The Self-Assessed Electronic Audit

Why have monitoring?Section 131 Right to Information Act 2009 (RTI Act)

The functions of the Information Commissioner include “monitoring, auditing and reporting on agencies’ compliance”

Report to the Parliamentary CommitteeSection 135 Information Privacy Act 2009 (IP Act)

Conduct compliance audits of the privacy principlesReport to the Speaker if considered appropriate

OIC has set up a performance monitoring program

Why

How

OIC has a program of monitoring based on risk assessment

Self-assessed electronic audit

All compliance obligations listed Resource for reference Assists agencies to target areas to improve Supports agencies to achieve full compliance Helps agencies obtain the benefits of open data and

strong personal information handling systems

What

Self-assessed electronic audit

OIC reports to the Parliamentary Committee for Legal Affairs and Community Safety

Report of electronic audit is tabled in Parliament Report will identify responding and non-responding

agencies Results are aggregated and individual responses are not

reported

What

The 2010 Parliamentary report

Agency Progress on Right to Information Reforms: Results of self-assessed electronic audit - is published on OIC’s website.

http://oic.qld.gov.au/content/agency-progress-right-information-reforms%E2%80%94results-self-assessed-electronic-audit-completed

Where

Key results in 2010

• Full or partial implementation of 72 percent of the reform obligations

What

What

Key results in 2010Areas of strength and weakness across topics

What

Key results in 2010Performance in different government sectors

Key results in 2010

• There was better implementation when senior governance was active in driving the processes

• Agencies identified a need for further training and awareness raising

What

Self-assessed electronic audit – general description

Self-assessment All the legislative compliance obligations Lengthy, but can be done efficiently Once full compliance reported on a question, agencies

will not be asked that question again

What does the electronic audit look like?

What

What

The hard copy version of the electronic audit published on the OIC website :-

Electronic Audit - Hard Copy

Available for preview on the OIC website –

Performance Monitoring and Reporting – Tools to assist agencies self assess

Link:-

http://www.oic.qld.gov.au/content/agency-self-assessment-tool

Where

Self-assessed electronic audit – 2013 online

The landing page for the online survey looks like this:

Administered by the Government Statistician’s office: a business unit within the state government department, Queensland Treasury and Trade, which co-ordinates the collection of official statistics. 

What

Self-assessed electronic audit – 2013 onlineThe Government Statistician’s office will email a link to the

2013 self-assessed electronic audit to agency contact officers, to be completed on-line.

Questions tailored (skipped) for each agency based on • Type of agency• Threshold questions• Answers to 2010 electronic audit

New agencies, including all government departments and hospital and health services, will be asked all questions relevant to that type of agency.

What

Self-assessed electronic audit – 2013 online

The on-line survey will be:• Sent to your agency’s contact officer through a

link in an email• Issued in the last week of March

• Can print out relevant questions at the start.• Responses can be saved as you go.

• Due for completion by 22 April 2013

Any questions?

For enquiries regarding the content of the audit, please contact Karen McLeod, Office of the Information Commissioner on 07 3234 7373.

For technical difficulties relating to the completion of the audit, please contact the Government Statistician’s office on 1800 068 587 or email oesr.websurvey@treasury.qld.gov.au.

These PowerPoint slides can be viewed on the Office of the Information Commissioner website at www.oic.qld.gov.au