may be of a daily and periodic nature.


Reports to Building Supervisor or Manager.

Work Performed

Carries out a variety of cleaning duties, such as, dusting, mopping, sweeping, vacuuming and washing of walls, floors, glass,

stairwells, shower stalls, bath tubs, sinks, counter tops, cupboards, cabinets, urinals, appliances, vent exteriors, furniture and

carpets, in designated areas, as assigned.

Carries out room upkeep related duties, such as, replenishing supplies of soap, toilet paper, toweling, linen and other

housekeeping items, collecting waste and removing to designated areas; rearranging furnishings and moving small furniture items

within the confines of the suite or floor; making and remaking beds, changing linen and returning soiled or clean linen to

designated areas.

Reports maintenance requirements and repairs and turns in lost and found items to supervisor.

Ensures that the workplace is safe and follows safe work practices.

Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.


Works under general supervision, from oral and written instructions and according to current procedures.

Supervision Given

None.



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Makes minor decisions related to sequence of duties; errors have minimal impact.

Qualifications

Completion of Grade 10. One year relevant experience or the equivalent combination of education and experience. the equivalent

combination of education and experience. Preferred experience in institutional janitorial work or hotel experience. General

knowledge of cleaning rules and regulations, security and safety policies and procedures. Ability to meet physical requirements

involving considerable walking, stair climbing and repetitive manual work. Bondable and able to follow verbal and written

instructions. Ability to work independently or as part of a team. Available to work weekends and evenings, if required.







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Page No. 5

Job Posting

Job ID: 17574




Classification Title: Truck Driver (Mail) Business Title: Truck Driver Mail

Department: Campus Mailing Services

Salary: $37,380.00 (Annual)

Full/Part Time: Full-Time

Desired Start Date: 2014-02-17 Ongoing: Yes

Job End Date:

Funding Type: Budget Funded

Other:


Job Summary

Under general administrative direction of the Campus Mail Manager and the direct supervision of the Campus Mail Distribution

Coordinator, drives a mail truck and distributes internal and external mail parcels to designated local areas.


Reports to the Campus Mail, Manager and the direct supervision of the Campus Mail Distribution Coordinator.

Work Performed

- Drives a mail truck or van to distribute mail parcels to designated points on and off campus.

- Operates a truck or van to pickup deliver mail parcels at various departmental locations on a scheduled or on call basis.

- Sorts mail parcels.

- Assembles and bundles mail parcels for distribution.

- Provides general assistance with the distribution of mail parcels at various designated distribution areas.

- Obtains and or provides signatures for various registered, courier and other mail parcels that are directly distributed or

received.

- Maintains all vehicle fluid levels and tire air pressure on trucks or vans and ensures vehicles are properly maintained in safe

operating condition.

- Responds to general inquiries relating to mail parcel distribution and refers other inquires to appropriate individuals within

the department.

- Carries out any other related duties as necessary in keeping with the qualifications and requirements of the position.


Works under the general administrative direction of the CMS Manager and the direct supervision of the Campus Mail Distribution

Co-ordinator.

Supervision Given

None. May explain work sequence to others.



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Page No. 6


Decisions relate to sequence of duties; errors cause minor delays in service or lost misdirected mail.

Qualifications

High School graduation and Valid BC Drivers Licence. minimum six months of related experience or the equivalent combination of

education and experience. Experience in a large automated mailing service. Ability to communicate effectively verbally and in

writing. Ability to work effectively under pressure to meet deadlines. Good physical condition with the ability to lift up to

thirty (30) kilograms. Ability to operate computers and productivity software, as well as metering and associated mailing

equipment an asset. Valid current B.C. Class 5 Drivers License. Ability to exercise good judgement.







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Page No. 7

Job Posting

Job ID: 17578




Classification Title: Mail Distribution Coordinator Business Title: Mail Distribution Coordinator

Department: Campus Mailing Services




Job End Date:


Other:


Job Summary

The Mail Distribution Coordinator is responsible for coordinating all aspects of mail sorting and distribution, as well as for

coordinating the on-campus mail courier. This position ensures that all incoming mail is delivered within promised timelines to

the correct recipient and that all mail requiring special handling is dealt with appropriately. The Mail Distribution Coordinator

supervises the daily activities of the mail distribution staff.


The Mail Distribution Coordinator reports to the Campus Mail Supervisor.

Work Performed

Campus Mail Distribution Coordinator duties include:

- Receiving and reviewing incoming daily mail and entering statistics on daily mail volumes into Excel

- Signing for registered mail daily, and assigning system-generated tracking barcodes to each item prior to distribution

- Ensuring packages requiring special handling are entered into the Pitney Bowes Arrival system for tracking and are distributed

appropriately

- Reviewing mail that does not conform to addressing guidelines and determining appropriate treatment

- Reviewing electronic signatures obtained daily by distribution staff and following up on any items not signed for

- Following up on customer inquiries involving location and tracking of mail and parcels

- Obtaining signatures for registered or tracked parcels

- Reviewing change of address requests for individuals who have moved and ensuring that mail is re-distributed appropriately

- Supervising mail distribution staff, prioritizing assignments based on incoming volumes

- Acting as a dispatcher for mail courier services, answering calls and re-routing drivers as needed

- Performing initial sorting of incoming mail into each mailing zone, and providing any special instructions to sorting staff

- Providing training on processes and procedures to mail sorting staff and drivers

- Updating and monitoring courier records for billing purposes, including UBC departments as well as non-UBC partners such as

Xerox

- Performs the duties of lower classifications including such task as sorting mail and parcels, processing outgoing mail, as well

as driving a mail truck and delivering mail or parcels on or off campus

- Address customer complaints and non-routine inquiries using judgement and knowledge of policies, procedures and guidelines.



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Page No. 8

- Carrying out any other related duties as necessary in keeping with the qualifications and requirements of the position.


Receives minimal supervision under the general direction of the Mail Operations Supervisor. Exercises judgment based on extensive

knowledge of policies, procedures and guidelines.

Supervision Given

Responsible for the training, supervision and delegation of work to Mail Truck Drivers and Mail Sorters. Oversees work and

provides guidance to employees.


Errors in mail sorting and delivery can cause service delays and adversely impact the campus community due to late or lost mail.

Inappropriate handling of mail with special handling or improper addressing can result in lost mail and can cause a lack of

confidence in Campus Mail's services across campus.

Qualifications

High School graduation and Valid BC Drivers Licence. 5 years relevant experience or the equivalent combination of education and

experience. Supervisory experience required. A valid current B.C. Class 5 Drivers License. Five years related work experience,

with one year in a large automated mailing service. Ability to provide quality service to customers in a courteous, patient

manner. Ability to maintain accuracy and attention to detail. Ability to work effectively under pressure to meet deadlines.

Ability to organize work allotment in an efficient manner. Ability to work effectively as a member of a team. Physical ability to

perform the duties of the job and lift up to thirty (30) kilograms. Familiarity with computer operating systems and productivity

software (Excel, Word).







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Page No. 9

Job Posting

Job ID: 17542




Classification Title: Service Worker - Bldg Ops Business Title: Day - Part-Time Service Worker

Department: Building Ops - Custodial


Full/Part Time: Part-Time (67%)


Job End Date:


Other:


Monday to Friday; 7:00 AM - Noon.

Job Summary

Positions in this classification provide cleaning and servicing of campus buildings and fixtures.


Reports to the Assistant Supervisor Head Service Worker.

Work Performed

Requests and receives materials and equipment for the work assigned and maintains adequate level of cleaning supplies and

equipment according to instructions; maintains and ensures such equipment is in good operating conditions.

Dusts, sweeps, mops, washes, vacuums, strips, waxes, polishes, shampoos, disinfects and scrubs, as applicable, all surfaces of

floors, walls, fixtures, furniture and appliances in various areas of buildings, operating light or heavy duty hand or power

operated cleaning equipment in the performance of duties, as required.

Cleans up spillages and spot washes and waxes floors where spillages occur.

Cleans the interior and exterior of windows, other glass surfaces, shades and Venetian blinds.

Replenishes supplies, such as soap, toilet paper, paper towels and writing papers in designated areas according to need.

Sweeps and cleans sidewalks and related areas and clears snow when required.

Collects garbage and waste, empties waste receptacles and deposits in containers or at pick up points.

Performs minor maintenance tasks, such as, hanging pictures, drapes and blinds, changing light bulbs, oiling hinges and locks,

unplugging toilets, removing and cleaning light fixtures and tightening loose fixture screws.

May be required to re-arrange, move and set up furniture and equipment.

May be required to make beds, distribute and change linens, remove soiled linen to designated collection area and collect laundry.

May be required to fill vending machines and attend to petty cash.

Submits reports regarding maintenance or repairs needed to building and utilities and reports signs of abuse or failure of

fixtures and furnishings.

Reports any unusual circumstances related to building security; assists in emergencies such as evacuation of persons from

buildings, etc., as directed.

Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.



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Page No. 10


Works under general supervision and from oral and written instructions and in accordance with standard procedures to complete the

work; receives specific instructions on new or unusual problems.

Supervision Given

None.


Makes decisions related to the sequence of duties; errors may have minor impact on service.

Qualifications

Completion of Grade 10. 1 years relevant experience or the equivalent combination of education and experience.







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Page No. 11

Job Posting

Job ID: 17568


Employment Group: CUPE 2950 (Chan Centre)

Job Category: Chan Centre - CUPE 2950

Classification Title: Head Technician Business Title: Head Stage Technician

Department: Chan Centre for Performg Arts






Other:


Job Summary

- Supervise the operation of the Stage department of the Chan Centre for the Performing Arts Backstage Operations.

- During evening weekend events or performances may be responsible for the management of the facility.

- Responsible for the maintenance and upkeep of all stage rigging, machinery, stage lift systems within the Chan Centre, works

within an assigned budget.

- Responsible, within an assigned budget, for making sure the first aid equipment, including oxygen supplies, is adequately

stocked at all times.

- Responsible for keeping records and tracking of all necessary staff training.

- Provide recommendations to the Assistant Technical director on an ongoing basis regarding modifications and upgrades to stage

equipment and machinery within the Chan Centre.

- Maintain professional currency with respect to industry trends and standards in the operation of all equipment within his her

areas of responsibility.

- Support the Operations Department by actively participating in the design, planning, installation, and operation of stage

related systems.

- Participate and provides input to the Co-Managing Director for Facilities, Operations, and Ticketing regarding hiring decisions.

- Train Chan Staff (casual and full time) on the use of the all stage, rigging, lift, and safety equipment within the Chan Centre

- Play a key role in the budgeting process, make recommendations for an annual operating budget for the Stage Department

- Make recommendations for departmental capital purchases.

- Responsible for event planning as assigned.


Reports to the Technical Director

Work Performed

- Assist in training, overseeing, and scheduling staff. Supervision of stage technicians (all types) as required.

- Review all incoming client riders and makes recommendations regarding the stage, scheduling, and rigging requirements listed

within those riders.

- Advance all production aspects of shows as required.

- Ensure that client requirements are met in a timely manner.



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Page No. 12

- Work within the schedule as provided.

- Resolve, with direction from Assistant Technical Director, or the Co-Managing Director for Facilities, Operations, and

Ticketing, client challenges related to Stage, and backstage areas in any location in the Chan Centre.

- Ensure effective implementation of new & previously arranged Production Services and Equipment to clients for their performances

and related activities at the Chan Centre.

o These Services should follow within the guidelines provided in the Chan Centre Production Policy and Procedures.

o This includes effective implementation of all new equipment installations related to audio, communications and video.

- Recommend policies and procedures to the Technical Director

- In conjunction with other technical, ticketing, and front of house staff ensure that Tech performances and events run smoothly.

- Oversee and ensure that negotiated client production requirements are met for each performance event.

- Represent Chan Centre in a professional manner to the general public, clients, and Artist's Representatives. Internal to UBC

this includes, as required, the staff and students of the University and, specifically, of the Theatre, Film, and Creative Writing

Departments, Ceremonies Office, and the UBC School of Music.

- Ensure the security of the building and safety of the performers, staff, and patrons. Operates within Worksafe BC, Chan Centre,

and UBC safety guidelines at all times. Positively promote these safe work practices to other staff members and clients at all

times.

- Report deficiencies of building amenities to Technical Director or Trouble calls to the Chan Centre Production Clerk.

- Compile performance and event reports on the night of an event and submits to appropriate staff.

- Act as the primary Stage technician for most events.

- Perform preventative and reactive maintenance as required on all Chan Centre Stage, Rigging, mechanical, and safety equipment in

order to keep the Chan Centre operating at a high level of efficiency.

- Maintain an inventory of all necessary spare parts and supplies.

- Perform other related duties as required.

Varied shift work and days off are required.


Works under the direction of the Assistant Technical Director.

Supervision Given

Responsible for motivating, leading, casual stage and production staff.


Errors or lack of professional judgment could have a serious impact on relations with clients and patrons. The Head Stage

Technician must represent the Chan Centre in a highly professional manner at all times. Poor customer service, or lack of

professional judgment, could negatively impact these relations as well as Patron Safety and the Chan Centre's financial

viability. It is expected that clients be treated in a courteous and cheerful manner at all times.

Qualifications

Diploma in a related field of arts production or an equivalent combination of education and experience. . Minimum of five years

experience in various production related facets of the Performing Arts, demonstrating progressive responsibilities.

A minimum of two year's full time experience as Head Stage Technician in a high end high profile "Road House" environment

preferred. Proven experience in the maintenance of Stage, Rigging, Safety equipment. Must be able to demonstrate superior stage,

rigging, and machinery trouble shooting skills. Must be able to work at heights Proven effective judgment, communication,

organizational, interpersonal, customer service and technical skills. Must demonstrate excellent record keeping skills Specific

skills in Stage and lighting are required. Working Knowledge and Concepts in audio systems are required. Working Knowledge and

Concepts in Fall Arrest, Fall Prevention, and Worksafe BC requirements are required.



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Page No. 14

Job Posting

Job ID: 17556


Employment Group: CUPE 2950 (Cler/Secr/Library)

Job Category: CUPE 2950 Administrative Suppt

Classification Title: Administrative Support 2 (Gr3) Business Title: Administrative Support 2 (Gr3)

Department: The Sauder School of Business




Job End Date:


Other:


Job Summary

This position is responsible for providing administrative and project support for the Business Career Centre at the Sauder School

of Business. The primary responsibilities of this position include: liaising with multiple internal and external stakeholder,

many of whom areincluding senior leaders at UBC and in the external community; organizing and maintaining coordinating strategic

projects; collecting and updating data and reports. This position requires a high level of organization, personal initiative,

judgment and ,tact and discretion in managing projects and relationships on behalf of the Assistant Dean, Business Career Centre

(BCC).

This position requires a thorough knowledge of the activities undertaken by the Sauder School of Business as well as knowledge of

the university and UBC policies and procedures.


Reports to the Assistant Dean, Business Career Centre.

Work Performed

Organizes the calendar of the Assistant Dean, BCC including coordinating meetings and identifies and communicates potential

conflicts and high priority requests.

Monitors Assistant Dean, BCC's email and voice mail and identifies and communicates high priority items requiring immediate

attention.

Prepares weekly package for Assistant Dean, BCC including a list of scheduled activities and appropriate meetings and support

materials enclosed.

Makes all international and domestic travel arrangements including Visa's, flight bookings, hotel accommodations and other

transportation requirements as required.

Prepares and coordinates information for the Faculty Advisory Board (FAB) meetings.

Schedules and coordinates meetings on behalf of the Assistant Dean, and the BCC team including securing and preparing agenda

items, booking rooms and catering, and recording and distributing minutes as required.

Co-ordinates, maintains and records all the Assistant Dean's meetings with key corporate contacts and alumni as requested by BD

team.

Co-ordinates invitations and RSVP's for external events.



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Page No. 15

Drafts and edits correspondence and other documents.

Develops, maintains, and updates confidential company contact files.

Writes briefing notes and maintains key alumni contact activity in BCC in donor and alumni database (LINKS).

Uses LINKS and Career Options Online (COOL) database to create and maintain reports and prepare statistical and analysis reports

when required.

Develops, implements, and maintains a coordinated filing information system for the Assistant Dean.

Screens incoming materials and maintains a bring forward system for the Assistant Dean in order to facilitate operations.

Coordinates staff committee meetings

Prepares expense claims for Assistant Dean and Manager, BCC

Other

Maintains centralized calendar for the department.

Coordinates large mail out projects such as holiday cards and employment report.

Provides coverage at reception desk as required

Assists with student and event material preparation such as name tags and tent cards

Performs other duties related to the qualifications and requirements of the job.


Works independently under the supervision of the Assistant Dean, BCC, and takes direction from the Administration Manager.

Supervision Given

May supervise temporary staff and or work-study students.


Exercises initiative, tact and judgment in handling matters of a routine and non-routine nature. Works with conflicting demands

and determines priorities. Must respect confidentiality of information handled and anonymity as requested. There could be

embarrassment to the University if the incumbent does not deal tactfully with the Alumni, key account holders, volunteers, and

other members of the business community. Poor judgment could alienate damage the University's reputation and well as negatively

impact potential employers and job opportunities for the alumni and current students. Damage to the department's campus reputation

may occur if the incumbent does not deal tactfully with other campus Units.

Qualifications

High School graduation and one year of related training. Computer experience required (MS Office Suite and Internet) at an

intermediate to advanced level. Experience working in the employment or HR industry is an asset. 2 years of related experience

or the equivalent combination of education and experience.







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Page No. 16

Job Posting

Job ID: 17554



Job Category: CUPE 2950 Administrative Suppt

Classification Title: Administrative Support 4 (Gr8) Business Title: Executive Assistant to the Dean

Department: Fac.of Pharmaceutical Sciences




Job End Date:


Other:


Job Summary

This position provides executive administrative support to the Dean and the Associate Dean, Academic, of the Faculty of

Pharmaceutical Sciences. Responsibilities include effectively coordinating intensive and demanding schedule and travel

arrangements for the Dean and Associate Dean, Academic; preparing for meetings, appointments and travel; following up on action

items of meetings; monitoring progress toward completion of projects and tasks; setting priorities; and researching necessary

information in order to assist the Dean and the Associate Dean, Academic. Based on an understanding of the portfolio and

priorities of the Dean and the Associate Dean, Academic, the incumbent is expected to prioritize meeting requests, identify urgent

matters of high importance and independently redirect and or resolve inquiries and issues as appropriate.

This position requires thorough knowledge of the activities of the Dean; the Associate Dean, Academic; and the Faculty of

Pharmaceutical Sciences. The Executive Assistant to the Dean must exercise diplomacy, tact, discretion, good judgment, initiative,

confidentiality and be able to work independently, as well as collaboratively. Consistent with the Faculty's Code of Conduct

document, the Faculty is committed to the highest level of professionalism in all interactions.


The incumbent reports to the Dean; the Associate Dean, Academic; and to the Manager of Administration. Interacts regularly with

Associate Deans, Directors, faculty, staff, and students from the Faculty of Pharmaceutical Sciences, as well as other Faculties

and units at UBC. Liaises with the Offices of the President and Vice President, as well as senior government agencies and a wide

range of officials in the corporate and public sectors.

Work Performed

1.Acts as personal and confidential assistant to the Dean and the Associate Dean, Academic, of the Faculty of Pharmaceutical

Sciences. Organizes a variety of meetings, assembles pertinent documents, and maintains a bring-forward file for the Dean and

Associate Dean, Academic, as required. Schedules numerous appointments and coordinates meetings; books rooms, orders refreshments

and audiovisual supports as required. Adapts appropriately to changing requirements and needs in regard to scheduling details.

2.Maintains the complexities of the electronic calendars for the Dean and the Associate Dean, Academic, communicating with them

to ensure that their calendars are up to date and that they are aware of all items, screening multiple requests for appointments,

and exercising tact and discretion in prioritizing requests for appointments.



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Page No. 17

3.Required to decline or redirect requests diplomatically and persuasively in complex and sensitive situations. Uses diplomacy,

persuasiveness, and tact in dealing with members of the senior government and University, Health Authority officials, donors,

students, and the general public.

4.Screens the Dean's incoming mail and phone calls, and responds or redirects as appropriate; exercising judgment as to whether

matters require urgent attention from the Dean, whether background information must be acquired immediately, whether information

should be released, and who should make a response to any given issue.

5.Uses judgment, discretion, and tact in responding to oral and written inquiries, based on extensive knowledge of the

organization and operations of the University in general and Faculty of Pharmaceutical Sciences in particular.

6.Researches, prioritizes, and determines appropriate course of action, referral or response on matters identified by the Dean.

7.Prepares correspondence, forms, and other documents in either draft or final format, much of which is sensitive and

confidential, from handwritten materials, brief oral instructions or notes, tapes, and or e-mails. Prepares and verifies a

variety of forms which require the signature of the Dean.

8.Prepares and distributes agendas and other meeting materials. Takes, transcribes, and distributes minutes as required.

9.Coordinates all travel arrangements for the Dean and Associate Dean, Academic, including airline, hotel, visas, and ground

transportation. These arrangements are often of a complex nature and require a high level of coordination. Compiles back-up

documentation for reimbursement of travel expenses.

10.Arranges and oversees annual Faculty events and coordinates other special events on behalf of the Dean and the Dean's Office.

11.Deals with faculty members, staff, and others in a professional manner on behalf of the Dean and the Dean's Office by e-mail,

phone, and in person. Consistent with the Faculty's Code of Conduct document, the Faculty is committed to the highest level of

professionalism in all interactions.

12.Manages the Dean's records management system including filing, creating maintaining files, culling existing files, and

packaging files for archiving.

13.Handles requests for information and data for specific projects, and tracks through to completion.

14.Creates and maintains databases and directories.

15.Orders subscriptions and memberships, and maintains accounts and passwords.

16.Serves on committees, representing the Dean's Office staff as required.

17.Provides relief services to other staff members as required.

18.Performs other related tasks as required.


The Dean; the Associate Dean, Academic, or his her designates; and the Manager of Administration will be responsible for the

supervision of this position, but the incumbent will be expected to exercise considerable judgment, a high degree of

confidentiality, and work conscientiously on her his own initiative.

Supervision Given



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Page No. 18

This position does not supervise.


Expected to exercise judgment in establishing priorities and carrying tasks through to completion in a timely manner. Exercises

sound judgment in handling matters of a routine and non-routine nature. Any errors and or omissions in judgment could seriously

undermine the effectiveness of the Dean or the Associate Dean, Academic.

This position has access to highly confidential information, including information about student academic matters, faculty and

staff personnel matters, and strategic and financial proposals. Tact and discretion in dealing with confidential and sensitive

matters is essential. Errors in performance by the incumbent could lead to very serious damage of the reputation of the Dean, the

Office of the Dean, the Faculty, and the University as a whole; or could lead to loss of revenue, loss of accreditation, and or

legal consequences.

Qualifications

High School graduation and two year post-secondary diploma. Post-secondary training in administrative secretarial practices and

office procedures and practices. Four years related experience or equivalent combination of education and experience. 4 years

related experience or the equivalent combination of education and experience. Must have intermediate skills, and a high degree of

accuracy and precision, in Microsoft Office programs including Word, Excel, PowerPoint and Outlook. Strong ability to manage

Outlook and related electronic platforms (doodle polls). Ability to use internet applications and tools at an intermediate level.

Ability to type 60 wpm and operate a normal range of office equipment.

Strong ability to accurately maintain electronic calendars, reconcile scheduling conflicts, coordinate meetings and schedule the

day's activities appropriately.

Ability to determine the nature and urgency of inquiries and issues and triage appropriately.

Ability to take and transcribe minutes.

Ability to compose correspondence, reports, presentations and other written materials using clear concise business English.

Demonstrated ability to prioritize work, multi-task and work under pressure to meet deadlines in a fast paced environment,

exercising confidentiality, sensitivity, tact and discretion.

Ability to plan, schedule and organize a variety of complex events such as conferences, visits by foreign dignitaries, receptions,

and off-site executive-level meetings.

Ability to develop and maintain cooperative and productive working relationships.

Ability to deal with a diverse group of people in a calm, courteous and effective manner.

Ability to work independently and to exercise considerable judgment on a daily basis.

Ability to be thorough and maintain accuracy and high level of attention to detail.

Knowledge of UBC Policies and Procedures preferred.



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Page No. 19







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Page No. 20

Job Posting

Job ID: 17559



Job Category: CUPE 2950 Classroom/Exam Coord

Classification Title: Classroom/Exam Coord 3 (Gr6) Business Title: Doctoral Exams Assistant

Department: FacofGradStudies&PostdocStdies




Job End Date:


Other:


Job Summary

Provides assistance to the Doctoral Exam Coordinator in scheduling and coordinating final doctoral oral examinations (Ph.D., Ed.D.

and D.M.A.). There are more than 500 examinations per year. This is an extremely busy position dealing with continuous deadlines

and handling of multiple tasks. Provides backup assistance at the front counter of the Faculty of Graduate Studies office.


Reports to and works primarily under the general direction of the Doctoral Unit Coordinator, SAS. Liaises with SAS team members,

graduate advisors, graduate secretaries, examination committee members, external examiners, chairpersons, research supervisors,

and graduate students regarding doctoral exams procedures.

Work Performed

Doctoral Examinations(95%)

1. Maintains Excel database of faculty members who are qualified for appointment by the Dean or Associate Dean to Chair final

exams, recording when they last served as chairs, and maintaining information on their research expertise and interests by

obtaining relevant data from University Industry Liaison Office, Office of Research Services and academic department's web sites.

2. Invites appropriate faculty members via e-mail or telephone to chair doctoral examinations, in accordance with established

university policy. Ensures chairs are confirmed at least two weeks prior to exams.

3. Invites external examiner nominees via e-mail or telephone, as approved by the Coordinator. Establishes timelines for external

examinations.

4. Verifies, enters, and updates all relevant student, thesis, examining committee information, exam dates, and results into a

database. Generates a file for each doctoral candidate. Closes the file on each doctoral student once the doctoral examination

process is complete. Contacts departments students faculty for missing documentation. Enters Chair's reports into SIS SISC,

forwards copy of Chair's report to Associate Dean in student's faculty, and to Grad Advisor in student's department.

5. Generates relevant documentation to accompany thesis packages sent to external examiners and exam chairs. Prepares packages for

same-day shipping to External Examiners and Exam Chairs. Contacts couriers and prepares way bills.

6. Prepares doctoral exam programs (in Word) according to established formats. Sends with reminders and external examiner's

reports to all examination committee members at least one week prior to exam date.

7. Prepares routine correspondence with external examiners and departments (research supervisors, graduate secretaries, graduate

advisors and department heads). Sends reminders to external examiners one week in advance of report due dates. Sends reminders to



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Page No. 21

departments of upcoming deadlines for exams processes, for relevant program end dates and graduation ceremonies.

8. Proposes and confirms dates of final exams with supervisors and or students. Maintains schedule of exam room and equipment

bookings on electronic and paper calendars. Books examination rooms for non-examination events. Updates (weekly) schedule of

upcoming exams on web site.

9. Ensures rooms are adequately prepared one half hour prior to each final exam, and are cleaned up after exam. Ensures that all

required supplies for exam rooms are maintained and re-ordered when necessary.

10. Responds to general inquiries (telephone e-mail in person) from faculty, staff, and doctoral candidates relating to doctoral

examinations policies and procedures, requirements, status, deadlines, and booking of examinations rooms. Forwards complex or

non-standard questions to Coordinator.

11. Prepares letters to candidates, as drafted by Coordinator, in circumstances where substantive revisions to the thesis are

required (as noted in Chair's reports).

12. Prepares invitations, notices, hand-out materials, and feedback forms for orientation sessions each term.

13. Coordinates teleconference calls during final exams when necessary.

14. Sorts and distributes incoming mail correspondence for Doctoral Unit.

15. Prepares requisitions for payment of honoraria to external examiners, and for graduate thesis shipping costs for signature by

Coordinator. Maintains excel spreadsheet of honoraria payments; tracks and resolves any problems regarding payment receipt.

16. Locks main building doors, and exam rooms at end of day.

17. Inventories relevant forms and supplies and replenishes as necessary.

Other Duties as required (5%)


Reports to and works with minimal supervision under the general direction of the Doctoral Unit Coordinator, SAS. Receives detailed

instructions on new assignments and has various resources to refer to (Job manual, Faculty of Graduate Studies website, and Policy

and Procedures Manual). Has authority to act within policy boundaries. New or unusual matters, technical problems, and any issues

outside policy boundaries are referred to Doctoral Unit Coordinator, SAS.

Supervision Given

None.


Incorrect actions, decisions, delays, or errors (booking exam rooms equipment, sending external examiner's chair's copy of thesis,

confirming chairs, confirming external examiners, establishing timeframes for external exams, sending notice of examination,

receiving examiner's reports, verification of exam procedure completion) may result in a graduate student missing a deadline to

meet graduation requirements. This may adversely affect employment opportunities or damage the careers of doctoral students, and

may lead to appeals which could seriously undermine the roles, responsibilities and effectiveness of The Dean and or The Faculty

of Graduate Studies.

Exercises latitude in judgment in handling matters of a routine and non-routine nature. Works with conflicting demands and

determines priorities. Interactions are largely unsupervised and judgment is required to determine when an issue needs to be

referred to a more qualified staff person or to another UBC office. Errors or miscommunications can result in a negative

relationship between graduate students staff Faculty and the staff at the Dean's Office. Additionally any errors and or omissions

in judgment could seriously undermine the roles, responsibilities and effectiveness of The Dean and or The Faculty of Graduate

Studies.

Qualifications

High School graduation and one year of related training. 4 years related experience or the equivalent combination of education

and experience. Minimum of three years of related experience or two years of relevant UBC experience. Experience using the



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Student Information System (SIS) an asset. Experience organizing events and meetings an asset. Knowledge of UBC's Graduate program

offerings preferred. Ability to effectively use MS Word, Excel, Internet browsers search engines, databases and electronic mail

at an intermediate level. Ability to communicate effectively verbally and in writing. Ability to operate normal range of

equipment. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business

English. Ability to maintain accuracy and attention to detail. Ability to prioritize and work effectively under pressure to meet

deadlines. Ability to exercise tact and discretion when handling matters of a confidential nature. Ability to work effectively

independently and in a team environment. Ability to analyze problems, identify key information and issues, and effectively

resolve.







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Page No. 23

Job Posting

Job ID: 17551



Job Category: CUPE 2950 Financial

Classification Title: Financial Proc. Spec 4 (Gr5) Business Title: Procure to Pay Financial Processor

Department: Procure to Pay Client Services




Job End Date:


Other:


Job Summary

Procure to Pay Client Services provides centralized processing and operational support for procurement and payment activities and

involves the responsibility of ensuring these operations are efficient in terms of maximizing available resources and effective in

terms of maximizing the customer experience.

As the role of the Procure to Pay Financial Processor for the campus is diverse and customer focused, the Procure to Pay Financial

Processor must possess fluency in all Procure to Pay areas of responsibility to ensure comprehensive and sound advice can be

provided to all internal and external stakeholders. Duties range from complex to routine with the primary function of ensuring

that goods and services contracted by the University are recorded, and payments are processed in an accurate, timely and auditable

manner. The incumbent may act as the first point of contact for a department and faculty portfolio engaging customers to

facilitate understanding of financial policies, procurement and payment protocols, and will enable customers to use UBC financial

systems whilst resolving queries and outstanding issues to ensure compliance.


Reports to the Procure to Pay Assistant Manager.

Work Performed

-The Procure to Pay Financial Processor is responsible for responding to enquiries regarding procurement and payment activities,

and processing a broad range of requisitions requiring accuracy and attention to detail in accordance to UBC's financial policies

and procedures, as well as guidelines outlined by funding agencies.

-Provides advice and guidance to UBC customers, and external stakeholders, related to UBC's financial policies, procedures and

processes. This may also include supporting clients on UBC's financial systems and maintaining financial filing systems.

-Interprets, reviews and ensures transactions are in compliance, and UBC's financial policies are adhered to - e.g. procurement

terms and conditions (applicable discounts, tax, exchange rate, etc.), UBC's general policies and procedures, Government

regulations and tax requirements, and general accounting practices. Examples include service contracts, equipment manufacturing

agreements and tax related guidelines (e.g. self-assessment, withholding tax, holdbacks, etc.). This also ensures that the

appropriate tax forms are issued and withholding taxes are deducted, as required.

-Spot checks transactions to verify accuracy and compliance - e.g. Appropriate authorization, financial information, supporting

documentation and vendor information has been provided for all requests.



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Page No. 24

-Ability to analyze and reconcile client project ledgers.

-Investigates and rectifies discrepancies (these discrepancies may be identified by departments, vendors and or other processors).

May prepare and enter journal vouchers to assist with discrepancies, as required.

-Promote the use of UBC's financial systems, and other future procure to pay enhancements to the customer to promote and educate

them on procure to pay processes and policies to enable the customers to pay for goods and services self-sufficiently.

-Ability to work with other UBC Financial Departments and IT groups to coordinate a variety of procurement and payment activities

- Departments may include Strategic Sourcing, HR, Payroll, Revenue Accounting, Research and Trust Accounting, P2P Operational

Support (foreign currency requirements), and IT (Financial system interfaces and uploads).

-Assists in reviewing and reconciling vendor accounts related to P-Card activities.

-Liaisons with the bank and departments in regards to the required information (currency, beneficiary payee and bank account

information) for wire transfer and bank draft requests from departments.

-Participates in the formulation and implementation of new work procedures and forms.

-Performs other duties or projects related to the position.


Report to the Procure to Pay Assistant Manager. Organizes and prioritizes workload to meet service needs within guidelines.

Supervision Given

NA


Procure to Pay is a key stakeholder and plays an important role in the successful delivery of optimum procurement and payment

tools for the University. Actions taken or ignored by the Procure to Pay Financial Processor will have a direct impact on how

efficiently and effectively systems and processes will perform and function. Errors in execution, judgment, poor analysis,

conveyance of misinformation, incomplete information to customers, or failure to act decisively could have a detrimental effect

within the procurement and payment areas, and on the campus at large. Failure to uphold Procure to Pay's Mission Statement and

ethical principles could result in a loss of confidence in Procure to Pay's leadership within the UBC community.

Failure to provide accurate and proper guidance of financial policies and procedures to customers and to action procurement and or

payment requests in a timely manner could result in goods and services being withheld from the University, interest charges

assessed to departments for late payment, a damaged reputation for the department and the University losing funding from a variety

of sources.

The incumbent must be able to effectively respond in a professional manner to multiple and not always clear customer enquiries in

a timely fashion, as well as to support in the planning and organization of diverse activities to ensure day-to-day operational

effectiveness for the Procure to Pay functions and that the University's needs are satisfied and risks are mitigated. Quick but

logical thinking must be exemplified.

Qualifications

High School graduation and two-year post-secondary diploma in accounting. 3 years of related experience or the equivalent

combination of education and experience. Relevant experience in accounting and or procurement with the emphasis on customer

service, accounting and procurement. Knowledge of Canadian tax laws is useful.Ability to maintain accuracy and timeliness in

performance of duties and ability to work in multi-disciplined teams is also vital. Ability to work proactively, independently,

and can effectively prioritize, multi-task and manage workflow while working under pressure to meet deadlines. Accuracy and

attention to detail is essential. Must possess the ability to exercise tact and discretion. Effective oral and written

communication skills are critical. Demonstrated interpersonal, communication and organization skills are necessary to foster and

maintain effective working relationships both internally and externally. Emphasis on customer service experience and pursuit of

customer service excellence is essential.

Experience with Peoplesoft - FMS (UBC's Financial Management System) is preferred. Strong working knowledge of Microsoft Office

applications, familiarity with a computerized accounting and or procurement systems (preferably with large ERP systems like Oracle



________________________________________________________________________________________________________________________

Page No. 25

or SAP) and general accounting and or procurement practices. Proficient in data entry and can manage a high volume of work.







________________________________________________________________________________________________________________________

Page No. 26

Job Posting

Job ID: 17534



Job Category: CUPE 2950 Financial

Classification Title: Senior Financial Spec 1a (Gr8) Business Title: Senior Financial Spec 1a (Gr8)

Department: Risk Management Services






Other: Leave Replacement


Job Summary

Supports and assists the Manager, Administration & Finance in the fiscal and administrative management of the department. The

incumbent provides meaningful, timely and accurate information on the financial status of the department. Duties include analyzing

and acting on diverse and complex financial issues, preparing financial reports, investigating anomalies, advising to RMS staff on

finance-related issues, preparing financial documentation for entry into the Financial Management System (FMS PeopleSoft),

interpreting UBC financial policies and Generally Accepted Accounting Principles and performing reconciliations. Acts as a liaison

with Financial Services, Supply Management and other departments to resolve financial issues.


Reports to the Manager, Administration & Finance. Performs work independently under general direction of the Manager,

Administration & Finance. Additional work directions may be provided by Chief Risk Officer. Interacts with other programs within

the department as well as with service departments on campus.

Work Performed

-Prepares complex financial documentation for data entry into FMS. This requires extensive knowledge of UBC policies and

Generally Accepted Accounting Principles and excellent numeracy and investigate skills.

- Investigates and resolves errors and discrepancies in financial data for all RMS programs. This requires complex monthly

reconciliations, tracking revenues & expenditures, regular follow up on outstanding items, liaising with staff and vendors.

- Interprets UBC, RMS, GAAP, CRA policies and regulations and communicates them accurately to staff. Provides authoritative advice

on financial matters.

- Manages RMS registration system application including updates, system modifications, work with external program developers on

system improvements and performs advisory services for course instructors for complex issues. Makes recommendation on system

upgrades to the Manager, Administration & Finance.

- Maintains complex computerized system.

- Prepares specialized financial reports as required with the use of spreadsheets and FMS nQuery as well as web based database

and other reporting systems and tools.

- Verifies information paperwork coming from staff and vendors, prepares spreadsheets, travel requisitions, requisitions, journal

vouchers and cash receipts; investigate discrepancies.

- Maintains files of all transaction documents for audit and reference purposes. Assists with document preparation for audits.



________________________________________________________________________________________________________________________

Page No. 27

- Responsible for Accounts Receivable function for all programs of the department: subsequent billing, receipt and posting of

cheques and journal vouchers in QuickBooks. Monitors Accounts Receivable Aging Balance Report and follows up on collections.

- Coordinates all communication with vendors, including but not limited to initial research information gathering, placing orders,

contacting for maintenance, verifying invoices, resolving arising issues and proposing changes to Manager, Administration &

Finance.

- Assists with staff training to facilitate understanding of existing financial and accounting procedures, policies and systems as

required.

- Responsible for activating and inactivating project grants.

- Responsible for processing credit card sales and refunds and responsible for reconciliation credit card payments with on-line

course registration application.

- Performs research on various administrative and operational issues for Manager, Administration & Finance and presents results

and recommendations.

- Maintenance of Kuali Ready business continuity software: data upload, data entry, data fields population & any other required

maintenance in respect to all university business continuity plans.

- Acts as a back up for RMS course instructors. Duties include: participants registration, responding to inquiries, certificates

mail-outs, GoSignMeUp registration software maintenance.

- Supports Manager, Administration & Finance in projects.

- Acts as a back up for Senior Financial Specialist (Insurance & Enterprise Risk Management).

- Supports Emergency & Business Continuity group during annual EOC exercise and other campus-wide events during the year.

- Performs other duties as required.

- Coordinates and organizes Occupational First Aid (OFA) Level 1 Course.

- Coordinates office supplies for the department.

- Performs reception duties for the departmental office. Assists students, staff, and visitors by providing information and

directing them to appropriate offices.

- Performs scheduling and other administrative tasks for the Chief Risk Officer.

- Responsible for sorting and distributing incoming and outgoing mail.

- Responsible for arranging meetings, room bookings and catering. Coordinates arrangements for various functions.

- Responsible for maintenance of equipment, e.g. computers, printers, photocopier, etc. Responsible for issuing key requisitions

and Building Operations' work orders.

- Responsible for maintaining departmental orientation manual.

- Responsible for taking, transcribing, and distributing minutes for University Health & Safety Committee (UHSC). Acts as a

support person for UHSC-related events.

- Responsible for taking, transcribing, and distributing minutes for Emergency Preparedness Steering Committee (EPSC). Acts as a

support person for EPSC-related events.

- Responsible for taking and transcribing notes for Emergency Operations Centre (EOC) and Emergency Response Preparedness Program

(ERPP).


Performs duties independently. Consults the Manager, Administration and Finance only on very unusual problems or new projects.

Supervision Given

May supervise Work Study Program students. May have input into student staff selection and performance evaluation.


Attention to detail and thorough knowledge of UBC policies, GAAP and CRA regulations is critical. This position is responsible for

ensuring all financial information entered in FMS PeopleSoft is accurate, timely and substantiated by back-up. Information and

recommendations must be accurate and provided in a respectful, timely, clear and supportive way. Errors could result in inaccurate

long-term planning over under expenditures, overpayment or non-payment of invoices. Failure to enter financial transactions in the

FMS and or incorrect data entry would seriously affect the financial situation of the department. Failure to act in a



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Page No. 28

professional, tactful manner would have an adverse effect on the image of the department. Misinterpretation of UBC policies and

procedures as well as departmental policies would have a serious impact on staff students.

Qualifications

High School graduation and CGA CMA Level 3. 4 years related experience or the equivalent combination of education and

experience. Intermediate accounting experience is required. UBC experience is preferred. .

- A comprehensive knowledge of University policies and procedures is required.

-Proficient in use of MS Office (Outlook, Word, Excel, Access, PowerPoint, Visio).

-Familiarity with QuickBooks or similar accounting software.

-Thorough knowledge of business procedures and practices and their applications.

-Knowledge of PeopleSoft applications (NQuery, Reporting, General Ledger, Accounts Payable, Budget and eRecruit) or a similar ERP

system is required.

-Demonstrated experience in performing detailed reconciliations and proficient understanding of accounting principles.

-Strong analytical and problem solving skills.

-Ability to work independently.

-Strong organizational skills.

-Effective oral and written communication, problem solving, interpersonal and organizational skills.

-Ability to exercise tact and discretion and work within a team environment.

-Ability to work under pressure and meet deadlines.

-Ability to adapt to changing priorities.

-Ability to exercise initiative, good work ethic and integrity is required.

-Ability to maintain high degree of accuracy.







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Page No. 29

Job Posting

Job ID: 17544



Job Category: CUPE 2950 Program Assist

Classification Title: Sr Program Asst-Med Ed (Gr8) Business Title: Second Year FMPR Program Assistant

Department: Family Practice




Job End Date:


Other:


Job Summary

Performs duties related to support of the Family Practice course in the MD Undergraduate Program by compiling information

necessary for the development and implementation of the program, with special responsibility for students in the Southern Medical,

Northern Medical, and Island Medical Program, and for preceptor and facilitator support.

Background: This position is mainly responsible for program coordination of Family Practice in the lower mainland with minor

responsibility in all four sites. The incumbent is in constant liaison with course directors, program directors, preceptors in the

community, program assistants, and curriculum secretaries in Vancouver, Victoria, Kelowna, and Prince George to ensure that

schedules and educational materials are prepared and distributed and that students and teachers are supported. The position is

also responsible for the support of the preceptors and facilitators in the Family Practice course of the program (up to 300

faculty clinical faculty doctors). This includes preparation of materials for lectures, office visits and seminars, and dealing

with problems associated with rooms and equipment. The position prepares and provides information for the Promotions Committee,

and handles student enquiries related to Family Practice queries of a non-routine and routine nature. Family Practice is a

multi-site course that takes place 2 afternoons a week in Victoria and Prince George as well as in Vancouver.


Reports to the Undergrad Administrator and Undergraduate Director, and works under the guidance of the Undergrad Administrator and

the Course Director(s).

Work Performed

A.FMED SUPPORT

Coordinates all aspects of the Family Practice course for second year that includes dissemination of schedules and relevant

information to all sites (IMP and NMP) and posting to MEDICOL. This position is responsible for supporting the Family Practice

course at the distributed sites in Victoria and Prince George by providing information and guidance to the program support staff

at those sites.

Assists the course director, with the planning, scheduling and resource management for the Family Practice course in second year.

This includes preparing documentation and corresponding with lecturers and Preceptors in the program.

Inputs grades onto master spreadsheet from all evaluations received for Family Practice course in second year. Accurate list of

all marks for Promotions meetings is produced by this position for the meetings. This assistant is responsible for following up



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Page No. 30

missing evaluations and any missing marks.

Forwards all lecture handouts to MEDICOL and ensures timely posting to the site.

Prepares materials for seminars, lectures, and clinic office visits. Records minutes as appropriate.

Liaises regularly with students, preceptors, facilitators, and lecturers to coordinate any changes to their schedules.

Disseminates changes to the sites as appropriate.

Processes evaluations from seminars, prepares grade sheets and forwards to course directors.

Maintains supplies for seminars in tutorial rooms and deals with any problems related to tutorial rooms.

B. PRECEPTOR SUPPORT

Prepares materials for preceptor orientation at the beginning of each rotation for the FMPR420 courses.

Coordinates schedules and makes arrangements for any FMPR420 meetings which will be videoconferenced to the sites. Books rooms,

orders catering, prepares any necessary materials, attends meetings, distributes information, and takes action on follow-up items.

Confirms all lectures and copies all handouts.

Sets up all facilitator lists for each seminar and is responsible for producing group lists.

Processes (transcribing, data entry) evaluations from weekly seminars.

Forwards final schedules to the Media Group to book facilities.

Organizes and maintains files and assists in maintaining student databases relating to Family Practice.

C.STUDENTS

Provides administrative support to prepare for the distribution of information for Family Practice curriculum. Oversees the

distribution of learning materials to the sites in Victoria, Kelowna and Prince George for students, forwards schedules, provides

information as needed.

Responsible for Student Orientation at the start of second year - produces all documents, handouts, student lists, etc.

Assists with the design and implementation of program support systems for the IMP, SMP, and NMP by providing input into improving

processes and procedures. These systems will allow the Program Assistant to perform the following types of duties:

- Coordination and distribution of schedules and educational materials.

- Coordination and maintenance of student assessments.

- Organization of student groups.

- Ongoing liaison with IMP and NMP in order to provide advice.

Responsible for coordinating and maintaining evaluations on VFMP second year students in FMPR 420 courses and follow-up where

necessary.

Books appointments for students with the Course Directors.

Ensures textbook lists are accurate and updated for forwarding to Library in June.

Tracks all student absences.

Note: this list is not intended to be exhaustive and will be developed further as planning for the distributed program proceeds.

D.SCHEDULING & CURRICULUM PLANNING

Creates, compiles and updates information for the 2nd year FMPR420 Program Assistant Procedures reference manual. Provides

information and guidance to administrative staff working at the other sites.

Handles student enquiries of a non-routine and routine nature. With respect to non-routine matters, interprets guidelines,

policies, and procedures in determining how the matter should be handled, and what type of action should be taken, or refers the

matter to the appropriate person. This position is the only support position for the FMPR420 course in second year in Vancouver.

Performs other related duties as necessary in keeping with the qualifications and requirements of the job.


Duties are performed independently as required, under limited supervision.

Supervision Given



________________________________________________________________________________________________________________________

Page No. 31

None.


The Undergraduate Director and Undergraduate Administrator administer the area. The incumbent, in coordination with the

Undergraduate Administrator, is responsible for the day-to-day administration of the Family Practice course. The schedules are

extremely detailed and errors in scheduling could have considerable impact on students' learning, faculty and student

satisfaction, and will have a big impact on the preceptors in the community teaching our students. The incumbent works within

broadly established guidelines and will, in conjunction with the course director(s), establish any new procedures that are

required. It may be necessary to create policies and procedures, where none currently exist, as well as change existing policies

and procedures, and this position will be key to making recommendations at all 3 sites. It is important that student records are

dealt with conscientiously, and students are given accurate information regarding their program, since mistakes can have a

long-term impact. Medical school expansion, and the distributed program, is a high-profile project that is completely innovative

and requires the coordination of many activities and people. Impact of error is considerable as material is widely distributed. It

is important that faculty (e.g. course directors and teachers) at all sites are dealt with in an efficient and professional manner

as the impact of any decisions can have repercussions for faculty, students, general public, staff, and the image of the Faculty

as a whole.

Qualifications

High School graduation and two year post-secondary diploma. 4 years related experience or the equivalent combination of

education and experience. Training or experience in office procedures and administration. Knowledge of evaluations systems and

websites will be an asset. Ability to communicate effectively verbally and in writing. Interpersonal, public service, and

organizational skills. Ability to perform word processing at 55 words per minute. Ability to effectively use MS Word, Excel, and

Access at an intermediate level. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to

effectively manage multiple tasks and priorities. Ability to analyze problems, identify key information and issues, and

effectively resolve. Ability to maintain accuracy and attention to detail. Ability to exercise tact and discretion. Ability to

work effectively independently and in a team environment.







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Page No. 32

Job Posting

Job ID: 17290 (Repost)



Job Category: CUPE 2950 Reception

Classification Title: Front Counter 2 (Gr3) Business Title: Front Counter 2 (Gr3) (Summer)

Department: Conferences & Accommodation






Other: Sessional


Job Summary

Performs duties related to the every day operation of the Accommodation Office including but not limited to reservations, guest

registration, billing and payment arrangements.


Reports to the Front Desk Manager, Reservations Manager, Conference Services Manager, or Assistant General Manager. Liaises with

all Conferences & Accommodation staff. Interacts with various university departments, clients and guests of Conferences &

Accommodation at UBC.

Work Performed

Work may be performed in any of the following areas:

Front Desk:

-Guest registration, payment, and check-in check-out.

-Handles cash and processes guest payments. Cross-checking daily deposit against postings.

-Provides information concerning conferences, accommodation, guest services, UBC campus, and tourism to guests.

-Handles keys and maintains a strict measure of control.

-Encoding guest access cards through Ving.

-Initiates standard University emergency procedures when necessary (telephone to 911).

-Initiates night audit; a series of automatically generated reports through Opera.

-Sorts reports; forwarding these to appropriate departments.

-Inserts guest information into template letters for routine guest communication.

-Cross-checking and verifying that group and individual rates are posting correctly.

Reservations:

-Operates telephone switchboard and processes incoming calls.

-Receives and processes reservation requests by mail, e-mail, fax and telephone.

-Forwards cheques received to supervisor for posting.




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Page No. 33

-Sends guests emails, faxes and posts charges and payments to guest accounts.

-Maintains and updates lost and found inventories.

Registration Services:

-Performs general office duties including telephone reception, photocopying, faxing, invoice preparation, mail sorting and

completion of routine correspondence.

-Prints automated daily conference schedules from EBMS, distributes to appropriate departments.

-Participates in registration services activities including on-site registration and preparing delegate kits (name badges,

material collating etc.)

-Provides information to conference delegates regarding conference activities via email or telephone.

-Provides clerical support to Registration Services Coordinator, Director of Conference Services and Conference Coordinators.

Cash Office:

-Count cash deposits

-Prepare daily deposit worksheets

-Process deposit summary & daily banking summary

-Prepare cash and process deposits

Accounts Receivable:

-Posts transactions in the accounts receivable ledger on property management system.

-Reviews, reconciles and if necessary corrects accommodation charges on accounts receivable accounts.

-Produces and processes invoices, statements and all related correspondence for A R accounts.

-Responds to customer enquiries regarding accounts. Investigates and resolves complaints regarding discrepancies in consultation

with Conference Services Managers and or Front Desk Manager, initiates corrections when necessary.


Work is performed under the general supervision of Front Desk Supervisors, Front Desk Manager, Reservations Manager and Rooms

Manager. Works within well defined guidelines and procedures, but is expected to exercise initiative and judgment in establishing

priorities and carrying tasks through to completion. New or unusual problems are referred to supervisor.

Supervision Given

None.


Poor communication, inadequate training of lower level classifications, lack of tact and diplomacy, and or poor performance of

front desk tasks can negatively impact revenue, jeopardize record keeping, damage the reputation of Conferences and Accommodation,

reduce service levels, reduce guest satisfaction, and or require intervention by managers.

Qualifications

High School graduation and one year of related training. High school graduation with courses in hospitality and customer service

preferred. 2 years relevant experience or the equivalent combination of education and experience. One year office or hospitality

experience or 6 months' relevant UBC experience.

Good verbal and interpersonal skills; excellent telephone manner.

Demonstrated accuracy and attention to detail.

Ability to type 45 wpm.

Willing to work flexible day, evening and graveyard shifts.



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Available to work weekdays, weekends and holidays.







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Page No. 35

Job Posting

Job ID: 17576



Job Category: CUPE 2950 Reception

Classification Title: Front Counter 2 (Gr3) Business Title: Front Counter 2 (Gr3) (Summer)

Department: Conferences & Accommodation






Other:


Job Summary

Performs duties related to the every day operation of the Accommodation Office including but not limited to reservations, guest

registration, billing and payment arrangements.


Reports to the Front Desk Manager, Reservations Manager, Conference Services Manager, or Assistant General Manager. Liaises with

all Conferences & Accommodation staff. Interacts with various university departments, clients and guests of Conferences &

Accommodation at UBC.

Work Performed

Work may be performed in any of the following areas:

Front Desk:

-Guest registration, payment, and check-in check-out.

-Handles cash and processes guest payments. Cross-checking daily deposit against postings.

-Provides information concerning conferences, accommodation, guest services, UBC campus, and tourism to guests.

-Handles keys and maintains a strict measure of control.

-Encoding guest access cards through Ving.

-Initiates standard University emergency procedures when necessary (telephone to 911).

-Initiates night audit; a series of automatically generated reports through Opera.

-Sorts reports; forwarding these to appropriate departments.


-Cross-checking and verifying that group and individual rates are posting correctly.

Reservations:

-Operates telephone switchboard and processes incoming calls.

-Receives and processes reservation requests by mail, e-mail, fax and telephone.

-Forwards cheques received to supervisor for posting.




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-Sends guests emails, faxes and posts charges and payments to guest accounts.

-Maintains and updates lost and found inventories.

Registration Services:

-Performs general office duties including telephone reception, photocopying, faxing, invoice preparation, mail sorting and

completion of routine correspondence.

-Prints automated daily conference schedules from EBMS, distributes to appropriate departments.

-Participates in registration services activities including on-site registration and preparing delegate kits (name badges,

material collating etc.)

-Provides information to conference delegates regarding conference activities via email or telephone.

-Provides clerical support to Registration Services Coordinator, Director of Conference Services and Conference Coordinators.

Cash Office:

-Count cash deposits

-Prepare daily deposit worksheets

-Process deposit summary & daily banking summary

-Prepare cash and process deposits

Accounts Receivable:

-Posts transactions in the accounts receivable ledger on property management system.

-Reviews, reconciles and if necessary corrects accommodation charges on accounts receivable accounts.

-Produces and processes invoices, statements and all related correspondence for A R accounts.

-Responds to customer enquiries regarding accounts. Investigates and resolves complaints regarding discrepancies in consultation

with Conference Services Managers and or Front Desk Manager, initiates corrections when necessary.


Work is performed under the general supervision of Front Desk Supervisors, Front Desk Manager, Reservations Manager and Rooms

Manager. Works within well defined guidelines and procedures, but is expected to exercise initiative and judgment in establishing

priorities and carrying tasks through to completion. New or unusual problems are referred to supervisor.

Supervision Given

None.


Poor communication, inadequate training of lower level classifications, lack of tact and diplomacy, and or poor performance of

front desk tasks can negatively impact revenue, jeopardize record keeping, damage the reputation of Conferences and Accommodation,

reduce service levels, reduce guest satisfaction, and or require intervention by managers.

Qualifications

High School graduation and one year of related training. High school graduation with courses in hospitality and customer service

preferred. 2 years relevant experience or the equivalent combination of education and experience. One year office or hospitality

experience or 6 months' relevant UBC experience.

Good verbal and interpersonal skills; excellent telephone manner.

Demonstrated accuracy and attention to detail.

Ability to type 45 wpm.

Willing to work flexible day, evening and graveyard shifts.



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Available to work weekdays, weekends and holidays.







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Job Posting

Job ID: 17552


Employment Group: Excluded M&P

Job Category: Human Resources

Classification Title: Human Resources Manager Business Title: Human Resources Manager

Department: Human Resources

Salary: $66,969.00 - $80,395.00 (Annual)







Job Summary

To provide advice and counsel on all human resources management issues across the UBC Information Technology (UBC IT) portfolio to

ensure: optimum professional development of UBC IT employees; consistency in philosophical approach and practice; efficient and

effective client services; timely strategic planning and development; Provides HR advice to Supervisors, Managers, Directors and

the Chief Information Officer. Provides counsel and makes recommendations on human resources management issues such as change

management, performance management and staff development, succession planning, leadership development, recruitment, employee

relations (contract interpretation and grievance handling to step 2), job evaluation, and classification.

Provides leadership with respect to the Focus on People Workplace Practices initiative and partners with Chief Information Officer

and business units to identify specific Human Resources strategies that support each units' business plan.


Reports directly to the Senior HR Manager, Finance, Resources and Operations (FRO), and indirectly to the Chief Information

Officer, UBC IT who work together to develop working priorities. The HR Manager functions as a key member of the UBC IT senior

team and provides consultation and coaching to Employees, Supervisors, Department Managers, Directors and the Chief Information

Officer of UBC IT. Works with Employee Relations Managers, Organizational Development and Learning Practitioners, Compensation

Associates Consultants, Return to Work Coordinators, Pension Administrators and Benefit Administrators at all UBC campuses.

Work Performed

Consults with and advises and coaches UBC IT staff members on all human resources management issues pertaining to employees

including: organizational development; recruitment; succession planning; performance management; change management; conflict

resolution; personal harassment issues; creating a respectful workplace; university policies and procedures and applicable

government legislation.

Provides guidance and direction in handling employee relations issues including: contract interpretation; grievance handling to

Step 2; progressive discipline; investigations; terminations; return to work and accommodation initiatives.

Represents the University, Human Resources, and the client departments when meeting with the unions and various employee group

representatives.

Resolves various issues, grievances and disputes by researching, documenting processes, participating in discussions, recommending

solutions and negotiating settlements as applicable.

Provides a thorough overview of cases with recommendations directly to Employee Relations Manager. Consults with Employee



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Relations Managers prior to advising on appropriate disciplinary action.

Provides HR leadership to the Chief Information Officer and the unit Directors in the development of strategic human resource

plans for each unit in line with the Focus on People plan and the requirements of each business unit.

Responsible for overseeing, coordinating and implementing of HR role in UBC IT transitions.

Manages Human Resources Coordinators in UBC IT. Acts as a resource for the team by providing guidance and counsel for all human

resources related issues;

In collaborations with the Organizational Development Specialist, develops content for and oversees employee orientation and

training programs. Facilitates the programs as required.

Builds relationships and partnerships with clients by regularly visiting units on site and meeting with functional department

leaders to discuss current issues and strategic initiatives.

Chairs and or participates in regular UBC IT meetings and business unit meetings in order to provide a forum for discussion of

human resource issues and provide new and revised human resource practices.

Participates in the development and community roll-out and maintenance of attendance management programs. Delivers training

sessions and provides guidance and support to address specific attendance management issues.

Collaborates with Return to Work Coordinators with regard to: the return to work of staff, the ability to remain at work for

injured or disabled staff; duty to accommodate issues; substance abuse issues; and other performance related issues involving

illness or disability.

Regularly participates in HR Managers Networks Meetings and presents topics at Round Tables and or participates in Round Table

discussions.

Remains current with new HR practices, management philosophies, techniques and tools. Working with colleagues researches develops

and promotes human resource best practices. and ensures consistent and appropriate communication occurs.

Answers a wide range of general employment related enquiries from internal and external community.

Participate in a wide range of various projects and committees.

Performs other related duties as required.


Reports to the Senior HR Manager, Finance, Resources and Operations (FRO) and indirectly reports to the Chief Information Officer,

UBC IT. Works with a high degree of independence; work is reviewed in terms of achievement of broad goals.

Supervision Given

Manages the work of the HR Coordinators and provides guidance in matters of professional practices.


The decisions and recommendations of the Human Resources Manager, UBC IT has or may have legal, financial, contractual and

operational implications for the University, the organization, departments and employees, both in the short and long term.

Inadequate strategic planning for the department may result in staff morale issues, compromise departmental integrity, affect

financial viability of the units and as a result impact the UBC community. Poor working relationships may contribute to lower

staff morale and have a negative impact on the reputation of the University and the Human Resources Department and affect

relations with various contacts. Failure to accurately assess team and client needs, exercise appropriate judgement and foresight

may impact on the ability of the University, Human Resources Department, client departments and employees in achieving their

objectives or goals.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of five to seven years of related experience or the equivalent

combination of education and experience. Minimum five to seven years of related human resources experience including generalist

experience. Experience in administration of collective agreements and labour relations in a complex unionized environment.

Demonstrated experience and knowledge in human resources management, human resources legislation, learning and development,

problem solving, change management, strategic planning, advising, project development, implementation and completion. Thorough



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knowledge of current Human Resource Management best practices. Knowledge of provincial and federal legislation governing employers

Human Resource practices. Knowledge and experience in using a coaching model to influence and advise clients. Ability to

strategically plan, analyze, implement and review a variety of projects and assignments. Ability to develop and implement

strategies to meet the needs of clients. Ability to lead change by creating a vision and taking appropriate action to ensure

acceptance and support. Ability to analyze and interpret data, determine implications, and provide recommendations. Ability to

establish and maintain supportive working relationships with clients and team members. Ability to effectively facilitate groups to

achieve appropriate outcome. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to

negotiate effective settlements. Ability to mentor and coach staff, and act as a resource. Ability to communicate effectively

verbally and in writing. Proven ability to design and deliver effective training programs. Ability to compose professional written

documentation. Knowledge of the electronic recruiting systems an asset. Ability to travel to on and off-site departmental unit

locations. Proven ability to adapt to changing priorities, set work priorities, work under pressure and meet deadlines. Ability to

exercise tact, discretion and judgment.







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Job Posting

Job ID: 17560

Location: Kelowna - UBC Okanagan

Employment Group: Management&Professional (AAPS)

Job Category: Accounting

Classification Title: Accounting, Level B Business Title: Financial Analyst

Department: UBCO - Finance

Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date:


Other:


This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the

University.

Job Summary

This position is responsible for performing general accounting functions, budgetary, systems and related financial activities. The

main role of this position is to be the key data analyst for the UBC Okanagan Finance department providing data extractions and

analysis to the Campus Budgeting and Strategic Decision Support Team as well as the Finance Operations Team. This role will also

provide general accounting functions as well as budgetary development and long range financial planning for the Provost and Vice

Principal Research and Innovation (VPRI) portfolio areas.


Reports to the Director, Finance, UBC Okanagan campus and works very closely with the Associate Director, Finance and Business

Operations and Senior Financial Analyst. The Finance Analyst will also regularly interact with Finance Manager's that serve

portfolio areas across the entire campus.

Work Performed

1.Performs general accounting functions, budgetary development and long range planning for the Office of the Provost and Office

of Vice Principal of Research and Innovation, as well as works closely with the Director, Finance and the Associate Director,

Finance and Business Operations to reach departmental goals and is a contributing member of the Campus Budgeting and Strategic

Decision Support Team and the Finance Operations Team.

2.Manages the general financial activities and monitors internal controls.

3.Reviews processes and recommends efficiencies to ensure the most efficient and streamlined finance processes for the unit.

4.Reviewing, analyzing, forecasting and preparing budget information on a monthly, quarterly, and annual basis as required.

5.Providing regular variance reporting, analysis, and troubleshooting to the management team in the portfolio and recommending

appropriate action.

6.Managing the funding transfer process, including providing appropriate analysis and backup as required for executive approval.

7.Providing general financial oversight, which includes overseeing the Financial Management Information System.

8.Oversees complex reports from FMS, HRMS, Hyperion (SmartView), RISe system and other data sources and provides analysis and

summary where required.

9.Utilizes data warehousing, business intelligence tools and software applications such as PeopleSoft Financial and Human



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Resources Management Systems, Hyperion and Oracle Business Intelligence Enterprise Edition.

10.Testing system upgrades to ensure system and data integrity.

11.Plans, budgets and monitors central accounts.

12.Works with the Sr. Analyst in the delivery of the campus-wide budget model.

13.Provides information for the quarterly forecast and Operating Report of the campus and following up on variances.

14.Researches and reports potential finance issues and their impact on University programs.

15.Analyzes financial results for accuracy, investigating suspect data and making adjustments.

16.Participating in the development and delivery of training on the finance systems.

17.Managing and updating FMS security.

18.Researching, coordinating and implementing special financial projects.

19.Providing advice in accordance with General Accepted Accounting Principles and University policies and procedures.

20.Being a key link to the PAIR-O office and assisting in campus-wide projects as required.

21.Building relationships with academic and administrative units to better understand operational issues and challenges.

22.Conducting ad hoc reporting and analysis.

23.Performs other related duties as required.


Overall planning and major objectives are determined in consultation with the Director, Finance. Once objectives have been

determined, the incumbent works with considerable latitude. Documents and deliverables are generally reviewed for content,

structure and adherence to University policy rather than financial accuracy, which is expected.

Supervision Given

This position has no direct reports.


Must exercise judgment based on a thorough knowledge of procedures, guidelines and regulations. Actions and decisions are critical

in ensuring the operational health of the unit. This position has access to sensitive information, the untimely release of which

could cause acute embarrassment to the University, as well as litigation. Incorrect decision judgement will directly affect the

University's reputation. Information from budget and forecast models and reports are used for making significant management

decision on the allocation reallocation of resources. Financial errors and negative operation impacts (service and costs) could

result if financial position of this department is inaccurate. Work is not checked on a day to day basis.

Qualifications

Undergraduate degree in a relevant discipline, Two years of post-secondary education in financial management and Completion of

three years in an accredited accounting program (CGA or CMA or CA). Minimum of three years experience or the equivalent

combination of education and experience.







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Page No. 43

Job Posting

Job ID: 17565



Job Category: Information Systems & Tech

Classification Title: Info.Sytems&Technlgy, Level B Business Title: Support Analyst I

Department: UBC IT - Desktop Services

Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date:


Other:


Job Summary

The Support Analyst I provides technical advice and support in use, configuration and selection of software, hardware and network

systems and various end user devices in an Enterprise Network environment.

As part of a team of Support Analysts this position provides support for Desktop, Virtual Desktop, Desktop Peripheral Hardware,

Various Operating Systems including Windows, MACs, multiple types of Linux and Enterprise Networks to an ever growing user base

across UBC Point Grey Campus and parts of the Lower Mainland.


Reports to the Desktop Services Manager and Team Lead. Works closely with other members of UBC IT Desktop Services to assist,

train, review, research, recommend and implement any and all aspects of Desktop System changes and lifecycle. Interacts with

various departments within UBC IT

Work Performed

Specific Duties:

Maintains and troubleshoots the microcomputer environment as outlined above including both hardware and software.

Tracks, prioritizes and responds to all service requests utilizing in-house ticket systems.

Maintains and deploys standard and UBC developed software.

Support and maintain end user devices , ensures reliability, security and performance.

Maintains and reports to desktop manager an inventory of all equipment, service contracts, and warranty and maintenance

agreements.

Provides daily administration support for the Local Enterprise Networks hardware and software.

Provides training, consultation and assistance to all users in the UBC IT Desktop Support portfolio

Provides consultation and assistance to UBC IT users.

Keeps abreast with current microcomputer technology by attending internal and external training courses and through trade

journals.


Core Duties:

Provides advice on information technology improvements services policies and procedures.

Designs basic record and report formats.



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Develops training materials and provides training for users in use and configuration of software, hardware, network systems and

peripheral equipment

Assists users, both remotely and in-person, to diagnose and resolve problems escalateswhen necessary, and documents problem status

and action taken.

Performs preventive maintenance tasks, troubleshoots and repairs on a variety of computer systems and peripheral equipment.

Deploys new hardware, software, networking and security updates.

Maintains an inventory of equipment, service contracts, warranty and maintenance agreements.

Modifies and debugs existing software application modules using disciplined software development processes, quality standards and

procedures.

Prepares and maintains documentation in accordance with prescribed standards.

Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.



Works under direction, within assigned area of responsibility in accordance with agreed objectives and work plan. Keeps manager

and or team lead informed of the status of work in progress.

Supervision Given

Supervision will be given for some of the logistics of operational support. Guidance will be provided for internal project

activities and planning.


Decisions that could affect multiple users will be made in conjunction with the team Lead or manager.

Impact of decisions can affect any number users and ultimately serve to disrupt pre-negotiated service level commitments. An error

in judgment or action without thought can result in varying impacts that ultimately could affect services used by UBC Students,

Faculty and Staff.

Qualifications

Undergraduate degree in a relevant discipline. Microsoft and other industry certification is preferred.

Professional development courses in information systems analysis and design as well as personal development courses through

continued attendance at short courses and seminars preferred. Minimum of two years experience or the equivalent combination of

education and experience. Two or more years' related experience supporting a variety of PC, MACs, Linux, Enterprise Networks and

other technical environments, or an equivalent combination of education, training and experience. Demonstrated experience working

with both technical and user personnel.

Knowledge and ability to effectively use and troubleshoot PC's, MACs, Linux, printers, Enterprise Networks, Active Directory

deployment and management and print server management.

In-depth technical knowledge of standard office tools including: MS Office (Word, Excel, PowerPoint, Outlook, Access), MS Project

and other desktop tools.

Knowledge of networks and software distribution tools.

Knowledge of imaging and imaging lifecycle management.

Knowledge of and experience with virtualized computing environments preferred.

Ability to effectively manage multiple tasks and priorities, often to meet critical, time sensitive deadlines.

Collaboration - Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives

targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for

differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal

performance.



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Page No. 45

Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways

that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict

empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice

prior to taking action when appropriate.

Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.

Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity

toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.

Recommends resource requirements and collaborates with impacted stakeholders.

Accountability - Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to

improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined

standards.

Analytical Thinking - Coordinates the information gathering and reporting process. Reviews trends and compares to expectations.

Conducts research to define problems and prepares responses to anticipated questions. Prioritizes multiple issues and

opportunities. Identifies relationships and linkages within several information sources. Anticipates issues that are not readily

apparent on the surface. Identifies root causes and effects. Defines priorities within performance objectives. Reports and

identifies areas that need guidance in order to resolve complex issues. Anticipates the possible outcome of potential solutions.

Information Systems Knowledge - Resolves escalated problems of technical support. Identifies root causes. Sets up and integrates

new and enhanced information systems. Identifies customer needs and determines the appropriate approach to apply and ensure

resolution. Solicits the input of appropriate technical experts and managers as required.







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Page No. 46

Job Posting

Job ID: 17563






Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date:


Other:


Job Summary










Work Performed

Specific Duties:






agreements.





journals.


Core Duties:





________________________________________________________________________________________________________________________

Page No. 47




and action taken.





procedures.







Supervision Given







Faculty and Staff.

Qualifications


















performance.



________________________________________________________________________________________________________________________

Page No. 48











standards.















________________________________________________________________________________________________________________________

Page No. 49

Job Posting

Job ID: 17564






Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date:


Other:


Job Summary










Work Performed

Specific Duties:






agreements.





journals.


Core Duties:





________________________________________________________________________________________________________________________

Page No. 50




and action taken.





procedures.







Supervision Given







Faculty and Staff.

Qualifications


















performance.



________________________________________________________________________________________________________________________

Page No. 51











standards.















________________________________________________________________________________________________________________________

Page No. 52

Job Posting

Job ID: 17566






Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date:


Other:


Job Summary










Work Performed

Specific Duties:






agreements.





journals.


Core Duties:





________________________________________________________________________________________________________________________

Page No. 53




and action taken.





procedures.







Supervision Given







Faculty and Staff.

Qualifications


















performance.



________________________________________________________________________________________________________________________

Page No. 54











standards.















________________________________________________________________________________________________________________________

Page No. 55

Job Posting

Job ID: 17503



Job Category: Educational Programming

Classification Title: Educ. Programming, Level B Business Title: Education Coordinator

Department: Popultn&PublicHealth,Schoolof

Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date: 2014-10-31 Possibility of Extension: Yes


Other:


Job Summary

To coordinate and carry out the planning, implementation and evaluation of educational programs that lead Aboriginal students into

health and related fields.


The Centre for Excellence in Indigenous Health (CFEIH) is a single coordinating point for Indigenous health initiatives within

UBC, and a contact for community organizations external to UBC. The Centre has a Director, Associate Directors, Administrative

Manager, and Advisory Councils, and it is responsible for the coordination of the Summer Science Program and the UBC Certificate

in Aboriginal Health and Community Administration Program.

This position reports to the Associate Director - Education of the Centre for Excellence in Indigenous Health (CFEIH) and works in

collaborative alliance with the Centre Director, Associate Directors (Research, and Students), other members of the Centre, the

Administrative staff at the School of Population and Public Health, and works across disciplines and community-university

boundaries.

Work Performed

Related to the Centre for Excellence in Indigenous Health:

Deliver projects and programs through identifying objectives and process, as well as stakeholders and resources in order to reach

the CFEIH's program objectives.

Specific responsibilities and projects include: the Aboriginal Health and Community Administration Program (AHCAP) for Aboriginal

health directors and managers, the Summer Science Program (SSP) for Aboriginal youth, and other initiatives as required.

Build networks with Aboriginal students, faculty and program heads in the urban and rural Aboriginal community to:

a) identify relevant education and health career needs and health concerns

b) create successful program services and recruitment strategies

c) connect community to the university research resources to foster partnerships in health.

Consult with coordinators of Aboriginal programs at UBC and with those in similar roles at other post-secondary institutions in

order to share resources and partner on parallel projects.

Represent the Centre for Excellence in Indigenous Health on various committees and at meetings conferences as required.

Design and implement marketing plans for educational program areas.

Write, edit and oversee production and distribution of educational materials.



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Identify fundraising priorities in collaboration with other Centre staff.

Collaborate with the CFEIH Associate Director-Education and the Centre team on the design and implementation of existing and new

projects and programs that meet the CFEIH's mandate.

Oversee the delivery of CFEIH projects: consult with partners, organize seminars activities, establish timelines, identify

milestones, supervise staff and monitor budget to ensure that projects are on time and on budget.

Conduct research scan of Aboriginal academic programs, research projects & community initiatives and needs assessments by

interviewing stakeholders, summarizing information and producing a report.

Related to the UBC Certificate in Aboriginal Health and Community Administration Program (AHCAP):

Manage AHCAP including: recruit instructors and students for AHCAP; update course content; and liaise with current and prospective

students.

Collaborate with CFEIH Associate Director-Education and Director and UBC Continuing Studies and work closely with SPPH

Administrative staff in the AHCAP interview hiring process.

Contribute to AHCAP program planning independently and at times collaboratively with program partners and other post-secondary

institutions in the development of pedagogical tools.

Collaborate with Continuing Studies to update protocols for AHCAP course instructors.

Collaborate with Continuing Studies and CFEIH Associate Director-Education on review, evaluation and update of AHCAP course

content to ensure that curriculum is compliant with Aboriginal health professional educational goals.

Design, conduct and review AHCAP course evaluations and consult with other institutions for models of comparison.

Share knowledge through reports and publications as appropriate.

Related to the Summer Science Program:

Recruit work study students and summer science staff and consult with CFEIH Associate Director-Education and SPPH Administrative

staff in interview hiring process.

Review, evaluate, and make changes and updates to the Summer Science Program, as required.

Assist in the development and writing of research grant proposals and applications for external funding to support the Summer

Science Program.

As funding allows, coordinate to expand the reach and scope of the SSP which may include increasing student registration,

coordinating advanced content, adding SSPH locations, creating additional mechanisms and opportunities for mentorship.

Evaluate and report on the SSP.


Report directly to the Associate Director-Education of the Centre for Excellence in Indigenous Health. Works independently and

receives feedback and direction from the CFEIH Associate Director-Education. Work reviewed against achievement of project

objectives and in terms of quality and effectiveness in meeting educational goals.

Supervision Given

Supervises work of work study students and project staff (i.e. Summer Science Program & Blossoming

Connections) to ensure that plans are being followed and deadlines are being met. Supervises instructors (i.e. AHCAP) to ensure

that course plan is followed.


Exercise considerable judgement initiating and carrying through activities important to the functioning of the CFEIH. Poor

judgement or ineffective communications with community partners, i.e. Aboriginal peoples, faculty members, Department Head, Deans,

could impede or seriously compromise relations and UBC programs, and adversely affect UBC's reputation.

Qualifications

Undergraduate degree in a relevant discipline. Master's degree in Education, Health or Humanities preferred. Minimum of four



________________________________________________________________________________________________________________________

Page No. 57

years experience or the equivalent combination of education and experience. Ability to communicate effectively verbally and in

writing. Ability to effectively use computers. Ability to exercise sound judgment. Ability to exercise initiative, tact and

discretion. Ability to effectively manage multiple tasks and priorities. Ability to prioritize and work effectively under pressure

to meet deadlines. Ability to identify, obtain, and effectively manage organizational resources. Ability to work effectively

independently and in a team environment. Must be willing to travel.







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Page No. 58

Job Posting

Job ID: 17518



Job Category: Educational Programming

Classification Title: Educ. Programming, Level C2 Business Title: Senior Educational Programs Manager

Department: Popultn&PublicHealth,Schoolof

Salary: $66,969.00 - $80,395.00 (Annual)





Other:


Job Summary

To provide strategic direction, leadership and management of the educational programs in the School of Population and Public

Health, which currently includes the MHA (Master in Health Administration), MHSc (Master in Health Sciences), MPH (Master in

Public Health,) MSc (Occupational & Environmental Hygiene), MSc and PhD.

The Senior Educational Programs Manager is responsible for: 1) providing project management leadership in identifying and

delivering innovative strategic directives to address and implement advancements of issues and goals within the School of

Population & Public Health's education portfolio; 2) directing the overall development, delivery, and assessment of SPPH

Educational Programs through the management of the individual program managers and educational program staff; 3) overseeing the

strategic alignment amongst the education programs in SPPH education portfolio and providing support as required to these

programs.


The Senior Educational Programs Manager receives collaborative direction from the Program Directors, School Director and Associate

Director as well as the School's Senior Administrator. This position reports directly to the Associate Director with dotted line

reports to the Senior Administrator as well as each of the Program Directors. The incumbent will work closely with the various

committee chairs and the practicum and co-op placements coordinators.

The Senior Educational Programs Manager will directly work with and manage the program managers and support staff across all the

educational programs in SPPH. The incumbent has the latitude to delegate responsibilities and tasks to Program Managers and

support staff as necessary to meet the goals and objectives of SPPH's educational programs.

Work Performed

Education Strategy and Project Management:

-Responsible for the strategic creation, maintenance and communication of program initiatives.

-Responsible for identifying and pursuing revenue generating opportunities as well as cost reduction and savings strategies

within the educational programs portfolio.

-Provides project management by overseeing the planning and development as well as execution of program expansion and fee

adjustments in the SPPH educational programs.



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Page No. 59

-Responsible for the academic realignment of the educational programs and resources to ensure alignment with SPPH strategic plan

and objectives.

-Provides in depth analysis, planning and project management in relation to tuition adjustments for educational programs.

-Establishes goals and objectives for the Programs operation in accordance with University and School policies and procedures.

-Develops collaborative approaches to sustain the ongoing development of strategic education goals.

-Advises Program Directors on direction, program development, operations and expansion; Provides project leadership in these

areas.

Leadership & Management:

-Ensure that faculty and staff have the guidance and support they need to contribute to the effective implementation of program

strategies and objectives.

-Responsible for identifying operational needs of the education portfolio, making decisions on funding, and assessing how program

needs can be met.

-Designs projects through assessment of program organizational needs; Prepares strategic plans, and develops project management

schedules and timelines.

-Oversees the development of policies and procedures regarding the admissions process, course offering, scheduling, review and

adjudication within all programs at SPPH.

-Responsible for strategic planning and identification of program goals and objectives that are aligned with SPPH's strategic

direction.

-Responsible for the hiring and management of staff within the Educational Program team.

Educational Program Management:

-Develops operational linkages and facilitates communication with various units within the University (including the VP's office

(Academic), Graduate and Postdoctoral Studies, Student Services, and Faculty of Medicine) as well as local community, national and

international interests regarding the ongoing development of the SPPH Programs including course capacity, and the development of

new or joint courses.

-Act as a key contact for the educational programs within UBC and responsible for the internal and external communications

between SPPH Programs and its partners, faculty and students.

-Manages logistics and guidelines for course development.


Works independently, exercising discretion, judgment and tact in overseeing the programs to meet the strategic direction and

program outcomes. This position reports directly to the Associate Director and has a dotted line report to the Senior

Administrator. The incumbent works collaboratively with the Program Directors on unusual problems or matters departing from

established practices.

Supervision Given

Directly manages and oversees the work of the Educational Program Managers and program assistants. Acts as an advisor in resolving

issues beyond the normal scope of his her responsibility.


The position must exercise considerable judgment and initiative in decision making, including resolving issues not clearly covered

by established guidelines. Errors could result in loss of time, productivity, inadequate planning for key activities, and

compromise School integrity and growth. High level of confidentiality and security is required in dealing with student, staff, and

faculty concerns. The Senior Educational Programs Manager is a primary liaison for the School of Population and Public Health

Education Programs. Errors in judgment will impact on faculty development, reputation, and program quality. Poor planning could

result in failure to meet program objectives. The individual will be required to work independently and will need to exercise

judgment in the development of relationships, program development and management. This position is responsible for the smooth



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day-to-day operation of the School of Population and Public Health's Education Programs, as well as the long range strategic plan

to advance the School's overall education mission.

Qualifications

Master's degree in Education. A minimum of 7 years of experience or the equivalent combination of education and experience.

Experience in a university or academic environment preferred. Knowledge of UBC policies and Procedures considered an asset.

Experience managing multiple employees considered an asset. Ability to develop and implement strategic business plans. Ability to

deal with a diversity of people in a calm, courteous, and effective manner. Ability to identify, obtain, and effectively manage

organizational resources (e.g., people, materials, assets, budgets). Ability to effectively recruit, train, supervise, and

motivate employees. Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within

allocated time and resources. Ability to analyze and interpret data, determine implications, and provide recommendations Ability

to exercise tact and discretion.







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Job Posting

Job ID: 17397



Job Category: Information Services

Classification Title: Information Services, Level C2 Business Title: Senior Manager, Consultation

Department: C+CP Consultation

Salary: $70,106.00 - $87,633.00 (Annual)







Job Summary

The Senior Manager, Consultation is responsible for strategy, design, implementation, reporting and evaluation of consultation

initiatives for all units within Campus and Community Planning. Reporting to the Associate Vice President of Campus and Community

Planning, the Senior Manager also works closely with all Campus and Community Planning Directors. The Senior Manager will be

responsible for ensuring that adequate and appropriate information is provided to internal and external stakeholders as required,

for designing and managing consultation processes and for representing Campus and Community Planning to a broad range of media and

other audiences, including campus neighbours and local governments. This position will require work outside normal working hours.


This position reports to the Associate Vice President, Campus and Community Planning. The position requires extensive contact with

the Director of Campus Planning and Design for UBC Vancouver, the Director of Permits and Inspection, Director of Sustainability

and Engineering, Director of Programs and Animation, the Director of Campus Planning and Infrastructure (Okanagan), the Director

of Communications (Finance, Resources and Operations), Executive Director of Public Affairs, staff within UBC Properties Trust,

C&CP staff, various UBC departments, the AMS and GSS, UNA, and others. The position requires extensive contact with the campus

community and others through ongoing communication and consultation activities.

Work Performed

Works closely with the Associate Vice President and Directors to develop, design and implement consultation strategies, plans,

programs and initiatives to ensure broad opportunities for input into planning initiatives. These plans are developed in

collaboration with others in Campus and Community Planning and other departments and groups as appropriate.

Develops surveys and other feedback mechanisms for public consultation processes and events.

Organizes, participates in and occasionally leads public meetings, information sessions and planning sessions tied into campus and

community planning work. This includes managing logistical aspects of consultation events and e-consultations. This work often

will require work outside normal working hours.

Uses and develops a wide range of public consultation techniques, including in person, online and through social media.

Manages logistics and notification for formal, municipal-type public hearings.

Works with the Senior Coordinator, Consultation and Outreach to develop public consultation materials, including display boards,

info sheets, and presentations.

Facilitation of public meetings and internal meetings, as required.



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Provides analysis and reporting for consultation processes. This includes summarizing input from consultation exercises for

relevant planning teams and writing reports and consideration memos.

Develops strong rapport and relationships with all stakeholder groups, allowing for open and constructive communication and

achievement of Campus and Community Planning objectives.

Coordinates and supports consultation activities for all units within Campus and Community Planning.

Ensures all consultations at Campus and Community Planning are compliant with Freedom of Information and Protection of Privacy Act

(FIPPA).

Assess success of consultation approaches for discussion with the Directors and the Associate Vice President, Campus and Community

Planning and others as appropriate.

Handles all media requests related to public consultation initiatives in an efficient manner. Proactively seeks media

opportunities where appropriate in collaboration with UBC Public Affairs.

Acts as a spokesperson for Campus and Community Planning on consultation initiatives, when required.

Prepares consultation budgets and controls expenditures.

Supervises the Senior Coordinator, Consultation and Outreach

Exercises a high level of diplomacy and discretion in all interactions.

Other duties as assigned.


Works under administrative direction. Supervision and direction provided through a combination of verbal and written instructions.

Recommendations are normally accepted as technically sound and feasible. Work is reviewed for attainment of objectives,

effectiveness of results and soundness of judgment.

Supervision Given

Supervises the Senior Coordinator, Consultation and Outreach. May direct and manage the activities of other subordinate staff,

including the assignment of duties and responsibilities and setting of priorities. May supervise contractors.


Makes recommendations concerning all consultation and issues relating to Campus and Community Planning. Exercises professional

and managerial judgment in advising senior administration on a variety of matters in which planning has potential university-wide

impact. The consequence of error associated with this position is very serious in that poor judgment in the handling of these

issues could have a negative impact on the reputation of the university; i.e., incorrect or erroneous information could cause

embarrassment and loss of credibility for senior administrators. The campus community also has high expectations in terms of the

level of consultation. The issues surrounding campus and community planning, if handled incorrectly, have the potential to

alienate members of the local and neighbouring communities toward the university.

Qualifications

Undergraduate degree in a relevant discipline. A university degree in Communications, Arts or Community Planning is preferred. A

minimum of 7 years of experience or communications services or the equivalent combination of education and experience. Minimum of

7 years experience in a public consultation role dealing with local communities, regional and municipal governments, stakeholder

groups and the general public preferred. Has the proven ability to develop and implement effective and diverse community

consultation strategies, programs and initiatives using a wide range of consultation styles and methods.

Interest in continuing to develop innovative approaches to consultation, including in-person, online and through the use of social

media.

Exceptional oral and written communication, presentation, facilitation and interpersonal skills.

Experience with websites (content management systems) and social media.

Has the ability to establish a high level of rapport with senior management within the university community, stakeholders and

opinion leaders; utilize judgment and sensitivity in presenting issues; and provide leadership and direction in determining

appropriate courses of action.



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Takes a proactive stance in solving problems and exhibits understanding and empathy, particularly when dealing with emotional

topics of public concern. Able to quickly grasp the scope of specific issues and the potential impacts on the organization.

Understands the value of building relationships for the long-term.

Is comfortable with controversy and can effectively manage sensitive issues.

Exercises a high degree of diplomacy and discretion in all internal and external interactions.

Understands the dynamics of a fast-paced, ever-changing environment and can prioritize effectively. Is flexible and can manage

changing priorities within a dynamic work environment.

Possesses a collaborative, team-focused working style.

Self-sufficient and self-motivated. Takes ownership of programs and tasks. Rolls up his her sleeves to accomplish tasks.

Experience with qualitative and quantitative analysis an asset.

Experience with graphic design programs (i.e. InDesign) an asset.

Experience working in a municipal or university environment an asset.

Interest in issues related to sustainable community development.







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Job Posting

Job ID: 17517



Job Category: Marketing & Sales

Classification Title: Marketing & Sales, Level B Business Title: Sales and Marketing Manager

Department: Pacific Educational Press

Salary: $57,417.00 - $68,929.00 (Annual)







Job Summary

The Sales and Marketing Manager will play a key role disseminating information about and selling this publishing company's books

and other educational resources to key customers. The incumbent will play a management role strategizing marketing campaigns to

maximize product sales and will implement these campaigns.


The Sales and Marketing Manager will report to the Director of the Press, will collaborate with senior editorial and production

staff and the Press's business manager, and will directly supervise a sales and marketing assistant.

Work Performed

Job duties include the following. The sales and marketing manager will:

- create sales and marketing plans for book titles, working with other members of the publishing team;

- research markets, make sales projections, and identify key contacts;

- implement sales and marketing campaigns;

- sell textbooks and other educational resources in the education market;

- create and make presentations to prospective customers, such as school districts or boards;

- develop relationships with key customers including schools, government agencies, retailers, and wholesalers;

- represent the press at educational conferences by staffing displays and making presentations;

- maintain supportive customer relations with key accounts;

- respond to customer queries about titles and distribute requested marketing materials;

- provide feedback on jacket copy and design;

- write catalogue and website copy as well as promotional materials such as newsletters, brochures, order forms, cover letters,

and news releases;

- coordinate the dissemination of promotional materials via physical and electronic means;

- manage ongoing collection of course adoption and contact information;

- ensure website content is up to date and oversee implementation of e-Commerce solutions;

- accept book orders and supervise fulfillment;

- prepare sales reports and conduct sales analysis;

- promote sales and distribution of e-Books through maintenance of digital assets and distribution agreements;



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- ensure metadata is accurate and pushed to appropriate vendors and data aggregators;

- solicit distribution partnerships with international publishers and suppliers of educational resources;

- travel in Canada as needed.


The incumbent reports to the Director. He she will collaborate with other senior staff on specific book projects and will work on

sales and marketing activities independently within general guidelines.

Supervision Given

Will directly supervise the Sales and Marketing Assistant; may hire and supervise freelance help.


The incumbent's activities will have a significant impact on the sales of the press. Poor judgement and or errors may negatively

affect sales levels achieved by the press.

Qualifications

Undergraduate degree in a relevant discipline. An additional diploma in marketing or equivalent preferred. Minimum of three

years experience or the equivalent combination of education and experience. Prior experience in book sales and marketing,

preferably in an educational publishing company preferred. Personable, tactful, and outgoing individual; Excellent written and

oral communication skills; Familiarity with Macintosh computers and word processing and database software. Must be willing to

travel for short periods.







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Job Posting

Job ID: 17555

Location: Vancouver - Hospital Site


Job Category: Research & Facilitation

Classification Title: Research&Facilitation, Level A Business Title: CNFUN Research Coordinator

Department: Paediatrics

Salary: $45,579.00 - $54,717.00 (Annual)





Other:


Job Summary

The CNFUN Coordinator will assist the Principal Investigators (PI) in coordinating and carrying out research activities related to

The Canadian Neonatal Follow-up Network (CNFUN) led by Dr. Anne Synnes. CNFUN is a collaboration between neonatal and perinatal

follow-up programs in Canada and their multidisciplinary team members. It was developed in liaison with the Canadian Neonatal

Network to facilitate collaboration in research, integrated data collection, knowledge translation and to improve the quality of

care and long term outcomes of premature newborns cared for in neonatal intensive care units across the country.

The incumbent will work onsite at the Children & Women's Health Centre of B.C. The work area is a shared office space. There are

no known hazards.

The Coordinator will work together with the PI and Steering Committees of the network to successfully support the strategic

directions and objectives of the network. This role requires organization and an ability to work well both independently and

within a team environment. Strong written and oral communication is essential.


The Coordinator will report directly to Dr. Anne Synnes, founder and co-director of CNFUN and Clinical Associate Professor at the

University of British Columbia in the Division of Neonatology. The incumbent will interact with other members in both departments

as well as project team members at the multiple research sites across Canada.

The Coordinator will be supporting approximately 20 participating Neonatal and Perinatal Follow-Up programs across Canada via

e-mail, telephone, teleconference and an annual meeting. The researcher will also liaise with research coordinators of the

Canadian Neonatal Network (CNN), Canadian Perinatal Network (CPN) and the Canadian Pediatric Surgical Network (CAPSNET) in

Edmonton and Vancouver.

Work Performed

-Develops and coordinates work plans and timelines for the Network.

-Writes and updates Network protocols, manuals, and documents.

-Responsible for managing the website and content.

-Coordinates activities of research assistants in participating sites across Canada, including taking responsibility for ensuring



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that ethics review board approval is up-to-date at all sites.

-Trains research assistants at participating sites in data collection.

-Oversees the writing and submission of research grant proposals to secure funding for additional projects.

-Manages and budgets all financial expenses required of the Network. Responsible for ensuring accuracy of records of all

expenditures made.

-Collaborates in the preparation, writing and editing of annual reports, abstracts, manuscripts, and materials for presentation

and publication.

-Plans national meetings, teleconferences, workshops, training sessions and site visits for Network researchers.

-Participates in Network meetings.

-Facilitates Network communication through the use of teleconferences, maintaining up-to-date websites for the network, write

newsletters, e-mail correspondence, etc.

-Ensures that data collection and submission is kept up to date and follow up with sites in collaboration with the Data Managers.

-Conducts regular audits of data submitted by sites, notify sites of errors for correction.

-Identifies database design concerns or problems and work towards solutions in collaboration with the Data Managers.

-Ensures that sites are well informed on all changes to data collection, data definitions and research activities.

-Performs data analyses using statistical packages such as SPSS or SAS.

-Acts as a knowledge broker in assisting hospitals translate knowledge into practice for quality improvement.

-Assists with the ongoing growth and development of the Network.

-Performs other related duties as required.


Minimal supervision direction provided by the Principal Investigator and Research Manager. The incumbent will be expected to

develop a work plan and timelines and exercise a considerable amount of judgement and initiative in duties and responsibilities.

Supervision Given

Will supervise research assistants over participating Network sites across Canada to ensure that the goals of various projects are

met in a timely and efficient manner.


The Coordinator is required to conduct all research activities in an ethical manner. Patient confidentiality must be respected

when dealing with research data. Errors made could influence the ability of research staff to meet critical deadlines, as well as

compromise the results of research projects, and therefore impact the credibility of the investigators. The Coordinator will be

expected to exercise a considerable amount of judgement after the initial orientation period and will not have direct day to day

supervision.

Qualifications

Undergraduate degree in a relevant discipline. A BSc (Masters degree preferred) in health sciences or epidemiology. Minimum of

two years experience or the equivalent combination of education and experience. A high degree of motivation, enthusiasm and

initiative. Understanding of research methodology, ethics and knowledge of clinical data. A high degree of computer literacy

including Microsoft Office (Word and Excel). The ability to work both independently and within a team environment. The ability

to communicate effectively both orally and in writing. Experience working with large databases (Access). Demonstrated ability to

provide supervision and communicate effectively with others. Ability to design and take lead on new projects. Ability to work

independently. Ability to exercise initiative, tact & discretion. Strong analytical, problem solving and decision making skills.

Ability to prioritize workload and meet deadlines. Attentive to detail, with the ability to work quickly and accurately.

Knowledge of statistical analysis software (SPSS, SAS) is preferred. Fluency in oral and written French is desirable. Excellent

organizational abilities, including the ability to prioritize workload and meet deadlines. Experience with preparing

institutional research review board applications and grant applications. Ability to handle patient data in a strictly

confidential manner. Experience with literature searches and scientific writing are assets.



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All positions in the Department of Paediatrics at BC Children's Hospital require a Criminal Record Check (CRC). A pre-employment

CRC is required as part of the recruitment process and any offer of employment is contingent pending positive results of the CRC.







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Job Posting

Job ID: 17545



Job Category: Research & Facilitation

Classification Title: Research&Facilitation, Level B Business Title: Pharmaceutical Policy Researcher

Department: Health Servcs & Plcy Res Ctr

Salary: $57,417.00 - $68,929.00 (Annual)





Other:


Job Summary

The Policy Researcher will conduct research on pharmaceutical policies and disparities in prescription drug access, use and

outcomes. She he will be responsible for ensuring project deliverables are completed, published and communicated in ways that will

help to improve equity in access to necessary medicines in Canada.


This position is within the UBC Centre for Health Services and Policy Research (CHSPR), a collaborative research environment where

faculty, staff, and students study how health care can best be organized, financed, and delivered. The Pharmaceutical Policy

Researcher will work under the direct supervision of Dr. Steven G Morgan, a leader of local and national research teams in the

area of pharmaceutical policy. She he will engage with teams involving academics and policy makers from BC, across Canada, and

abroad.

Travel: Periodic travel - within Canada and internationally - will be required to attend meetings and conferences associated with

this position.

Work Performed

Research and Analysis

-Lead research projects concerning pharmaceutical policy by conducting literature reviews, coordinating and implementing

telephone interviews with key policy informants, gathering and assessing policy documents, and other research methods as

appropriate.

-Lead research projects concerning disparities in prescription drug access, use and outcomes by conducting statistical analyses

of survey data, linked administrative data, or market research databases as appropriate to the research question.

-Produce research deliverables by preparing summaries of research findings, drafting sections of research reports, and

lead-authoring one or more manuscript per year for publication in peer reviewed journals.

-Contribute to research projects of collaborating faculty, staff, and students by assisting with the development of research

design, implementation of research plans, analysis of findings, interpretation of results, and preparation of reports.

Planning and Management

-Lead the development and implementation of plans for ensuring the timely completion of research deliverables.

-Working with a Research Facilitator, manage the development and monitoring of project milestones and prepare regular progress



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reports for the research team.

-Working with a Research Facilitator, ensure that all applications for data access and research ethics approval are submitted in

a timely fashion and maintained appropriately over the course of the program of research.


This position operates independently and receives little direct supervision. The incumbent must be able to identify circumstances

that require consultation with appropriate associates and must be able to seek out that consultation in a timely and professional

manner.

Supervision Given

Where project work is to be conducted by other researchers, data analysts, or students on the team, the Pharmaceutical Policy

Researcher will be responsible for the following forms of supervision:

-coordinate information sharing regarding both general and technical details of work required;

-support team members such that they can succeed in fulfilling milestones and deliverables; and

-review work to ensure accuracy and quality.


Complexity of Duties: This is a senior research position in a program of research involving a variety of projects and

sophisticated research methods. The work requires considerable judgement in the management of research priorities, schedules, and

task delegation.

Confidentiality: Employees of the Centre for Health Services and Policy Research always work under strict confidentiality because

of the nature of the Centre's data holdings. Any breach in data security would place the future of the Centre, and its many

programs of research, at risk.

Accuracy and Accountability: Accuracy is essential since errors may have implications for published reports, grant funding, data

access, and public relations. The Pharmaceutical Policy Researcher is responsible for checking the reliability and accuracy of

work done and reporting challenges and threats directly to her his supervisor.

Qualifications

Undergraduate degree in a relevant discipline. Must have a Master's degree or Doctorate in a discipline related to health policy

or health services research, with successful completion of graduate-level quantitative methods courses. Minimum of three years

experience or the equivalent combination of education and experience. Must have at least 3 years of experience conducing

scholarly research, preferably on health and health care. Must be familiar with university research environments and grant funding

processes. Must have authored or co-authored scholarly publications. The following skills and abilities are necessary to be

successful in the position:

-Ability to identify and implement research methods appropriate for a wide range of pharmaceutical policy questions.

-Critical understanding of issues related to health and health care equities and disparities.

-Ability to conduct statistical analyses of health-related data and or surveys.

-Ability to work effectively in an interdisciplinary team.

-Excellent time-management skills and demonstrated ability to direct multiple projects.

-Excellent oral and written communication skills.






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Job Posting

Job ID: 17575



Job Category: Scientific Engineering

Classification Title: Scientific Eng., Level A Business Title: Scientific Engineer

Department: Electrical&ComputerEngineering

Salary: $45,579.00 - $54,717.00 (Annual)





Other:



University.

Job Summary

The purpose of the position is to contribute to development of novel programming models for hardware.


This position reports to Director of Labs in the Electrical & Computer Engineering Department at UBC.

Work Performed

- Design and development of systems, methods or equipment to meet objectives in electronic engineering projects such as low noise

analogue circuits, data acquisition (DAQ), opto-electronics, power electronics, digital signal processing (DSP), filtering,

electro-magnetic interference (EMI) reduction and suppression, radio frequency circuits, microwave circuitry etc.

- Performs general research in the field of electronics.

- Performs work related to the design and development of electronic circuitry and systems specifying performance targets to be

achieved and methods to be utilized.


Supervised by Director of Labs.

Supervision Given

Interaction with graduate students and Director of Labs.


Exercises judgment in the design and specifications of the developed simulation models.



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Qualifications

Undergraduate degree in Engineering or Applied Science. Minimum of one year experience or the equivalent combination of

education and experience. Ability to communicate effectively verbally and in writing. Ability to work effectively independently

and in a team environment. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to

maintain accuracy and attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to

understand and apply policies, procedures, and instructions.







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Job Posting

Job ID: 17580



Job Category: Scientific Engineering

Classification Title: Scientific Eng., Level B Business Title: Research Engineer

Department: Mechanical Engineering

Salary: $53,163.00 - $63,821.00 (Annual)




Funding Type: Funded by Multiple Sources

Other:


Short term position, with possibility of extension up to a further 8 months, subject to availability of funding.

Job Summary

The research engineer position aims to develop and facilitate the research being conducted at the Orthopaedic Injury &

Biomechanics Laboratory. Specifically, the engineer in this position will conduct research and development and manufacture of

several neurotrauma research related impact machines. The engineer will work specifically on porcine spinal cord and rodent brain

injury machines. The engineer will also work on other ongoing research projects in the lab including research and development on

the PRO-NECK-TOR project and on our ongoing study on establishing the safe vibration limits for the transport of acutely SCI

patients. In some instances the engineer will also, supervise and help students and other staff engineers who are conducting

research.

The overall goal of the engineer is to move the overall research and development components of the rodent brain and porcine SCI

project forward. This will require maintenance of laboratory equipment, designing and conducting experiments, appropriate storage,

organization, indexing, archiving of data and performing data analysis. The researcher will work with OIBG CO-director Dr. Cripton

to prepare reports and peer-reviewed publications, present research results at scientific conferences, to groups of investors, to

journalists and to senior government officials and other stakeholders.


The Research Engineer will report to the Co-Directors of Orthopaedic Injury Biomechanics Laboratory Group. At present, no

personnel will report to the Research Engineer although they will collaborate with other engineers and possibly supervise some

students on some aspects of the research and development. Future personnel additions could change this situation and add explicit

reports under the engineer. When the Director is absent from the Laboratory, any personnel associated with the porcine SCI and

rodent brain injury projects will report to the Research Engineer.

Directors Orthopaedics Injury Biomechanics lab group

Research Manager

Lab Research Engineer

Work Performed

designing experimental models of the human cervical spine and neck musculature and computer programs for compiling data from drop

tower impact tests;



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developing design and data analysis algorithms of helmet components and impact test sensors; completing complex design

calculations related to experimental work and to produce next generation helmet drawings;

assessing design alternatives through experimental impact tests and or simple mathematical modeling approaches;

conducting drop tower impact experiments and collecting data with high speed digital photography and analog data collection

apparatus,

collating and analyzing past experimental data and developing appropriate digital and hard copy storage systems to allow data to

be compiled, and analyzed en masse;

detailing designs and specifications for experimental equipment and helmet components; construction, finite element analysis of

helmet components to allow miniaturization and optimized function,

assembly and calibration of experimental equipment and helmet components, modification, maintenance and repair of equipment;

providing technical assistance and advice to faculty and students.

performing computer aided drafting and manufacturing analyses and calculations to allow rapid prototyping of helmet components to

be tested in the impact tests.

conducting research experiments on the cadaveric specimens and of experimental data

participating in experimental design process and in project meetings is required. -

writing scientific peer-reviewed papers and industrial reports.

presenting research results at scientific conferences, to journalists, to groups of investors and to government officials and

other stakeholders.


The Research Engineer will be supervised by the Directors. Regularly scheduled meetings will provide the basis for the monitoring

of the lab work. In most cases, more frequent interaction will result due to specific project requirements and normal daily

meetings. It is important that the Research Engineer be capable of working independently, particularly when the Director is

absent from the Laboratory.

Supervision Given

The Research Engineer will act in a supervisory capacity to the various personnel who conduct research in the lab. For the most

part, the official academic supervisor of engineering graduate students and medical residents will be the Directors or another

member of the Engineering or Orthopaedic faculty. However, the Research Engineer will often be the unofficial supervisor of the

research work due to a continuous presence and experience in the lab.

The extent of the supervisory responsibility would be to assist the official supervisor in guiding the student through the

research study. This could take the form of assistance with protocol development, apparatus issues, testing assistance, data

analysis questions, or writing guidance.


The work of the Research Engineer will be evaluated periodically by the Director. If errors are detected, the engineer will be

notified and requested to correct the problem. The impact of errors would be to cause delays in certain research projects. For

the most part, errors made in research labs are reversible. The repetition of incorrect work can, however, create significant



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cost of time and money.

Qualifications

Undergraduate degree in Engineering or Applied Science. Master's degree in Engineering (preferable) Minimum of three years

experience or the equivalent combination of education and experience. -background in experimental biomechanics, preferably

Orthopaedics

-history of experimental apparatus design and fabrication

-documented history of involvement in the research process, from idea to publication. Ability to validate data. Ability to

prepare clear, concise, and accurate research and technical reports and proposals. Ability to develop research methodologies and

techniques.







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Job Posting

Job ID: 17573



Job Category: Development Office

Classification Title: Development Office, Level D3 Business Title: Manager of Development, Faculty of Arts

Department: Development Office

Salary: $66,969.00 - $80,395.00 (Annual)







Job Summary

The incumbent of this position is responsible for managing ongoing operations of development programs and or resource development

activities at a total program level of an average of $5+ million. As a Manager of Development, the incumbent coordinates and

integrates operational efforts in all areas that affect fundraising in support of the overall fundraising program, and may be

expected to personally raise major gifts in support of established funding priorities.

Responsible for managing much of the liaison with, other development and alumni engagement portfolio units; responsible for

managing the strategy for the prospect pipeline; responsible for planning and reporting. Will work directly with senior

university administration and manage complex relationship with multi-unit stakeholders.

Annual targets to be set by workplan goals and objectives. If position has direct donor contact, metrics and financial goals are

included as per the annual work plan.


Reports to: One of: Director Assistant Dean or Executive Director of Development.

Works with: UBC faculty and staff involved in fundraising including the VP, Development and Alumni Engagement, AVP Development,

the President of the University and other senior administrators as appropriate.

Contacts: Donors and outside community groups and organizations.

Supervises: May supervise Development Officers, Development Coordinators and support staff.

Work Performed

-Works closely with the Director Assistant Dean or Executive Director of Development, and senior management to facilitate maximum

private and public sector support for the University;

-Oversees administrative operations of the unit, including: strategic administrative planning, overall workflow and information

flow, including donations reporting, and records and the unit's budget;

-Responsible for managing complex relationships involving donors, other campus units, other DAE units and colleagues and



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maintaining communications that are critical to the success of the fundraising program;

-Manages the liaison between the Faculty unit and other development and alumni engagement portfolio units (i.e. Research,

Prospect Management);

-Oversees implementation of appropriate donor recognition; ensuring acknowledgement and stewardship programs are in place;

-May develop and manage a personal portfolio of major gift prospects making face-to-face visits for the purposes of discovery,

cultivation and solicitation strategies for prospects at the major gift level (defined as $25,000 and up);

-May oversee and or develop proposals and may work with donors to generate gifts for priority projects;

-Manages strategy for the donor pipeline, ensuring that donor records are up to date, and is expected to be an expert user of the

Blackbaud relationship management system

-Manages and motivates staff, responsible for hiring, training and terminating staff, conducts annual staff evaluations,

performance reviews , ensuring benchmarks and performance goals are achieved;

-Plans and approves professional development for unit staff, reviews annual benchmarks and performance goals across the unit to

ensure these are achieved;

-Performs other related duties as required.


The incumbent works under general direction according to broad objectives. Works independently with discretion relating to donor

negotiations, policy administration and interpretation, and administrative responsibilities. Overall strategic planning on global

fund-raising initiatives is executed in consultation with manager.

Supervision Given

The incumbent is responsible for the supervision and oversight of development officers and support staff within the Faculty.


The position is a critical point of contact for donors and university staff in relation to development activities. The Manager is

expected to make decisions and recommendations impacting a total development program of $5+ million. Incorrect interpretation or

communication of university policy and procedures or lack of tact, diplomacy or sensitivity in dealing with major donors and

senior administrators could potentially result in damaged relationships and credibility, leading to the potential loss of these

donations.

The incumbent participates in decisions concerning the planning, organization and utilization of staff, staff selection and job

performance reviews.

Qualifications

Undergraduate degree in a relevant discipline. Education: Minimum of an undergraduate degree in an applicable discipline; and a

graduate degree and or an undergraduate degree in commerce, marketing or economics is preferred. A minimum of 5 years of

experience including experience in major-gift fundraising and strategy development or the equivalent combination of education and

experience. Experience: A minimum of five years' related experience or an equivalent combination of education, training and

experience. Experience in Major-Gift fundraising and skilled in strategy development. Requires UBC wide knowledge and

understanding of priorities, projects and opportunities. Ability to effectively recruit, train, supervise, and motivate

employees. Ability to negotiate effective settlements. Ability to develop and implement strategic business plans. Ability to

develop and maintain cooperative and productive working relationships. Ability to analyze problems, identify key information and

issues, and effectively resolve. Ability to exercise sound judgment. Ability to exercise tact and discretion. Ability to

effectively manage multiple tasks and priorities. Ability to work effectively independently and in a team environment. Ability to

be thorough, accurate, and have a high level of attention to detail. Ability to communicate effectively verbally and in writing.

Ability to effectively use at an intermediate level. (e.g., Outlook, MS Word, MS Excel)



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Job Posting

Job ID: 17558



Job Category: Development Office

Classification Title: Development Office, Level F Business Title: Associate Director, Corp. and Foundation Relations

Department: Development Office

Salary: $76,415.00 - $95,518.00 (Annual)



Job End Date:


Other:


Job Summary

This fundraiser position is responsible for generating a high level of strategic prospect contact at the major gift level. The

Associate Director is responsible for managing a defined development program at an average $3+ million level, or resource

development activity at an average $3+ million annually as well as for providing technical expertise and specialized knowledge to

all development units, requiring specialized expertise in a particular area of development work. Responsible for managing a

minimum of 100-150 prospects, making 20-25 solicitations and raising a minimum average of $3+ million annually. This position is

expected to demonstrate leadership by providing proactive and high levels of support to senior management and faculty, and to more

junior colleagues through active mentorship, and may have direct supervisory responsibility.

The Associate Director works in partnerships with senior management to facilitate maximum private and public sector support;

develops and implements comprehensive and complex plans for identifying, cultivating, soliciting and stewarding major gift

prospects and donors and develops and manages a portfolio of major gift prospects and meets potential prospects on a one-on one

basis. The position ensures appropriate donor recognition, acknowledgement and stewardship programs are in place and oversees the

generation of donor prospect solicitation materials and correspondence, and will have some administrative responsibilities.


Reports to: One of: Senior Associate Director, Director Assistant Dean or Executive Director of Development

Works with: UBC faculty and staff involved in fundraising including the VP, Development and Alumni Engagement, the President of

the University and other senior administrators as appropriate.

Contacts: Donors and outside community groups and organizations.

Supervises: Normally Associate Directors do not have direct supervisory responsibilities, but will mentor junior development

staff.

Work Performed

Works in partnership with senior management to facilitate maximum private and public sector support for the University, at a

minimum of $3 million per year.



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Develops and manages a portfolio of major gift prospects (100 and 150 annually) making face-to-face visits (100-200 annually) for

the purposes of discovery, cultivation and solicitation strategies for prospects at the major gift level (defined as $25,000 and

up). Responsible for coordinating and attending approximately face-to-face prospect donor meetings per year.

Develops and implements a comprehensive plan for identifying, cultivating, soliciting, and stewarding major gift prospects and

donors. Responsible for management of relationships with a portfolio of major gift prospects.

Develops proposals and works with donors to generate gifts for priority projects. Develops and implements strategies for closing

major gift solicitations, with a expectation to make solicitations (minimum 20-25 annually) at the major gift level.

Ensures that appropriate donor recognition, acknowledgment and stewardship programs take place.

Generates donor prospect solicitation materials and correspondence.

Provides proactive and high levels of support to senior management and faculty, and to more junior colleagues through active

mentorship.

May have direct supervisory responsibility.

Performs other related duties as required


The incumbent works under general direction according to broad objectives. Works independently with discretion relating to donor

negotiations, policy administration and interpretation, and administrative responsibilities. Overall strategic planning on global

fund-raising initiatives is executed in consultation with the Director.

Supervision Given

May have direct supervisory responsibilities, and will mentor junior development staff.


The position is a critical point of contact for donors and university staff in relation to development activities. The Associate

Director is expected to make decisions and recommendations impacting a total development goal average of $3 million. Incorrect

interpretation or communication of university policy and procedures or lack of tact, diplomacy or sensitivity in dealing with

major donors and senior administrators could potentially result in damaged relationships and credibility, leading to the potential

loss of these donations.

This position is also critical in advising and ensuring proper interpretation and implementation of academic and fiscal policies

for fundraising, senior administrators, and development staff. The Associate Director is responsible for a portfolio of donors

and prospects, as well as for an individual goal of a minimum of $3 million per annum. If inappropriate advice, incorrect

interpretation or improper financial analysis were conveyed to major donors or senior university administrators, millions of

dollars could be incorrectly administered or unavailable for disbursement. UBC could be in direct violation of stewardship and

trusteeship obligations to donors and for funds received through bequests.

The incumbent participates in decisions concerning the planning, organization and utilization of staff, staff selection and job

performance reviews.

Qualifications



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Undergraduate degree in a relevant discipline. A graduate degree and or an undergraduate degree in commerce, marketing or

economics is preferred. A minimum of 7 years of experience including experience in major-gift fundraising and strategy

development or the equivalent combination of education and experience. A minimum of seven plus years' experience in their field

of expertise, combined with post-graduate and or specialized training, or an equivalent combination of education, training and

experience. Proven experience in Major-Gift fundraising and skilled in strategy development. Thorough knowledge of the

university environment and academic structure is preferred. Experience working with a centralized fundraising system an asset.

Strong conceptual abilities combined with high attention to detail. Effective communication skills, verbal and written. Ability to

work independently while exercising good judgement at all times. Strong interpersonal and negotiation skills required in liaising

with major donors, corporate executives and senior university administration. Tact, diplomacy, discretion and sound judgment

required. The incumbent should have the ability to plan, coordinate and supervise the work of others, in order to execute a

variety of complex projects with imposed deadlines. Ability to work simultaneously on a variety of complex projects with imposed

deadlines. Proven ability to work with the University's senior-most donors to advance the University's mission. Computer

experience required; MS Windows environment, Microsoft Office preferred. Ability to formulate strategic plans. Well-developed

analytical and problem-solving skills are required, along with strategic thinking and skills in conflict resolution.







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Page No. 83

Job Posting


Location: Kelowna - UBC Okanagan


Job Category: Business Operations Mgmt

Classification Title: Business Operations, Level C Business Title: Manager, Parking Services

Department: UBCO - Parking and Security

Salary: $53,163.00 - $63,821.00 (Annual)



Job End Date:


Other:


Job Summary

The Manager, Parking Services is responsible for contributing to the overall strategic and long-range plans for Parking Services.

The Manager is also responsible for the day-to-day operations of Parking Services, managing the staff and the budget. Parking

Services is responsible for parking enforcement on the University of British Columbia's 290 hectare Okanagan campus.


Parking Services is an ancillary department within Parking and Security. The Manager of Parking Services reports to the Director,

Parking and Security. This position will liaise with the Department of Health, Safety and Environment to ensure safety standards

are maintained on campus. The Manager will also liaise with senior administration and faculty members as required to provide a

safe and secure campus environment.

Work Performed

1.Contributes to the overall strategic and long-range plans for Parking Services by:

-Providing input, to the Director, Parking and Security, to assist in developing the overall strategic and long-range plans for

the business including organizational change and future projects.

-Implementing the parking master plan to ensure that parking access and facilities meet the changing needs of the community.

-Working with the management team to establish new technologies, assess risk, and streamline processes. This includes assessing

new technologies to determine potential value for the University and introducing automation and technology to the parking

industry.

-Developing, planning and implementing improved work processes and customer service initiatives.

-Investigating business opportunities and strategic relationships to promote the goals of the University and the department.

-Contributing to the development and implementation of mechanisms, policies, processes, and procedures that supports the

operation of parking services on the campus.

-Collaborating on policy, procedural and service matters related to parking, safety and security with representatives of other

Departments and services internal and external to UBC, Okanagan.

-Establishing standards for the provision of parking services.

2.Oversees the day-to-day operation of Parking Services by:

-Managing all parking permits, parking spaces and requirements for weekday traffic volumes on the Okanagan campus.



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Page No. 84

-Managing all Parking Services employees, including recruiting, hiring, developing, and evaluating, as well as disciplining up to

and including termination.

-Negotiating agreements with contractors.

-Establishing and overseeing customer services standards within the department.

-Developing and overseeing marketing initiatives to further promote parking options, facilities and programs.

-Dealing with persons questioning or challenging interpretation of parking or traffic regulations.

-Managing the adjudication of appeals of parking violations and or impounds.

-Ensuring parking procedures, policies and regulations adhere to the legal definitions set within University Act.

-Developing and leading the implementation of parking policies including traffic control and parking enforcement, while ensuring

that parking access and facilities meet the changing needs of the community.

-Participating on University and external committees representing Parking Services as required.

3.Takes part in the financial management of Parking Services by:

-Providing input into Parking Services business plan, budget forecasting and the annual budget.

-Managing the Parking Services budget which includes signing authority, monitoring and reconciling.

-Identifying, recommending and managing key financial objectives and tactics to maximize results, cost effectiveness and provide

value-added services and facilities.

-Developing strategies to manage shifting industry and customer trends, market and economic conditions, and internal financial

stability.

4.Performs other duties as required.


Reports to the Director, Parking and Security, Okanagan Campus. Works with latitude within business plan, keeping the Director

informed through objective review meetings. Annual performance reviewed against set goals and objectives.

Supervision Given

Manages and leads five (5) unionized employees staff, which includes hiring, developing, evaluating, as well as disciplining up to

and including termination.


Must be able to effectively plan and or problem solve through use of policy and procedures, resolving issues with thoughtful

resources using the systems reliability and technologies to conduct operational services to keep the campus users safe and secure.

Decisions made and actions taken could have adverse effects on the culture, environment and staff morale within Parking Services

subsequently affecting the overall operations of the department and its relations with other agencies and the UBC Okanagan campus

departments.

Qualifications

Undergraduate degree in a relevant discipline. A minimum of 5 years of experience or the equivalent combination of education

and experience. Experience in a general services business with a large University, municipal environment, or private business is

preferred. Experience in Human Resources Management, preferably in a unionized environment. Ability to lead a customer service

oriented business with strong understanding of emerging technology and service trends and opportunities. Strong Financial and

Business acumen background, including reading and interpreting financial data information. Ability to provide input into shaping

and initiating business and growth strategies. Proven human resources, administrative and supervisory experience in a unionized

environment. Proven ability to effectively deal with complaints and have difficult conversations. Technical proficiency in using

databases is required. Effective policy interpretation and implementation skills required. Demonstrated oral and written

communication, interpersonal, multi-tasking, organizational, supervisory, problem-solving and strategic planning skills. Ability

to exercise tact, discretion, diplomacy and confidentiality. Ability to work both independently and within a team environment and



________________________________________________________________________________________________________________________

Page No. 85

to work effectively under pressure to meet deadlines.







________________________________________________________________________________________________________________________

Page No. 86

Job Posting

Job ID: 17571



Job Category: Student Management

Classification Title: Student Management, Level D Business Title: Career Educator

Department: Ctr Stud Involvmnt & Careers

Salary: $ 31.48 - $ 37.79 (Hourly)





Other:



University.

Job Summary

Develops, delivers and evaluates in-person and web-based career development and work search programs, events, workshops and

resources for UBC international and domestic graduate students and alumni - this position serves learners within the university's

diverse student populations. Designs, delivers and evaluates programs and services to support student learning and to promote

student engagement in career development activities and connect students with the workplace community. Develops and maintains

relationships with campus partners, including UBC faculty and department representatives and student groups, to design, deliver

and evaluate customized workshops, events, programs and resources. Provides individual career advising to students and alumni.

Markets career services to students and alumni. Collaborates with UBC partners to grow mentorship programs within the university

and establish career development principles within these programs.


Reports to the Program Director, Graduate Career Development with Career Services. Works in collaboration with UBC faculties and

departments, Student Development and Services, Enrolment Services, and student organizations. Externally, develops and maintains

relationships with current and prospective employers that build resources and programs to support undergraduate and graduate

career development and learning. Supervises and trains student staff and volunteers. Assists with training and supervision of

support staff and training of new advisors, coordinators and consultants within UBC Centre for Student Involvement and Careers.

Work Performed

-Designs, delivers and evaluates career programs and resources, both face-to-face and online (through social media, Wiki,

Wordpress, and Blackboard platforms), based on up-to-date leading edge practices within the fields of career development and

student affairs.

-Develops and facilitates workshops for students and alumni on a variety of career related topics including career exploration,

resumes, networking, job search strategies, interviewing skills, mentoring programs, workplace professional skills etc.

-Develops strategies and implements and evaluates initiatives to engage students in the career development process via new media

channels. This could include production and maintenance of podcasts, blogs, newsletters, social networking channels, websites,

and other web-based resources and tools.

-Provides career advising to UBC students and alumni. Coaches and advises students on a variety of career development and work

search issues including, career exploration, researching the labour market, choosing a major of study, gaining work and volunteer



________________________________________________________________________________________________________________________

Page No. 87

experience, resumes, CVs, job and professional school interviews, networking and connecting to the workplace community.

-Collaborates with faculty-based partners to develop and evaluate customized events and programs for their students and alumni.

This includes planning and designing the program(s), promotion, coordinating faculty or industry participation, and coordinating

the involvement of other Career Services and Student Services staff. These events may include career fairs, Career Expos, Speaker

Series, departmental career majors events, web resources, peer mentoring groups, workshops etc..

-Leads and participates in projects to develop and implement a variety of career initiatives - both face to face and via the web.

Works in collaboration with multiple stakeholders to set project goals, timelines, scope, processes, manage communication among

project participants, identify obstacles, plan and chair meetings, track timelines, evaluate outcomes etc.

-Maintains and builds relationships with employers and other members of workplace community that build resources and programs to

support undergraduate and graduate career development and learning. In collaboration with the Employer Relations Team, initiates

connections with visiting employers at career fairs, information sessions, mentoring events, and workshops.

-Builds and maintains opportunities for students to connect with and learn from employers and other members of workplace

community. For example: invites and prepares employers (e.g. recruiters, HR managers) and professional association members, who

are subject matter experts, to participate in career development programs.

-Participates in evaluation of career programs and services. Collects and records statistical information and feedback using

tools such as Symplicity, Vovici and Excel. Analyzes, documents and reports results, integrates suggestions and improvements into

programs and services.

-Assists in marketing and promotion of Career Services programs to students, alumni, faculty, academic departments, and the

workplace community.

-Contributes to strategic planning process for the unit and setting of team goals and priorities. Assists in planning,

scheduling and coordinating the activities of Career Education Team.

-Assists in training of Peer Educators.

-Needs to accommodate flexible hours, attending events, delivering workshops or providing training evenings and weekends.

-Undertakes other activities as required.


Keeps UBC Centre for Student Involvement and Careers informed through frequent formal and informal sessions.

The incumbent acts independently often without direct supervision but within established guidelines. The incumbent must exercise

initiative and sound judgment in making decisions and planning and executing career services and programs. Must demonstrate tact

in dealing with faculty, staff, students, alumni and the public. Works in close cooperation with the Program Director, Graduate

Career Development, and other Centre for Student Involvement and Careers staff, keeping the Program Director, Graduate Career

Development, informed through informal and formal sessions.

Supervision Given

May train and supervise support staff, student assistants and volunteers. Assists in training of new management and professional

staff in Centre for Student Involvement and Careers.


Consequences of decisions can affect future career management and may affect employment outcomes for students. Ineffective

recruitment advice would have a serious negative impact on relationships with UBC students, faculty and departments, and

employers. Dissatisfied prospective students and or alumni would contribute to poor public relations for the University, which in

turn would have a negative effect on the University's ability to raise funds and recruit outstanding prospective students.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of a Bachelor's degree required. Graduate degree an asset. Minimum of

four years experience or the equivalent combination of education and experience. Experience in career services, university

college student affairs, human resources, business or related field preferred. Experience working with faculty, students and staff

in a post-secondary institution desirable.



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Page No. 88

Experience advising and instructing clients on a variety of career development and work search issues such as career exploration,

resumes, networking, interviews, labour market information etc.

Experience creating and delivering career and work search instructional workshops.

Strong presentation and public speaking skills.

Experience in using web-based platforms and instructional technology to teach and engage students in career development issues

desirable.

Proven competence in planning and conducting programs and special events. Excellent interpersonal and communication skills.

Experience leading and participating in projects involving multiple stakeholders. Supervisory experience. Strong time management

and organizational skills. Excellent computer skills - proficient in full suite of MS Office tools. Experience with social

software and networking applications such as blogs (Wordpress and Drupal), podcasts, wiki's, YouTube, Facebook, Twitter, LinkedIn

google docs etc, are assets. Certification in MBTI, True Colours, StrengthFinder, or other human capital assessment tools is an

asset. Ability to work collaboratively in a team environment and to work effectively with all levels of University personnel.

Knowledge of graduate student career development an asset. Experience working one-on-one with and delivering workshops for

graduate students an asset. Some evening and weekend work required.







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Page No. 89

Job Posting

Job ID: 17569






Salary: $ 31.48 - $ 37.79 (Hourly)





Other:



University.

Job Summary










Reports to the Program Director, Graduate Career Development. Works in collaboration with UBC faculties and departments, Student

Development and Services, Enrolment Services, and student organizations. Externally, develops and maintains relationships with

current and prospective employers that build resources and programs to support undergraduate and graduate career development and

learning. Supervises and trains student staff and volunteers. Assists with training and supervision of support staff and

training of new advisors, coordinators and consultants within UBC Centre for Student Involvement and Careers.

Work Performed



student affairs.










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Supervision Given


staff in the Centre for Student Involvement and Careers.






Qualifications







________________________________________________________________________________________________________________________

Page No. 91






desirable.















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Page No. 92

Job Posting

Job ID: 17567




Classification Title: Student Management, Level D Business Title: Student Recruiter & Advisor

Department: Applied Science, Deans Office

Salary: $57,417.00 - $68,929.00 (Annual)



Job End Date:


Other:



University.

Job Summary

The Student Recruiter & Advisor is responsible for planning, executing and participating in international student recruitment

initiatives; those responsibilities include recruitment, marketing and promotion, as well as academic advising for international

students and domestic students.

Additionally, the incumbent will plan, execute and evaluate domestic recruitment programs and services for secondary school and

community college students, counselors and other personnel to attract a highly qualified and diverse pool of applicants into the

Engineering programs of the Faculty of Applied Science.


The position is within the portfolio of the Associate Dean, Education and Professional Development and works closely with both the

Director, Engineering Student Services and the Director, Community Engagement and Communications. The incumbent also works closely

with:

o other staff in the Student Services, the Communications, and the Professional Development area ;

o other members of the Dean's Office staff;

o faculty members in the Engineering departments and programs;

o members of the Association of Professional Engineers and Geoscientists of British Columbia;

o members of the profession working in industry.

The incumbent also liaises with peers in other faculties and numerous university-wide services such as International Student

Initiative, Student Development, and Enrolment Services.

Work Performed

International Student Development and Retention

1. Researches and analyzes the needs of international students in engineering for services and programs to increase the quality of

the student experience at UBC. Evaluates existing services and programs and recommends changes where needed.

2. Works in partnership with the student development officers to develops and implements services and programs for international

students and to promote an international experience for domestic students including orientation and retention activities for

incoming international students.

3. Evaluates services and programs and recommends changes where needed.



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Recruitment, Marketing and Promotion - International, Exchange & Domestic Students

1. Develops policy, and plans and executes recruitment programs and services for international secondary and post-secondary school

students, counsellors and instructors, for the purpose of increasing undergraduate enrolment of qualified international students

to Applied Science, in collaboration with UBC's International Student Initiative program.

2. Develops, designs and manages the preparation of written and multimedia materials (e.g. brochures, power point presentations,

web info) for international recruitment and informational purposes.

3. Represents the University and the Faculty of Applied Science at schools, colleges, and recruiting fairs locally, nationally and

internationally. This requires in-depth knowledge of Engineering programs as well as the University's admission procedures,

policies and services.

4. Designs and implements a comprehensive database to track prospective international and domestic and flag outstanding students.

Maintains databases of school contacts and individual family contacts.

Admissions. Draft correspondence for dean and AD to recruit outstanding students.

5. Meet with prospective students and parents, follow-up with them and correspond with them.

6. Event management and planning and execute key recruitment events ie. Open House, yield events, UBC Welcomes you, etc.

7. Participates in broad based admission profile review by assessing non-academic factors pertaining to the evaluation and

admission of applicants to UBC Engineering. Exercises professional judgment in assessing circumstances that require special

conditions.

Academic Advising

1. Advises undergraduate students on academic planning, admission procedures, option and elective selection, study abroad and

exchange opportunities. Provides interpretation of University and Faculty policies including inquiries of a complex and unique

nature.

2. Advises prospective and new students, parents, and counsellors regarding undergraduate admissions, housing, awards and

financial aid, student services and extracurricular activities. Has knowledge and understanding of complex requirements and

policies; makes appropriate responses and offers advice based on individual assessment of each situation.

3. Assesses the academic progress of international students and provides early intervention for students who are having academic

difficulties.

General

1. Contributes to the day-to-day operation of the Engineering Student Services Office through regular student advising and

consultation with other staff.

2. Develops and enhances relations with faculty and staff in numerous campus departments with respect to international

initiatives.

3. Represents the Faculty of Applied Science on university and external committees and at public functions.

4. Manages special projects assigned by the Associate Dean, Education and Professional Development.


For recruitment activities, reports to the Director of Community Engagement and Communications. For advising activities, reports

to the Director, Engineering Student Services.

Supervision Given

May supervise student assistants who perform duties related to student development, recruitment and advising.


Decision-making is based on a thorough knowledge of the policies and procedures of the University and the Faculty of Applied

Science. The incumbent exercises considerable judgement and must demonstrate tact and discretion. Consequence of error is high and

poor judgment and or lack of cross-cultural sensitivity would compromise the integrity of the Engineering programs as well as

jeopardize the reputation of the Faculty of Applied Science and the University of British Columbia.

Qualifications



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Page No. 94

Undergraduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and

experience. Relevant experience will include working with faculty, staff and students in a post-secondary institution, preferably

in a student services role

- Experience in an advising or counselling role

- Experience in designing, developing, delivering and evaluating programs and workshops.

- Experience in public relations, marketing and promotion. Ability to be thorough, accurate, and have a high level of attention

to detail. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business

English. Ability to effectively use MS Office applications at an intermediate level. Ability to prioritize and work effectively

under pressure to meet deadlines. Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or

thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations) Ability to

interpret and apply complex policies, regulations, and technical information. Ability to prioritize and work effectively under

pressure to meet deadlines Ability to communicate effectively verbally and in writing. Ability to communicate in a clear,

attentive, and polite manner. Ability to develop and deliver effective presentations and workshops. Ability to listen actively and

attentively, and obtain clarification as required. Ability to remain calm, decisive, effective, and safe in emergency or crisis

situations. Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. Ability to effectively

deal with difficult people. Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by

exercising sound judgment. Ability to assist clients in identifying appropriate courses of action. Ability to deal effectively

with a diversity of people. Ability to provide effective and appropriate guidance and counsel. Ability to work effectively

independently and in a team environment. Ability to deal with a diversity of people in a calm, courteous, and effective manner.

Ability to develop and maintain cooperative and productive working relationships. Ability to approach interactions with an

awareness of sensitive issues. (e.g., issues concerning specific cultures) Ability to provide quality service to customers in a

courteous, patient manner. Ability to exercise tact and discretion. Ability to effectively market and promote UBC Engineering.

Thorough knowledge of the University's and Faculty's undergraduate programs, admission criteria, student services and student life

preferred. Ability and willingness to travel domestically and internationally is required. Valid Class 5 Drivers License. Evening

and weekend work is required.







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Page No. 95

Job Posting

Job ID: 17570






Salary: $ 31.48 - $ 37.79 (Hourly)





Other:



University.

Job Summary










Reports to the Program Director, Graduate Career Development. Works in collaboration with UBC faculties and departments, Student

Development and Services, Enrolment Services, and student organizations. Externally, develops and maintains relationships with

current and prospective employers that build resources and programs to support undergraduate and graduate career development and

learning. Supervises and trains student staff and volunteers. Assists with training and supervision of support staff and

training of new advisors, coordinators and consultants within UBC Centre for Student Involvement and Careers.

Work Performed



student affairs.










________________________________________________________________________________________________________________________

Page No. 96
































Supervision Given


staff in the Centre for Student Involvement and Careers.






Qualifications







________________________________________________________________________________________________________________________

Page No. 97






desirable.















________________________________________________________________________________________________________________________

Page No. 98

Job Posting

Job ID: 17491




Classification Title: Student Management, Level D Business Title: Advisor,Student Leadership & Career Develpmnt-Arts


Salary: $57,417.00 - $68,929.00 (Annual)



Job End Date:


Other:


Job Summary

The Advisor, Student Leadership & Career Development, Arts is responsible for the development, implementation, and evaluation of

programs that support student learning, the orientation and transition of new students, and career learning and development for

undergraduate students. The incumbent will work in partnership with Arts students, the Faculty of Arts, and campus and community

partners to facilitate opportunities for students to find or create community; to develop the skills to be effective learners; and

to support career and professional development.

The Advisor will lead program coordination of orientation and transition activities, student leader development, professional

skill development, career development programs and services, and connect students to career building opportunities within and

beyond the university. Across all programs the incumbent will evaluate student learning and development as a result of

participation in programs. The advisor will also work strategically with campus partners, to leverage and broaden the approach to

career development across multiple career building experiences, to foster leadership and professional skills development and grow

mentorship opportunities for students, establishing career development principles across these programs and systemically assesses

and evaluates programs and services to students.

To effectively deliver services that meet the learning, leadership and career development needs and aspirations of students in

Arts, the incumbent initiates, develops, and maintains excellent working relationships with colleagues in the Faculty and the

Centre for Student Involvement & Careers. The incumbent receives professional direction from the Centre for Student Involvement &

Careers. The incumbent implements his her work in full consideration of the needs of Arts students and in support of articulated

Faculty-specific priorities.


The Centre for Student Involvement & Careers (CSI&C) facilitates and enhances student learning through career building enriched

educational experiences. Through orientation and peer mentoring, the Centre supports new students to become successful university

learners, prepared to achieve their personal and career goals. The Centre is a central point for all graduate and undergraduate

students and employers on the UBC Vancouver campus to meet, connect, network and build relationships; as well as to research and

explore career options. CSI&C provides all UBC students access and connection to workplace learning, mentoring, volunteer and

leadership opportunities; and offers career and employment-related services to students, academic departments, employers, parents,

and alumni.

Reporting to the Manager, Student Engagement, the Advisor, Student Leadership & Career Development, Arts will work closely with

colleagues in the Centre for Student Involvement & Careers and the Centre for Arts Student Services (CASS).



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The incumbent works in collaboration with academic and student service departments and programs in the Faculty, student

organizations, and the Vice President, Students portfolio. Externally, the Advisor develops and maintains relationships with

alumni and current and prospective employers that build resources and programs to support undergraduate and graduate career

development and learning. The incumbent may be required to supervise and train student staff and volunteers and assist with

training and supervision of support staff and training of new advisors, coordinators and consultants within Centre for Student

Involvement & Careers.

Work Performed

The Advisor, Student Leadership & Career Development uses in-depth knowledge and understanding of student development and career

development to design, deliver, and evaluate programs that support the orientation, transition, career development, learning,

involvement, and facets of the Arts undergraduate student experience.

Supports student learning, professional development, and promotes student engagement in career building experiences:

-Coaches and educates students, using a wide variety of platforms and approaches, about career development learning topics,

including: career exploration, choosing a major of study, understanding labour market trends, gaining work and volunteer

experience, resumes, CVs, job and professional school interviews, networking, professional skills development, mentoring and

connecting to the workplace community.

-Helps students plan their participation in experiential learning opportunities and to critically reflect on their learning from

these experiences and plan for the future.

-Designs, delivers and evaluates career building programs and resources, both face-to-face and online current leading edge

practices within the fields of career development and student affairs.

-Develops, implements, and assesses programs and resources that develop graduating student outcomes and attributes as outlined by

the Faculty and Departments.

-Fosters student leadership through advising, training, and professional development support for student clubs, organizations,

and teams. Contributes to the success and sustainability of student-led initiatives.

-Collaborates with the Faculty and the Departments- to develop and evaluate customized events and programs for students and

alumni. This includes planning and designing the program(s), promotion, coordinating faculty or industry participation, and

coordinating the involvement of other members of the Centre for Student Involvement and Careers and or other student affairs

staff. These events may include career fairs, Career Expos, Speaker Series, departmental career majors-specific events, What can

I do with my major web pages, majors exploration events, student leadership development training programs, web resources, peer

mentoring groups, workshops, etc.

-Fosters an inclusive and respectful learning environment where all students have the opportunity to thrive professionally,

academically, and personally. This includes work with faculty, staff, and students to support distinct populations within the

Faculty and to prepare students for success after graduation.

Supports student orientation and transition throughout a students' entry into the university learning environment

-Works in collaboration with campus-wide colleagues to design and deliver robust and intentional orientation and transition

programming that strategically aligns with UBC and VP Students values and principles, and addresses the particular needs and

culture of the Faculty of Arts. This may include both curricular and non-curricular programs or services that require

sophisticated and nuanced understanding of pedagogy, principles of learning, and complex theories of transition and community

development.

-Coordinates and oversees the recruitment and selection of talented student orientation leaders that represent the Faculty and

University exceptionally to our new students. This includes facilitation processes to interview, select, train, mentor and

develop student leaders with skills that will support their role as orientation leader and develop competencies that will enhance

their career readiness in the future, including reflective learning, exit interviews and articulation of skills for Arts student

leaders.

-Facilitates and coordinates the recruitment and role of orientation professors and contributes to the development of the student

success workshops for Arts students.

-Supports the overall assessment and evaluation of orientation and transition activities for UBC Arts students including both

participants and student leaders.



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Connects students to alumni and workplaces


support undergraduate and graduate career development and learning. In collaboration with the Employer Relations Team and student

clubs, the Arts Co-op Office, and Alumni Affairs, initiates connections with visiting employers at career fairs, information

sessions, mentoring events, and workshops.


community. For example, invites and prepares employers (e.g. recruiters, HR managers) and professional association members, as

subject matter experts, to participate in career development programs.

Promotes, manages, assesses and evaluates programs and services toward student learning, professional development, and student

leadership goals

-Participates in evaluation of student leadership and career programs and services. Collects and records statistical information

and feedback using tools such as Symplicity, Vovici, and Excel. Analyzes, documents and reports results, integrates suggestions

and improvements into programs and services.

-Leads and participates in projects to develop and implement a variety of career development initiatives. Works in collaboration

with multiple stakeholders to set project goals, timelines, scope, processes, manage communication among project participants,

identify obstacles, plan and chair meetings, track timelines, evaluate outcomes, etc.

-Contributes to strategic planning processes for the unit and setting of team goals and priorities. Assists in planning,

scheduling and coordinating the activities of career education and student leadership team.

-Assists in marketing and promotion of programs and events to students, alumni, faculty, academic departments, and the workplace

community.

-Assists in training of professional staff, student staff and volunteers, including peer educators and coaches.

-Undertakes other related duties as assigned.


The incumbent acts independently, often without direct supervision, but within established guidelines. Keeps the Manager, Student

Engagement informed through informal and formal communication. The incumbent must exercise initiative and sound judgment in making

decisions and planning and executing services and programs. Must demonstrate tact and diplomacy with faculty, staff, students,

alumni and the public. Works in close cooperation with other career education and student leadership staff of the Centre for

Student Involvement and Careers and the Faculty of Arts.

Supervision Given

May train and supervise support staff, student assistants and or volunteers. Assists in training of new management and

professional staff in the Centre for Student Involvement and Careers.



recruitment advice would have a serious negative impact on relationships with UBC students, faculty and departments, employers,

and alumni. Dissatisfied prospective and current students and or alumni may contribute to poor public relations for the

University, which in turn would have a negative effect on the University's ability to raise funds and attract and retain

outstanding students.

Qualifications

Undergraduate degree in a relevant discipline. Graduate degree an asset. Minimum of four years experience or the equivalent

combination of education and experience. Preferred experience in career services, leadership education, university college

student affairs, human resources, business or related field. (Career services experience a significant asset)



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-Three or more years experience working with faculty, students and staff in a post-secondary institution is desirable.

-Ability to advise and instruct students and alumni on a variety of career development and work search topics such as career and

major exploration; reflective learning practices and articulation of knowledge, skills, and experience; resumes, cover letters,

CV, interviews; networking; labour market information, etc. -Exceptional presentation and public speaking skills. Experience

creating and delivering student leadership, career and professional development, and work search instructional workshops.

-Excellent interpersonal and communication skills. -Proven ability to coach and advise student groups and organizations.

-Experience leading and participating in projects involving multiple stakeholders. -Demonstrated competence in planning,

implementing, and evaluating programs and special events. -Experience using web-based platforms and instructional technology to

teach and engage students in career development is preferred.

-Excellent computer skills - proficient in full suite of MS Office tools. Experience with social software and networking

applications such as blogs (Wordpress and Drupal), podcasts, wiki's, YouTube, Facebook, Twitter, LinkedIn, Google docs, etc., are

assets. -Supervisory experience.

-Experience recruiting, selecting, training, and managing performance of employees or volunteers. -Strong time management and

organizational skills. -Ability to work collaboratively in a team environment and to work effectively with all levels of

University personnel. -Certification in MBTI, True Colours, StrengthsFinder, or other human capital assessment tools is an asset.

-Knowledge of graduate student career development an asset. Experience working one-on-one with and delivering workshops for

graduate students an asset. -Some evening and weekend work required. Must be able to accommodate flexible hours to attend events,

deliver workshops, or provide training on evenings and weekends.







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Page No. 102

Job Posting

Job ID: 17572



Job Category: Facilities Management

Classification Title: Facilities Management, Level C Business Title: Energy Conservation Specialist

Department: UBC Utilities - Administration

Salary: $57,417.00 - $68,929.00 (Annual)





Other:


Job Summary

The role of the Energy Conservation Specialist (ECS) is to collect utility data and create energy use models for performance

tracking and greenhouse gas emissions. The ECS reports on over 100 University owned and operated buildings. The position explores,

develops and promotes FortisBC energy efficiency and conservation programs to Students, Staff and Faculty members and provides

technical, program application and information. The ECS is responsible for Monitoring Targeting and Reporting (MT&R) for campus

energy projects including; Continuous optimization, Bioenergy Research and Demonstration and Steam to Hot Water Conversion.


Reports to the Energy Conservation Manager (ECM), has direct contact with the campus Sustainability Office, operational staff,

members of the Faculty, students, residences of UBC, external; clients, consultants, regulators and Federal and Provincial

agencies. Holds and hosts meetings with other BO C&CP professionals, works with consultants to develop project scopes and then

ensuring scope implementation.

Work Performed

Ensure the successful implementation of the FortisBC project plan:

Collects energy consumption data from utilities, develops energy consumption models and benchmarks energy performance of UBC core

buildings

Monitors, verifies and reconciles energy savings from academic buildings undergoing energy retrofits as part of the Continuous

Optimization Program (COP)

Liaise with the COP implementation team, carry out regular walk through inspections of COP measures and provide regular status

reports to the ECM.

Develops a cost effectiveness matrix to determine which individual measures provide the university with the best return on

investment.

Prepares quarterly update reports with a focus on natural gas, including energy consumption and costs, energy breakdown, baseline



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energy use, reporting of annual goals and objectives, and future energy reduction impact of applicable projects;

Calculates, monitor and track portfolio greenhouse gas emissions from UBC buildings: Creates reports, tracks trends, and

calculates greenhouse gas emissions estimates associated with proposed UBC projects. Investigate anomalies and make suggestions

for corrective action.

Works on the management of energy retrofit and sustainability projects at UBC buildings;

Collects energy reduction incentives from FortisBC and ensures successful administration of FortisBC incentive programs;

Writes case study reports, business cases and communication materials related to energy conservation and sustainability projects;

Prepares quarterly progress reports for FortisBC.

Provides technical assistance to Building Operations for retrofitting natural gas space and water heating systems;

Identifies and recommends opportunities for energy conservation, focusing on natural gas;

Ensures UBC, Students, Staff and Faculty are fully aware of all incentive and information programs from FortisBC;

Explores and develops business cases around natural gas related projects.

Participates in the campus as a living lab initiative by attending regular meetings, assisting students, staff, faculty with

information requests and leads tours of the bioenergy research and demonstration facility.

Attends technical forums and seminars to maintain a good knowledge of current industry practice, as well as training identified as

required to support the job functions described above.

Other duties as maybe reasonably assigned by the ECM


Works independently within established plans and objectives with additional instructions given verbally. Work will be reviewed

by Energy Conservation Manager. Additional work projects and reporting may be assigned by the Director of Utilities and Energy

Services.

Supervision Given

May supervise summer students hired into the unit


Decisions made in error can result in significant financial liability to the university.

Decisions can affect the environmental conditions in any buildings on campus and wrong decisions could result in disruption of

class schedules or normal working conditions. These decisions will also affect the cost of purchased utilities. Decisions can

impact building operations, equipment performance and efficiency, user comfort, institutional and departmental image.

Qualifications

Undergraduate degree in a relevant discipline. Master of Clean Energy MCerc or MSc an asset

Courses in Energy management e.g. Certified Energy Manager an asset.

BCIT Sustainable Energy Management Associate Certificate (SEMAC) or completion of the UBC Masters in Clean Energy an asset



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Minimum of four years experience or the equivalent combination of education and experience. Demonstrated knowledge and experience

with energy efficient technology related to HVAC systems, heating plant equipment and control systems;

Familiarity and knowledge of energy efficient technologies;

Knowledge of project management principles and methodologies and experience with capital and energy projects;

Comprehensive knowledge and experience in project management, contract management, budget development, business case development,

financial controls and analysis;

Thorough understanding of available resources for projects and applicable stakeholder groups;

Capital project management experience;

Customer service sales experience;

Demonstrated interest and enthusiasm related to energy efficiency (work volunteer experience);

Familiarity and knowledge of energy efficient technologies through implementation of a project or relevant training;

Experience in developing business cases and detailed report writing;

Experience with financial analyses, budget preparation and budget management;

Experience managing and maintaining mechanical systems including HVAC systems.

Ability to effectively communicate both verbally and in writing to ensure information is communicated appropriately;

Ability to work collaboratively with other organizations and members of the UBC team;

Demonstrated ability to lead, facilitate and gain consensus with various stakeholders and teams;

Valid BC Driver's License.







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Page No. 105

Job Posting

Job ID: 17309




Classification Title: Facilities Management, Level F Business Title: Director, Facilities and Building Operations

Department: Child Family Health Initiative

Salary: $70,106.00 - $87,633.00 (Annual)



Job End Date:


Other:



University.

Job Summary

The Director is responsible for the leadership, direction, and development of the strategic, tactical, and operational plans for

Facilities and Building Operations. This position is responsible for six buildings with a total square footage of 350,000 sq. ft.

This position is responsible an operating budget of $1.5 million, in addition project related dollars ranging from $¿ million to

$50 million. This position ensures the effective implementation of CFRI, UBC, and PHSA strategies, business plans and policies in

the delivery of quality, client focused service. The Director of Facilities and Building Operations is responsible for all major,

minor construction projects, lab safety inspections, space accommodation, day to day management of all CFRI research and

laboratory facilities, CL3 Facility, Animal Unit, infrastructure planning, and the day to day operating maintenance of all CFRI

properties that house UBC staff and faculty members.


This position reports to the Chief Operating Officer, CFRI. This position liaises with Director of Finance, Director of

Communications, Director of Information Technology, Children and Women's Executive team, C & W Plant Operations, UBC, PHSA,

Children's Foundation Executive, liaises with key hospital executives, department heads and cluster heads. Negotiates and liaises

with outside consultants, engineers, architects, contractors and suppliers.

Work Performed

Principal Duties and Responsibilities

1.Provides leadership and direction for the management of all CFRI properties and resources.

2.Directly responsible for the effective day to day operations, budget and staff of the Facilities Operations unit and the Animal

unit.

3.Participates as a member of the executive team on various committees determining ongoing space requirements, space allocations,

and redevelopment of existing space, new projects and new construction.

4.Responsible for the administration, operation and maintenance of the CL3 and CL2 laboratories.

5.Directly responsible and accountable for leading and managing major and minor construction projects.

6.Directly responsible and accountable for implementation of targeted construction projects and managing the management of

associated logistics, scheduling and projects activities with trade contractors.



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7.Provides leadership and direction to external contractors, consultants and assigned staff. This includes preparing contracts

(identifying deliverables, preparing RFPs, making recommendations and decisions, etc.); preparing, developing, defending, and

managing budgets and financial resources within the assigned area of responsibilities.

8.Plans, establishes, delegates, monitors and maintains effective communication with stakeholders.

9.Establishes and maintains framework of work plans, budgets and management procedures for the short and long term finance and

human resource allocations.

10.Liaises with CFRI Finance to consult and resolve issues of funding, purchasing and costs associated with all projects.

11.Plans, directs and delegates preventative and special maintenance projects.

12. Directs contractors, consultants and maintenance staff to ensure project budget, contract specifications and time lines are

met.

13.Participates in developing short and long term plans for upcoming renovation and building project development in CFRI

facilities.

Space

14.Consults and advises individual laboratories on the development of space for special applications and equipment and provides

recommendations and advice on space issues, requirements and utilization.

15.Provides design input involving aspects of functional space utilization compatible with manufacturer and end users

requirements and laboratory safety.

16.Directs and makes recommendations where supply of services such as connectivity of telephone, power, vacuum, medical, gases,

HVAC, and water are required.

17.Acts as a resource regarding policies, procedures, issues, and projects related to existing research & laboratory facilities,

equipment and space management. Implements the decisions of the space planning committees.

18.Attends site meetings with C&W Executives and Plant Operations, engineering consultants, trade contractors and end users to

review progress of projects.

19.Assigns and accountable for space allocation as required to new recruits.

Building Operations

20.Directs architects, project managers and associated project staff on security and access issues, projects and service

shutdowns.

21.Ensures that all work carried out on CFRI site is carried out in full compliance with WorkSafeBC regulations.

22.Directly responsible and accountable for CFRI facility security and arising security issues. Currently comprised of six

buildings totaling 300,000 sq ft North block, South block, Variety, Translational Research Building, CSB and 3TMRI and 50,000 sq

ft located offsite within the Shaughnessy Building

23.Responds to emergency situations as required by investigating circumstances, problem-solving and delegating work while

mitigating the impact of the situation on the facility. Provides first response to fire alarms in conjunction with security

personnel and the Coordinator, Research & Laboratory Facilities. This position requires the incumbent to be on call 24 7

24.Oversees the development, implementation and management of preventative maintenance and work request programs related to

facilities management.

25.Participates on various executive committees to ensure building impact issues are identified and addressed.

26.Prepares monitors and is accountable for the Building Operations Facilities department and Animal Unit budget. Submits budget

recommendations, justifications and anticipates future budgetary needs.

27.Accountable for the management and safe handling of storage and removal of compressed gas cylinders, garbage, and bio-hazard

waste disposal.

28.Delegates additional duties to meet operational daily work objectives.

29.Performs other related duties as required.

30.Directs the activities of designated staff, establishing clear definitions of responsibility for each employee, reviewing

workload assignments and adjusting schedules according to workload to ensure levels meet operational requirements. Monitors

performance and provides ongoing feedback.

31.Responsible for the hiring, review and discipline of direct reports as required.

BUDGET

This position has the authority to reallocate resources within the designated area; i.e. reallocate resources between coding, and

between projects if required. This position receives and approves the processing of considerable sums of money from within the

Institute.



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Page No. 107

Operating & Maintenance (including payroll)$1.5 million

Project (dollars range)$ to 50 million


Works independently under established guidelines and policies, receives direction from the Chief Operating Officer when

responsibilities deviate from normal routine. Advises and makes recommendations to the Senior Leadership Team of CFRI when

required. Work is reviewed against set objectives.

Supervision Given

This position is responsible for direct supervision of a full time Facilities Coordinator, Facilities Assistant, Administrative

Assistant, Animal Unit Supervisor, (4) Animal Unit Technicians and has administrative authority for the CFRI Animal Facility.

Directly responsible for the hiring, review and discipline of direct reports as required.


EXERCISING JUDGEMENT IMPACT OF DECISIONS

This position must exercise good judgment and ensure due process has been followed in all areas. Failure to manage customer

service requests satisfactorily or detect and properly follow up on operations and maintenance issues could result in experiment

failure, increased costs and setbacks to research programs. Failure to ensure that buildings are properly maintained may result

in dissatisfied users, higher costs for increased repairs of maintenance and potential safety hazards resulting in a complete

shutdown of the facility.

CONSEQUENCE OF ERROR JUDGEMENT

Failure to ensure satisfactory building operations could result in severe safety hazards or possible fatalities for employees

working in the CL3 and CL2 labs and within the CFRI infrastructure and surrounding buildings. Building system failures could

result in the loss of inventory of laboratory specimens severely compromising the Institute's ability to continue its research.

Failure of these systems would be catastrophic to research, with possible loss of research grants.

SPECIFIC ACCOUNTABILITES

This position is responsible for specific management and leadership activities and projects which are designed to achieve

excellence and innovation in regulatory approaches, environmental sustainability, customer service, information technology, public

education, and compliance enforcement, all of which require significant coordination with both internal and external stakeholders.

This position is responsible for delivering high quality planning, procurement, and contract management advice and support in the

development of major and minor infrastructure projects.

Qualifications

Undergraduate degree in a relevant discipline. Eligibility for membership in a professional Institute or Association.

Undergraduate degree in a relevant discipline or an equivalent combination of education, training and experience from which

comparable knowledge and abilities can be considered. Eligibility for membership in a professional institute or association. TDG

certification; completion of UBC or other bio-Safety and Chemical Safety courses; membership in IFMA; certificate in Project

Management and RLAT, or CCAC certification and computer technology courses are definite assets. Minimum of 7 years of related

experience including experience in related technical fields, project coordination and cost control or the equivalent combination

of education and experience. A minimum of seven years of experience with facilities and project planning in a hospital or

university-based research facility

Managerial experience in all phases of research & laboratory facilities management

Experience working with union and nonunion trades personnel and contractors

Functional and working knowledge of large centralized building systems such as compressed air, fire alarm, data networks, central

telephone, security access, plumbing, HVAC, steam, electrical distribution and structural systems preferred



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Page No. 108

An understanding of the operational structure of CFRI and its partners an asset. Advanced knowledge of laboratory products and

equipment. Proven judgment and decision making skills. Ability to identify, as well as creatively solve problems and take

initiative to improve processes. Proven ability to work effectively and productively with senior administrative staff at CFRI,

C&W, PHSA and UBC as well as outside vendors and contractors. Ability to work under pressure and meet deadlines. Well-developed

time management and organizational skills. Proven ability to work independently in problem solving and managing multiple projects.

Ability to lead and motivate a team, provide mentoring, monitoring and feedback. Ability to obtain and convey information

effectively and with discretion to individuals from all levels of CFRI, C&W, PHSA, UBC and external vendors and contractors.

Working knowledge of computerized software products such as word processing, spreadsheets, database applications, scheduling,

email and internet. Exemplary oral and written communication skills.







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Page No. 109

Job Posting





Classification Title: Facilities Management, Level J Business Title: Associate Director, Project Services

Department: Project Services

Salary: $98,962.00 - $123,702.00 (Annual)



Job End Date:


Other:


Job Summary

The Associate Director, Project Services leads the Project Services division of UBC Infrastructure Development, overseeing the

administration and management of capital projects involving the renovation and renewal of campus infrastructure (buildings,

landscape and utilities) to meet the changing functional, operational and aesthetic requirements of the University.

Has responsibility for providing full, professional, design-build construction and renovation services on campus projects ranging

from approximately $50,000 to $2.5 Million, as well as on major infrastructure renewal projects ranging in size up to $90 million

in individual project value.

Work performance is reviewed and evaluated by the Managing Director, Infrastructure Development in terms of technical competence

and effective administration.


Reports to the Managing Director, Infrastructure Development.

Work Performed

The Associate Director, Project Services:

. Directs the operations of Project Services, which provides project management, planning, design, estimating and construction

management for projects to improve the University's buildings, landscape and utilities infrastructure.

. Develops strategies, plans programs and processes to ensure the effective and efficient delivery of projects involving

renovation and renewal of campus buildings, landscape and utilities infrastructure.

. Responsible for capital projects for growth, retrofit and replacement of University infrastructure to meet evolving University

requirements while upholding the architectural fabric, design and landscape character of the University.

. Provides senior leadership for all divisional M&P and support staff including: assigning and reviewing work of direct reports;

developing, implementing and monitoring operational policies and procedures; developing customer service initiatives; setting,

executing and evaluating performance goals and objectives; and strategic business planning.

. Directs initiatives, feasibility studies and strategic business planning to advance the University's sustainability goals

related to capital infrastructure and to influence the quality and character of University architecture and landscape.

. Advises on matters related to campus facility design and project delivery in order to promote a high standard of design,



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Page No. 110

sustainability and execution for all projects on campus.

. Directs and oversees design and specialty consultants and construction contractors for various projects, including the process

of pre-qualification, tendering, contract award and performance management.

. Ensures compliance with University and government procurement requirements for capital projects.

. Liaises on strategic planning and project development issues with the Facilities Planning and Capital Planning divisions of

Infrastructure Development as well as with Campus & Community Planning, Building Operations, Risk Management Services, Treasury,

Transportation Planning, Sustainability and UBC Properties Trust.

. Provides advice and information and resolves problems for the University Administration, Faculties and Departments related to

Infrastructure Development projects.

. Sets and manages an annual and multi-year operational budget, based on revenues from cyclical renewal & deferred maintenance,

minor capital and fee-for-service projects from a variety of sources. Is responsible and accountable for meeting or exceeding

revenue and expense projections and develops plans to maximize revenues and minimize expenditures while improving service.

. Leads marketing programs to increase services to, and revenues from, a variety of existing and new customer segments.

. Collaborates with University planners, development managers, architects and engineers to give consulting advice as required.

. Ensures compliance with all health, safety and environment programs for the division.

. Participates in the on-going review, updating and implementation of the University's Campus Plan, Design Guidelines, Technical

Guidelines and Capital Plans.

. Prepares and presents technical, operational and managerial reports, including contribution to Board Reports as required.

. Acts as project manager on specific projects.

. Acts as the department representative on assigned University and external committees.

. Acts for the Managing Director, Infrastructure Development as required in his her absence.

. Performs other related duties as required.


Works with senior administration and within policy guidelines to achieve objectives on specific capital projects as well as

overall long-term objectives for the capital program. Work is reviewed in terms of overall results on projects and coordination

of departmental activities independently to an established policy and a broad framework of laid out procedures. References other

Associate Directors and Directors in problem situations that cannot be resolved within established procedures.

Supervision Given

Reporting to the position are:

- Manager, Major Projects Office, who in turn manages 6 staff Project Managers;

- Manager, Special Projects Office, who in turn manages 5 staff Project Managers, Contracted Project Managers and other

architectural and construction professionals.

Determines objectives, priorities and status and measures accomplishments against strategic business plan goals, objectives and

performance standards.


Deals with extensive data and provides operational and construction engineering acumen to the University. Close attention is

required to prevent failures and to identify and correct problems that could result in both a serious financial and or service

loss to the University. The position is expected to keep current with respect to: scheduling concepts, estimating practices,

project management techniques, engineering principles, government regulations and codes, construction technology and products, and

life safety issues pertaining to facilities and infrastructure engineering operations management and to keep all procedural

manuals systems documentation up to date. Considerable project appropriations are reviewed, monitored, scheduled and managed

through this position on labour and materials at many levels. Is responsible and accountable for expending University resources

and applies professional judgement and discretion in dealing with technical issues and evaluating consultants and contractors.

The consequence of incorrect decisions is major, involving issues of life safety, expenditure of University funds and

specification of processes and projects with operational, maintenance and sustainability implications. This position oversees the

total building trades activities assuring that alterations, renovations etc. are carried out according to plan. Manages an annual



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Page No. 111

capital program of approximately $25 million through monthly and quarterly revenue and expense analysis.

Qualifications

University degree in a specialization, e.g., Architecture, Engineering, Community Planning, etc.. Eligibility for membership in a

professional Institute or Association. A minimum of 11 years experience in the discipline or the equivalent combination of

education and experience. Experience in project management and construction of facility projects of varying size and complexity

is required, including: planning, estimating, scheduling, coordination, cost control and reporting; Union relations and conflict

resolution; design review and take-offs; computerized financial accounting, scheduling and project management systems; and

customer service mechanisms. Several years of direct working experience at a senior capacity in the private sector or equivalent

experience in a supervisory capacity with a public and private sectors is preferred.







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Page No. 112

Job Posting

Job ID: 17550


Employment Group: Technicians & Research Assists

Job Category: Research/Technical - Non Union


Department: Anesthesia,Pharmclgy&Thraputcs

Salary: $39,656.00 - $43,456.00 (Annual)





Other:


Job Summary

The Research Assistant (RA) will assist with a number of research projects within the Pediatric Anesthesia Research Team (PART -

www.part.cfri.ca). Communicating with children and their parents as well as a variety of hospital staff including doctors and

nurses on a daily basis will be required. Following recruitment, data will be collected and made available to departmental

researchers in a user friendly format. The recruitment sites will include but not be limited to the day surgery unit, surgical

clinics and pre-admission clinic at BC Children's Hospital. Recruitment sites may also extend to other UBC affiliated hospitals,

such as Royal Columbian Hospital in New Westminster


The RA will report directly to Principal Investigators who hold UBC faculty appointments with the Department of Anesthesiology,

Pharmacology & Therapeutics. The RA will also report to the Research Manager and also interact with other members of the

Department, and collaborators from other departments within the University of British Columbia. The RA will regularly communicate

with study site staff, on-site staff, child patients and their parents.

Work Performed

Major Responsibilities:

-Recruit and screen participants and obtain written informed consent assent following approved recruitment guidelines.

-Communicate with children and their parents, including explaining the process to the children as well as the parents.

-Schedule data collection with participants.

-Negotiate with study site staff and develop rapport with clinical staff to ensure the study and recruiting activities do not

interfere with regular or emergency hospital procedures.

-Resolve concerns relating to the research undertakings that may be expressed by on-site staff by taking direct action to address

issues in a timely manner and or bringing them to the attention of the study investigators.

-Attend and participate in all relevant team meetings.

-Interact with research partners on national and international level.

-Assist in collating information and submission of research grant proposals and letters of intent to secure funding for additional

projects.

-Assist with computerised literature searches and retrieval of journal articles.

-Assist with summarising data and statistical analyses for research reports, presentations and publications.



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Page No. 113

-Assist with submission of documentation to regulatory boards and ethics committees for approval.

Other duties:

-Assist with editing of publications, protocols, and posters.

-Collect physical measures (such as height and weight) as specified by written protocols, and administer written self-report

surveys.

-Assist with the automated collection of physiological data & backup and retrieval following collection.

-Label and sort data collection forms and keep accurate records of consent forms, including number of refusals, and number of

complete incomplete assessments.

-Enter data from the studies and ensure consistency and cleanliness of data.

-Audit medical records to gather data on participating subjects' medical history as per the written study protocol.

-Mastering of computer software for data collection and interpretation.

-Assist in designing data collection forms and developing databases for collected data.

-Comply with all institutional policies for research with human subjects.

-Performing other related duties.

The position will be located at B.C. Children's Hospital. There are no known hazards.


The RA will be trained in all aspects of data collection by personnel experienced in this area. The incumbent will be trained in

the approved methods of recruitment. Supervision direction will be provided by Simon Whyte, Gillian Lauder, Mark Ansermino and

Joanne Lim. The RA will be expected to exercise a considerable amount of initiative in fulfilling a work plan.

Supervision Given

This position does not hold any direct supervision roles but it is expected that they will assist in coaching and training of

research fellows and students.


The RA is required to conduct all research activities in an ethical manner following approved guidelines. Confidentiality must be

respected when dealing with research data. Errors made could influence the ability of research staff to meet critical deadlines,

as well as compromise the results of research projects, and therefore impact the credibility of the investigators and the

Department of Anesthesia. As data and results may be disseminated to other research partners, their results and credibility can be

negatively influenced by the researcher's error.

Qualifications

High School graduation. Bachelors degree preferred. Minimum of 2 years related experience or the equivalent combination of

education and experience. Experience in a research environment. High degree of computer literacy, including familiarity with

Microsoft Office. Understanding of research methods and knowledge of clinical data an asset. Ability to communicate effectively

verbally and in writing. Ability to communicate with children and adults. Ability to exercise initiative, tact and discretion.

Ability to effectively use Microsoft Office. Ability to analyze problems, identify key information and issues, and effectively

resolve. Ability to make thoughtful, informed, and thorough decisions. Ability to effectively manage multiple tasks and

priorities. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to maintain accuracy and

attention to detail. Ability to learn new software programs. Ability to handle patient data in a strictly confidential manner.

Ability to work in the operating room environment. Ability to work a flexible schedule including early mornings, evenings and

weekends. Ability to work effectively independently and in a team environment.



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Job Posting

Job ID: 17579

Location: Agassiz Research Centre




Department: Agassiz Dairy Educ Rsch Ctr

Salary: $ 20.34 - $ 22.29 (Hourly)





Other:



University.

Job Summary

The UBC Dairy Educational and Research Centre (DERC) is located in Agassiz, 130 km east of the UBC Point Grey Campus. The Centre

plays a unique role as a centre for research, teaching, and technology transfer relating to dairy and forage production, agronomic

crops and practices, and soils. These activities involve active participation by faculty members and students from UBC and other

universities, government specialists, industry groups, and individuals. The role of this position will be to assist with the

organization and execution of research trials with dairy cattle in the Animal Reproduction Laboratory supervised by Principal

Investigator (Dr. Ronaldo L. A. Cerri) and the Business Operations Manager (Nelson Dinn). The time required to perform the duties

of the position is expected to vary from day to day.


This position reports to Principal Investigator (Dr. Ronaldo Cerri) and the Business Operations Manager (Nelson Dinn). Will work

closely with staff and students.

Work Performed

- Assists with conducting and running experiments and research work by performing specific assigned tasks such as administering

forms, recording and coding data, documenting observations, and identifying and conducting routine sample tests using standardized

techniques.

- Assists in analyzing and interpreting experiment results or research by assembling, compiling, and cleaning statistical and

other data.

- Utilizes standard techniques and protocol to perform various technical tasks as outlined by the methodology. This can include

animal orientated tasks such as surgery and post operative care and laboratory tasks such as preparing or maintaining buffers,

reagents, solutions or cultures.

- Assists in training students to use the software and equipment; including the Insentec computerized feed intake system,

automatic calf feeders, scales and data loggers.

- Calibrates automatic calf feeders, scales and Insentec equipment on a regular schedule.

- Organizes laboratory stock, maintains inventory and distributes supplies. May also distribute work assignments to staff

students and initiate new staff students into routines, procedures and operation of equipment relevant to research projects and

methodology.



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- Performs other duties as necessary.


Reports to Principal Investigator (Dr. Ronaldo Cerri) and the Business Operations Manager (Nelson Dinn).

Supervision Given

None.


Errors could result in inefficiencies of the research trials and flawed research data which will result in delays in research

paper submissions and grant applications. Poor judgment could result in damage to equipment and operational downtime for the

Centre. Poor supervision or training could compromise research projects, students' research programs, the integrity of the

instruments, and the reputation of the Centre, the Faculty, and the University.

Qualifications

High School graduation. Minimum of 2 years related experience or the equivalent combination of education and experience.

Research and data analysis experience is an asset. Demonstrated experience in handling large animals. Ability to deal with a

diversity of people in a calm, courteous, and effective manner. Ability to work effectively independently and in a team

environment. Ability to communicate effectively verbally and in writing. Ability to prioritize, multi-task and work effectively

under pressure to meet deadlines. Ability to resolve technical problems in an innovative manner. Ability to effectively use or

quickly learn custom software at an advanced level. (e.g., MS Office)







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Job Posting

Job ID: 17533





Department: Centre for Hip Health

Salary: $39,656.00 - $43,456.00 (Annual)





Other:


Job Summary

Assists with the activities of the Centre for Hip Health and Mobility (CHHM) and provides support to CHHM faculty, trainees and

other staff. Researchers at CHHM are working on the prevention, detection and treatment of bone and joint diseases. CHHM is a UBC

Senate-approved Centre based at VGH.


Reports to the Administrative Manager.

Work Performed

Assists with activities including:

Conducting literature searches using online databases.

Supporting grant applications. This includes referencing support, formatting and editing.

Contributing to and assisting investigators in the preparation of posters and presentations for academic journals and conferences.

Assisting with research symposium, research meetings, research communications.

Preparing facilities for use, maintaining cleanliness in all areas of the centre, except for specialized laboratories and imaging

suites.

Managing the scheduling of interview consult rooms, meeting rooms and laboratories.

Ordering supplies, receiving orders and signing for all goods received, ensuring prompt delivery of all goods received. Sorting

internal external mail; accepting deliveries and registered mail.

Carrying out data entry and managing documents.

Performing other duties from time to time as required.


The Research Assistant will work under the direct supervision of the Centre Administrative Manager. The RA will attend weekly

meetings with Administrative Manager and weekly staff meetings. Depending on specific tasks assigned, work may be checked hourly,

daily, weekly or infrequently by the Administrative Manager.

Supervision Given



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This position does not supervise.


Carelessness in performance of the duties outlined previously could result in delays for critical research programs undertaken by

researchers at the CHHM.

Qualifications


Background in basic science an asset. High level proficiency with Microsoft Office programs, especially Word, Excel and Outlook

required. Ability to prepare clear, concise, and accurate research and technical reports and proposals. Ability to locate

required information using a variety of methods (e.g., online information sources, manuals, expert sources). Ability to deal with

a diversity of people in a calm, courteous, and effective manner. Ability to identify and correct missing and incomplete data.

Ability to maintain accuracy and attention to detail.







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Job Posting

Job ID: 17548





Department: Nursing, School of

Salary: $39,656.00 - $43,456.00 (Annual)





Other:


Job Summary

The purpose of the Research Assistant (RA) position is to assist with the Men's Depression & Suicide Network, addressing men's

depression and suicide. Primarily, the RA will assist with development of the MD&S-Net research website. This involves

participating in team discussion, maintaining and uploading contents to the website, sharing information on research website via

Twitter, Facebook, LinkedIn and YouTube, and assisting with website analytics to foster promotion, engagement, interaction,

education and discussion regarding the network research on men's suicide and depression.


The Research Assistant will report directly to the Project Director, Christina Han, Nominated Principal Investigator, John Oliffe,

and Co-Principal Investigator, John Ogrodniczuk.

Work Performed

- Assists with development of the research website page and its content by:

(a) participates in team discussion on concept and framework of the website, and make flowcharts and mock-ups for presentation.

(b) maintains and updates the website using the content management system.

(c) summarizes given document information and transfer the information onto the website.

(d) assists with the website analytics using Google Analytics and Youtube Analytics

- Promotes the MD&S-Net website by sharing information online via Twitter, Facebook, LinkedIn, and YouTube.

- Works collaboratively with other members of the MD&S-Net to support meeting the overarching objectives of the network, including

actively participating in investigator team meetings; ensuring timely notification to Project Director about issues or problems.

- Serves as a liaison between the MD&S-Net members and website developer to ensure effective communication to build the MD&S-Net

website.

- Moderates the MD&S-Net website and the network social media channels (e.g., Twitter, Facebook, LinkedIn, YouTube).

- Performs other related duties as required


The Research Assistant position will be directly supervised by the Project Director (Christina Han) and indirectly supervised by

the Nominated Principal Investigator (John Oliffe) and Co-Principal Investigator John Ogrodniczuk. The Co-PI's, in conjunction



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with the investigative team, will provide direction to the Research Assistant.

Supervision Given

The Research Assistant will not be supervising others


The work of the Research Assistant will be monitored by the Project Director or designate. Errors or incorrect decisions could

potentially result in delays in completing the project.

Qualifications

High School graduation. College or University level education in Arts or Social Sciences discipline, preferred. Minimum of 2

years related experience or the equivalent combination of education and experience. Prior experience with qualitative research is

required; Prior experience with information technology and website design and maintenance is preferred. Excellent communication

interpersonal skills; Effective organizational skills (i.e., attention to detail); Working knowledge of computer applications for

word processing and spreadsheets, as well as Internet browsers and email applications. A demonstrated ability to work both

independently and within a team environment is critical.







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Job Posting

Job ID: 17549





Department: Orthopaedics

Salary: $39,656.00 - $43,456.00 (Annual)





Other:


Research Technician 2

Job Summary

0.8 FTE to assist with research projects in the Musculoskeletal Oncology Group, including local, national and international

projects. 0.2 FTE to assist with research projects within the Division of Spine Surgery.


Reports to Dr. Paul Clarkson, Principal Investigator (PI) for Musculoskeletal Oncology and the Musculoskeletal Oncology Clinical

and Research Nurse, and the Spine Division Research Coordinator.

0.8 FTE Division of Lower Limb Reconstruction and Oncology, 0.2 FTE Division of Spine Surgery

Work Performed

Administering questionnaires to study participants

Identifying study participants and working with the Research Nurse to ensure appropriate consent has been obtained

Taking measurements and functional scores

Data collection from clinical charts

Conducting Internet searches for scientific literature and media articles

Assisting in the ethics applications and assisting with preparation of grant applications, getting the signatures required and

following up on responses

Coordinating the preparation and submission of research papers

Coordinating Tissue and Blood collection for Tissue Banking, as well as the release of tissue, blood and clinical data from the

Tissue Bank and other similar projects.

Supporting the MSK Oncology Research Nurse in his her activities

Assisting with Dr Clarkson's c.v. and other relevant documentation

Using Rise to submit and monitor applications and existing projects

Other similar duties as assigned




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The employee will work with their supervisors to ensure that all data is collected in an ethical manner. All major decisions will

be made in review with supervisors, with meetings on a weekly basis. The candidate will be responsible for their own day to day

workflow.Reports directly to the PI for oncology work, and the Spine Division Research Coordinator

Supervision Given

None


The work described basically follows well established protocols and techniques. Weekly planning of tasks and experiments will be

coordinated with project leader. All important decisions will be checked by the investigators leading the projects. Accuracy is

very important. Errors may be costly if significant delay are experienced and wasting of resources.

Qualifications


-Previous employment education in a research setting

-Must pass a criminal records check with Vancouver Police Department.







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Job Posting

Job ID: 17547





Department: Paediatrics

Salary: $41,814.00 - $45,600.00 (Annual)





Other:



University.

Job Summary

This position is responsible for coordinating clinical research projects for the Principal Investigator.


This position reports directly to the Principal Investigator.

Work Performed

-Plans and performs experiments, utilizing complex procedures or techniques; troubleshoots problems; collects, records, analyzes

and interprets experiment results.

-Assists senior level staff with the design of experiments and or development of new techniques for laboratories or facilities.

-Writes reports, presents research results at laboratory meetings and assists with the writing of grant applications.

-Sets up, maintains, provides supplies, tests experiments and participates in experiment development for numerous teaching

laboratories for a variety of different courses, usually at higher or at varying course levels.

-Provides training to undergraduate students, new and lower level technicians in the use of equipment, techniques and procedures.

-Performs complex technical tasks such as respiratory gas exchange analysis (indirect calorimetry), body composition analysis

(bioelectrical impedance analysis) in human subjects and research participants.

-Researches, coordinates and performs regular field sampling and analysis for several research projects.

-Coordinates, monitors and ensures the implementation and enforcement of laboratory safety rules and procedures.

-Sets up, tests, operates and maintains common laboratory and other equipment.

-May assist in running a laboratory, performing tasks, such as, purchasing supplies and minor equipment and maintaining parts of

accounts.

-May oversee and direct the work of one or two incumbents in lower level classifications.

-Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.

-While the work may be of a complex nature, tasks are assigned and the incumbent plans and schedules his her own work.




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Works under general supervision of the Principal Investigator; receives detailed instructions on the assignment of new duties and

thereafter only on new or unusual problems.

Supervision Given

May oversee and direct the work of one or two employees at lower classifications in which case they are responsible for the

accuracy, production, and control of the work unit.


Accuracy, timeliness, and sound judgment are required to maximize the effectiveness of the research being conducted. Errors in

ability to perform administrative and technical tasks may lead to concerns about research credibility and integrity.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Minimum of 3 years related

experience or the equivalent combination of education and experience. Ability to analyze and interpret data, determine

implications, and provide recommendations Ability to understand and apply policies, procedures, and instructions. Ability to

maintain accuracy and attention to detail. Ability to effectively use Microsoft Office at an intermediate level. (e.g., Outlook,

MS Word, MS Excel) Ability to exercise sound judgment. Ability to identify key results from scientific, statistical, and

quantitative research findings. Ability to communicate effectively verbally and in writing. Ability to efficiently and effectively

coordinate tasks. Ability to prioritize and work effectively under pressure to meet deadlines.







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Job Posting

Job ID: 17497





Department: Physical Therapy

Salary: $ 24.54 - $ 26.69 (Hourly)





Other:



university. Hours are part-time, variable.

Job Summary

Overseeing and administration of an exercise rehabilitation program in women undergoing treatment for breast cancer. This program

is part of a research study.

The position will work directly with the investigators who are mounting the study. Responsibilities include working independently

in a setting that involves varied and complex technical tasks such as: exercise testing in a clinical population, developing

exercise prescriptions, delivering the exercise sessions, data collection, and supervision of staff and student assistants

associated with the study.


Reports directly to the study Co-Principal Investigator, (Dr. Kristin Campbell)

Work Performed

-Screening participants for eligibility to participate in the exercise intervention

-Conducting sub-maximal and maximal graded exercise tests

-Conducting 1- repetition maximum strength testing

-Conducting measures of physical function and body composition

-Designing and implementing an emergency action plan for the facility

-Managing and overseeing daily operations of the fitness facility

-Supervising, scheduling and training staff and student assistants

- Managing and collecting study outcome data

-Writing reports and weekly updates on adherence to the intervention

-Carrying out all other related duties as required in keeping with the qualifications and requirements of positions in this

classification


Employee will work with minimum supervision, receiving instruction only on unusual problems or on matters which depart



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significantly from established policy and procedures.

Supervision Given

May have supervisory responsibilities for a small group of employees at lower classifications and may have input into staff

selection and performance evaluation.


Inappropriate judgment would compromise the quality of the research study, related data acquisition,and the reporting of research

outcomes.

Inappropriate judgment would also compromise research success, participant safety, and ethical approval, thus affecting the

credibility of the Investigators

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. - Minimum of a Bachelors

Degree in Kinesiology, Exercise Therapy, or a related program.

- Preference given to those with CSEP Certified Exercise Physiologist® (CSEP-CEP), ACSM Certified Clinical Exercise Specialist

(CES), Canadian Athletic Therapists' Association Certified Athletic Therapist (CAT), NSCA certified Strength and Conditioning

Specialist (CSCS), or ACSM ACS Certified Cancer Exercise Trainer (CET), or documented related experience.

- Certification in CPR and First Aid required. Minimum of 4 years of related experience or the equivalent combination of

education and experience. - A minimum of 4 years of related experience in exercise testing and supervision with a clinical

population or an equivalent combination of education and experience.

- Experience working with cancer survivors preferred.

- Experience overseeing and administering exercise interventions for research projects. Demonstrated excellent oral and written

communication skills. Excellent organizational skills including ability to manage multiple tasks. Demonstrated ability to complete

exercise testing. Demonstrated ability to develop and appropriately modify an exercise prescription. Demonstrated ability to work

effectively independently and in a team environment. Demonstrated ability to meet deadlines. Ability to be thorough, accurate, and

have a high level of attention to detail. Ability to exercise tact, discretion, and confidentiality. Basic proficiency using

various word processing software, spread sheet programs, databases, and the Internet. Ability to develop and implement emergency

action planning, relevant skills, and emergency action plan implementation.







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