The Rusk County Clerk's The Rusk County Clerk's Office WELCOMES YOUOffice WELCOMES YOUfor….for….

Election Training

July 31, 2014

Welcome - New Office Welcome - New Office MemberMember

Chief Deputy - Danielle Chief Deputy - Danielle Zimmer Zimmer

Star Awards for April’s Star Awards for April’s Spring Election Spring Election

The Election Administration

Manual Order Form

http://gab.wi.gov/clerk/education-training/manuals and webinar order forms

Tonight’s Agenda

Voter Photo ID

Type E Notice – Voting by Absentee Ballot

Poll Workers

Chief Inspector – Duties

Election Observers Voter Registrations-GAB 131

Ballots

Tally Sheets

GAB 190F or GAB 190NF & GAB 191 – GAB 192

Voter Photo ID – Not Required

Court ordered a permanent injunction against implementation of photo ID requirement.

Election officials must refrain from implementing.

Driver’s license is only needed if voter is using for proof of residency – voter registration !

Type E Notice – Voting by Absentee Ballot

Absentee Voting - Requests, Deadlines and Available Hours

Requests – Must be in writing Email is considered a written request

Deadlines:◦ Application by MAIL:

• Last day is the 5th day before election – Thursday, August 7th

◦ In person absentee voting:

• 1st day in clerk’s office – Monday, July 28th

• Last day in clerk’s office – 5:00 p.m. Friday, August 8th

◦ Availability: Contact clerk to make an appointment between the hours

of 8:00 a.m. and 7:00 p.m. Weekends, holidays, or outside of appointment hours are prohibited! You must be available or have someone else be available on

Friday, August 8th till 5:00 p.m.

Must be an elector from the county. Must have at least 3 poll workers on duty. If political parties do not submit a list of

nominees for poll workers - poll workers within the municipality shall have priority to work.

Political party lists must be submitted by Nov. 30th of odd number years! ◦ List has to be signed by Party Chairperson

◦ The person who submits the list must certify on the list that they contacted each nominee, and each nominee agreed to serve as a poll worker

No political party lists received means: ◦ All poll workers are unaffiliated!!!!!

Poll Workers – Residency, and Party Representation

Chief Inspector – Duties Must be an elector within

the municipality Makes sure all election

supplies are available. Makes sure polling place is

set up is correct. In charge on Election Day!

Supervise and monitor all activities at poll site

Makes sure election equipment seals are correct and record and initial on Inspector’s Statement◦ Do not pre-initial post-

election check!

Run “Zero” report and make sure voting machine is ready to vote at 7:00 a.m.

Announces polls are open at 7:00 a.m.

Completes certifications and records all incidents at polls on Inspector’s Statement. ◦ If there are no incidents

you still need to complete form with “NONE” and sign

Announce polls are closed at 8:00 p.m.

Confirm seals are correct and initial Inspector’s Statement

Run final election results tapes & sign with 2 poll workers.

Chief Inspector – Duties Continued Tally votes and write-ins

(Done by at least two people).

Make sure ballot count and voter count are correct.

If correct:◦ Complete election call in sheets

with vote totals. Double check vote totals for accuracy. Make sure totals get called into County Clerk.

If not correct:◦ Review vote totals and poll

books before conducting draw down procedures.

Complete and review any remaining paperwork for accuracy.

Review other paperwork completed by poll workers for accuracy.

Secure ballots in ballot container◦ Bags are easier to complete

and sign before they are filled!

Make sure all election materials are in correct location/envelopes/bags/etc. for proper disbursement.

Make sure polling location is cleaned up.

Make sure all election materials are given to municipal clerk.

Municipal Clerks should ALWAYS review election materials check list with election materials to make sure everything is there before passing this along to your Chief Inspector!

Chief Inspector - double check list when received!

AUGUST 12, 2014 – PARTISAN PRIMARY ELECTION MATERIALS

PLEASE REVIEW YOUR MATERIALS BEFORE ELECTION DAY TO MAKE SURE EVERYTHING IS THERE.

1. Ballot Bags (GAB 101) * 1 CLEAR BALLOT BAG (RETURN TO COUNTY) * 2. One Envelope Rejected Absentee Ballots (GAB 102) – STICKERS TO ADHERE TO REJECTED BALLOT

ENVELOPE 3. One Envelope Used Certificate/Affidavit of Absentee Ballots (GAB 103) 4. Two Inspectors Statements (GAB 104) – 1 goes to the County Clerk – 1 stays with municipality 5. Two Challenge Documentation Forms (GAB 104c) 6. Two sets of Tally Sheets (GAB 105) - 1 goes to the County Clerk – 1 stays with municipality 7. Two Election Voting and Statistics (GAB 190) 1 goes to the County Clerk – 1 stays with municipality 8. Two Election Specific Cost Reports (GAB 191) – 1 goes to the County Clerk within 60 days – 1 stays with municipality 9. One Envelope for Election Returns - Goes to the County Clerk 10. Ballots and Sample Ballots – PLEASE POST SAMPLE BALLOTS 11. Two Ballot Notices (Type B) – PLEASE POST AT POLLING PLACE 12. Five Applications for Absentee Ballot (GAB 121) – One Supplemental Absentee Ballot Log (GAB 124) 13. Twenty Voter Registration Applications (GAB 131) with

GUIDE FOR DETERMINING WHERE A PERSON VOTES 14. Five Provisional Ballot Envelopes (blue) (GAB 123)

Provisional Ballot Handout and List for Provisional Voters 15. One Take-up Roll 16. One Seal Documentation Record – Goes to the County Clerk 17. One Spoiled Ballot Envelope 18. Two Supplemental Poll Lists (GAB 107) – Located at back of each poll book 19. Ineligible Voter List 20. Privacy Container for late arriving Absentee Ballots 21. Public Notice for Outstanding Absentee & Provisional Ballots – PLEASE POST AT POLLING PLACE 22. Cheat Sheet to the Stars 23. Election Night Call in Sheets

ON ELECTION NIGHT, PLEASE CALL IN YOUR RESULTS AS SOON AS POSSIBLE

To the County Clerk at (715)532-2100 or (715)532-2101. If the line is busy PLEASE TRY AGAIN! Following the election, please return the election results and materials to the County Clerk’s office either that evening (call ahead to make sure staff is still there) or the following day by 4 p.m. Return the following:

1. In the BROWN ELECTION RETURNS ENVELOPE enclose: (1) Poll List with Supplemental Poll List at back of poll book (1) Set of the Tally Sheets (1) Machine Total Report (1) Inspectors’ Statement (GAB 104) (1) Completed Election Voting and Statistics (GAB 190)

NOTE: WE WILL SUBMIT ALL GAB-190 INFORMATION TO GAB Completed Voter Registration Forms Pre-Lat Cartridge (if not already turned in) and Official Result Cartridge

2. In the CLEAR BALLOT BAG with seal adhered include: Used ballots (GAB 101) Voting machine tape (left on the take-up roll).

3. In the WHITE TYVEK ENVELOPE include: (1) Seal Documentation Record (1) Envelope for Rejected Absentee Ballots (GAB 102) (1) Envelope for Used Certificate/Affidavit of Absentee Ballots (GAB 103) (1) Envelope for Spoiled Ballots Any unused election materials

If you have any questions please call the County Clerk at (715)532-2100. Office hours are 8 a.m. to 4:30 p.m. If you need assistance before 8 a.m. on Election Day Denise can be reached on her cell phone (715)790-6168.

Have a great election!

New Ballot Bag Certification

Election Observers

Designate areas◦ One area must be between 3 and 8 feet of

table where electors state their name and address

◦ One area must be between 3 to 8 feet of registration table

◦ Any deviation from this must be noted on

Inspector Statement and Clerk must notify GAB

of any deviation within 7 days of election.

Photo ID required for observers. Chief Inspector must verify signed

name matches photo IDNumber of observers must be based

on physical space limitations.

Election Observers Continued

Observers must print their name, sign and date log. Chief

Inspector must verify signed name matches photo ID

LOG IS NOT A PUBLIC RECORD UNTIL AFTER POLLS CLOSE!

Election Observers Continued

Removal of any observer must be documented and submitted to GAB within 7 days of the election by the municipal clerk.

Observer Rules-at-a- Glance Brochure

Voter Registrations – GAB 131

• Use most current form 2014/5

• All electors must provide drivers license or WI DOT issued ID

(REQUIRED if current and Valid!)

• Military or permanent overseas elector-fill in circle. (Under current address) Excluded from proof of residency requirement.

• Previous address – Remember this is still REQUIRED! There should be some part of their former address here!

• Electors must provide proof of residency to register to vote.

• May use driver’s license or WI DOT issued ID if it has current address!

• Poll worker must record proof of residencyTYPE: Examples:

Utility Bill, Tax Bill, Bank Statement, etc.ISSUING ENTITY: Examples:

Xcel, Rusk County, Wells Fargo, etc.PROOF OF RESIDENCY #

• Full # contains more than 6 digits – • Use last 4 numbers

• Full # contains less than 6 digits – • Use last 2 numbers

Voter Registrations – GAB 131 Cont.

Electronic devices may be used to provide proof of residency!

Acceptable proof of residency documents must include voters: Name and Current Address

Voter Registration Applications are not complete unless:

1) Proof or residency has been provided!

AND 2) Required information is recorded on application!

***********All new voters and voters with name or address change must fill out a new GAB-131and submit proof of residency.

Voter registrations that are not completed can not be entered into SVRS.

New electors that do not provide proof of residency are not registered and NOT able to vote.* NOTE: Elector can no longer have

corroborating witness for residency requirement!

* Election officials must sign voter registration * Election officials must sign voter registration application. application. * Date completed is when proof of residency * Date completed is when proof of residency was provided. was provided. * Election official must record: * Election official must record:

* Ward number if more then one ward in * Ward number if more then one ward in municipality. municipality.

* School District number or name* School District number or name * County Supervisor District * County Supervisor District number if more than number if more than one in municipality. one in municipality.

* (City of Ladysmith) Alder number* (City of Ladysmith) Alder number

* All county wide categories do not need to be * All county wide categories do not need to be completed. completed.

BalloBallots – ts – PapePaper r Should NOT have

Coroner race for County under Constitution Party!

Cross off with an X

Ballots - PaperBallots - Paper

Partisan Primary

August 12, 2014

Ballot Selection and Marking Instructions

Choose your preferred party: Choose ONE party ballot from this packet on which to vote. Remove your selected party ballot from the packet.

Vote only on the party ballot you selected. If you vote on more than ONE party ballot, no votes will count.

Vote for candidates on your selected ballot:

Vote for one candidate per office on the ballot you have chosen.

To vote for a name on the ballot, make an “X” in the square next to the name like this ..

To vote for a name that is not on the ballot, write the name on the line marked “write-in.”

If you make a mistake or have a question:

See an election inspector. (Absentee Voters: Contact your

Municipal clerk.)

The Partisan Primary is a nominating process. Voting in this primary is your opportunity to express, to one party of your choice, which of the party’s candidates you recommend for placement on the General Election Ballot.

Ballots – Paper Cont.Ballots – Paper Cont.** The back of all three ballots must be initialed by poll workers!!

Ballots – Paper Cont.Ballots – Paper Cont.Ballot box

for Voted Ballots

Discard box for all other ballots

not used and voting

instruction page

Counting votes and Write-in votesCounting votes and Write-in votes

Voter Intent: If a voter has overvoted in a particular office on the ballot. The ballot should be treated as an overvote for THAT OFFICE ONLY! Record on Inspector Statement that a vote was not counted for that office because of an overvote.

Counting votes and Write-in Counting votes and Write-in votes Cont. votes Cont. Generally election officials will count

write-in votes ONLY if there is NO candidate certified to appear on the ballot.

If there are certified candidates, only count write-ins for registered write-in candidates.

Count all write-in votes if a certified candidate dies or withdraws before the election (death is the only withdraw process that exists)

Daffy Duck

Need to know voting machine know Need to know voting machine know how!how!

Remember: Place electrical cord in printer bag if storing at the courthouse!

Deactivating Ballot & Starting Vote Process Over:1) Deselect all ballot choices2) Press yellow activation button until it beeps

“Cancel Activation” will appear on the screen3) Touch screen to return to the choice of ballot style screen.

PRIMARY ELECTION JUDICIAL & SUPERINTENDENT OFFICES

STATEWIDE OFFICES

CONGRESSIONAL OFFICES

LEGISLATIVE AND DISTRICT ATTORNEY OFFICES

COUNTY OFFICES

LOCAL OFFICES

SCHOOL DISTRICT OFFICES

REFERENDA

INSPECTOR’S STATEMENT

AND TALLY SHEET

INSTRUCTIONS: Record all paper ballot votes and machine votes on this tally sheet. Only use hashmarks to record paper ballot votes. Record machine votes in the “machine totals” column.

SPRING GENERAL ELECTION Showing results for the ________ward(s) of the _____Aldermanic district of the __________________ (city, village or town) of ________________________________________________in the County of Rusk, State of Wisconsin on the 6th day of APRIL , 2010 made by the inspectors of election setting forth the total number of votes for each office, the names of persons receiving votes, and the number of votes cast for such persons.

OFFICE NAMES OF CANDIDATES 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100

PAPER

TOTALS MACHINE

TOTALS

GRAND TOTAL IN

FIGURES

GRAND TOTAL IN WORDS (Totals must be set forth in words as well as figures) 105 110 115 120 125 130 135 140 145 150 155 160 165 170 175 180 185 190 195 200

WRITE-IN

WRITE-IN

WRITE-IN

x

√

Tally Sheets

PAPER TOTALS MACHINE TOTALS GRAND TOTALS

IN FIGURES

GRAND TOTALS IN WORDS

(Totals must be set forth in words as well as figures)

• There are 3 tally sheets – one for each party!

• All tally sheets must be completed!

• Only 2 machine total tapes need to be printed. • Attach 1 machine total tape to top tally sheet (Democratic Party) to

return to the County.

• Attach 1 machine total tape to top tally sheet (Democratic Party) to keep for municipality.

Returning Election Returning Election Materials Materials Make sure paperwork is

completedMake sure paperwork is in correct envelopes.Make sure paper ballots andmachine voting tape (on take up

roll) is in sealed ballot bag. Return all unused materials

GAB 190F & 190NF

GAB 190F & 190NF Continued

Deadline: 30 days after election –Sept 11th

These should be turned in with all other election material after the election UNLESS you have outstanding absentee ballots out.

County enters all GAB 190 information into state system.

Why information is collected: To improve the election data collectionprocess in order to better meet WI and Federal statutoryreporting requirements: Also provides additional opportunity to compare data to what has been recordedIn SVRS, allowing clerks to reconcile voter data.

Statewide Election Data Statewide Election Data ReportingReporting

GAB 191- Election Specific

•County – Municipality •(County will provide dollar

amount UNLESS it’s for your own municipality races then you must provide this dollar amount and county will add cost to your total)•Municipality: You must

provide this dollar amount!

•Deadline: 60 days after election –Oct 11th

GAB 192- Annual Cost

•Keep track of costs throughout year.

•Any cost that can be used for all elections and not just specific.

•Follow category examples on sheet.

•Example: You get a roll of paper for machine before this election cost is used under GAB 192 annual NOT GAB 191 specific.

•Deadline: Jan. 31, 2015

GAB 191 & 192

Completing Reports

GAB 190F or GAB190NF & GAB 191 & GAB 192

Date: January 21, 2014

To recap information, here is a brief summary of the changes with links to the new forms:

The GAB-190F is required when there is a Federal office on the ballot. State Statutes requires that these statistics

must be entered into WEDCS within 30 days of the Federal Election. This will be every Partisan Primary in August,

every General Election in November, the Presidential Preference Election in April every four years, and any special

election for a Federal office (http://gab.wi.gov/forms/gab-190-federal).

The GAB-190NF is required whenever there is not a Federal office on the ballot, but there is a state office or statewide

referendum. State Statutes require that these statistics must be entered into WEDCS within 30 days of the State

Election (http://gab.wi.gov/forms/gab-190-non-federal).

The GAB-191 is the Election-Specific Cost Report. This form is only required for the Spring Election in April and the

General Election in November, and includes only those costs that relate to that specific election and excludes any

costs related to a potential primary. The Election-Specific Cost Report must be entered into WEDCS within 60 days

of the election (http://gab.wi.gov/forms/gab-191).

The GAB-192 is the Annual Elections Cost Report. This report includes costs that do not relate to a specific

election. This report will be due every January 31st for the preceding year. The first report will be due in 2015 for the

2014 calendar year (http://gab.wi.gov/forms/gab-192).

The GAB-190 Help Guide provides detailed instructions on how to complete the questions on the GAB-190F and

GAB-190NF (http://gab.wi.gov/manuals/gab190).

AdditionAdditional al TrainingsTrainings

All Upcoming G.A.B. Training Events

Training Event County Date

Registration Status

Training Type

Baseline Chief Inspector Training - Madison

Dane 08/02/2014 - 9:00am

Closed Chief Inspector Training

Baseline Chief Inspector Training - Madison

Dane 08/03/2014 - 1:00pm

Open Chief Inspector Training

Baseline Chief Inspector Training - Fond du Lac

Fond du Lac

08/05/2014 - 1:00pm

Open Chief Inspector Training

Baseline Chief Inspector Training - Eau Claire

Eau Claire 08/06/2014 - 9:00am

Open Chief Inspector Training

Municipal Clerk Core Training - Wisconsin Rapids

Wood 08/07/2014 - 8:00am

Open Municipal Clerk Training

Baseline Chief Inspector Training - Sheboygan

Sheboygan 08/07/2014 - 9:00am

Open Chief Inspector Training

Baseline Chief Inspector Training - Appleton

Outagamie 08/08/2014 - 9:00am

Open Chief Inspector Training

Municipal Clerk Core Training - Washburn

Bayfield 10/02/2014 - 8:30am

Open Municipal Clerk Training

Baseline Chief Inspector Training - Washburn

Bayfield 10/02/2014 - 12:00pm

Open Chief Inspector Training

AdditionAdditional al TrainingTrainingssWebinarWebinarss

Additional Information Additional Information Poll booksNew Election Night call in sheets – Purple SheetsNew GAB 191F (Federal) Statistic Report – Pink SheetNotices:

To post in polling booths: Partisan Primary – Bright Pink Partisan Primary – Bright Pink Over-voting – Bright Yellow (reusable for any election)

To post in polling locations Contact information – White

(insert phone number of municipal clerk) Qualified to Vote – White Crossover voting – Yellow – legal size paper

New ballot bag label – Long white peel label Observer order to leave polling place form – Green Observer log Handout: Observer brochure – Green folded GAB 190F, 190NF, and GAB 191. 192 Completing Report Training Schedule / Webinar Schedule

QUESTIONS?

THANK YOU!!!!! THANK YOU!!!!!