The Sakai/eduCommons/OCW Project

Supporting OCW Site Creation

John Dehlin

Utah State University

Joseph Hardin

Zhen Qian

University of Michigan

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Sakai - An Open Source Collaboration and Learning Environment

• A community and foundation—a group of people and resources supporting the code and each other, realizing large scale Open Source efficiencies

• A collaboration and learning product with: – A set of tools—written and supported by various

groups and individuals—which have been tested and released as a unit

• An extensible framework for building collaboration tyools and services—provides basic capabilities to support a wide range of tools and services—teachingand research

• An LMS that also supports online research

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Support Teaching and Learning

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Support Distributed Research

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Bringing research to the classroom

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Tests & Quizzes Tool

Discussion Tool

Research Team Support

OnLine Class Support

Bringing it all online

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Sakai

UMOCW

Web Siteor

other InstitutionalRepository

Publication PipelineDigital Course Materials:(1) IP Management (2) Tagging OCW Categories(3) Exporting from CTools(4) QA and Review

eduCommons tools

RawCourseContent

VettedOCW

Content

Teaching

Research

Putting an OCW Pipeline in the LMS -OCW Publishing from Sakai

Initial MIT OCW process has difficulty scaling.How can we support this process?

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Overview of ProcessBased on Hybrid Publishing Model

Integrated with MIT Teaching Process

Plan Build Teach/Manage Publish

Upstream foundational prep

• Recruit faculty• Plan TEACHING version of

course• Plan OCW version of course• Review existing content• Identify & resolve IP (except

permissions)• Track IP by object in system

Content development

• Collect/capture existing content

• Build content into LMS sections/templates

• Enter metadata• Create commissioned works• Process permission requests

& make IP edits

Live teaching and course administration

• Update/supplement materials

• Post announcements• Assign, track, grade

student work• Interact (faculty-student

and student-student)

Open publication

• Perform course QA• Obtain faculty approval• Export to OCW site

Support

Renewal, archiving, and preservation

• Update course content• Archive course content

Color legendBLACK Normal teaching processBLUE Required for open publishingORANGE Former OCW steps eliminated

HYB

RID

INTE

GR

ATE

D

PRO

CES

SA

RC

HIT

ECTU

RE

OVE

RVI

EW

• Spec course/map content • Reformat/clean up/ restructure/contextualize

• Enter content into CMS• Perform authoring QA

• Perform final edit• Perform production QA

• Respond to user feedback• Review/refine metadata

(MIT Library)• Edit course for errors

ELIM

INA

TED

ST

EPS

ExternalOCW

AudiencesMIT Faculty & Teaching Assistants

Individual Teaching Web Sites

MIT-Supported LMS

OCW External Web

Site

Dspace Archive

MIT-supported optionAssume 80% participation

Publish

- OR

-

Individual/local supported optionAssume 20% participation

• Robust authoring– Easy capture– Easy update

• Document managemt– Restricted teaching matls– Open teaching matls

• Import/export– Offline authoring– Self-publishing

• Multiple views• Course admin

Teach MITStudents

• Publishing tools– Embedded tracking code– Embedded license terms– IP tracking– Metadata tagging– Hi-design display templates– Preview capability– Downloadable ZIP files– Discussion group suppt– Archiving

• Workflow

Archive

Harvest for archi ving or publishing

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OCW Tool

OCW Tool – Support for the Hybrid Process

Support for Tagging in Sakai –Helping faculty, students create

tags (metadata) for:

• IP status – Creative Commons+• OCW Navigation – MIT Categories• Export – Choose what to put on

OCW site

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Plan Build Teach/Manage Publish

Upstream foundational prep•Recruit faculty•Plan TEACHING version of course•Plan OCW version of course•Review existing content•Identify & resolve IP (except permissions)

•Track IP by object in system

Content development

•Collect existing content•Build content into LMS sections or templates

•Enter metadata•Create commissioned works•Process permission requests & make IP edits

Live teaching and course administration

•Update and supplement materials•Post to email, wikis, blogs, announcements, discussions, forums, IM

•Assign, track, grade student work•Interact (faculty-student and student-student) through all channels above

Open publication•Perform course Quality Assurance

•Obtain faculty approval

•Export to OCW site

BLACK Normal teaching process

BLUE Required for open publishing

We Like This Hybrid Model a Lot

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Planning&

Training

Upstream foundational preparation

•Recruit faculty•Plan TEACHING version of course•Plan OCW version of course•Review existing content•Identify & resolve IP (except permissions)•Track IP by object in system

Build Teach/Manage Publish

Planning Phase Includes “Training” for Faculty and Support Staff in Colleges and Depertments

All done within LMS faculty are already familiar with

IP Object tracking comes along with the use of the system

Training has additional benefits in educating faculty on IP

Support staff distributed throughout university

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Build Teach/Manage Publish

Teaching and Managing Course Materials

All done within LMS faculty are already familiar with

IP Object tracking can proceed throughout course

Materials/Objects can be tagged with OCW categories (Syllabus,

Lecture Notes, Assignments, etc.) wherever they come from,

wiki, blog…

Increasingly, objects tagged by system, eg, Assignments

•Collect existing content•Build content into LMS sections or templates

•Enter metadata•Create commissioned works•Process permission requests & make IP edits

•Update and supplement materials•Post to email, wikis, blogs, announcements, discussions, forums, IM

•Assign, track, grade student work•Interact (faculty-student and student-student) through all channels above

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Content Development and Teaching Proceed Throughout Course Period

•Take advantage of that – OCW Tool is available to add tags anytime in development or teaching

•Capture IP and OCW category metadata as class proceeds, as new material is developed

•Perhaps have a student ‘scribe’ who has permissions set to add metadata – when new document appears, they tag it – perhaps make this a class activity, develop student incentives (e.g., better future access)

•Have system flag incomplete data on objects – direct faculty or students to places of needed metadata

Build Teach/Manage

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OCW Tool + eduCommons

•Perform course Quality Assurance

•Obtain faculty approval•Export to OCW site

Publish QA done within eduCommons by staff – local or central

Faculty receives an email with the URL of the QA’d OCW site,

decides whether or not to authorize publishing

If NO, faculty given available support – local or central –

supported through eduCommons workflow

If YES, OCW site is published through eduCommons

Open publication

This work very much in progress, thanks to support from Hewlett

Foundation, and ongoing efforts from Utah State University and the University of

Michigan

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Sakai in ProductionOpen Educational Resource Engines

Text

4000 courses each year at U Michigan alone; more at UNISA (U South Africa)

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Questions, Comments

For more info:

http://sakaiproject.org

Sakai/eduCommons/OCW Project

Zhen Qian zqian@umich.edu

John Dehlin johndehlin@gmail.com

Joseph Hardin hardin@umich.edu

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Training Build Teach/Manage Publish

Upstream foundational prep•Recruit faculty•Plan TEACHING version of course•Plan OCW version of course•Review existing content•Identify & resolve IP (except permissions)

•Track IP by object in system

Content development

•Collect existing content•Build content into LMS sections or templates

•Enter metadata•Create commissioned works•Process permission requests & make IP edits

Live teaching and course administration

•Update and supplement materials•Post to email, wikis, blogs, announcements, discussions, forums, IM

•Assign, track, grade student work•Interact (faculty-student and student-student) through all channels above

Open publication•Perform course Quality Assurance

•Obtain faculty approval

•Export to OCW site

Color legendBLACK Normal

teaching processBLUE Required for

open publishing

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Plan Build Teach/Manage Publish

Upstream foundational prep•Recruit faculty•Plan TEACHING version of course•Plan OCW version of course•Review existing content•Identify & resolve IP (except permissions)

•Track IP by object in system

Content development

•Collect existing content•Build content into LMS sections or templates

•Enter metadata•Create commissioned works•Process permission requests & make IP edits

Live teaching and course administration

•Update and supplement materials•Post to email, wikis, blogs, announcements, discussions, forums, IM

•Assign, track, grade student work•Interact (faculty-student and student-student) through all channels above

Open publication•Perform course Quality Assurance

•Obtain faculty approval

•Export to OCW site

BLACK Normal teaching process

BLUE Required for open publishing

We Like This Hybrid Model a Lot

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Implementation

Publishing 1200 Courses

Site Highlights

Syllabus

Course Calendar

Lecture Notes

Assignments

Exams

Problem/Solution Sets

Labs and Projects

Simulations

Tools and Tutorials

Video Lectures