the right start with eesac
TRANSCRIPT
THE RIGHT START WITH EESAC
WELCOME
Sherian Demetrius, Ph.D.
Iliana Ramos
Christine Rosario
SHARED
AGREEMENTS• Be open-minded
• Welcome all voices
• Actively participate
• Uphold Vegas rules
QUICK TIPS• Turn on your video
• Mute your sound
• You can mute and
unmute by pressing the
space bar
• Please click on the
‘REACTIONS’ button on the
bottom of your screen and
click on ‘Thumbs Up’ to
demonstrate understanding.
• If you have any questions /
difficulties, please send us a
message through chat
• Reflect on the current state
of your school’s EESAC
• Enhance the skills necessary
to function effectively as an
EESAC
• Develop the next steps to
ensure a successful EESAC
for 2020-21
LEARNING
OBJECTIVES
READY
SET
GO
Status Check
EESAC Virtual Meetings
Posting EESAC Meetings
Hold Elections
EESAC Roster
EESAC Waiver
Assurance
SIP Phase I & II
Next Steps
Additional Resources
THE RIGHT START
READY
Status Check
EESAC Virtual Meetings
Posting EESAC Meetings
1. Click on ‘VIEW
OPTION’ on the top
of your screen
2. Click on ‘ANNOTATE’
3. Click on ‘TEXT’
4. Click anywhere on
the screen and type
into the text box that
appears
5. Then, write one word
or phrase to describe
the current state of
your school’s EESAC
STATUS
CHECK
• All District Advisory Committee meetings, including
those that have been previously posted to the
master calendar and those that have not yet been
posted and that must be held using a virtual
platform, should include details on how the public is
able to electronically access the meeting in the
notice information.
• The individual creating the meeting should be
mindful to use all necessary security settings to
protect the integrity of the online system and the
meeting.
• This action is advised due to District office and
school closures in response to Governor Ron
DeSantis/ declared State of Emergency due to the
Coronavirus Disease 2019 (COVID-19) pandemic.
• All meetings must be posted in compliance with
School Board Policy 9125 and the Sunshine Law, s.
286.011. F.S.
• The above-stated requirements should be adhered
to with regard to all District Advisory Committees,
Attendance Boundary Committees, Educational
Excellence School Advisory Councils (EESACs),
School Board Committees, and all other committees
that advise the Board.
EESAC VIRTUAL MEETINGSPlease refer to
Weekly Briefing #27308
*Citizen’s Information requires for all
EESAC meetings to be posted at least
five (5) days prior to the meeting
POSTING EESAC MEETINGS1. Log on to: http://osi.dadeschools.net/
2. On the Left-hand menu bar, below EESAC: Select Post Meetings
3. Fill in the required fields: Employee Number, Birth Month/year,
E-Mail Address then click ENTER
4. Verify that the ‘Required Information’ is correct
5. From the drop-down menu for Category: select ‘School Meeting’
6. Enter the following: Meeting date; meeting Time – (a.m. / p.m.)
(Meeting end time is optional)
7. School/Department: Enter the WORK LOCATION NUMBER followed
by the school’s name (do not include “#” or the letters “WL”)
8. Under Address and Room: enter either
a. The school’s address and the room in which the meeting will be
held OR
b. Type Virtual Meeting: Meeting ID and Password
9. Subject: EESAC Meeting or provide a brief outline/summary of the
topics (agenda items) to be covered during the meeting
10. Contact Person: Enter your name
11. Telephone: Enter your school’s telephone number
12. Click: Add meeting
1. Save and print the confirmation notice, you will need it to cancel
or update the meeting announcement
2. The unique password will not be sent to your e-mail. If you do not
print or write it down, you will not be able to make edits to the
meeting
3. Once Citizen’s Information approves the meeting, they will send
the meeting originator a Meeting Announcement Confirmation
4. The link provided in the Meeting Announcement Confirmation
directs you to the Citizen’s Information homepage
5. To find the approved meeting, click on the link and select School
Meetings
6. You can find the meeting by searching the date on the calendar
7. Citizen’s Information requires for all meetings to be posted at least
five (5) days prior to the meeting
8. The day of posting counts as the first of the five days if the notice is
posted before 10:00 am
9. The day of the meeting will count as the fifth day if the meeting
begins after 4:30 pm
POSTING EESAC MEETINGS CONT.
SET
Hold Elections
EESAC Roster
EESAC Waiver
Assurances
HOLD
ELECTIONS• Hold EESAC Elections during the first
meeting to ensure compliance.
• Voting members on the current EESAC
Roster shall elect officers.
• Quorum must be established for the
elections to take effect.
• Members of the EESAC represent
constituent groups within a school such
as teachers, parents, support personnel,
and community members.
• Members should consist of 51% non-
district employees and 49% district
employees.
EESAC
ROSTER• Representation must reflect ethnic, racial,
linguistic, disabled and the economic
community served by the school
(FS 1001.452).
• EESAC rosters list all voting members and
alternates along with their demographic
information.
• An official roster is presented to the School
Board annually for approval per Florida
State Statute.
• Once approved, the district can certify to
the Florida Department of Education that
the EESACs meet the stipulations of state
law.
BOARD APPROVED
ROSTER
CURRENT ROSTER
ACCESSING YOUR CURRENT ROSTER TO REVIEW AND UPDATE
AS NEEDED:
1. Log on to osi.dadeschools.net
2. Under EESAC (left hand side) click on EDIT/MINUTES/BYLAWS/ROSTER
3. Enter your work location number
4. Once page above opens for your school, click on CURRENT EESAC
ROSTER
Make sure you do enough research
to support your points. It’s also a
good idea to pair data with visual
aids like charts or images.
EESAC
COMPOSITION
WAIVER• The EESAC may submit a request with
an explanation to the EESAC Support
Committee, as established by the
Superintendent, using FM-7292, to
increase or decrease the number of
representatives in one, several, or all
the groups for which representation is
required.
• Once the Support Committee
approves the waiver, the EESAC bylaws
must be amended to reflect the
change in membership.
ASSURANCES
Submit the 2019-2020 EESAC End-of-Year
Assurances and the Continuous Improvement
Reflection Assurances along with the 2020-21
EESAC Assurances with all required signatures
no later than Friday, September 11, 2020.
GO
SIP Phase I & II
Next Steps
Additional Support
Tentative SIP Timeline
Suggested Dates/Timeline
September 2 - September 9
SIP Region review
September 11
SIP EESAC Approval
September 16
SIP Signature Page due to Region
October 16
Conduct Internal Instructional
Review
October 21
Presentation to MDCPS School
Board
SIP Phase I & II
NEXT STEPS
1. Click on ‘VIEW OPTION’ on the top
of your screen
2. Click on ‘ANNOTATE’
3. Click on ‘TEXT’
4. Click anywhere on the screen and
type into the text box that appears
responding to the following
question: Based on today’s
learning activities, identify one
action that you will implement to
ensure a successful EESAC for
2020-21.
For additional support, please visit osi.dadeschools.net, scroll
down to the EESAC section, and click on EESAC Support
Request Survey. Kindly complete the survey ensuring all
sections are completed.
