the report of the commonwealth games evaluation ......written report to the cgf executive board no...

The Report of the

Commonwealth Games

Evaluation Commission

for the 2010

Commonwealth Games

3

Table of ContentsRef Contents Page

0 Executive Summary 6

0.1 Overview 6

0.2 Hamilton 6

0.3 Delhi 8

0.4 Conclusion of the Evaluation Commission 9

1 Introduction 10

1.1 Background on process 10

1.2 Composition and role of Evaluation Commission 11

1.3 Timeline 11

2 Report on Hamilton, Canada 12

2.1 Bid overview 12

2.2 Structural aspects 13

2.3 Sport 20

2.4 Facilities 23

2.5 Support services 35

2.6 Communications and media 36

2.7 City infrastructure 38

2.8 Finance 47

2.9 Commonwealth Games Ceremonies 54

2.10 Legacy 54

3 Report on New Delhi, India 56

3.1 Bid overview 56

3.2 Structural aspects 57

3.3 Sport 63

3.4 Facilities 66

3.5 Support services 75

3.6 Communications and media 77

3.7 City infrastructure 79

3.8 Finance 83

3.9 Commonwealth Games Ceremonies 88

3.10 Legacy 88

4 Conclusion 89

4.1 Statement on context for report 89

4.2 Opinion on ability of each city to host the 2010 Commonwealth Games 89

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26 UPPER BROOK STREET LONDON, W1K 7QE UNITED KINGDOM T: +44 (0)20-7491 8801 F: +44 (0)20-7409 7803 E: [email protected] www.thecgf.com

7 October 2003

Open Letter to Commonwealth Games Associations and the Commonwealth Games Federation Executive Board

Dear CGA President/Chairman

On behalf of the Evaluation Commission for the 2010 Commonwealth Games, I take pleasure in providing you with our final report.

I wish to express my appreciation to the CGAs, cities and bid committees of Hamilton and New Delhi who received theCommission during our inspections and co-operated fully with us providing a significant amount of information.

The report seeks to inform CGF members about the characteristics of both bids within our Terms of Reference which wereestablished by the CGF. As you will see in the report, each bid has been examined in a significant and appropriate amountof detail for this stage of the evolution of the 2010 Commonwealth Games project.

Importantly, we stress that this is a technical report and does not seek to inform CGF members about a number of otherfactors which they may take into account when determining who they prefer to host the Games. Further, early in theCommissions deliberations it was decided that we would not make a direct comparison as between the cities but ratherdetermine the relative merits or otherwise of each project individually and ultimately to determine if, on a technical basis,the city can host the 2010 Commonwealth Games.

We have attempted to reflect what we have been advised by cities and what we have deduced from our own analysis andtake comfort in knowing that each city will have the opportunity to clarify any matters in their updates to CGF members.

In so far as it has been possible, based on information provided, the Commission believes the report is a fair and accuraterepresentation of each city’s bid.

Finally, I take the opportunity to thank each of the members of the Evaluation Commission for their diligence andcommitment and the CGF for entrusting us with this most important task.

Yours sincerely

Dick McColganChairmanCGF Evaluation Commission

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0 Executive Summary0.1 Overview

(a) This report represents the findings of theEvaluation Commission for the 2010Commonwealth Games in its evaluation of thetwo cities bidding for those Games – Hamilton,Canada (Hamilton) and New Delhi, India (Delhi).

(b) The key points of the terms of reference for theEvaluation Commission are as follows:

(i) The Commission shall study the candidaturesof all cities formally recognised by the CGF asBid Cities, inspect the sites proposed by theCities including all sport venues and submit awritten report to the CGF Executive Board nolater than 14 October prior to the election ofthe host city for the next CommonwealthGames.

(ii) Importantly the report will focus only on thetechnical elements of the cities bids and willassess if the cities meet the technicalincluding financial requirements of the CGF.

(c) The highlights and key risks associated witheach of the bids are presented below.

0.2 Hamilton

(a) Hamilton is a small, affluent provincial city of500,000 people with a stable economy and soundinfrastructure. As the host of the inauguralCommonwealth Games in 1930 (then the BritishEmpire Games) Hamilton enjoys a high level ofpublic support and strong public sector backing.

(b) Hamilton is eligible to bid for the 2010 Gamesand has presented a conforming Bid, undertakingto meet all CGF requirements. It is confirmedthat Hamilton will conform to the terms of theHost City Contract for the 2010 CommonwealthGames as provided by the CGF subject to anumber of non substantive amendments whichdo not cause concern for the CGF.

(c) The parties to the Host City contract will be theCity of Hamilton, the CGAC and the OrganisingCommittee along with the CGF.

(d) The Hamilton organising committee will be anincorporated independent not-for-profitcorporation established for the Games. Theprojected Games time workforce will comprise631 paid staff and some 12,000 volunteers. Thehigh level of reliance on the use of seniorvolunteers within the organising committee is apotential risk, although the model has been usedpreviously in Canada.

(e) Discussions have commenced with FederalGovernment to make provision for the Gamesaccreditation to constitute a visa for entry intoCanada, but to date agreement has not beenreached.

(f) Canada has extensive experience in majorinternational multi-sport events and has hostedthe Commonwealth Games on four previousoccasions. The City of Hamilton has staged nomajor international multi-sport event since the1930 Commonwealth Games, but hasconsiderable medium size multi-sport and singlesport events. Hamilton has assembled a teamwith extensive major event experience. TheEvaluation Commission notes that the OlympicWinter Games will be held in Vancouver inFebruary 2010 and considers that this presentssome potential risks for Hamilton, most notablyin terms of the possible negative impact onsponsorship and ticket sales.

(g) Hamilton proposes a 10-day, 15-sport programfrom 15-25 July 2010, when the meantemperature is 15.1° – 26.3°C, humidity is 57-88% and the mean number of rain days for themonth is 10.6. Hamilton will work with CGF toagree the EAWD programme.

(h) Hamilton has confirmed they will be providing allteams a full (free) travel grant for 2010, whichexceeds the requirements of Protocol Nine. Teamsize will be based on the average team size fromthe previous two games (Manchester andMelbourne) with the exception of the home team.

(i) Hamilton’s inventory of venues comprises anumber of world-class facilities, as well as anumber of smaller, older venues requiringupgrades, to which Hamilton has committed.The field of play area at the Gymnastics venuemay be tight, however previous international

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competitions have been staged successfully inthe venue.

Collectively the Hamilton venues will meet therequirements of the event. The capacity of themain stadium is 42,000. The venues footprint iscompact; all but four of the venues are locatedless than 20 minutes travel time from theVillage, with the exceptions being Diving,Mountain Bike Wrestling and Shooting. The non-sport venues all appear to satisfy technicalrequirements, however there is an operationalrisk of major traffic and pedestrian congestion atthe downtown venues cluster.

(j) The Hamilton Commonwealth Village is to belocated on McMaster University’s existing 300-acre campus, with 1 additional building to beconstructed to supplement 11 existing buildings.A separate Shooting Village will be located 25kmfrom the Shooting venue for 417 athletes and160 officials. Free of charge accommodation andboard will be provided for 25 days, including 3days after the closing ceremony. Capacity islimited to 5,100 which may be insufficient, butcontingency plans are in place for any overflowand the Evaluation Commission considers anoverflow low risk. Half of the beds will beprovided in rooms housing 3 or more people,however the Evaluation Commission supports thetriple room configuration as long as these roomsare all of the size and standard as inspected bythe Commission.

(k) Extra officials will be accommodated at a nearbycollage (1.1km distance) at cost recovery ofCDN$100-120 per day (US$74-89). Technicalofficials are accommodated at two residentialcolleges, plus Shooting officials in ShootingVillage. Free of charge accommodation andboard for up to 18 days will be provided fortechnical officials living in villages.

(l) Five new sports venues are to be constructed inHamilton, as well as the one new residentialbuilding in the Village. Financing is in placefrom a combination of federal, provincial andmunicipal government. No particular risks arenoted, other than general construction risks, andall construction is scheduled to be complete by2008.

(m) Medical, doping, technology, accreditation,ticketing, broadcast and press requirementsappear to be well understood by Hamilton.Technology budget provision is low andrepresents a risk, especially for call centre andGames time hardware requirements.

(n) Hamilton’s city infrastructure will support thestaging of the Commonwealth Games:

(i) Adequate hotel rooms exist, however someconstituents may have to travel more than 20kilometres.

(ii) Mobility within the city is currently easy, andexisting roads infrastructure and local publictransit operations will not require significantupgrades.

(iii) Travel times are acceptable to the EvaluationCommission.

(iv) The Hamilton Police Service is the leadpolicing agency. While there is some lack ofclarity on reporting lines, securityrequirements are well understood at thisstage.

(o) Hamilton’s proposed Games budget of CDN$715.9million (US$519m) includes CDN$339 million incapital works. 88% of revenue has beenconditionally committed by the public sector andMcMaster University. However the EvaluationCommission notes that McMaster Universityneeds to raise CDN$17 million of its CDN$50million Games contribution through fundraising,which may impact the fundraising efforts of theOrganising Committee. The balance of revenueitems are considered to be conservative.Detailed analysis was difficult because of limitedinformation however potential budget risk areasinclude Technology, Broadcast, Travel Grant andCeremonies.

(p) Hamilton City Council will provide deficitunderwriting subject to a number of conditions.

(q) The focus of Hamilton’s legacy plan is on sport -CDN$75 million of the public sector/universityfunding is to be contributed to a LegacyEndowment Fund to ensure a commitment tolong-term development of domestic andinternational level sport. Other legacy elements

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include sports leadership, scholarships,coach/athlete training camps. Capital facilitieslegacy exceeds CDN$300 million.

(r) Hamilton has provided a commitment to workingwith the CGF on the technology and informationtransfer program for the benefit of future hostcities.

0.3 Delhi

(a) With a fast-growing population of 13.8 million,Delhi is a mega-city experiencing rapid economicexpansion. Delhi’s bid focuses on the potential tomotivate the youth of India to become involved insport.

(b) Delhi is eligible to bid for the 2010 Games andhas presented a conforming Bid, undertaking tomeet all CGF requirements. It is confirmed thatDelhi will conform to all of the terms of the HostCity Contract for the 2010 Commonwealth Gamesas provided by the CGF.

(c) Delhi’s organising committee will be a non-profitGovernment-owned registered society chaired bya Government nominee. The projected Gamestime workforce will comprise 1.990 paid staffand 18,000 volunteers. There is a potential riskassociated with the heavy reliance on the use ofsenior volunteers within the organisingcommittee, although it is understand this hasbeen a successful model in the past.

(d) The Indian Government has confirmed that theGames accreditation will substitute for a visa forentry into India.

(e) Although India has not previously hosted aCommonwealth Games, it has experience withhosting major multi-sport international events,including the Asian Games. In 2003 India willalso host the Afro-Asian Games in Hyderabad.For Delhi specifically, international experiencehosting large scale multi-sport events dates backto the Asian Games in 1982. Delhi also has someother major single sport Games experienceincluding the hosting of World Cup Cricket 1987.

(f) Delhi proposes a 10-day, 15-sport program from23 October – 3 November 2010, when the meantemperature is 14.6° – 31.3°C, humidity is 31-78% and the mean number of rain days for the

month is 0-2. Delhi will work with CGF to agreethe EAWD programme.

(g) Delhi has provided a travel grant of US$10.5million based on 5,200 athletes and 1,800officials at US$1,500 each, which exceeds therequirements of Protocol Nine.

(h) Delhi’s venues will meet the CGF requirementsfollowing an upgrade programme. TheGovernment has guaranteed delivery of thevenues. The proposal to co-locate gymnasticsand netball in a shared venue (Indira GandhiIndoor Stadium), whilst fulfilling requirements forCommonwealth Games competitions andachievable, is not desirable. Alternative venuescould be considered.

The capacity of the main stadium is 78,000. Thevenue cluster is compact other than the shootingvenue which is 34 minutes (with trafficmanagement intervention) from the Village. Thenon-sport venues all appear to satisfy technicalrequirements subject to, in some cases, theupgrading.

(i) The Delhi Commonwealth Village, a low-to-medium-rise development, is to be constructedon a 40-acre site in the heart of Delhi. Noarchitectural planning has been undertaken todate, but the undertakings of Delhi providesufficient comfort that a suitable Village will bedeveloped. Free of charge accommodation andboard will be provided for 25 days, including 3days after the Closing Ceremony. Capacity of8,500 is possible, enabling all athletes to behoused in a single facility. It can be scaled backif necessary. Post-Games the Village will providea hostel facility for the Delhi University.

(j) Extra officials will be accommodated in theVillage on a cost recovery basis of US$50-60 pernight for room and meals. Free of chargeaccommodation and board will be supplied for upto 18 days for technical officials living in theVillage (separate area to the athletes Village).

(k) Two new sports venues are to be constructed inDelhi and will be financed by the DelhiDevelopment Authority and the Government ofIndia. The Games Village is a major constructionproject

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(l) Medical, doping, technology, accreditation,ticketing, broadcast and press requirementsappear to be understood by Delhi. The technologybudget is considered inadequate and presents afinancial risk.

(m) Delhi’s city infrastructure is adequate, howeversome road and transport infrastructure will needto be improved:

(i) A plentiful supply of good quality hotel roomsexists.

(ii) Mobility within Delhi is currently difficult andcongested, and accordingly transport is seenas a risk area by the Evaluation Commission.A significant infrastructure improvement isplanned (including 74 flyovers anddevelopment of the metro lines) and theprovision of dedicated lanes/escorts, asplanned, will be necessary to achieve theprojected travel times.

(iii) Security responsibility rests primarily withDelhi Police, who have good major eventexperience. Cooperative arrangements withother resources need better definition.

(n) The US$422 million Delhi expenditure budgetlacks detail in many key areas, however theoverriding undertaking is that the Governmentsof India and Delhi will meet the costs of theGames to be conducted in accordance with therequirements of the CGF, and will underwrite anyoperating or capital budget shortfall. Totalrevenue of US$422 million comprises US$235million in public sector funding and Gamesrevenues of US$186 million, which the EvaluationCommission considers are potentially overstated.

(o) Delhi is committed to legacy through venuedevelopment and access and sport promotion toIndia’s youth.

(p) Delhi has pledged its full support of andparticipation in the Commonwealth KnowledgeManagement Programme.

0.4 Conclusion of the Evaluation Commission

(a) The overall conclusion reached by the EvaluationCommission is that both Hamilton and Delhi arecapable of staging a successful CommonwealthGames in 2010.

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1 Introduction1.1 Background on process

(a) The Evaluation Commission (EC) of theCommonwealth Games Federation (CGF) ispleased to present its Evaluation Report on thebids from the two cities seeking to host the 2010Commonwealth Games. The two bidding cities,listed in alphabetical order, are Hamilton,Canada and New Delhi, India.

(b) This report concludes a four-month evaluationprocess which commenced with the lodging ofthe bid books by the two bidding cities in May2003. The Evaluation Commission has reviewedthose bid books in detail and has conductedinspections of the proposed sites for the 2010Commonwealth Games in Delhi and Hamilton.The decision on the award of the Games will betaken at the CGF’s General Assembly in MontegoBay, Jamaica on November 13th 2003.

(c) This report seeks to evaluate the technicalaspects of each of the bids and is prepared forthe CGF and its Members to assist in theirdecision-making process. The Members inGeneral Assembly may take into account otherfactors, in addition to the technical merit of bids,when making their judgment as to which city isthe most appropriate to stage the 2010Commonwealth Games.

(d) The technical requirements of bidding cities arefound in the following Commonwealth GamesFederation (CGF) documents:

(i) CGF Constitution

(ii) CGF Regulations

(iii) Games Management Protocols

(iv) Draft 2010 Host City Contract

(v) Invitation to Bid / Candidature Procedures

(vi) Guidelines for Bid Evaluation Activities.

(e) In preparing this report, the EvaluationCommission has deliberately avoided makingdirect comparisons between the two bids. Inparticular, it is tempting to undertakecomparative analysis on the Bid budgets howeverthe Evaluation Commission concluded that thesignificant differences in underlyingassumptions, contextual factors, local marketconditions and cultural differences would rendersuch an analysis meaningless, and couldpotentially yield some misleading results.Instead, each Bid has been evaluated on itsmerits.

(f) This report should be read in conjunction with theBid Books lodged with the CGF by Hamilton andDelhi in May 2003.

(g) Throughout this report the abbreviation"Hamilton" has been used to mean the city ofHamilton and the Bid Committee of Hamilton. Allreferences to undertakings or commitments byHamilton, unless otherwise expressly stated, areto be interpreted as binding undertakings orcommitments made by the Bid Committee suchundertakings or commitments being bindingupon the future Organising Committee (OC).Government undertakings and commitments havebeen expressly stated in the relevant sections ofthe report.

(h) Similarly, throughout this report the abbreviation"Delhi" has been used to mean the city of NewDelhi and the Bid Committee of New Delhi. Allreferences to undertakings or commitments byDelhi, unless otherwise expressly stated, are tobe interpreted as binding undertakings orcommitments made by the Bid Committee suchundertakings or commitments being bindingupon the future Organising Committee (OC).Government undertakings and commitments havebeen expressly stated in the relevant sections ofthe report.

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1.2 Composition and role of EvaluationCommission

(a) The Evaluation Commission was appointed by theCGF Executive Board and comprises fivemembers of the CGF:

(i) Dick McColgan, Chairman (CGF, First ViceChairman)

(ii) Perry Crosswhite (Chief Executive, ACGA)

(iii) Michael Hooper (Chief Executive, CGF)

(iv) Dick Palmer (Special Adviser, Former BOASecretary General)

(v) Edgar Rogers (Regional Vice President –Africa)

(b) The Commission has been supported by OlympicGames Knowledge Services (OGKS). OGKS, whilenot a member of the Commission, has providedprocess and expert assistance to the Commissionas well as specialists who assisted in theevaluation process.

(c) The role of the Commission is to study thetechnical elements of the bids of each city and toassess whether or not each city meets thetechnical and financial requirements of the CGF.

1.3 Timeline

(a) The following process was followed to completethe technical evaluation of the two bidding cities,culminating with the generation of thisEvaluation Report:

30 May 2003 Lodgment of Bid Books

July 2003 Initial request for additionalinformation from biddingcities

28 - 31 July 2003 Visit to Hamilton, Canada

4 – 7 August 2003 Visit to Delhi, India

August/September Second request foradditional information frombidding cities

7 October 2003 Evaluation Reportcirculated to Members ofthe CGF.

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2 Report on Hamilton2.1 Introduction

2.1.1 Overview of bidding city

(a) Canada, with a population of 31.5 million, is thesecond largest country in area in the world afterRussia. With over 11 million people, Ontario isCanada’s most populous province, accounting forabout 38% of the country’s population. WhileEnglish is the clearly predominant languagespoken in Ontario, a mix of ethnic and linguisticgroups gives Ontario a diverse cultural base.

(b) Hamilton, with a population of just over 500,000people, is within the province of Ontario, some 70kilometres from Toronto. The city resides in thecentre of an economically affluent area known asthe “Golden Horseshoe” on the western end ofLake Ontario.

(c) The business community is extensive and diverse– hi-tech, heavy industry, health services,tourism and finance are all important sectors.Hamilton has one of the highest concentrationsof print and broadcast outlets in North America,housing more than 70 television stations, 30radio stations and 8 daily newspapers.

(d) The City of Hamilton local government has morethan 8,000 employees and a combined operatingand capital budget of CDN$1.3 billion. The localeconomy is strong, evidenced by the granting ofbuilding permits to the value of CDN$700 millionduring 2002. Accordingly, and in spite of itsrelatively small population, the city has a soundtransportation, technology and governmentservices infrastructure.

(e) Moreover, the city is well placed to attract visitorsfor the Games: 7 million Canadians live within a90-minute drive of Hamilton; 12 million arewithin a 5-hour drive and 120 million people livewithin a day’s drive. For this reason there is goodmobility within the city and the region.

(f) As Hamilton was the host of the first 1930 BritishEmpire Games, the precursor to theCommonwealth Games, the celebration of 80years of Commonwealth Games is an importantaspect of the Hamilton bid. Development of

Canada’s Sport Policy is another importantGames objective, working in concert with theorganisers of the Vancouver Olympic WinterGames also in 2010. It should be noted, however,that the Evaluation Commission considers thereare potential risks for the Canadian bid with theCommonwealth Games and Olympic WinterGames being staged in the same nation in thesame year, most notably in terms of the possiblenegative impact on sponsorship and ticket sales.

(g) The Commonwealth Games are anticipated as ameans to energise the city of Hamilton, providingits residents with a common purpose, enhancingthe city’s image, providing an impetus todevelopment of infrastructure and generally. Theprojected economic impact is estimated atCDN$1.4 billion, with 10,000 new jobs generatingCDN$422 million in wages, and CDN$220 millionin direct tax benefits.

(h) The focus of the Games is on the athletes –Hamilton is seeking to provide athlete-centredGames for all members of the CommonwealthFamily.

(i) More generally, the Hamilton Bid Corporation andits key Bid partners have defined the followingoverall objectives in hosting the 2010Commonwealth Games:

(i) To promote the important role that sport canplay throughout the Commonwealth, locally,nationally, and internationally;

(ii) To support hosting of future gamesthroughout the Commonwealth;

(iii) To engage volunteers in honouring the uniquecharacteristics, values, goals and principlesof the host community and region;

(iv) To further athletic and academicpartnerships in post- secondary educationsettings within the Commonwealth;

(v) To showcase the City of Hamilton, theProvince of Ontario and the country of Canadadomestically and internationally; and

(vi) To advance urban, economic and culturaldevelopment of Hamilton, Ontario and Canada.

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2.1.2 Public Support

(a) All levels of Government – federal, provincial andlocal – have lent their strong support to theHamilton bid. The Bid Corporation has created apartnership with all levels of Government,McMaster University and the CommonwealthGames Association of Canada. Relationshipsbetween each of the parties are strong. Thespecific details of the Government support areidentified in section 3.2.2 below.

(b) Commonwealth Games Canada (CGC) fullyendorses and supports the bid and has beeninvolved in all aspects of the bid preparation. Itshould be noted, however, that the EvaluationCommission considers a more active role for theCGC in the proposed Organising Committeestructure may be appropriate.

(c) McMaster University is the centre of the Gamesconcept in Hamilton, with the Games Village,three competition venues and a number oftraining venues located on the universitycampus. The University Board of Governors haspledged the significant sum of CDN $50 millionto the cost of staging the Games. The universitypopulation appears to be very supportive of theBid, including the students’ representative union.

(d) The local population is understood to regard thebid very positively. An independent communitysurvey found that 87% of the populationexpressed support for the Commonwealth Gamesin Hamilton, with the majority of those expressingstrong support. While the survey population of300 is relatively small, it is consideredstatistically significant for the population size.Media interest during the EvaluationCommission’s visit appeared to be moderate tohigh.

(e) The Evaluation Commission found no specificevidence of opposition to the Bid.

2.1.3 Conformity of Bid

(a) The Commonwealth Games Association ofCanada (CGAC) fully supports the bid made onbehalf of the City of Hamilton for the 2010Commonwealth Games and has provided writtenconfirmation of this support.

(b) The Games shall not be awarded in succession to2 countries in the same geographical region ifcountries from other geographical regions aremaking acceptable applications to act as hoststo the Games. Hamilton meets this requirementwith previous hosts being outside of Hamilton’sgeographic region.

(c) Hamilton submitted its Official Bid Document, inthe form of a printed booklet, to the CGF withinthe specified time (31 May 2003).

(d) Hamilton’s Bid document and the supplementaryinformation provided to the EvaluationCommission confirms their commitment toadhere to the CGF's Constitution, GamesManagement Protocols and Regulations.

(e) The CGF has confirmed to the EvaluationCommission that, as at the time of preparing thisreport, Hamilton had fully complied with allrequirements in the lodgment and prosecution oftheir bid.

2.2 Structural aspects

2.2.1 Proposed structure

(a) The Organising Committee (OC) will be anincorporated independent not-for-profitcorporation established for the Games. Theobjects of the corporation are to include:

(i) planning, organising, financing and stagingthe Games;

(ii) promoting Hamilton as the host city, Niagara,Toronto and surrounding regions as the hostarea, the Province as the host province, andCanada as the host country for the Games;

(iii) providing for the construction and renovationof facilities for the Games;

(iv) assisting with the winding-up of the BidCorp;

(v) winding up the OC; and

(vi) final transfer of its assets.

(b) The Evaluation Commission is of the opinion thatthe second of these six objects is not necessarilyan appropriate object for an OrganisingCommittee, whose primary focus should be on

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activities with a direct connection to the stagingof a successful Games.

(c) Within one hundred and twenty days of the awardof the Games to the CGAC and Hamilton the BidCorporation agrees to assign to the OrganisingCommittee all their respective rights, interests,obligations and liabilities under this Agreement,the Bid File and any other agreements enteredinto by the Bid Corporation regarding theplanning, organising, financing and staging ofthe Games.

(d) The Board of Directors of the OC shall beconstituted within forty-five days of the award ofthe Games to the CGAC and Hamilton and willinclude 17 Members, conforming with the CGFrequirements for representation of CGAC and theCGF. Members are to be appointed as follows:

(i) 5 representatives selected by Canada;

(ii) 5 representatives selected by the Province;

(iii) 2 representatives selected by McMaster;

(iv) 2 representatives selected by CGAC;

(v) 2 representatives selected by CGF; and

(vi) 1 representative selected by the Board fromthe community.

Prior to making their appointments, Canada andthe Province shall each solicit, for theirconsideration, from Hamilton, the names of atleast 2 persons qualified to serve asMembers/Directors of the OC.

(e) Members of the Senate or the House of Commons,natural persons elected to a provincial orterritorial legislature, or any council member ofHamilton, cannot be appointed as a Director or

Member of the Organising Committee.

(f) Given the large size of the Board and thediversity of interests Board members represent,the Evaluation Commission supports the proposalto have a Board Executive Committee and aFinance/Audit Committee to enable efficientdecision-making. During the visit to Hamilton,the Evaluation Commission learned that somethought, albeit limited, already has been given tothe means for evolving from a planning structureto a Games time structure.

(g) The proposed structure for the OrganisingCommittee envisages a Chief Executive Officersupported by a Director of CGF and CGACRelations, a Coordinator of Government Servicesand a Chief Operating Officer.

(h) The Director CGF/CGAC will be responsible for thecreation and execution of the CGA FamilyRelations strategy. Initially, the Director will leadthe development of effective reciprocalrelationships with the CGAs, with additional staffinvolved in the programme progressively.

(i) Discussions between the Bid Corporation andCGAC regarding the commercial and fundraisingopportunities have commenced, although noformal agreement is yet in place. Both partiesrecognise the need to work together to bestsupport Hamilton’s efforts and to avoid anymarketplace confusion.

(j) The Chief Operating Officer will assumeresponsibility for all operational elements of theorganisation.

(k) The basic structure is demonstrated in thefollowing diagram.

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(l) Project total workforce numbers are 631 staff,20,000 accredited contractors/service providersand 12,000 Games-time volunteers.

(m) The breakdown of projected staff appears to bebased closely on the Manchester 2002 staffingmodel, so it will be important to identify andaccommodate strategic differences between theapproaches of the two cities. However Hamiltonhas demonstrated a clear understanding of a‘best practice’ staffing model, especially withrespect to the staff appointment schedule, i.e.it is Hamilton’s intention to develop soundoperational concepts and plans with a smaller,tight-knit workforce, prior to adding staff todetail plans and ultimately execute them. Ingeneral, the supporting documentationdemonstrates that the Bid City has a goodunderstanding of key event workforce principles.It may be prudent to identify key 2007 and 2008hires before mid-2006 so they are able to observeMelbourne 2006.

(n) Total staffing costs are projected at CDN$42.4million, representing some 7,800 man-months.

Headcount projections by division in 2010 are asfollows:

Executive Office 17

Technology 52

Finance 14

Financial Services 38

Human Resources 58

Commercial 46

Operations 169

Protocol 58

Sport 41

Venues 77

Team 2010 61

Total 631

(o) The Organising Committee anticipates the use ofsecondees from the private and public sectors.The objective is to obtain qualified individuals forrelatively short periods of time withoutendangering their seniority at their normal place

Organising Committee Structure

ExecutiveAssistant

BoardCoordinator COO

CEO

Board ofDirectors

ExecutiveCommittee

Finance& Audit

DirectorCGF/CGAC

CFO Operations Sports Tech &Broadcast

Commercial Ceremonies& Protocol Venues Volunteers

Coord.,Gov. Services

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of employment, while enhancing their skilldevelopment. The Hamilton 2010 Bid Corporationanticipates staff secondments will come from thecore partners in the Bid (The Hamilton Spectator,the City of Hamilton, McMaster University),funding partners such as the Provincial andFederal governments, sport organisations, as wellas surrounding municipalities and sponsors.

(p) There is however a potential risk associated withthe heavy reliance on the use of senior volunteersat executive, division and functional area level,although it is understood other major eventorganisers in Canada have successfully trialedthis model.

(q) Hamilton anticipates outsourcing under contracta large number of services, but acknowledges theongoing requirement for strong centralisedcontract management. Some thought alreadyhas been given to the range of services whichmay be suitable for outsourcing.

(r) The city boasts a strong culture of volunteeringand is confident of securing 12,000 volunteersfor Games time roles. There appears to be agood understanding of the specific requirementsof the volunteer workforce.

2.2.2 Government support

(a) Canada has a parliamentary system ofgovernment, led by a Governor General, the Headof State, and with executive power vested in thePrime Minster. The federal system empowers theprovincial entities; Canada has ten provinces andthree territories. At the provincial level, theLieutenant Governor is the representative of theHead of State, and the Premier holds executivepower.

(b) Each of the three levels of Government, McMasterUniversity, the Commonwealth Games Associationof Canada, the Hamilton Bid Corporation and theHamilton Organising Committee are signatoriesto a Multi-Party Agreement (MPA) executed on 30September 2003 in respect of the 2010Commonwealth Games.

(c) Each level of Government has pledged significantcontributions to the cost of staging the Games.Together with the funding committed byMcMaster University, these amounts total CDN

$630 million and represent some 88% ofanticipated Games revenues. The breakdown isas follows:

Government of Canada CDN $250 million

Government of Ontario CDN $250 million

City of Hamilton CDN $ 80 million

McMaster University CDN $ 50 million

(d) Following are pertinent excerpts from each ofthose groups in respect of their fundingcommitments:

(i) Canadian Federal Government

”… should Canada be awarded the right tohost the 2010 Commonwealth Games, afurther contribution of approximatelyCDN$250M (2003 dollars) has been approvedto support the delivery of federal essentialservices, operating and capital costs, andlegacy. Following the Commonwealth GamesFederation decision on November 13th, 2003,the Organising Committee will be expected toexpand on the rationale and specific elementsof the operating and capital costs prior to thedisbursement of funds and to demonstratecompliance with the Federal Policy for HostingInternational Sport Events.

”… the enclosed letter of support and thefunding for the staging of the 2010 Games issubject to the negotiation and signing of aMulti-Party Agreement prior to October 13,2003. The multi-party agreement, betweenthe Bid Corporation/Organising Committee,the three levels of Government, McMasterUniversity and Commonwealth Games Canadawill articulate the reciprocal obligations andcommitments of the Games stakeholders.This will include references to the provision oflegacies, compliance with federal/provincialstandards, governance models/partnersrepresentation, financial conditions, protocol,visibility and recognition requirements, andindemnification. I would also like to reiterate,consistent with the Federal Policy for HostingInternational Sport Events, that theGovernment of Canada will not provide adeficit guarantee.

”If the Government of Canada is expected to

17

be a signatory to the Host City Contract, wemust be included in the negotiation processin order to ensure that the Contract complieswith the conditions outlined in the FederalPolicy for Hosting International Sport Events.We would not be in a position to sign thecurrent draft of the Contract.

Judith A. LaRocqueDeputy MinisterCanadian Heritage

The terms of the Multi-Party Agreementprovide for the CDN$250 million to becontributed as follows:

• Subject to contribution agreements to besigned between Canada and the OC,contribute to the OC an amount of CDN$105million for the capital costs and an amountof CDN$101.2 million for the operatingcosts related to the organizing, planningand staging of the Games;

• Subject to Canada’s approval of the overalllegacy plan and an endowment agreementbetween Canada, the OC and theCommonwealth Games Operating Trust andany contribution agreements, contribute tothe Legacy Endowment Fund CDN$37 million;and

• Subject to agreements specifying otherwise,provide Essential Government Servicesprovided by Canada through, but notlimited to, Citizenship and ImmigrationCanada, Canadian Security IntelligenceService, Royal Canadian Mounted Police,Canadian Food Inspection Agency andCanada Customs and Revenue Agency atan amount not to exceed CDN$6.8 million.

• Any services from the Department ofNational Defence (DND), other than whatCanada considers to be Essential GovernmentServices provided by Canada, shall bedeemed to be Discretionary GovernmentServices. Discretionary Government Servicesinclude the use of property and/orequipment under the control of the DND,which shall be provided, subject to sub-agreements with DND, at the OC’s cost.

• Per the Federal Policy for the Hosting ofInternational Sport Events, the federalgovernment will limit its contribution to amaximum of thirty five (35%) percent oftotal event costs and will not exceed fifty(50%) percent of the total public sectorcontribution to the event. Calculations fordetermining federal financial support willinclude direct, indirect, and essentialservices, as well as any contributiontowards legacy. The federal government willnot be the sole funder of the sport legacy.

(ii) Ontario Provincial Government

”Ontario has committed CDN$250 million inassistance to the Games, should the Hamiltonbid be successful.”

W.R. (Bill) AllenDeputy MinisterMinistry of Tourism and Recreation


• Subject to contribution agreements to besigned between the Province and the OC,contribute to the Capital Budget an amountof CDN$200 million for the capitalexpenditures for the Games;

• Subject to contribution agreements to besigned between the Province and the OC,contribute an amount of CDN$4.8 milliontowards Operating Budget;

• Subject to the Province’s approval of theoverall legacy plan and the endowmentagreement between the Province, the OCand the Commonwealth Games OperatingTrust, the Province will contribute anamount of CDN$31 million to the LegacyEndowment Fund; and

• Subject to agreements specifying otherwise,provide Essential Government Servicesprovided by the Province through theMinistry of Transportation, EmergencyMeasures Ontario, the Ontario ProvincialPolice and Go Transit at an amount not toexceed CDN$14.2 million.

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(iii) City of Hamilton Government

”The City of Hamilton has committed CDN$80million to the budget for the 2010 Games.The only condition we have placed on thedisbursement of these funds is, of course, thatHamilton must be awarded the 2010 Gamesat the CGF General Assembly this November.

Robert E. WadeMayorCity of Hamilton


• Subject to contribution agreements to besigned between Hamilton and the OC,contribute an amount of CDN$68.5 milliontowards the Operating Budget; and

• Subject to agreements specifying otherwise,provide Essential Government Servicesprovided by Hamilton at an amount not toexceed CDN$11.5 million.

(iv) McMaster University

“… McMaster University has committedCDN$50 million to the budget for the 2010Games. The only condition on thedisbursement of these funds is that Hamiltonbe awarded the 2010 Games at the CGFGeneral Assembly this November.

Peter GeorgePresident and Vice-ChancellorMcMaster University


• Contribute CDN$30 million towards theconstruction costs of the McMaster Multi-Sports Complex to be located on the landsof McMaster;

• Contribute CDN$10 million towards theconstruction costs of a residence to besituate on the lands of McMaster;

• Contribute land valued at CDN$3 million forthe construction and renovation of facilitiesowned by McMaster; and

• Contribute CDN$7 million to the McMasterStadium Endowment Fund.

Note also, that to enable its contributionMcMaster University needs to raise CDN$17mtowards the CDN$50m contribution they willmake to the Games. These funds will beraised primarily within the Hamiltoncommunity and may therefore adverselyimpact, to some extent, the fund-raisingefforts of the Organising Committee.

2.2.3 Experience

(a) Canada has an extensive track record in hostingmajor international multi-sport and single-sportevents. Canada has been home to theCommonwealth Games four times – Hamilton in1930, Vancouver in 1954, Edmonton in 1978 andVictoria 1994. The Olympic Summer Games wereheld in Montreal in 1976 and Olympic WinterGames in Calgary in 1988. More recently the 1999Pan American Games were hosted in Winnipegand the 2001 World Athletics Championships inEdmonton. Looking forward, Vancouver is thehost city for the 2010 Olympic Winter Games.

(b) Specifically within the City of Hamilton there islimited experience in hosting major multi-sportevents since Hamilton staged the 1930Commonwealth (then British Empire) Games.Hamilton can demonstrate a significant trackrecord of staging medium size events. Thelargest recent multi-sport event has been the2000 International Children’s Games, involving30 countries, 2,000 athletes, 250-plus officials,50 media, 150,000 spectators, 100 VIPs, 1,000volunteers and 25 sponsors. The most significantrecent single sport event upcoming world eventwill be the 2003 World Road Cycling Championships(October 2003), involving 50 countries, 1,000athletes, 1,000 officials, 1,0000 media, 50,000spectators, 1,000 VIPs, 1,500 volunteers and 100sponsors.

(c) Details of these events are outlined in thefollowing table:

2003 World Road Cycling Championships(to be held)

2003 Canadian Bell Open Golf Championship

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2003 Canadian University Women’s BasketballChampionship

2002 World Sailing Championships

2002 Canadian Figure Skating Championships

2000 International Children’s GamesMillennium Festival

2000 Canadian Tae Kwon Do Championships &Olympic Trials

1999 World Rowing Championships

1998 Canadian Figure Skating Championships

1996 World Karate Championships

1996 Grey Cup – Canadian ProfessionalFootball Championship

1996 Ford World Curling Championships

1996 Canadian Precision Figure SkatingChampionships

1996 National Old Timers BaseballChampionships

1996 Ontario Junior Golf Championship

1995 Canadian National CyclingChampionships

1995 Tournament of the Americas OlympicQualifications Basketball Championships

1995 Canadian Masters Outdoor Track andField

1995 World Bocce Championship

1994 Canada versus Wales Rugby

1994 World Gymnastics Challenge

1994 World Championship of Basketball

1994 Canadian Recreational Slo-PitchChampionships

1994 Canadian Amateur Golf Championships

1993 World University Games, Women’s Soccer

1993 Pan Am and World Judo Championships

1993 Canadian Cycling Championships

1992 Canadian Cycling Championships

1992 Ontario Senior Games “ACTIFEST”

1991 Canada Cup World HockeyChampionships

1991 Ontario Games for the PhysicallyDisabled

1986 Canada Cup World HockeyChampionships

1985 World Junior Hockey Championships

(d) The Bid Corporation has secured the services of anumber of event-experienced personnel, mostnotably:

(i) Clint Flood

Clint has worked with numerous organisingcommittees over the last 15 years withinvolvement in the 1994, 1998, 2002 and2006 Commonwealth Games, as well as manyother major events. He was most recentlyVice President Operations and Logistics forthe Goodwill Games in Brisbane.

(ii) Guy Lodge

A venue overlay specialist also working invenue operations, signage and pageantry, Guyhas been involved in a range ofCommonwealth, Olympic and Pan AmericanGames since 1993.

(iii) Bob McMahon

Involved in the Business and OperationalPlanning area, Bob was Chief OperatingOfficer for the 1999 Winnipeg Pan AmericanGames and consultant to a number oforganising committees hosting major sportingevents.

(iv) Debbie McDonald

A specialist in human resources,administration and volunteers, Debbie hasheld senior positions with the 2002Manchester Commonwealth Games, the 1999and 2003 Pan American Games and theEdmonton 2001 World AthleticsChampionships.

2.2.4 Legal aspects and guarantees

(a) The primary legal document which will underpinthe responsibilities of and relationships betweenthe various levels of Government, McMasterUniversity, CGAC and the BidCorporation/Organising Committee is the MultiParty Agreement (MPA). The EvaluationCommission notes that the CGF is not a party tothe agreement and that some sections of theagreement conflict with requirements of theCGF’s Host City contract. The CGF is advised toensure that it reinforces the preeminent position

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of the Host City contract and the conditionprecedent to the award of the Games to any citythat the Host City contract prevail.

(b) Hamilton, with the exception of the CanadianFederal Government and Provincial Governmentof Ontario who will not be a party to the Host Citycontract, have confirmed to the CGF theiracceptance of and willingness to enter into theHost City contract subject to a number of minorand non-substantive amendments which do notprovide any cause for concern to the CGF. Theparties to the Host City contract will be the CGAC,and the City of Hamilton allowing the OrganisingCommittee to intervene when formed.

(c) Hamilton will provide medical insurances for theGames Family under Essential Services and thefull market cost of this insurance is included inthe project budget.

(d) Protection against unauthorised usage ofmarketing-related rights is afforded throughCanada’s highly effective Trademarks Act.Hamilton anticipates obtaining a “publicauthority” designation, which will provide thebroadest blanket approach to trademarkprotection. This is the designation which hasbeen granted to Vancouver 2010 and the CGAC.

2.2.5 Customs and immigration formalities

(a) To date there has been no formal undertakingthat the Games accreditation card will constitutea visa for entry into Canada and discussionscontinue with Federal Government. The stagingof the Olympic Winter Games in Vancouver in2010 is likely to assist Hamilton in obtaining thenecessary support of the Canadian Immigrationauthorities.

(b) Correspondence from the Acting Director, Portsand Border Management of Citizenship andImmigration Canada (CIC) Randy Jordanindicates that “CIC does not discriminate againstany foreign national seeking entry into Canadaon the grounds of race, colour, religion or politics.Foreign delegates will be facilitated withefficiency and minimal difficulty provided theycomply with the requirements of the Immigrationand Refugee Protection Act.”

(c) The Citizenship and Immigration Canadacorrespondence has confirmed though that “allaccredited CGF delegates who are required byCanadian Immigration legislation to obtain aTemporary Resident Visa (TRV) will not berequired to pay the fees associated with theTRV”.

(d) The temporary import of Games-relatedphotographic, audio-visual, medical andcomputer equipment is unlikely to attract GST.The standard procedure involves the OrganisingCommittee applying for a Remission Orderapproximately two years prior to the Games whichencompasses equipment imported for temporaryuse by members of the Games Family, includingcorporate sponsors. Hamilton is not aware of anyprevious major event organiser being refused anapplication of this nature in the past.

2.3 Sport

2.3.1 Experience

(a) Sport experience in Hamilton is extensive, withmore than 700 appropriately qualified technicalofficials in Commonwealth Games sports,although not providing coverage across allsports.

(b) Provision of CDN$450,000 has been made forofficials traveling from outside the local area,including international officials. While thisbudget comprises CDN$225,000 for each ofinternational and domestic travel, there isflexibility between the categories. The totalbudget is comparable to the Manchester 2002budget.

2.3.2 Concept [including dates, weather, etc.]

(a) The Hamilton bid proposes the 2010Commonwealth Games Opening Ceremony takesplace on Thursday 15 July, with competition beingstaged over 10 days from Friday 16 July toSunday 25 July inclusive, in accordance with therequirements of the CGF Constitution. Allcompetition, including the Road Cycling TimeTrials, will take place within that 10-day period.

(b) The 10-year average mean daily temperature in

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Hamilton in July is 20.8° C (minimum 15.1° Cand maximum 26.3° C), with standard deviationof 1.1° C. Mean precipitation for the month is26.3mm, with a mean number of rain days of10.6. Relative humidity (low-high during theday) is 57-88%. Hamilton considers the sportsschedule has sufficient flexibility to accommodaterain delays, either by rescheduling outdoorcompetition to rest days within the Programme orby making adjustments within competition days.

(c) It is a Host City Contract requirement that theGames be staged as a separate and independentevent and not in connection with or at the sametime as any other international or national event.Hamilton has advised the provincial and nationalsport organisations within Canada of theproposed timing of the Hamilton Games and isconfident this will reduce significantly the risk ofconflicts in scheduling against otherinternational sporting events.

(d) The overall timing of the Games, while not in anyway conflicting with CGF requirements, may posesome calendar conflicts with the major sportsbased on their annual northern hemisphereSummer programme. The current publishedsports schedules do not, at this early date,inform the Evaluation Commission to any greatextent in relation to 2010.

2.3.3 Programme

(a) The final ten-day sports programme proposed byHamilton is reproduced below and has beenrevised since the date of lodgment of theHamilton Bid Books. The programme complieswith the CGF Constitution requirements for fivecompulsory sports - Athletics, Aquatics(Swimming, Diving, Synchro), Lawn Bowls, RugbySevens (men) and Netball (women) and up to tenoptional sports. Hamilton proposes ten optionalsports Badminton, Boxing, Cycling (Road, Track,Mountain Biking), Field Hockey, Gymnastics,Shooting, Squash, Table Tennis, Weightlifting andWrestling.

(b) In making its final selection of sports, Hamiltonhas consulted primarily with the CGAs andsecondarily with the CGAC and Canada’s nationalsport federations. Detailed discussions withInternational Federations are yet to take place.However Hamilton confirms that all the sportcompetitions will meet IF requirements.

(c) The proposed Athletics programme includes twomodifications to the format used at the mostrecent Commonwealth Games. Firstly thewomen’s 3,000m event has been revised to awomen’s 5,000m event. Hamilton also proposesdropping low-participation events from theprogramme. These revisions are to be discussedwith IAAF in November 2003, and capacity existsin Hamilton to stage the full menu of athleticsevents if required.

(d) The Shooting facility at Camp Borden has thecapacity to provide for 300, 500 and 600 yards forPreliminaries, and 900 and 1,000 yards for Finals.

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Sport Venue Day Day Day Day Day Day Day Day Day Day1 2 3 4 5 6 7 8 9 10

Fri Sat Sun Mon Tues Wed Thurs Fri Sat Sun16th 17th 18th 19th 20th 21st 22nd 23rd 24th 25th

Compulsory Sports

Athletics * Commonwealth Stadium ■ ■ ■ ■ ■ ■

Lawn Bowls * Churchill Lawn Bowling Club ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Netball McMaster Sportplex ■ ■ ■ ■ ■ ■ ■ ■ ■

Copps Coliseum ■

Rugby 7’s McMaster Athletic Stadium ■ ■ ■

Diving Etobicoke Olympian AquaticCentre ■ ■ ■ ■

Swimming * McMaster Aquatic Centre ■ ■ ■ ■ ■ ■

Synchro McMaster Aquatic Centre ■ ■ ■ ■

Optional Sports

Badminton Morgan Firestone Arena ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Boxing Mountain Arena ■ ■ ■ ■ ■ ■

Copps Coliseum ■ ■

Cycling City of Hamilton – Road Race Time Road Track Track Mt. Track TrackVelodrome – Track Cycling Trials Race BikeKelso Conservation Area– Mt. Biking

Field Hockey Olympic Park ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Gymnastics Copps Coliseum/ConventionCentre ■ ■ ■ ■ ■ ■

Shooting * Camp Borden ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Squash McMaster Sportplex ■ ■ ■ ■ ■ ■ ■ ■ ■

Table Tennis * Chedoke Sport Centre ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Weightlifting * Hamilton Place ■ ■ ■ ■ ■

Wrestling Brantford Civic Centre ■ ■ ■ ■

* Denotes potential EAWD sport

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2.3.4 EAWD events

(a) The final determination on the Elite Athletes witha disability (EAWD) programme will be made inconsultation with and in accordance with CGFregulations. Preliminary discussions have takenplace between Hamilton and the CanadianParalympic Committee, who have confirmed aninterest in working closely with Hamilton 2010and the IPC to determine the most appropriatecompetitive schedule.

(b) The sports under consideration include Athletics,Lawn Bowls, Swimming, Shooting, Table Tennisand Weightlifting.

(c) Hamilton has advised it will work with CGF todetermine the number and type of sports forEAWD and will follow CGF requirements.

2.3.5 Travel grants

(a) Hamilton has confirmed they will be providing allteams a full (free) travel grant for 2010, whichexceeds the requirements of Protocol Nine. Teamsize will be based on the average team size fromthe previous two games (Manchester andMelbourne) with the exception of the home team.Details were announced to CGAs in early October.

(b) It is understood the other features of theprogramme are based on the Melbourne travelgrant programme, the key points of which are asfollows:

(i) The programme entails a cash payment, withan option for special rates on the officialcarrier.

(ii) The level of the subsidy is calculated on thelowest economy class fare.

(iii) A percentage of payments will be retained asa bond for damages/loss.

(c) Budget is included within the budget line item“Sports Operations” which totals CDN$14.4million. No detailed supporting calculation isprovided, so it is impossible to assess the adequacyof the provision, which appears to be low.

2.4 Facilities

2.4.1 Sports venues

(a) The overall impression of the EvaluationCommission in respect of the Hamilton sportsvenues is that the venues collectively will meet therequirements of the event, but in some cases will notshowcase the Games as a major international event.

(b) The bulk of venues are already in existence; many ofthe smaller venues have only limited capacity forexpansion.

(c) Those venues located in the central business districtare generally of the highest standard. In spite ofthe advantages, there are potential risks with theco-location of the IBC with the competition venue forBoxing finals and Gymnastics. Initial pedestrianflow diagrams have been prepared, but untildetailed plans are developed it is difficult to gaugethe level of congestion in this already built-up areawithin the downtown.

(d) Five competition venues are to be constructed andpose only limited development risk. The land foreach of the venues is owned either by the City ofHamilton or McMaster University, both key partnersin the Hamilton Bid, the finance has been providedby the various levels of Government and theuniversity. Details are provided in section 2.4.4 ofthis report.

(e) Hamilton has confirmed that all competition andtraining venues proposed, based on the final sportsprogramme, meet International Federationrequirements. In particular it has been confirmedthat the Gymnastics venue can be configured tomeet International Federation requirements,including the width of the field of play.

(f) All venues have adequate front of house and back ofhouse amenity subject to the upgrade programme towhich Hamilton has committed.

(g) There are currently no formal agreements in placewith venue owners/operators in respect of access,services, existing concessions and rentals. Thesedetails are not covered in the Multi Party Agreement(described in section 2.2.2 above) and it isHamilton’s intention to conclude separate accessagreements at a later date. While Hamilton doesnot anticipate difficulty with these negotiations the

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Evaluation Commission considers it is a potentialrisk.

(h) In respect of video boards and walls, the budgetallows for 15 rented video boards for 30 days and5 video walls for 30 days. These screens willsupplement the permanent video display in theCommonwealth Stadium and at least one will be

placed in every competition venue. The extendedrental period will enable relocation during theGames as required.

(i) The list of Sports facilities has been updatedsince the lodgment of the Hamilton bid and ispresented below, together with details oncapacity (for competition venues),construction/overlay plans and other information.

Sport Venue Competition Venue Construction Upgrade/ Upgrade/ Fitout Relevant Venue Detailsv. warm-up Capacity Date Construction Construction Starttraining (comp. only) Start Finish Date

Athletics Commonwealth Competition, 42,000 New April 2006 Sept 2008 May 2010 • Part of waterfront redevelopmentStadium warm-up • 1.5km from City Centre

and training • 400m, 8-lane synthetic track• Natural grass infield• 42,000 seats and all amenities of a

world-class venue• Athletics training venue to have

resurfaced track to matchcompetition venue

• Features one large permanent videoboard with additional supplementarytemporary video boards throughoutvenue

• Scoreboards will be installed to meetIAAF requirements

McMaster Warm-up and New July 2005 Dec 2006 June 2010Stadium training

Northeast Fields Warm-up New July 2005 Dec 2006 June 2010at McMaster and trainingStadium

St Mary's Warm-up 1993 June 2009 Aug 2009 June 2010High School and training

Marathon Competition N/A N/A N/A N/A N/A

Badminton Morgan Competition 2,000 1995 April 2007 July 2007 May 2010 • 5 competition courtsFirestone • 2,000 seatsSport Centre • Training courts in adjacent gymnasium

Ancaster Training Not Not Not NotHigh School specified specified specified specified

Boxing Copps Coliseum Competition 19,000 1984 May 2007 Aug 2007 July 2010 • Existing multi-sport facility- finals • 17,000 seats

• interconnected with the other CityCentre venues

• Potential risks associated with theco-location of the IBC with the Boxingand Gymnastics competition venue inthe centre of the city - overlaydesigns do not yet clearlydemonstrate pedestrian and vehiclemovements

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Mountain Comp (prelims) 1,500 1960 Sept 2005 Aug 2006 June 2010 • Existing facilitySports Centre and training • Boxing rings

• 2,000 seats• training and warm-up in adjacent

sport area

Cycling Velodrome at Track 2,000 Temporary April 2009 June 2009 June 2010 • Temporary new portable velodrome toMorgan Competition be constructed – completed SpringFirestone and training 2009 to enable staging of a test eventSports Centre • venue details and arrangements

need to be monitored with IF to ensureinternational standards are met

• 2,000 temporary seats

Road Race Track Comp. 4,000 N/A July 2009 Aug 2009 June 2010and training

Time Trials Track Comp. 4,000 N/A July 2009 Aug 2009 June 2010and training

Kelso Mountain Bike 2,500 N/A March 2008 May 2008 June 2010 • 40 minutes from Games VillageConservation • 397 hectare park on the NiagaraArea Escarpment Area

• 35 hectare lake• ski area in winter• 2,500 seats for Mountain Biking

plus standing

Diving Etobicoke Competition 2,562 Not Not Not Not • Existing aquatic complexOlympian and training specified specified specified specified • The 452 permanent seating capacity Aquatic Centre will be increased to 2,562 for the

Commonwealth Games• Change rooms, support area• Training and warm-up in large

adjacent Gym• Large lounges and food concessions

Field Olympic Park Competition 2,000 New June 2006 Oct 2007 May 2010 • New facility to be constructedHockey and training – completed October 2007

• Within a short distance fromGames Village

• 2 regulation pitches, artificial turf• field house with 2,000 permanent

seats, change rooms and support areas

Gymnastics Copps Coliseum Competition 17,000 1984 May 2007 Aug 2007 July 2010 • Existing multi-sport facility• 17,000 seats• interconnected with the other

City Centre venues• Potential risks associated with the

co-location of the IBC with the Boxingand Gymnastics competition venue inthe centre of the city - overlay designs do not yet clearly demonstratepedestrian and vehicle movements

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Gymnastics • Field of play dimensions are 26m x61m x 19.4m

• Rounded corners radius = 3.96m• Field of play area may be tight –

potential risk, however previousinternational Gymnastics competitionshave been successfully staged in thevenue at an international level

Hamilton Warm-up 1973 N/A N/A July 2010 • Located 400 metres from theConvention and Training competition site (not ideal)Centre • 60m x 40m x 7m high

• Commercial venue owned andoperated by the City of Hamilton, whohas complete authority to make thefacility available exclusively for theperiod of the Games as needed

Sir John A Warm-up 1970 N/A N/A July 2010 • Located 800 metres from theMcDonald and Training competition site (not ideal)High School • Double gymnasium – 24.9m x 28.4m

x 6.6m high• Single gymnasium – 14.6m x 23.8m

x 6.6m high

Lawn Churchill Park Competition 2,000 1950 June 2006 July 2007 June 2010 • Existing facility – 2 greensBowls • Field house to be renovated and expanded

• 2 additional greens• temporary seating for 2,000

Roselawn Training Not Not Not NotClub specified specified specified specified

Netball McMaster Competition 2,000 New Nov 2004 April 2006 June 2010 • New triple gymnasium facility –Sportsplex and training completed Spring 2006

• 2,000 seats• Netball warm-up in adjacent

existing gymnasium

St Thomas More Training 1992 N/A N/A July 2010Catholic HighSchool

Notre Dame Training 1990 N/A N/A July 2010Catholic HighSchool

Rugby 7s McMaster Competition 15,000 New July 2005 Dec 2006 June 2010 • New facility to be constructed onStadium McMaster Campus – completed

December 2006• Natural grass field• 7,000 permanent seats and 8,000

temporary seats – 15,000 total

Northeast Fields Training New July 2005 Dec 2006 June 2010at McMaster Campus

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Mohawk Training N/A Sept 2009 Oct 2009 April 2010Sports Park

Sherwood Training N/A Sept 2009 Oct 2009 April 2010Forest Park

Shooting Camp Borden Competition 2,000 N/A March 2009 May 2009 June 2010 • Existing military baseand training • 1.5 hours from Games Village

• Existing 25m, 50m and Full Bore • New trap and skeet facility to be

constructed – completed May 2009• 10m range and support facilities at

the Sport Complex currently underconstruction at Georgian College

Squash McMaster Competition 2,000 New Nov 2004 April 2006 June 2010 • 4 single and 4 double courts with 500Sportsplex seats

• 2 glazed show courts with 500seats each

• for the finals, glazed show court ingymnasium with seating for 2,300spectators

Cedar Springs Training 1965 N/A N/A July 2010Health, Racquetand Sport Club

Burlington Training 1960 N/A N/A July 2010Racquet andAthletic Club

Swimming McMaster Competition 5,000 New May 2005 Aug 2007 May 2010 • New 50m, 10-lane pool – completedAquatic Centre and training August 2007

• Fast pool technology• 5,000 seats• Attached to existing 6-lane,

50m training pool

Synchro McMaster Competition 5,000 New May 2005 Aug 2007 May 2010Swimming Aquatic Centre and training

Table Chedoke Competition 2,050 1995 May 2008 Aug 2008 June 2010 • Existing sport complex – twoTennis Sport Centre and training competition areas

• 2 courts and 2,050 seats• Secondary competition area in arena

with 8 courts and 516 permanent seats• 7 courts for training and warm-up

Weightlifting Hamilton Place Competition 2,000 1971 May 2008 July 2008 June 2010 • Existing full operational commercialtheatre with high standard of amenityand large staging area

• Venue capacity 2,000 seats• Warm-up in adjacent studio theatre

McMaster Training New Nov 2004 April 2006 June 2010Sportsplex

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Wrestling Brantford Competition 3,947 Not Not Not Not • Existing complexCivic Centre specified specified specified specified • The 2,981 permanent capacity will be

increased to 3,947 for the Games• Two separate mats mounted on

platform to enhance spectatorviewing and appeal

• Change rooms, concessions andsupport areas

• Training and warm-up in adjacent hall

McMasterSportsplex Training New Nov 2004 April 2006 June 2010

2.4.2 Villages

(a) Athletes Village – McMaster University

(i) The Athletes Village is located on McMasterUniversity’s 300-acre campus. The BidCommittee guarantees that access to housingaccommodation in the Village will be restrictedonly to those with proper accreditation.

(ii) Free of charge accommodation and board willbe provided for accredited athletes and teamofficials for 25 days during the period 4-28July inclusive. This incorporates 3 days afterthe closing ceremony in accordance with theHost City Contract requirement. The rate cardfor charges outside the 25-day period will bedeveloped and published closer to the Games.

(iii) Hamilton confirms that the board and lodgingentitlements outlined in Protocol Ten of theGames Management Protocols will be observed.

(iv) Of the 12 residential buildings required, 11already are in existence. Construction of thefinal building comprising 912 beds iscontingent on the success of Hamilton’s bid.The new residence is to be funded by theGames budget, using funds from theprovincial government, the federal governmentand McMaster University. The funding forthis construction is noted in the capitalproject annex to the Multi Party Agreement.Planning permission already has been grantedfor the construction of the residence. McMasterwill have ownership of the new residence,due for completion in September 2007.

(b) Athletes Village accommodation capacity

(i) Capacity of the McMaster Village is 5,100 beds.

(ii) Hamilton has estimated athlete and officialnumbers on the basis of Manchesterparticipation with a small increase in somesports and an estimate for Women’sWrestling. The total estimated number ofathletes in the sport programme (excludingShooting, recognising that a separateShooting Village is planned – refer point ebelow) is 3,566. These numbers do notinclude EAWD athletes or support staff.Hamilton anticipates a ratio of 2 to 1 forsupport staff. Hence they estimate thenumber of athletes and support staffrequiring McMaster Village accommodationwould be 5,399, with breakdown as follows:

Sport Number of Athletesestimated by Hamilton

Athletics 800

Aquatics 414

Badminton 200

Boxing 287

Cycling 225

Field Hockey 256 (16 Teams of 16 –8M/8F)

Gymnastics 131

Lawn Bowls 339

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Netball 120 (10 Teams of 12)

Rugby 7’s 192 (16 Teams of 12)

Shooting 0 (the 417 athletes willbe housed separatelyat the Shooting Village)

Squash 137

Table Tennis 177

Weightlifting 178

Wrestling 110

Sub-total 3,566

Allowance for 1,833officials(approximately1:2 ratio)

Total 5,399

(iii) EAWD athletes numbering approximately 200(Hamilton’s estimate) need to be added tothis figure, together with their 100 coachesand support (also Hamilton’s estimate),bringing the total requirement at theMcMaster Village to some 5,700.

(iv) Hamilton has indicated that this is themaximum possible number, but it anticipatesan actual number more in the vicinity of5,100. However, should the number ofathletes and officials rise above that number,the Bid Committee is confident of expandingMcMaster Village accommodation to over6,000 through reconfiguring usage patterns,using temporary accommodation, and ifabsolutely necessary utilising 220 additionalbeds at a nearby college (Columbia College)located 1.1km from the McMaster Village.The Evaluation considers that this representsa moderate risk for the Hamilton Village.[Note that Melbourne 2006 is planning for6,000 beds in the Commonwealth Village.]

(v) The breakdown of units in the Games Village(which is revised since the lodgment of theBid Books) is as follows. It should be notedthat while teams are generally notaccustomed to triple rooms formats and it isa general requirement of the CGF that the

maximum room occupancy is double rooms,the triple rooms inspected by the EvaluationCommission were very large and can easilyand comfortably accommodate a thirdbed/person. For this reason the EvaluationCommission supports the triple roomconfiguration as long as these rooms are allof the size and standard as inspected by theCommission.

Traditional Dormitory Room Number Beds[one-room accommodation]

Single 201 201

Double 1,170 2,340

Triple 422 1,266

Sub-total traditional 1,793 3,807

Apartment/Suite Unit Number Beds[self-contained units]

2 person 11 22

5 person 1 5

6 person 103 618

8 person 81 648

Sub-total apartments/suites 196 1,293

Total all units 1,989 5,100

(vi) A related risk is that tight numbers forhousing makes allotment of housing adifficult task. Generally this causesallotment to happen late in the timeline, asall qualifications must be in place tocalculate final team sizes. Late allotmentcan adversely affect technology installations,rate card installations and freight deliveries.

(vii) Room sizes range across the 11 differentresidential buildings from 6 square metresper bed space to 10 square metres per bedspace. Hence the Regulation 3 requirementfor a minimum of 15 square metres fordouble rooms will not always be achieved.

(viii) Not less than 20% of the beds will be atleast 2.20 metres in length.

(ix) Shower and toilet ratios vary across the 11existing residential buildings as follows. The

30

Evaluation Commission is concerned aboutthese ratios, which do not comply withRegulations 3 and 6:

Shower ratios Number of Percentageresidential of Villagebuildings population

represented

1 to 4 1 12.8%

1 to 5 2 26.4%

1 to 6 2 16.0%

1 to 7 3 25.8%

1 to 8 3 19.0%

Toilet ratios Number of Percentageresidential of Villagebuildings population

represented

1 to 4 2 23.6%

1 to 5 6 56.8%

1 to 6 1 2.1%

1 to 7 2 17.5%

(x) Temporary showers and toilets can be locatedclose to residential buildings to meet CGFrequirements.

(xi) There will be up to 200 accessible bed spacesto accommodate the number of EAWDathletes anticipated. There will be up to 33accessible bathrooms, each sufficient foreither two wheelchairs or one wheelchair anda caregiver.

(c) Athletes Village amenity

(i) Total seating capacity across the seven diningfacilities in the Village is 2,500. TheEvaluation Commission was advised thatlevels of service would be consistent across allfacilities. Total physical space isapproximately 30,000 square feet. Ifadditional dining space is required, tentfacilities can be located within the Village.Meal capacity is currently 25,000 meals perday, and can be expanded if necessary using,for example, outdoor barbecues. Seating

capacity of the various dining facilities are asfollows (those facilities marked with anasterisk have adjacent patios which can betented to expand total capacity to 2,500 ifrequired):

Facility Capacity

Commons Dining Room 600

Celebration Hall 300

East Meets West Bistro * 240

Eleanor McKay Room * 290

T-28 Dining Hall 420

Rathskellar * 190

Refectory * 190

2,230

(ii) Total parking capacity on site is 1,800.Parking capacity in the sanitized lot area isestimated to be 600. Capacity of the parkinglot adjacent to the Visitor Entrance isapproximately 500.

(iii) The maximum height of the Villageresidences is 5 stories. In each site visitedtwo one-person lifts were installed (meetsrequirements of Regulation 3).

(iv) Air conditioning is installed in approximately50% of rooms, but is generally notconsidered necessary.

(v) The residential buildings have storage rooms,meeting rooms and team office space asrequired for CGA Chefs de Mission andGeneral Team Managers which are separatefrom bedrooms. Hamilton asserts it will abideby Regulation Three in this regard.

(vi) Teams who bring their ownmedical/physiotherapy staff may utiliseavailable space within their assignedaccommodation area to provide service totheir team members. Those teams withoutmedical staff will have access to the servicesof the Polyclinic.

(vii) The Hamilton Bid shows the location of theVillage Polyclinic to be in the International

31

Zone of the Village. This is the preferredlocation because of the central location andthe existing infrastructure. Extra securitywill be provided. However it can be relocatedor re-zoned into the Residential Zone.

(viii) Physiotherapy services can be located in theplanned McMaster Sportsplex with proximityto the Residential Zone/Polyclinic. Analternative location is in the temporarybuilding currently under construction withinthe Residential Zone.

(ix) The communications requirements for eachteam as outlined in Regulation 3 will be met.

(x) The Regulation 6 amenity requirements of theInternational Zone (such as banking, postal,travel bureau services) will all be met.

(xi) Space for a Commonwealth Games Federationoffice/lounge will be available in the GamesVillage at no cost. Office space and staff willbe provided in the Village Polyclinic for theFederation Medical Commission at no charge.

(xii) The Evaluation Commission considers theVillage at McMaster University to be of ahigh standard and, subject to ensuring anadequacy of bed-space, will provide anexcellent amenity for the participatingathletes and officials.

(d) Accommodation for extra officials

(i) Overflow accommodation for extra CGA teamofficials is available (at CGA expense) atColumbia College located 1.1 km from theGames Village. Extra CGA officials may alsobe accommodated in the Shooting Village atGeorgian College.

(ii) Depending on final numbers, the rate foraccommodation will range from CDN$100 -$120 per day, per official, including food.

(e) Shooting Village – Georgian College

(i) A separate Village is to be provided toaccommodate the 417 Shooting athletes atGeorgian College in Barrie, 25 kilometres fromthe Shooting competition venue at the militarybase Camp Borden. (The barracks at CampBorden are unavailable as they are used year-

long by military personnel). Theaccommodation will be exclusively for athletesand officials, who will be housed in separatebuildings, although common dining facilitieswith shooting technical officials are proposed.

(ii) The Games Village at Georgian Collegeincludes two residence buildings built in2002, Summersuites and Georgian Green,which provide a total of 600 beds.Accommodation comprises 1 and 2 bedroomlodgings. Large lounge areas are available,adjacent office and meeting spaces, fullmedical and therapeutic facilities andspecially prepared meals and buffetcapability.

(iii) Provision for 160 beds for Technical Officialswill be made, which is considered adequate.

(iv) The Evaluation Commission considers theShooting Village to be of a very highstandard, and is proximate to the venue.Historically, external villages are perceived tofall short on atmosphere and Games spirit forthose athletes housed there.

(f) Technical Officials Village

(i) A total of 1,054 beds are to be provided at twofacilities – Mohawk Collage (340) andRedeemer University (714). As mentionedabove, there are also 166 beds available inthe Technical Shooting Officials Village atGeorgian College. Hamilton is of the opinionthat this will provide adequate capacity.

(ii) Technical officials will be entitled to freeboard and lodging for up to 18 days if theyare living in the Technical Officials Villages.They will receive free uniforms andtransportation.

(g) Based on the information provided by Hamiltonand independent expert analysis the EvaluationCommission has concluded the following inrelation to the Village plans:

(i) The site inspection and the undertakings ofHamilton provide sufficient comfort that theVillage will be suitable for Gamesaccommodation.

(ii) The construction programme will be

32

undertaken by McMaster University and isfunded within the public sector/McMastercontributions to the Hamilton Games.

(iii) While there is a potential risk of insufficientcapacity, the Evaluation Commission does notperceive this as a significant risk and gainedcomfort that contingency plans are in place.

(iv) While the CGF requirement is for single ordouble rooms, the Evaluation Commissionsupports the triple room configuration aslong as these rooms are all of the size andstandard as inspected by the Commission.

(v) The Village has good proximity to the airport,the bulk of Games venues and Hamiltondowntown.

2.4.3 Other facilities

(a) Connected together in Hamilton’s downtown core,but in separate large spaces, are the Host Hotel,the Games Headquarters, the Main Press Centre,the International Broadcast Centre, theAccreditation Centre and [competition venue]Copps Coliseum as shown in the following map:

33

(b) The Host Hotel is the Sheraton Hamilton, with atotal of 296 rooms.

(c) The Hamilton Convention Centre will house theMain Press Centre (refer section 3.6.2), theAccreditation Centre and Games Headquarters.The facility is owned by the City of Hamilton. It isin close proximity to the CBD competition venuesand is operated by experienced staff.

(d) The Copps Colisium will house the InternationalBroadcast Centre (refer section 3.6.1), Boxingfinals and the Gymnastics competition (refer

section 3.4.1). The facility of 5,000 squaremetres also is owned by the City of Hamilton.

(e) A potential operational risk in the centralbusiness district is the drop off and parkingaround CBD venues (in particular CoppsColiseum and the Hamilton Convention Centre).This will require careful planning and co-operationfrom the City of Hamilton and local businesses.

(f) Technical requirements of these facilities appearto have been met, although limited information isavailable.

2.4.4 Construction programme

(a) Five new venues are anticipated for the HamiltonGames, with construction of all new venuesscheduled for completion by September 2008.Details are summarised in the following table:

Details Commonwealth McMaster McMaster McMaster Olympic ParkStadium Stadium Aquatic Centre Sport Complex

Sports Ceremonies Rugby 7s Swimming Netball Field hockeyAthletics Synchronised Squash

swimming

Location 1.5km from city McMaster McMaster McMaster Dundas, 7km fromcentre; 4km from campus campus campus city centre; 3kmCommonwealth from CommonwealthVillage Village

Scheduled April 2006 July 2005 May 2005 November 2004 June 2006commencement

Scheduled September 2008 December 2006 August 2007 April 2006 October 2007completion

Permanent 27,000 7,000 2,000 2,000 Netball 2,000seating 2,000 Squash

Temporary 15,000 8,000 3,000 Nil Nilseating

Total $134.4m $19.9m $43.6m $46.1m $5.2mconstruction plus 20% plus 20% plus 20% plus 20% plus 20%cost contingency contingency contingency contingency contingency

34

Details Commonwealth McMaster McMaster McMaster Olympic ParkStadium Stadium Aquatic Centre Sport Complex

Major 25,000 permanent 7,000 permanent Pool construction New Details notconstruction seats at unit seats at unit $18.75m construction providedcost drivers cost of $3,000 cost of $150 16,500 square [all amounts Lobby construction metres at in CDN$] 2,000 private box 8,000 temporary $1.2m $2,000 per metre

seats at unit seats at unitcost of $6,000 cost of $100 Renovation to Renovations to

existing facilities to existing15,000 temporary Design fees at $5.9m facilities $3.0mseats at unit 10% and cost of $100 construction 2,600 permanent Design fees

management seats at unit at 10% andDesign fees at 10% costs 7% cost of $250 constructionand construction Field house managementmanagement construction and 2,400 temporary costs 7%costs 7% supporting seats at unit

structure for cost of $100 RetrofitSite development seats $7.8m $0.1 million$5 million Design fees at Site work $0.9m

Retrofit 10% andRetrofit $1.5 million construction $1.5 million management costs 7%

Track, lighting,Acquisition and site work, etc. Pool equipment,servicing costs $15m $6.4m site work, etc. $8.1m

Retrofit $0.25m

Specific risks • $100 unit cost • $100 unit cost • $100 unit cost • Nil provision forper temporary per temporary per temporary escalation beyondseat appears low seat appears seat appears low May 2003

• Nil provision for low • Nil provision forescalation beyond • Nil provision for escalation beyondMay 2003 escalation May 2003

beyond May 2003

General risks It is not possible to make a sound appraisal of projected construction costs in the absence of detaileddrawings. For this reason the specific comments above are potential, rather than actual, risks.More generally, the City of Hamilton or McMaster University are the only two property owners of the landsrequired and are core partners in the Bid. Each of these property owners will take the lead role for theconstruction phase following plans and specifications that meet the anticipated needs of the Games. Theproperty owners also will have day-to-day operational management responsibility for the venues untilformal handover to the Organising Committee for Games operations, and will continue to hold anappropriate role (utilities, basic service provision) during the Games.

No particular risks are therefore noted with the construction program, other than general construction risks.

The construction program allows for considerable slippage without impacting Games operations.

35

(b) In addition one of the 12 residential buildings onthe McMaster University Campus which willcomprise the Commonwealth Village is to beconstructed. Details are found in section 2.4.2.

(c) Hamilton also plans to use a temporary facilityfor the track cycling venue with capacity of 2,000seats. The original construction plan allowed forcompletion of the facility approximately 2 monthsbefore the Games. However it is feasible tocomplete construction 14 months before theGames to enable the staging of a test event in2009. The construction will meet ICU technicalstandards; its use was sanctioned for the 1999Winnipeg Pan American Games. Constructioncosts are budgeted at CDN$3.7 million.

(d) The balance of the overlay works programmeinvolves a budget of more than CDN$17 million,including installation of a temporary velodrome.Details of the timing of the overlay programmeare summarised in the table in section 2.4.1

2.5 Support services

2.5.1 Medical services

(a) Hamilton will provide medical insurances for theGames Family under Essential Services and thefull market cost of this insurance is included inthe project budget.

(b) Canadian nationals are covered by provincialhealth arrangements. No provision is made forinsurance of non-Games Family foreign visitors.

(c) Each sport and non-Games venue will have amedical room and qualified personnel for theassessment and management of acute careneeds, as well as an Emergency Plan for acutecare needs.

(d) The Games hospital is well located with goodfacilities.

(e) The location of the polyclinic and physiotherapyinside the Village needs to be re-examinedhowever this is not a substantial issue. Existingfacilities are more than adequate for Games timeadaptation.

(f) On-site first aid services for spectators (such asSt John’s Ambulance) have been included in theoperating budget and will be available at eachGames venue.

2.5.2 Doping control

(a) Canada has been an active player in the dopingcontrol initiatives across the world. Through theimplementation of Canada’s anti-doping policy,doping procedures have been standardised inways that ensure strict levels of security andintegrity in testing procedures, thus enablingvalid and reliable test results.

(b) The MPA mandates that the OC shall organisethe doping control programme to be implementedby the Canadian Centre for Ethics in Sport(CCES), in accordance with the World Anti-DopingCode and the CGF Documents, as may beamended from time to time, and as in force atthe time of the Games.

(c) The CCES is committed to working in partnershipwith Hamilton and discussions have commencedon the specifics of the doping control strategyand procedures. The model will be based on thatsuccessfully implemented at the 1999 WinnipegPan American Games.

(d) The WADA/IOC-accredited doping laboratory inCanada is located in Montreal, 90 minutes by air.

2.5.3 Technology

(a) The information on Technology presented in theHamilton bid demonstrates a good level ofunderstanding of the obligations and thecomplexities involved in delivery CommonwealthGames technology.

(b) Hamilton considers it premature to commit tospecific technology solutions so early in theplanning lifecycle. However, project componentshave been identified and an inventory ofpotential suppliers and partners has beenprepared. This is a reasonable position to take atthis stage of planning.

(c) The approach for the information technologysystem is risk-averse, and involves constructingthe best system possible from the tried andtested systems available in the immediate lead-up to the Games in 2010. This intention to reusetested systems and to involve experiencedintegrators is a low risk strategy.

(d) Hardware solutions are not discussed in detail.The intention to reuse prior solutions will set the

36

plan for the architecture. The lower cost optionwill be a client server environment, depending onthe demand for real-time information to feed weband mobile web-based telephony applications.

(e) Fibre optic connectivity is considered a low risk inCanada, with dense fibre optic cable networks inplace, with international gateways in Toronto andHamilton.

(f) The budget provisions are low for a strategy ofthis type, and particularly the costs for the callcentre and the Games time hardware (PC) costsappear to be budget risks. It is understood thebudget has been benchmarked to Winnipeg 1999Pan American Games and the Goodwill Games.

2.5.4 Accreditation

(a) Hamilton has undertaken to abide by CGF Protocols19 and 20 and CGF Regulations 1 and 2.

(b) No detailed plans for accreditation are provided,however there is an undertaking to explorevarious systems of pre-registration, including on-line registration.

(c) The main Accreditation Centre is well located andwill meet requirements.

(d) A second Accreditation Centre will be establishedat the Games Village.

2.5.5 Ticketing

(a) The targeted ticketing revenue of CDN$18 milliongross compares with a figure of CDN$31.5m forManchester. Budgeted total attendances are400,000. A “u-pattern” phenomenon isanticipated, with peaks at the commencementand conclusion of the programme. Allowancehas been made in the revenue figures for cost ofsales associated with ticket printing, agency feesand the ticketing schedule.

(b) Provision has been made for seat kills.

(c) Broad community involvement is targeted, andticket prices are low accordingly, ranging fromCDN$15 - $120, and average price CDN$45.Revenue estimates are considered conservative.

(d) No detailed systems or processes have beendeveloped yet, which is not of concern.

2.6 Communications and media

2.6.1 Broadcast services

(a) As indicated earlier in this report, Hamilton hasone of the highest concentrations of broadcastoutlets in North America, housing more than 70television stations. There are more than 1,000registered freelance technicians within a 45-minute drive of Hamilton. Sufficient broadcastproduction facilities to cover the broadcastrequirements for all Games venues are already inexistence within one hour of Hamilton, including5 mobile units owned by CBC, 2 mobile units byDome Productions and 3 mobile units by WICMobile.

(b) The budget provision of CDN$22 million has beenbuilt on estimates of the number of days of livebroadcasting and the number of venues beingbroadcast live each day. This figure compareswith a budget of CDN$13.2 million for theWinnipeg Pan American Games host broadcastfunction and approximately $20 million inManchester. Hamilton has indicated that thebudget assumptions have been reviewed by AlanClarke of the Canadian Broadcasting Corporationand a member of the IOC BroadcastingCommission. In spite of this, the EvaluationCommission still considers this a major budgetrisk. To some extent this may be mitigated by thefact that television rights revenue appears to beconservative (refer section 2.8.1).

(c) Hamilton has considerable recent experience withthe broadcasting of several major internationalevents, including World Figure SkatingChampionships, World Junior HockeyChampionships and World CurlingChampionships.

(d) Hamilton asserts that the current budgetallocation has taken the Regulation 4 minimumbroadcast coverage requirements intoconsideration, but indicates that coverage will bea matter of negotiation between the OC andpotential host broadcasters, as well as one of theelements of the Host City Contract.

(e) Hamilton has also confirmed they will produce a2-hour highlights package as required by theHost City Contract.

37

(f) Hamilton will appoint a Host Broadcaster tomanage broadcast support and services, as wellas rightsholder liaison and services. The HostBroadcaster will report to and be accountable tothe OC.

(g) In the event the OC acquires the broadcast rightsfor the Games, the MPA requires that the OC willensure that domestic radio and televisionbroadcast coverage of the Games by theCanadian broadcasters authorised and/orpermitted by the OC are in French and English.

(h) In the event the OC acquires the broadcast rightsfor the Games, the MPA also requires that the OCwill ensure that any Internet coverage of theGames, aimed at a Canadian audience, by theOC or any entity or person authorised and/orpermitted by the OC, are in French and English.

(i) Services to be provided to rightsholdingbroadcasters include the following:

(i) International Broadcast Centre – a securedand access controlled area of some 30,000square feet

(ii) Commentator positions in venues

(iii) Mixed zones in venues

(iv) Head on positions

(v) Studios

(vi) Parking

(vii) Rate card services – including IBC spaces,space improvements, furniture, equipment,telecommunications, storage, powerupgrades, commentator positions, mix zonepositions, unilateral camera positions, CATVsystem at IBC, studio space on site, ancillaryfeeds, data services

2.6.2 Written and photographic press services

(a) The Media Services area of the HamiltonOrganising Committee will be responsible forproviding optimal working conditions to writtenpress and photographers.

(b) The Main Media Centre will be a first-come-first-serve desk space arrangement with generalaccess telephones, power supply, 24 hour service,help desk, results dispatch, media lounge, CATVfeed.

(c) Other services will include information desks atdesignated media hotels, provision of sportinformation and support through media sub-centres, venue media tribunes management,airport shuttle, venue transportation system,venue drop off area for photographers andequipment, media parking at venues, provision ofdaily programmes.

(d) Rate card services will include private telephone,general store, courier, post, private offices,furniture and equipment, telecommunicationsequipment, storage, data services, photodevelopment.

(e) The Games media transit system will be designedas a combination of fixed route and scheduledservices, as well as on-demand services.

(f) Key media transportation hubs will be located inclose proximity to competition venues the coremedia services in downtown Hamilton. Inparticular, Hamilton Transit has an existingtransit mall located directly adjacent to theConvention Centre (MPC) and within a block fromthe Copps Coliseum (IBC). This mall is easilyadaptable to become a centrally-located hub forthe Games media transit system.

(g) Note however that the Evaluation Commissionregarded the cluster of major downtown venuesas a potential risk in the absence of any well-formulated pedestrian and vehicle flow layouts.

(h) Hamilton envisages the involvement of on-site,accessible and informed media transportationvolunteers trained to provide members of themedia with information regarding the scheduled-service transportation.

38

2.6.3 Languages

(a) The official language of the CommonwealthGames is English. The MPA requires the OC tohold the Games in English and French. Theresultant additional costs will be borne by the OC.

2.7 City infrastructure

2.7.1 Accommodation

(a) Demand for accommodation during theManchester 2002 Commonwealth Games was atotal of 51,000 room nights for the duration ofthe Games, with a peak night demand of 3,300.

(b) There is a large inventory of existing hotels inHamilton, with capacity of 4,000 rooms within a20 kilometre radius of the city anticipated in2010. A further 43,000 rooms are anticipated by2010 within a 60 kilometre radius of the city.Therefore no capacity issues are anticipated,although some constituents may have to travelmore than 20 kilometres to the central businessdistrict of Hamilton.

(c) The official hotel is adequate, but there is limitedpublic space for informal meetings.

(d) Following is a schedule of the rooms availablewithin 10km and 20km of the Hamilton centralbusiness district:

City Hotel Rooms Quality Motel Rooms Quality Total Current AverageCost CDN $

10km radius

Hamilton 923 26% - 4 star 304 Not rated 1,22737% - 3 star

27% - not rated

Burlington 697 67% - 4 star 262 Not rated 95919% - 3 star

14% - not rated

Sub-Total 1,620 566 2,186 $88

20km radius

Brantford 455 22% - 4 star 181 Not rated 63668% - 3 star

10% - not rated

Oakville 875 34% - 4 star Not rated 87553% - 3 star

13% - not rated

Grimsby 79 100% - 4 star 60 Not rated 139

Vineland 117 100% - 3 star Not rated 117

Sub-Total 1,526 241 1,767 $89

TOTAL 3,146 807 3,953

39

(e) The proposed media lodgings are located in closeproximity to the majority of Games venues asdemonstrated in the following map:

(f) Currently no formal accommodation price controlmechanism is in place (Host City Contractrequires the host city to use best endeavours tocontrol availability and prices). However theHamilton 2010 Bid Corporation, through TourismHamilton, has already obtained writtenconfirmation of agreement on an accommodationprice control mechanism from the major hoteliersin the area. Following the awarding of the 2010Games, this agreement will be expanded toinclude additional hotels as well as new hotelsconstructed between now and 2010.

2.7.2 Transport

(a) Hamilton is a transport gateway within Canada,with direct flights from Hamilton to both easternand western Canada. Hamilton InternationalAirport is currently being expanded and servicesmajor destinations across Canada. A proposednew highway will reduce the existing 20-minutetransfer time to Hamilton downtown or theGames Village.

(b) Toronto International Airport is a major portwith a wide range of international flights.

40

A modernisation and expansion programme iscurrently underway.

(i) Three parallel freeway and motorway systemsprovide a 45-55 minute travel time from theairport to the Games Village.

(ii) The Toronto-Hamilton route is also wellserviced by existing commuter rail and busservices, with direct buses departing every 20minutes.

(iii) There are seven direct trains daily betweenHamilton and Toronto. Additionally thesecenters are served by 53 train/busconnections through Burlington.

(c) The Hamilton roads infrastructure provides highlevels of service across the city, even at peakperiods. Most arterial routes operate at no morethan 80% capacity, even in the months ofheaviest travel. Historically traffic volumes areapproximately 10-15% lower during the summermonths when the Games will be staged.

(d) Existing local public transit operations provide a

good level of service within the city, with currentestablished routes servicing all Games venueswithin the City of Hamilton. The Hamilton transitsystem consists of approximately 200 buses and370 operators. Current average weekdayridership is 65,000-70,000. The main downtownhub is one block east of the host hotel and theHamilton Convention Centre. Coverage extendsto the airport and most of the Hamiltoncompetition and training venues.

(e) Hamilton is served by the Government of Ontario(GO) Transit system for commuter rail. The totalexisting train capacity can be expressed as80,000 seated and with standing a total of130,000. The service currently carries about43,000 riders per day on this segment of ourservice and this decreases by as much as 10%during the summer period. During the morningand afternoon peak periods, morning trains intoand evening trains out of Toronto are at capacity.

The commuter train routes and major terminalsbetween Hamilton and Toronto are shown in thismap:

41

(f) Transport planning and delivery will be managedby the the Transportation Unit within theHamilton OC. The Transportation Unit staffingwill total 37, comprising in-house resources anda number of service providers.

(g) The OC Transportation Unit will haveresponsibility for consolidating the transportrequirements articulated by each OC functionalarea and responding to these requirements indetailed Transportation operating plans.

(h) The Transportation Unit will need to work incollaboration with the appropriate supportingagencies, including City of Hamilton TrafficServices, City of Hamilton Streets & Operations,City of Hamilton Transit, Municipal agencies, GO(Government of Ontario) Transit, Toronto andHamilton Airport authorities, City of HamiltonPolice Service, Government of Ontario Ministry ofTransportation and Government of CanadaTransport.

(i) To enable this collaboration, Hamilton proposesestablishing a Games Transportation Authority(GTA) some 24-30 months prior to the Gameswhich will provide a mechanism for coordinationwith external transport agencies and to managelocal resources. The Authority will be a creationof the Organising Committee and therefore willbe accountable to it. Representation will includesenior Games operational staff, transportationservices and key related operations (such assecurity). Led by a full-time Director, theAuthority will draw on in-house internationalexpertise and experience in multi-agency eventtransport coordination.

(j) The GTA will have the following roles:

(i) To receive the transportation plans for theGames

(ii) To review and approve changes in traffic flowand street operat ions required by the Gamesplan

(iii) To plan the information flow to otheragencies affected, to the community ingeneral and to directly affected districts andcommunities

(iv) To agree on the protocol for decision making

related to public safety and Gamestransportation.

(k) Hamilton is at the early stages of developmentfor the Transport Authority. No specific plan is yetin place, but this is to be developed as part ofthe multi-agency agreement. The EvaluationCommission considers there to be some riskassociated with the Transport Authority concept,particularly as:

(i) The intention is to establish the agency 24-30months prior to Games, which appears to belate in the planning task. The EvaluationCommission would support the earlier creationof the agency so that a coordinated andintegrated approach is taken from the start ofplanning.

(ii) The authority will be a creation of the OCwhich will not have power or co-ordinationcapability over public authorities.

(iii) The reporting lines are not entirely clear.

(l) However the model proposed was successfullyimplemented in Edmonton and Winnipeg and iscurrently being used for other events e.g. WorldCycling Championships. Moreover, the Bidorganisation advised that they could bringTransport organisation on earlier as required.

(m) Note however that in Melbourne the StateGovernment has taken over the responsibility fortransportation planning as they have appropriatepowers and experience.

(n) The commitments made by the Ministry ofTransportation are laid out in the MPA. Theseservices are costed at CND$8 million and areprovided for within the Province’s EssentialServices contribution of CND$14.2 million (refersection 2.2.2 (c) (ii) for details). They include:

(i) An Advanced Traffic Management System toensure that traffic is monitored, and timelyinformation is relayed to motorists abouttraffic conditions, travel times and expecteddelays through Changeable Message Signs.

(ii) Changeable Message Signs to direct driversto events or Games-related Park and Ridelots. Status information concerning the lots isassumed to come from Games staff at the lots.

42

(iii) Limited expansions as of the date of thegames on the existing COMPASS System forincident detection and management on theQEW through the Hamilton area.

(iv) A small number of CCTV Cameras at criticallocations on other corridors converging onHamilton.

(v) Bus by-pass lanes using existing shoulderson Hwy 403 between Waterdown Road andMain Street to provide priority movement toshuttles and buses associated with thegames.

(vi) Special event signing at key junctions and asassurance signing along routes.

(vii) Additional staff to run the centralized TrafficOperations Centre and provide maintenancesupport of the advanced traffic managementsystem during the event and incidentmanagement.

(viii) Coordination of enforcement programmeresponsibilities.

(o) Similarly, the commitments made by GO Transitalso are laid out in the MPA. These services arecosted at CND$0.5 million and also are providedfor within the Province’s Essential Servicescontribution of CND$14.2 million (refer section2.2.2 (c) (ii) for details). They include:

(i) An extra 4 train trips outside of the normalrush hour periods between Union Station inToronto and Burlington GO Station.

(ii) Augmented service from Burlington toHamilton with twenty bus drivers and tenhighway buses per day providing service tothe event in Hamilton.

(iii) Service would be supported with up to fifteenGO Transit Enforcement Officers and thenecessary staff required supporting thisinitiative.

(p) In relation to Games Family transport obligations:

(i) A Games Traffic Management Plan for Games

Family transport will be prepared and willincorporate two separate major access routesto the Games Village. A new transportentrance to the McMaster Campus is to beconstructed on Main Street. There is alternateaccess via King Street.

(ii) Dedicated lanes are not considered necessaryon the external highway system. It is statedthat consideration will be given to someexclusive lanes within Hamilton at certaintimes. This will not be addressed until afterthe formation of the Games TransportationAuthority.

(iii) Hamilton has indicated it will meet andexceed the minimum expectations regardingvehicle assignment.

(iv) Drivers will be sourced as part of thevolunteer programme for the Games.

(v) Free public transport for CommonwealthGames Family members is proposed for theGames period, including for athletes.

(q) The basic spectator transport structure will beoriented toward remote spectator parking and ashuttle bus system. Sufficient public transitvehicles will be made available for Games use,primarily from the redeployment of school buses.

(r) A potential operational risk in the centralbusiness district is the drop off and parkingaround CBD venues (in particular CoppsColiseum and the Hamilton Convention Centre).This will require careful planning and co-operation from the City of Hamilton and localbusinesses.

(s) The travel times included in the following tablebelow were supplied by Hamilton. For thosevenues visited by the Evaluation Commission,travel times have been verified. For other venuesthe Evaluation Commission has relied on theinformation provided by Hamilton. All traveltimes take into account bus and coach travel andassume the most direct routes established by thetransportation team for use during the Games:

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Sport Venue Competition Distance Time from Distance Time fromv. Warm-up from Village Village from City City Centrev. Training Km Minutes Centre Km Minutes

Athletics Commonwealth Competition 5 8 1.5 3Stadium

Commonwealth Warm-up 5 8 1.5 3Stadium and training

McMaster Stadium Warm-up and training 0 0 5 8

Northeast Fields at Warm-up and training 0 0 5 8McMaster Stadium

St Mary's Warm-up 1.5 3 5 8High School and training

Marathon Competition N/A N/A N/A N/A

Badminton Morgan Firestone Competition 9 14 13 20Sport Centre

Ancaster Training 9 14 13 20High School

Boxing Copps Coliseum Competition - finals 5 8 0 0

Mountain Comp (prelims) 10 15 5 8Sports Centre and training

Cycling Velodrome at Track Competition 9 14 13 20Morgan Firestone and trainingSports Centre

Road Race Track Competition Start and finish lines in front of Hamilton City Hall in city centreand training

Time Trials Track Competition Similar to road race but with minor variationsand training

Kelso Mountain Bike 40 40 40 40Conservation Area

Diving Etobicoke Olympian Competition 60 50 55 45Aquatic Centre and training

Field Olympic Park Competition 3 5 7 10Hockey and training

Gymnastics Copps Coliseum Competition 5 8 0 0

Hamilton Training 5 8 0 0Convention Centre

Sir John A McDonald Training 5 8 0 0High School

Lawn Bowls Churchill Park Competition 1 1 5 8

Roselawn Club Training 10 15 5 8

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Sport Venue Competition Distance Time from Distance Time fromv. Warm-up from Village Village from City City Centrev. Training Km Minutes Centre Km Minutes

Netball McMaster Competition 0 0 5 8Sportsplex and training

St Thomas More Training 12 18 10 15Catholic High School

Notre Dame Training 20 25 20 25Catholic High School

Rugby 7s McMaster Stadium Competition 0 0 5 8

Northeast Fields Training 0 0 5 8at McMaster Campus

Mohawk Sports Park Training 16 25 12 20

Sherwood Forest Park Training 20 25 20 25

Shooting Camp Borden Competition 25 [from 25 [from not specified not specifiedand training Shooting Village] Shooting Village]

Squash McMaster Competition 0 0 5 8Sportsplex

Cedar Springs Training 18 20 18 20Health, Racquetand Sport Club

Burlington Racquet Training 18 20 18 20and Athletic Club

Swimming McMaster Competition 0 0 5 8Aquatic Centre and training

Synchro McMaster Aquatic Competition 0 0 5 8Swimming Centre and training

Table Tennis Chedoke Competition 10 15 6 10Sport Centre and training

Weightlifting Hamilton Place Competition 5 8 0 0

McMaster Sportsplex Training 0 0 5 8

Wrestling Brantford Civic Centre Competition 40 35 45 40

McMaster Sportsplex Training 0 0 5 8

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2.7.3 Security

(a) The Games security operation will utiliseresources from a number of local and regionalpolicing agencies – Hamilton Police Service,Barrie City Police, Niagara Regional Police,Halton Regional Police Service, Ontario ProvincialPolice and the RCMP. The roles of each of thosebodies is as follows:

(i) Hamilton Police Service (the lead policingagency) including the Niagara Regional PoliceService, Halton Regional Police Service andBarrie City Police Service are responsible forthe delivery of police services in theirrespective jurisdictions, including: crimeprevention, law enforcement, assistance tovictims of crime, public order maintenance,and emergency response, within the City ofHamilton, including policing jurisdictionswhere Commonwealth Games venues are to beheld in 2010.

(ii) Ontario Provincial Police (OPP) is responsiblefor providing police services in respect of theparts of Ontario that do not have municipalpolice forces, other than municipal lawenforcement officers, as well as undertakingwater and highway patrols.

(iii) Royal Canadian Mounted Police-GendarmeRoyal du Canada (RCMP-GRC) will providethe primary responsibility of ensuring thesecurity of Internationally Protected Personsand the apprehension of offenders.

[Note that while the Royal Canadian MountedPolice-Gendarme Royal du Canada (RCMP-GRC) will have primary responsibility ofensuring the security of InternationallyProtected Persons (IPP’s) this categorizationhas a clear legal definition that will excludeCGF officials and therefore there is still aquestion concerning the protection of non-IPP‘VIPs’].

(iv) Private security will provide the necessaryprotection and control of assets and willprovide access control at services areas.They will be trained for specificCommonwealth Games tasks and will beunder the direct command of a senior police

officer within the Security and Public SafetyTask Group.

(b) Hamilton Police Service will have overallcommand and control for security operations, andhas a proven history of working closely withfederal, provincial and municipal police servicesand intelligence agencies. The Hamilton PoliceService will establish a Safety and SecurityCommand Group, led by a senior officer trainedin emergency management. It is through thisgroup that the OC will liaise with the Gamessecurity forces. Moreover the Games time OC andsecurity command centres will be closely linkedto enable direct communications and immediateresponse to issues. Note however that the exactnature of the relationships between thesecommand centres remains unclear.

(c) The commitments made by the Ontario ProvincialPolice are laid out in the MPA. These services arecosted at CND$5.6 million and are provided forwithin the Province’s Essential Servicescontribution of CND$14.2 million (refer section2.2.2 (c) (ii) for details). They include:

(i) A staff of 50 uniformed officers for trafficmanagement and event security includingadditional air and water surveillance for thetesting of each of the five sites for one weekevery year before the main games event insupport of the Hamilton Police Service.

(ii) A staff of 2 uniformed officers and 1 civilianfor coordination and planning for security forthe main event, starting the beginning of the2008-09 year. Related activities would be incollaboration of the planning activities beingundertaken by Hamilton Police Service.

(iii) An additional staff of 520 uniforms for eventsecurity service including air and watersurveillance during the two weeks of theevent in support of the goals set out by theHamilton Police Service.

(iv) An additional staff of 102 uniforms forincreased patrolling on highways during themain event as part of the Provincial Mandateof the OPP.

(v) Support to the Hamilton Police Service in theimplementation of the event security plan for

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the actual games and test events leading upto the Games.

(vi) All necessary specialized equipment andsupport to carry out the public security planobjectives as set out by the Hamilton PoliceService and other law enforcement agencies.

(d) Similarly, Emergency Management Ontario (EMO)has undertaken to provide an EMO Project Officerfor 6 months prior to the Games, the activation ofthe Provincial Operations Centre and deploymentof Provincial Emergency Response Team. Thecost estimated at CDN$0.1 million is includedwithin the Province’s Essential Servicescontribution of CND$14.2 million (refer section2.2.2 (c) (ii) for details).

(e) The questions raised from the first phase of theHamilton Bid security evaluation, and thesubsequent responses, indicate there may besome significant gaps in the proposed securityframework. While all appropriate Canadiansecurity and law enforcement agencies haveclearly asserted their preparedness to supportGames security, there is apparently no writtencommitment from the key Federal Canadiansecurity and law enforcement agencies to beactive participants in the proposedCommonwealth Games Central Operational Groupresponsible for ‘the coordination of all securityand security requirements for the 2010Commonwealth Games’.

(f) Security in the Commonwealth Village will beconducted as follows:

(i) Tactical security forces at the CommonwealthVillage will be supported by canine andmarine personnel. Trained private securitypersonnel will perform accreditation andvehicle checks at the Village perimeters andwill have responsibility for building security.These private security contractors will fallwithin the command structure of the Safetyand Security Command Group.

(ii) There will be an appropriate security fenceseparating the Residential Zone from theCommonwealth Village.

(iii) The shoreline will be patrolled and monitoredby multi-disciplinary security forces.

(iv) Combined police Emergency Response Units(ERU), Explosive Disposal Units (EDU), MarineUnits and Canine Units will discreetly patrolthe Village and venues.

(v) ERU and EDU personnel will be located in abuilding in close proximity to the GamesVillage (A small unit of the ERU and EDUshould preferably be located within theVillage. However, provided the proposeddeployment location is in VERY close proximityto the Village then that could be anacceptable alternative).

2.7.4 Environment

(a) Hamilton is required to comply with theGovernment of Canada’s policy for hostinginternational sport events. Accordingly the BidCorporation commissioned in April 2003 astrategic environmental assessment of thepotential impacts that could occur during venuefit-out and construction, as well as during andafter the 2010 Commonwealth Games. The sixkey findings were as follows:

(i) The City of Hamilton is committed toenvironmental sustainability and has a proventrack record on leadership in sustainability.This is demonstrated in the City's `Mission,Vision, Values and Goals' and its adoption ofthe award-winning sustainability program:‘Vision 2020 - The Sustainable Region’. TheCity has also undertaken to sustain andprotect its human community and naturalenvironment through its CorporateEnvironmental Policy Statement.

(ii) Provided venue fit-out, construction andoperation are undertaken in conformance withexisting federal, provincial and municipalpolicies, using Best Management Practicesand accepted mitigation measures, there areunlikely to be any residual environmentalimpacts (i.e., impacts with long-term,irreversible consequences) associated withthe proposed Commonwealth Games venues.

(iii) At existing venues where building capacitywill be increased by the addition oftemporary seating, there is likely to be ashort-term increase in the production of

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anthropogenic products (e.g., solid and liquidwastes, noise levels, atmospheric emissions)during the Games, relative to current use. Inthe Post-Games operation period, however,when seating capacity has been returned tonormal, there will be no ongoing change inenvironmental conditions. In many cases, theminor renovations that occur during venuefit-out will enhance facility quality andaesthetics, representing a long-term positivelegacy of the Games.

(iv) Impacts associated with construction of thenew indoor venues were considered to be lowto moderate. Many of these potentialimpacts can be reduced through applicationof sustainable building design principles andthe incorporation of appropriate energyconservation and water and waste treatmentmeasures.

(v) The most significant potential impact of theGames on existing outdoor venues is relatedto spectator movements at the KelsoConservation Area. Effective crowd controlwill be necessary to protect sensitive areas atthis venue.

(vi) The construction of new outdoor venues hasthe potential to generate a number of issues,mainly related to soil disposal, sediment andrunoff control, groundwater capture andtreatment. The assessment concluded thatthese issues all could be managed in thecontext of Hamilton’s commitment toenvironmental sustainability.

2.8 Finance

2.8.1 Organising Committee budget income andexpenditure

(a) Hamilton has built a project budget which itconsiders to be conservative. They describe theGames as “… within our pragmatic reach bothfinancially and organisationally”.

(i) The Hamilton 2010 Games budget has beenbuilt using a bottom up process and has beensubjected to considerable internal gapanalysis and review. The supportingdocumentation provided indicates asignificant level of detail has been consideredand the most items are based on well-definedparametric cost drivers. Certainly broadlybased budget allowances are included,however, overall assessment is that thebudget estimates are reasonably achievable.

(ii) Hamilton has presented a balanced budget,with Games revenues of CDN$715.9 millionmatched by expenditure of CDN$715.9million. Contingency has been identified forboth operating and capital expense items.

(iii) A Project Control and Risk Mitigation Manualhas been developed progressively byorganisers of major events in Canada sincethe 1994 Victoria Games. It provides a solidbase of best business practices. Howeverthere is no specific undertaking by the publicsector to finance any budget overruns.

(b) Project Games revenues are summarised asfollows:

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Revenue Stream CDN$’000 US$’000[CDN$ = US$ 0.7244] Operating Capital Total Operating Capital Total

Grants

- National Government of Canada 107,715 142,285 250,000 78,147 103,228 181,375

- Provincial Government of Ontario 107,715 142,285 250,000 78,147 103,228 181,375

- City of Hamilton 80,000 80,000 58,040 58,040

- McMaster University 50,000 50,000 36,275 36,275

Games Revenues

- Sponsorship 35,913 35,913 26,055 26,055

- Sponsorship (Friends of the Games) 4,000 4,000 2,902 2,902

- Broadcast rights 21,500 21,500 15,598 15,598

- Ticket sales 18,000 18,000 13,059 13,059

- Licensing 1,500 1,500 1,088 1,088

- Interest income 5,000 5,000 3,628 3,628

Total revenue 301,342 414,571 715,913 218,624 300,771 519,395

(i) Grants

Grants constitute CDN$630 million or 88% oftotal Games revenue. Refer to section 2.2.2for details on the conditions related to thereceipt of the public sector grants.

(ii) Sponsorship

Gross sponsorship income projections ofCDN$39.9 million are consideredconservative. This figure compares withCDN$26.7 million for Winnipeg 1999 andCDN$60.1 million in Manchester 2002. Costof sponsorship sales have been included inthe expenditure budget and constituteapproximately 25% of gross income.

(iii) Broadcasting rights

Broadcasting rights income of CDN$21.5million (gross) has been projected based onpast performances for Commonwealth Gamesand major events in Canada, taking intoaccount recent international trends and the

Hamilton time zone. It compares withCDN$27.5 million achieved by Manchester2002 and is considered conservative.

(iv) Ticket sales

A detailed ticketing model was not included inthe supporting budget details. Projectedticketing revenue of CDN$18 million compareswith CDN$31.5 million in Manchester in 2002.Hamilton organisers have targeted broadcommunity involvement, with ticket pricesranging from CDN$15 - $120, and averageprice CDN$45. This is consideredconservative, notwithstanding the potentialrisk to ticketing revenue as a result ofCanada staging the Olympic Winter Games inthe same year.

(v) Licensing

Similarly, licensing revenue projections ofCDN$1.5 million are almost one-third of therevenue achieved by Manchester 2002.

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(c) Projected Games expenditure is summarised as follows:

Expenditure Stream Details CDN$’000 US$’000[CDN$ = US$ 0.7244] Total Total

Administration CEO Office & Board 883 641

CGF/CGA Relations 17,882 12,974

Financial Services 798 579

Office Administration 10,950 7,944

Legal & Risk Management 3,170 2,300

Recruiting, Training &HR Administration 44,433 78,116 32,236 56,673

Technology & Broadcasting/IBC 24,200 17,557Broadcasting Telecommunications 7,832 5,682

IT Scoreboards & systems 14,339 10,403

Sound, audio, electronics, 1,981 48,352 1,437 35,079office equipment

Sports Sport Operations 14,383 10,435

Medical and Doping 1,111 15,494 806 11,241

Venues Venue operations 3,317 2,407

Venue overlay 15,063 18,380 10,928 13,335

Operations Security 8,183 5,937

Accommodation 138 100

Transport 6,591 4,782

Materials management 3,132 2,272

Accreditation 817 593

Village services 13,562 32,423 9,839 23,523

Volunteers, Volunteers 11,207 8,131Communication Communication Services 5,987 4,343& Awareness

Media Services 638 17,832 463 12,937

Protocol, Ceremonies VIP Services & Protocol 1,085 785

& Special Events Ceremonies & Culture 16,929 18,011 12,282 13,067

Marketing & Fundraising cost of sales 10,035 7,280Selling Costs Licensee cost of sales 77 56

Television sales and servicing 4,300 3,120

Ticketing sales, promotionand distribution 6,033 20,444 4,377 14,832

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Expenditure Stream Details CDN$’000 US$’000

[CDN$ = US$ 0.7244] Total Total

Essential services Policing 20,000 14,510

Customs, immigration,DND, protocol 10,000 7,255

Roads 2,500 1,814

Protocol, medical insurance 3,500 36,000 2,539 26,118

Sub-total 285 054 206,806

Tax rebate (7,224) (5,241)

Contingency 23,513 16,288 17,058 11,817

Total operating expenses 301,342 218,624

Capital expenditure New facilities – stadium 156,630 113,635

[refer table below New facilities – other 160,225 116,243for breakdown]

Upgrade and fitout 31,962 23,188

of Village residences

Contingency incl. above incl. above

Tax rebate (9,247) (6,708)

Total capital expenditure 339,571 246,358

Legacy expenditure 75,000 54,413

Total expenditure 715,912 519,395

(d) Specific budget lines which suggest potentialrisks include:

(i) Broadcasting/IBC – refer discussion at section2.6.1

(ii) Technology – refer discussion at section 2.5.3

(iii) Ceremonies and culture – refer discussion atsection 2.9.2

(iv) Travel grant – refer discussion at 2.3.5

(e) Relevant excerpts from the MPA in respect of the

development of the OC’s Business Plan are as

follows

(i)The MPA requires the OC to prepare a Business

Plan which is subject to detailed review by the

Governments which are party to the MPA.

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(ii) In some instances this review process willrequire the OC to submit quarterly reports.

(iii) The OC must provide to the other Parties ofthe MPA including Governments and theMcMaster University, all environmental,economic and social impact studies,operational audits and reviews, andevaluation studies on the programs andactivities of the OC that are conducted by theOC or on the OC's behalf.

(iv) The Business Plan may not be amended bythe OC in relation to any material changes

and/or list of capital expenditures will be setwithout obtaining the prior written consent ofeach of the Parties to such changes.

(v) The Business Plan will be based on and/orconsistent with the Bid File, including thebudget ratified by the Bid Corporation on 28April 2003.

(vi) The Business Plan will be based on thelisting of capital expenditures detailingrenovations to existing facilities and theconstruction of new facilities as describedbelow:

CAPITAL WORKS BASE GST Base @ 6.54% TOTAL OWNERSHIP OFFACILITY

Construction of main Stadium – refer to section 2.4.4 for further detail

- Works $ 111,150,000 $ 7,269,210 $ 118,419,210

- Acquisition Services etc $ 15,000,000 $ 981,000 $ 15,981,000

- Contingency – 20 % of works $ 22,230,000 $ - $ 22,230,000

Total $ 148,380,000 $ 8,250,210 $ 156,630,210

Other new venues to be constructed – refer to section 2.4.4 for further detail

McMaster Aquatics Centre $ 40,950,000 $ 2,678,130 $ 43,628,130 McMaster

McMaster Sport Complex $ 28,500,000 $ 1,863,900 $ 30,363,900 McMaster

McMaster Sport Complex $ 14,790,000 $ 967,266 $ 15,757,266 McMasterHigh Performance Centre

McMaster Stadium $ 18,720,000 $ 1,224,288 $ 19,944,288 McMaster

Upgrade of existing venues and delivery of temporary venues

Churchill Park $ 2,340,000 $ 153,036 $ 2,493,036 Hamilton

Copps Coliseum $ 1,170,000 $ 76,518 $ 1,246,518 Hamilton

Morgan Firestone Arena $ 2,110,000 $ 137,994 $ 2,247,994 Hamilton

Mountain Arena $ 2,340,000 $ 153,036 $ 2,493,036 Hamilton

Kelso Conservation Area $ 1,170,000 $ 76,518 $ 1,246,518 HRCA

Chedoke Arena $ 1,170,000 $ 76,518 $ 1,246,518 Hamilton

Hamilton Street - Cycling Road Race $ 590,000 $ 38,586 $ 628,586 Hamilton

Velodrome $ 3,510,000 $ 229,554 $ 3,739,554 OC

Hamilton Place $ 940,000 $ 61,476 $ 1,001,476 Hamilton

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CAPITAL WORKS BASE GST Base @ 6.54% TOTAL OWNERSHIP OFFACILITY

Secondary Venues - Netball $ 590,000 $ 38,586 $ 628,586 Hamilton

Secondary Fields- Rugby $ 1,170,000 $ 76,518 $ 1,246,518 Hamilton

Camp Borden $ 1,170,000 $ 76,518 $ 1,246,518 Canada

Olympic Park- Field hockey $ 4,890,000 $ 319,806 $ 5,209,806 Hamilton

Table Tennis Venue T.B.D. $ 500,000 $ 32,700 $ 532,700 Hamilton

Etobicoke Aquatic Centre - Diving $ 1,000,000 $ 65,400 $ 1,065,400 City of Toronto

Contingency (excluding main stadium) $ 24,291,300 $ 24,291,300

Sub Total Sport Facilities $ 300,291,300 $ 16,596,558 $ 316,887,858

Village Residences $ 30,000,000 $ 1,962,000 $ 31,962,000

GST REBATE @ 50% $ - $ (9,279,279) $ (9,279,279)

TOTAL CAPITAL EXPENSES $ 330,291,300 $ 9,279,279 $ 339,570,579

(f) Additional excerpts from the MPA in relation tobudgeted income and expenditure are as follows:

(i) The MPA requires that the OC will ensure thatit does not incur a Deficit and that it willmaintain a balanced budget. If, at any time,the OC financial forecast projects a Deficit ora projected deficit against the annualOperating or Capital Budget, the OC willpromptly provide notice to the other Parties inwriting of that financial forecast and will alsospecify the measures that it proposes to taketo ensure that no deficit occurs.

The MPA provides that other than HamiltonCity, the other parties will not provide orcontribute to any deficit that may arise. Themeasures referred to above imply a localgovernment commitment to underwrite anydeficit, however this MPA condition could beinterpreted to require a reduction in the scale,scope or service standards of the Games toensure no deficit is incurred. Elsewhere theMPA provides that “None of Canada, the

Province, the CGAC or McMaster assumesresponsibility for any Deficit of the OC”.

(ii) The only reference to underwriting whichappears in the MPA is provided through thefollowing clause:

”Except as expressly set out in the MPA, asotherwise agreed to in writing, or as aconsequence of their own negligence, defaultor wilful misconduct, in the event thatCanada, the Province, McMaster or the CGACbecome responsible for any aspect of theDeficit by reason of being considered jointlyand/or severally liable with the OC, thenHamilton will indemnify and hold themharmless as to such liability. It is understoodand agreed that in the event that the OC runsa Deficit, Hamilton will be jointly andseverally liable with the OC therefor. (Clause41.3 of draft MPA)”

Moreover, the Federal Policy for the hosting ofInternational Sport Events states “No deficitguarantees. At no time will the federal

53

government undertake to guarantee deficitfunding of an event.”

Following confirmation from Hamilton 2010of their acceptance of the key terms andconditions of the Host City Contract the CGFobtained legal advice which confirms that,based on Hamilton’s substantive acceptanceof the Host City contract and the relatedterms of the MPA, Hamilton City has agreedto underwrite any deficit that may arise fromthe Games.

(iii) The MPA requires the OC to, at its ownexpense, undertake a tourism and economicimpact study, including visitor andparticipant expenditures surveys, coordinatedamongst the Parties and usingmethodologies and questionnaires approvedby the Government Parties. The MPA alsorequires that, in order to seize theopportunity for tourism promotion throughthe Games, the OC establishes a fund of $2million to be used for tourism promotion ofthe Province of Ontario, including the city ofHamilton, allocated in proportion toHamilton’s and the Province’s contribution tothe Games.

These requirements relate to the tourismobjective as discussed in section 2.2.1above, and in the opinion of the EvaluationCommission present a potential risk for theOC by diverting if from its “core business”.

(g) Hamilton has provided an assertion that it willcomply fully with the requirements of the CGFConstitution, CGF Regulations and GamesManagement Protocols. Many such requirementshave budgetary implications, for example therequirement to meet the costs associated withthe CGF nominees attending at least twoOrganising Committee Directors meetings,including business class travel expenses. Giventhe level of budget detail provided to theEvaluation Commission, it has not been possibleto confirm that adequate provision has beenmade for every individual obligation. TheEvaluation Commission is gaining comfort fromHamilton’s statement that they will comply fullywith those obligations.

2.8.2 Sponsorship and Marketing

(a) The supporting details for sponsorship revenuedo not distinguish between international anddomestic categories. Overall the revenues areconsidered to be achievable.

(b) Facility naming rights have been included in theMPA as a means of raising funds, however it isunclear as to whether the OC or the facility ownerwill be the beneficiary of such naming rightsrevenues. Venue naming rights impact on theOC’s marketing programme is mitigated by:

(i) the OC having a right of approval of suchnaming rights although it may notunreasonably withhold such approval; and

(ii) the OC being able to choose the name of thefacility for the Games.

(c) It is proposed that the parties to the MPA willreceive visual and written recognition in alladvertising and publicity relating to the Games,construction signs, temporary or permanenttributes to donors of the Games, such that it isconsistent with each Parties’ financialcontribution to the Games.

(d) Within the MPA significant requirements havebeen expressed in regard to the placement ofwordmarks of the Government parties to the MPAon OC materials, signage and banners asdeveloped by the respective Government parties,print materials, speaking opportunities,distribution of promotional products,communication coordination and permanentplaques. The Evaluation Commission is of theopinion that such acknowledgments need to beconsidered in view of the overall Gamesmarketing programme and subject to theapproval of the CGF.

(e) In addition to its obligations to allocateaccreditations to the parties to the MPA, the MPArequires that the OC will endeavor to provide theparties with a number of complimentary eventtickets equivalent to that provided to a premiumsponsor. The OC must further ensure that eachparty is provided the opportunity to purchaseevent tickets at face value plus applicablesurcharges, at a party’s own expense and inpriority to retail sales.

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2.8.3 Other Games budget income andexpenditure

(a) The OC may require Canada and the Province toprovide funds for the Games prior to thecompletion of the OC’s Business Plan and subjectto the OC meeting government reportingrequirements. Such funds will be provided byCanada and the Province as part of their overallfunding contribution and subject to contributionagreements.

2.9 Commonwealth Games Events

2.9.1 Queen’s Baton Relay

(a) Hamilton’s preliminary plans for the domesticsector of the Queens Baton Relay involve thefollowing themes:

(i) The design and route of the Baton will reflectboth the Commonwealth’s and Canada’s richhistorical and cultural heritage;

(ii) The 80th anniversary of the CommonwealthGames and the return of the Games to itsfirst host city will be significant elements;

(iii) The Relay will promote the CommonwealthGames movement and its values; and

(iv) Plans will allow and encourage large-scaleparticipation.

(b) Hamilton plans to work closely with the CGF toensure an integrated and coordinated link withthe International leg of the event.

2.9.2 Ceremonies

(a) The ceremonies and cultural programmecombined budget for Hamilton is CDN$16.9million. It is based on recent international sportevents hosted in Canada, specifically theWinnipeg 1999 Pan American Games and theEdmonton 2001 IAAF Championships.

(b) The Evaluation Commission remains concernedabout adequacy of this budget and planned scope.

(c) Hamilton has confirmed it shall provideguaranteed seats and access (includingOpening/Closing Ceremonies) to all eligibleaccredited competitors and officials.

2.10 Legacy

2.10.1 Legacy of the Games

(a) General legacy

As stated earlier in the document, the threelevels of Government, McMaster University, theCGAC and the Bid Corporation/OrganisingCommittee have identified the following desirableoutcomes of the Games at a general level:

(i) To promote the important role that sport canplay throughout the Commonwealth, locally,nationally, and internationally;

(ii) To support hosting of future gamesthroughout the Commonwealth;

(iii) To engage volunteers in honouring the uniquecharacteristics, values, goals and principlesof the host community and region;

(iv) To further athletic and academicpartnerships in post- secondary educationsettings within the Commonwealth;

(v) To showcase the City of Hamilton, theProvince of Ontario and the country of Canadadomestically and internationally;

(vi) To advance urban, economic and culturaldevelopment of Hamilton, Ontario andCanada.

(b) The Hamilton bid envisages the injection of morethan CDN$300 million in capital facilities legacy.The Commonwealth Games will enable Hamiltonto be exposed to 1.7 billion people worldwide,with direct exposure anticipated for 6,000athletes and officials, 250,000 visitors and 2,500media. Significant economic impact, estimatedat more than CDN$1.4 billion is seen as a meansto energise and revitalise the city and the region.

(c) Legacy for Sport and Events

There is a strong commitment to a sport legacy inthe Hamilton Bid. The MPA requires that a totalof CDN$68 million of the total funding ofCDN$500 million provided by Canada and theProvince is to be contributed to the LegacyEndowment Fund, to be managed by theCommonwealth Games Operating Trust.Additional funds of CDN$7 million will be

55

contributed by McMaster University. The purposeof the Fund is:

(i) To ensure a commitment to long-termdevelopment of sport at the domestic andinternational level;

(ii) to articulate a sustainable, integrated andcoordinated approach for the development ofsport and participation within sport;

(iii) to build the legacy plan upon the four pillarsarticulated in the Canadian Sport Policywhich includes: participation, excellence,capacity and interaction;

(iv) to support operation and maintenance offacilities and support sport developmentparticipation before and after the Games.

(d) Moreoever, it is anticipated that sportdevelopment will be benefited also by theincrease in sporting facilities available to thecommunity, increasing sports tourism andinvolving Hamilton sporting bodies withinternational peers.

(e) Other legacy elements

Hamilton commits to sharing the capacity to bidfor and/or host future major Games within

Canada. There is also a planned programme ofsports leadership, scholarships andcoach/athlete training camps.

(f) Another important legacy is the successfulinvolvement of up to 12,000 volunteers.

(g) In an update to CGAs in early October, Hamiltonaffirmed its commitment to a legacy programme,detailing its plans for a Commonwealth Centrefor Sport (CCS), CCS scholarships andfellowships, international coaching seminars andclinics, Games hosting apprenticeships and anexpansion of the Canadian Sport LeadershipCorps.

2.10.2 Knowledge management

(a) Hamilton has provided a commitment to workingwith the CGF to implement significant andsustainable legacies for Commonwealth nationsand CGAs, including a technology andinformation transfer program for the benefit ofsuccessive organising committees.

(b) The Bid states that Hamilton 2010 will ensurethat the Games information technology system,including design documentation, system analysisdocumentation, executable programmes andother elements will be fully assigned to the CGF.

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3 Report on Delhi3.1 Bid overview

3.1.1 Overview of bidding city

(a) India is the world's second most populous nation.Its ethnic composition is complex, but two majorstrains predominate: the Aryan, in the north, andthe Dravidian, in the south. India is a land ofgreat cultural diversity, as is evidenced by theenormous number of different languages spokenthroughout the country. Although Hindi (spoken inthe north) and English (the language of politicsand commerce) are used officially, more than1,500 languages and dialects are spoken. TheIndian constitution recognizes 15 regionallanguages (Assamese, Bengali, Gujarati, Hindi,Kannada, Kashmiri, Malayalam, Marathi, Oriya,Punjabi, Sanskrit, Sindhi, Tamil, Telugu, andUrdu). Ten of the major states of India aregenerally organized along linguistic lines.

(b) India stands as a vibrant and diverse countrywhose economy is increasingly integrating withthe world economy. The sweeping economicreforms undertaken in the last decade have hadfar reaching consequences. The large andgrowing market, developing infrastructure,sophisticated financial sector, flexible regulatoryenvironment, incentives, stable policies andstrong economic outlook make India an attractiveinvestment destination. The businessenvironment is considered conducive forachieving a high level of sustainable growth.

(c) Delhi stands at the western end of the GangeticPlain, bordered on the eastern side by the stateof Uttar Pradesh, and on the other three sides bythe state of Haryana. There remain two distinctparts of the city. 'Old' Delhi, the capital ofMuslim India between the mid-17th and late19th centuries, is full of historic mosques,monuments and forts. This is the lively part ofthe city, with colorful bazaars and narrow streets.In contrast, New Delhi, the imperial city createdby the British Raj, is composed of spacious, tree-lined avenues and imposing governmentbuildings.

(d) Since Independence, Delhi has prospered as thecapital of India. In the past decade, itspopulation has increased by 50%, largely due torapid economic expansion and increased jobopportunities.

(e) The population of Delhi is approximately 13.8million people making Delhi one of the world’smega-cities.

(f) Delhi is one of India’s best connected cities andthe gateway to the country. Nearly all majorinternational airlines fly in and out of the IndiraGandhi International Airport. Close by, thedomestic Palam Airport links India's capital withall the important cities. The domestic andinternational airports are 20 and 30 kmsrespectively from the city center.

(g) Nearly 50% of India's population is in the agegroup of 14 to 35 years. Delhi’s bid focuses onthe potential to motivate the youth of India tobecome involved in sport.

(h) Delhi, through the hosting of the CommonwealthGames, wishes to:

(i) Cement the current direction of the NationalSports Policy, “spirit of friendship” withdiverse cultures/races;

(ii) Achieve major additions to sportinfrastructure;

(iii) Stimulate economic growth and development;

(iv) Improve city infrastructure;

(v) Boost to tourism in India; and

(vi) Develop a pool of trained officials for majorevents and sport.

3.1.2 Public support

(a)The Evaluation Commission notes the confirmationof the support of the Prime Minister of India andhis Government for the staging of the Games inDelhi. The Leader of the Opposition has alsopledged support for the Games. The LieutenantGovernor and Chief Minister of the State of Delhihave also expressed support.

(b) The IOA has signed a Memorandum ofUnderstanding (MoU) with the Confederation of

57

Indian Industry in relation to Delhi’s bid and thestaging of the Games. The MoU states in detailthe activities and areas of cooperation betweenthe leaders of Indian industry and IOA.

(c) In addition to industry support Delhi organised,as evidence of support of the youth of Delhi, themass signing of a petition to the CGFencouraging it to award the Games to Delhi.

(d) In general there is evidence of strong communitysupport from:

• Government

• Media

• Industry

• Sporting Bodies

• Facility Owners and Operators

• and sections of the general public.

(e) There was no specific evidence obtained by theEvaluation Commission of opposition to the bid.

3.1.3 Conformity of bid

(a) The National Olympic Committee of India (IOA) isthe Commonwealth Games Association in India.The IOA fully supports the bid made on behalf ofthe City of Delhi for the 2010 CommonwealthGames and has provided written confirmation ofthis support.

(b) The Games shall not be awarded in succession to2 countries in the same geographical region ifcountries from other geographical regions aremaking acceptable applications to act as hoststo the Games. Delhi meets this requirement withprevious hosts being outside of Delhi’sgeographic region.

(c) Delhi submitted its Official Bid Document, in theform of a printed booklet, to the CGF within thespecified time (31 May 2003).

(d) Delhi’s Bid document and the supplementaryinformation provided to the EvaluationCommission confirms their commitment toadhere to the CGF's Constitution, GamesManagement Protocols and Regulations.

(e) The CGF has confirmed to the Evaluation

Commission that, as at the time or preparing thisreport, Delhi had fully complied with allrequirements in the lodgment and prosecution oftheir bid.

3.2 Structural aspects

3.2.1 Proposed structure

(a) The Organising Committee will be a non-profitGovernment owned registered society.

(b) The Executive Board of the Organising Committeewill be headed by a Chairman (governmentnominee). Individual members will be selectedtaking into account functional responsibilities ofMarketing & Communication, Finance &Administration and Event Management.

(c) The Executive Board will consist of 15 members,a Chairman and Vice Chairman, together with:

(i) 3 Members of Commonwealth GamesFederation

(ii) 2 Central (National) Government nominees

(iii) 2 State Government nominees

(iv) 4 National Sports Federation nominees; and

(v) 2 IOA appointees.

(d) The Organising Committee will be constituted asearly as possible should the Games be awardedto Delhi and not later than 31st March, 2004.

(e) Delhi reported to the Evaluation Commission thatthe public bodies which will be considered forrepresentation on the Organising Committee willinclude:

• Sports Authority of India

• National Information Centre

58

• CMC Ltd (Technology Company)

• Indian Tourism Development Corporation

• Indian Trade Promotion Organisation

• Delhi Transport Corporation.

(f) Private bodies to be considered would include:

• National Sports Federations

• Schools and Colleges

• Federation of Indian Chambers of Commerce

• Industry including the Confederation of IndianIndustry.

(g) Delhi has confirmed that not less than 2nominees of the CGF and not less than 2nominees of the National Federations shall beincluded as members of the OrganisingCommittee. In accordance with their Bid Book,Delhi currently anticipates 4 representatives fromthe Federations and to also include the CGF ChiefExecutive Officer on the Organising Committee inaddition to the 2 nominees from the CGF.

(h) There will be a separate agreement between thefuture Organising Committee and the IOA whichwill reflect the obligations of the Host CityContract and will specifically addresscommercial issues including fundraising toensure conflicts will be minimised and managedin these critical areas. No such agreementcurrently exists.

(i) specific Department will be created within theOrganising Committee to manage relations withthe CGA Family.

(j) A total of 1,990 staff will be deployed to conductthe Games. This includes technical officials,sports scientists, medical personnel, groundsmen and Federation officials.

(k) A summary of the anticipated deployment ofstaff by sports disciplines is as follows:

• Athletics - 285

• Swimming - 212

• Badminton - 147

• Boxing - 60

• Cycling - 165

• Gymnastics - 212

• Lawn Balls - 161

• Shooting - 369

• Squash - 50

• Hockey - 80

• Netball - 85

• Rugby 7’s - 60

• Table Tennis - 42

• Weightlifting - 62

(l) In India, for an international competition such asthe Games, Delhi has advised that theOrganising Committee seconds or co-optsprofessionals (experts in their respective fieldsi.e. security, sports officials, sports scientists,protocol managers, medical services, transportmanagers etc.) These senior managers are takenon secondment from their employers inGovernment, Public and Private sectors. Theyserve as “nodal officers” in planning theexecution of various activities of the Games.None of these senior officials or other“volunteers” deployed during the Games will bepaid by the Organising Committee. This staffingarrangement was followed during the AsianGames and other International competitionshosted by India.

(m) Delhi has estimated 18,000 “volunteers” will berequired. The activities of the Delhi volunteerswill include:

• Accreditation

• Protocol and liaison

• Village guides and assistance

• Ushering at the competition venues

• Medical and Para-medical services

• Marshalling of participants during Opening &Closing Ceremonies

• Transport of competitors, officials and baggage

• Information services

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• Media services

• Tourism services

• Supporting staff for officials of participatingcountries

• Maintaining the offices of various GamesCommittees

• Security services.

Delhi has advised that in many instancesvolunteer roles will be taken up by public sectorsecondees wherein the secondee continues tobe paid by their permanent employer. Thismodel has worked successfully for past events.The Government support to enable this will beessential.

(n) Volunteer Managers/Volunteer Coordinators areselected on the basis of their past experience andknowledge relating to their duties within theorganisation of large events (i.e. national andinternational sports events). These Managers areeither taken on deputation from governmentbodies or secondment from various organizationsand given special training.

(o) The Evaluation Commission notes that thestaffing plan provided by Delhi presents a broadoutline at this stage of their development with areliance from an organisational and financialperspective on seconded government employeespaid for by the public agency employers. Whilethis relieves the OC of a significant financialburden, Delhi will also need to provide for therecruitment of experienced key people to fillimportant positions to balance out lessexperienced staff including government staff.

(p) There is therefore a potential risk associated withthis reliance on the use of seconded governmentemployees, although it is understood other majorevent organisers in India, and specifically inDelhi, have successfully trialed this model.

3.2.2 Government support

(a) India is a democratic republic, comprising aunion of states, with a parliamentary system ofgovernment. The President is the Head of State,with executive power vested in a Council ofMinisters, headed by the Prime Minister. At astate level, the Governor, as the representative ofthe President, is the Head of State, with executivepower resting with the Council of Ministers,headed by the Chief Minister.

(b) The initial Bid Book budget, which has sincebeen revised (refer section 3.8.1), suggestsGovernment contributions are USD$227 millionand USD$8 million from the Government of Indiaand the New Delhi governments. Based onfurther information provided to the EvaluationCommission it would appear that the provision ofgovernment Games services and personnel at thecost of Government agencies (e.g. security,broadcast) may yield a higher contribution fromGovernment which is yet to be quantified.

(c) The Government of India through the Ministry ofYouth Affairs & Sports has confirmed theGovernment’s agreement:

(i) To enter into the Host City Contract asprovided by the CGF

(ii) Underwrite any shortfall between revenue andexpenditure of the Organising Committee

(iii) To underwrite the capital cost involved in theupgrading of venues, facilities andinfrastructure required for staging the Gamesthrough the agency of the MunicipalCorporation of Delhi and New Delhi MunicipalCouncil and to approve in principleexpenditure required for the construction ofthe indoor and outdoor stadium in theYamuna Sports Complex, upgrading ofexisting infrastructure of the DDA and todevelop the Games Village

(iv) To provide, at Government and Municipal costall necessary Government and Municipalservices

(v) To support the conduct of the Games inaccordance with the constitution, protocolsand to meet regulations of the CGF and to

60

meet requirements of the CGF consistent withsuch constitution, protocols and regulations

(vi) To work in partnership with the CGF to ensurethat all issues are addressed amicably andefficiently as and when they arise and toextend full cooperation and support to theOrganising Committee to honour itsobligations towards the smooth and efficientconduct of the Commonwealth Games.

(d) The Government of the National Capital Territoryof Delhi (the proposed host city government)through the Lt. Governor of Delhi has confirmedthat Government’s agreement to:

(i) Enter into the Host City Contract as providedby the CGF noting that the contract will have abinding effect on all concerned departmentsof the Government of National Capital Territoryof Delhi, the Delhi Development Authority, theMunicipal Corporation of Delhi, the New DelhiMunicipal Council and the Delhi Police

(ii) To provide at Government and Municipal costall necessary Government and Municipalservices and in that regard meet the expenseson such things as city improvement, provisionof municipal services, security and transport.In each case the various departments andagencies of Delhi will subsume theexpenditure in their budgets

(iii) Further augment facilities required for thehosting of the Commonwealth Gamesincluding allocation of land for theconstruction of a new Games Village andconstruction of two new indoor stadia

(iv) Meet the cost of upgrading the existingvenues through the Delhi DevelopmentAuthority (DDA) with assistance from theGovernment of India

(v) The DDA will suitably upgrade and makeavailable its complex at Siri Fort forcompetition in gymnastics

(vi) The DDA will build, with financial assistancefrom the Government of India a new indoorstadium in the Yamuna Sports Complex tostage competitions in boxing and wrestling

(vii) With financial assistance from the

Government of India, the DDA will build theGames Village, equipped with all requisitefacilities, for about 8,000 athletes/officials.The Village is along a projected route of theMetro which will be completed before 2010

(viii) The Municipal Corporation of Delhi willupgrade and make available the AmbedkarStadium for competition in rugby shouldthis be required

(ix) The New Delhi Municipal Council will upgradeShivaji Stadium and will make it available forwomen’s hockey

(x) Improvements will be made in the entire cityand, in particular, around the competitionvenues and along the inter-linking routes oftransportation

(xi) All arrangements for management of traffic(including the provision of a dedicated lane)and security of athletes and officials will bemade by the Delhi Police and relatedexpenses absorbed in their departmentalbudget

(xii) Arrangements will be made for the provisionof an adequate number of volunteers toassist in the running of the Games and fortheir training and

(xiii) To provide all the needed support to theOrganising Committee in successfullyhosting the Games.

(e) The Government of the National Capital Territoryof Delhi, the Municipal Corporation of Delhi andthe New Delhi Municipal Council (the proposedhost city government) through the Chief Ministerof Delhi has confirmed that Government’sagreement to:

(i) Actively cooperate with the Indian OlympicAssociation and the Organising Committee tomake the 2010 Commonwealth Games asuccess, and

(ii) Underwrite the capital cost involved in theupgrading of the venues, facilities andinfrastructure required for staging theCommonwealth Games competitions and theirrelated services falling under theirjurisdiction.

61

3.2.3 Experience

(a) Although India has not previously hosted aCommonwealth Games, it has considerableexperience with hosting major multi-sportinternational events, including the Asian Games.In 2003 India will also host the Afro-Asian Gamesin Hyderabad.

(b) For Delhi specifically, international experiencehosting large scale multi-sport events dates backto the Asian Games in 1982. Delhi also has someother major single sport Games experienceincluding the hosting of World Cup Cricket 1987.

(c) Other experience is limited to major nationalevents or single sport international events assummarised below:

Sport Event Year

Aquatics 8th Asian Pacific Age Group Swimming & Diving Championships 1994

7th SAF Games 1995

13th Asian Pacific Age Group Swimming & Diving Championships 1999

Athletics 4th Asian Junior Athletics Championships 1992

7th IAAF International Permit Meet 1994

South Asian Federation Games 1995

ITC International Permit Meet 1995

6th Asian Junior Athletic Championship 1996

1st Raja Bhalendra Singh South Asian Athletic Meet 1997

ITC International Meet 1997

2nd Raja Bhalendra Singh International Athletic Meet 1998

International Athletic Circuit Meet (I) 1999

International Athletic Circuit Meet (II) 1999

International Athletic Circuit Meet (III) 1999

International Athletic Circuit Meet (IV) 1999

AAFI Salwan International Meet 1999

3rd Raja Bhalendra Singh International Athletic Meet 1999

Boxing YMCA International Boxing Championships 1995

Adajania Cup International Boxing Championship 1996

YMCA International Boxing Championships 1997

YMCA International Boxing Championships 1998

Adajania Cup International Boxing Championship 1999

YMCA Junior International Boxing Championship 2002

YMCA Sr. Jr. & Sub-Jr. International Boxing Championship 2003

2nd Asian Women’s Boxing Championships 2003*

1st International Boxing Championship for Seniors 2003*

* scheduled

Cycling Asian Cycling Championships 1989

2nd SAARC Cycling Championships 2002

62

Sport Event Year

Gymnastics SAF Games 1998

1st Central South Asian Championships 2000

1st SAARC International Gymnastic Championship Games 2001

Hockey – Men’s Indo-American Friendship Cup 1995

Indira Ghandi Gold Cup 1995

SAF Games 1995

4 Nation Tournament for CM’s Cup 1996

Indira Gandhi Gold Cup 1996

18th Kuber Champion Trophy 1996

India-Australia Test Series 1996

India-Poland Test Series 1997

India-Germany Test Series 1997

India-Pakistan Test Series 1998

India-Germany Test Series` 2001

India-Malaysia Test Series 2001

Hockey – Women’s 3 Nations Tournament 1996

6th Indira Ghandi International Gold Cup Women’s Hockey Tournament 1996

4th Women’s Asia Cup 1999

Shooting 1st Commonwealth Championship 1995

7th South Asian Federation Games 1995

VI World Cup 1997

2nd South Asian Shooting Championship 1997

ISSF World Cup 2000

ISSF World Cup 2003

Asian Clay Shooting Championship 2003

Table Tennis Commonwealth Table Tennis Championship 1994

13th Asia Cup Table Tennis Tournament 1996

VIth Asian Junior Table Tennis Championship 1997

14th Asian Cup Table Tennis Tournament 1997

VII Asian Junior Table Tennis Tournament 1999

15th Asia Cup Table Tennis Tournament 2000

15th Commonwealth Table Tennis Championship 2001

Wrestling The 7th Asian Senior Free Style Wrestling Championship 1991

The Commonwealth Wrestling Championship 1997

The 11th World Cadet Free Style Wrestling Championship 1997

The 3rd Asian Junior Free Style, Greco Roman Style & FemaleFree Style Wrestling Championship 2000

63

3.2.4 Legal aspects and guarantees

(a) It is confirmed that Delhi will conform with all ofthe terms of the Host City Contract for the 2010Commonwealth Games as provided by the CGF.

(b) Adequate arrangements for insurance cover willbe in place for the athletes, Technical Officials aswell as the spectators in venues in the form ofgroup insurance.

(c) It is confirmed that all existing and new venueswill be available clean of any advertising orsignage and that the CGF will determine alladvertising in Games venues during the Games.

(d) The IOA has not entered into any understanding,agreements, contracts, about commercialfunding with any sponsors/marketing agencies orany other sports promotion body or organisation.It is confirmed that all Games venues,competitions, broadcasts or any otherCommonwealth Games related activities havingmarketing potential are free from anyencumbrance. Their full potential for raisingfunds will be exploited by the OrganisingCommittee in consultation with the CGF.

(e) Delhi has assured the Evaluation Commissionthat the laws as listed at page 173 of the BidDocument grant full protection for the Gamesmarketing rights and intellectual propertiesgenerally against unauthorised usage. TheEvaluation Commission notes this broad andgeneral undertaking by Delhi. A full analysis ofthe legislative framework will be required shouldDelhi be awarded the Games however suchanalysis is beyond the scope of this report.

3.2.5 Customs and immigration formalities

(a) The Government of India has undertaken toguarantee free entry to India of all accreditedathletes and delegates of the participatingcountries.

(b) The Government of India has confirmed that theGames Identity Card (Accreditation Card) willsubstitute for a visa.

(c) The Government of India has confirmed thatsports equipment directly associated with theGames will be imported/exported (goods are to beexported after the Games) without levy of anyCustoms Duty.

3.3 Sport

3.3.1 Experience (see also 3.2.3)

(a) India has 365 international technical officialsrepresenting all but one of the sports on the Delhisport programme. This number is supplementedby 1,743 national technical officials.

(b) Delhi has provided budget to further develop andtrain local technical officials as well as to fundthe costs of international officials who will berequired to supplement local officials.

3.3.2 Concept [including dates, weather, etc.]

(a) The dates proposed for the Games are Saturday23 October to Wednesday 3 November 2010including the Opening and Closing Ceremonies.Delhi have confirmed their compliance with the10 day sport competition programme. Delhiclarified that the competition can be conductedacross a period of 10 days, however Delhi hasexpressed a preference for a competition periodof 11 days and this will be the subject of aseparate submission to the CGF if Delhi isawarded the Games. Refer to Section 3.3.3 fordetails and commentary on the programme.

(b) Delhi experiences an October mean temperatureminimum 17.2 degrees C and maximum 31.3degrees C. November mean temperature is aminimum of 14.6 degrees C and maximum 25.7degrees C. Mean precipitation in October 1.6mm,mean number of rain days = 0-1. Meanprecipitation in November 3.6mm, mean numberof rain days = 1-2. Humidity is between 33 and76% in October and 31 and 78% in November.These conditions are generally complementary tothe staging of the Games and athletic endeavorhowever careful programming of outsideendurance based events will be necessary toavoid maximum heat/humidity conditions.

(c) It is a Host City Contract requirement that theGames be staged as a separate and independentevent and not in connection with or at the sametime as any other international or national event.Delhi confirmed, in consultation with the NationalSports Federations, Association of IndianUniversities and School Games Federation of

64

India that no other International events in or nearthe Host City of Delhi will be held at any timewithin 30 days before and 30 days after theGames.

(d) The overall timing of the Games, while not in anyway conflicting with CGF requirements, may posesome challenges for northern hemisphereathletes who will be required to extend theirnormal Summer programme by up to 2 months.The current published sports schedules do not, atthis early date, inform the EvaluationCommission to any great extent in relation to2010.

3.3.3 Programme

(a) Delhi has confirmed that the programme theypropose consists of a maximum of 15 sports.

(b) The programme complies with the CGFConstitution requirements for five compulsorysports - Athletics, Aquatics (Swimming, Diving,Synchro), Lawn Bowls, Rugby Sevens (men) andNetball (women) and up to ten optional sports.Delhi proposes the ten optional sports ofBadminton, Boxing, Cycling (Road, Track), FieldHockey, Gymnastics, Shooting, Squash, TableTennis, Weightlifting and Wrestling.

(c) Delhi will include sports as requested by the CGF.

(d) Cycling is included, however, mountain bikinghas not been considered. Delhi can include thisdiscipline if required by the CGF.

(e) Delhi has advised that mixed squash can beincluded.

(f) It was confirmed that the Full Bore event will beconducted over a distance of 300 yards, 500yards, 600 yards, 900 yards and 100 yards in 3stages. This will be held in individual and pairevents. Adequate land and facilities are availablein the Shooting ranges.

(g) The Evaluation Commission have noted theamendments to the programme as set out abovehowever further clarification is required inrelation to:

(i) The start and finish days for the sportsprogramme (currently Sunday to Wednesdaywhich may not be desirable) and

(ii) Confirmation of the hockey programme inrelation to the rest day and commencementfollowing the Opening ceremony.

(h) The current programme for Delhi follows:

Sport Venue Day Day Day Day Day Day Day Day Day Day Day1 2 3 4 5 6 7 8 9 10 11

Sun Mon Tues Wed Thurs Fri Sat Sun Mon Tue Wed24th 25th 26th 27th 28th 29th 30th 31st 1st 2nd 3rd

Compulsory Sports

Athletics Jawaharlal Nehru Stadium ■ ■ ■ ■ ■ ■ ■ ■

Lawn Bowls Jawaharlal Sports Complex ■ ■ ■ ■ ■ ■ ■ ■ ■

Netball Indira Gandhi Indoor Stadium ■ ■ ■ ■ ■ ■ ■

Rugby 7’s Yamuna Sports Complex ■ ■ ■

Diving Dr Shyama Prasad ■ ■ ■ ■ ■ ■

Mukherjee Swimming Pool

Swimming Dr Shyama Prasad Mukherjee ■ ■ ■ ■ ■ ■

Swimming Pool

Synchronised Dr Shyama Prasad Mukherjee ■ ■

Swimming Swimming Pool

65

3.3.4 EAWD events

(a) Delhi proposes to include two sports with at leasttwo events in each of those sports to ensureequity principles are achieved. Competitionvenues are able to accommodate the needs ofEAWDs. The two sports will be selected from thefive options provided by the CGF and will bemade in accordance with the direction of the CGF.The competition will meet all standards set bythe IPC with regard to internationally accreditedofficials and facilities.

(b) Delhi noted that the EAWD programme is a veryimportant part of the Commonwealth Games andis currently under review by the CGF. Delhiconfirmed that they would host the EAWDprogramme as approved by the General Assemblyof CGF.

Sport Venue Day Day Day Day Day Day Day Day Day Day Day1 2 3 4 5 6 7 8 9 10 11

Sun Mon Tues Wed Thurs Fri Sat Sun Mon Tue Wed24th 25th 26th 27th 28th 29th 30th 31st 1st 2nd 3rd

Optional Sports

Badminton DDA Siri Fort Indoor Stadium ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Boxing Yamuna Sports Complex ■ ■ ■ ■ ■ ■

Cycling Yamuna Veledrome ■ ■ ■ ■ ■ ■ ■ ■

Indira Gandhi Sports Complexplus road events

Field Hockey Major Dhyan Chand programme to be National Hockey Stadium (men) ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

confirmed by Delhi Shivaji Stadium (women) ■ ■ ■ ■ ■ ■ ■ ■ ■

Gymnastics Indira Gandhi Indoor Stadium ■ ■ ■ ■ ■ ■ ■

Shooting Dr Karni Singh Shooting Ranges ■ ■ ■ ■ ■ ■ ■ ■ ■

Squash DDA Siri Fort Sports Complex ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

programme tobe confirmed by Delhi

Table Tennis Talkatora Indoor Stadium ■ ■ ■ ■ ■ ■

Weightlifting Siri Fort Indoor Auditorium ■ ■ ■ ■ ■ ■ ■

Wrestling Yamuna Sports Complex ■ ■ ■ ■ ■ ■

3.3.5 Travel grants

(a) Delhi’s Bid document shows travel grants forCGAs of USD10.5 million. This is based on 5,200athletes and 1,800 team officials at USD1,500each and is in excess of the CGF minimumrequirement.

(b) The assumptions made by Delhi supporting thenumber of athletes and officials benefiting fromthe travel grant were based on the averagenumber of participants for each country from theManchester Games and as proposed or projectedfor the Melbourne Games adjusted for thedifference in the sports programmes.

(c) The grants will be in accordance with theprevailing IATA rates for international travel atthe time of travel.

(d) Delhi confirmed that travel grants will be madeto the CGAs in the form of cash grants.

66

3.4 Facilities

3.4.1 Sports venues

(a) Some Delhi venues were well maintained to ahigh standard while others, although being used,require considerable upgrading. With thisupgrade, the venues proposed by Delhi will meetthe requirements of the event.

(b) Delhi has confirmed that existing facilities willbe upgraded to meet the Games requirements.Refer Government support at section 3.2.2 formore detail.

(c) The bulk of venues are already in existence; manyof the smaller venues have only limited capacityfor expansion.

(d) Two competition venues are to be constructedand pose only limited development risk.

(e) While there is no specific confirmation by IFs thatvenues meet IF requirements there is a generalundertaking to ensure all venues meet therequirements of the CGF and IFs which issatisfactory at this stage of the project. Inparticular it was confirmed by Delhi that theGymnastics venue can be configured to meetInternational Federation requirements, includingthe width of the field of play. That many venueshave been used previously for internationalcompetition provided comfort for the EvaluationCommission.

(f) All venues have adequate front of house andback of house amenity subject to the upgradeprogramme to which Delhi have committed. Refer

to the Government support section for details ofgovernment undertakings.

(g) The location of venues and travel times (subjectto traffic management plans discussed later inthis report) is satisfactory. The venue cluster iscompact other than the shooting venue which is34 minutes (with traffic managementintervention) from the Village.

(h) The proposal to co-locate gymnastics and netballin a shared venue (Indira Gandhi Indoor Stadium)whilst fulfilling requirements for CommonwealthGames competitions and achievable is notdesirable. The Evaluation Commission feltalternative venues could be considered shouldthis be necessary after a more detailed review bythe International Federations, CGF andBroadcasters. The total working area and seatingcapacity for each sport is as follows:

Length of the Hall: 70 metres (half portion)Width of the Hall: 30 metresSeating gallery: 12,500 seats (half portion)Air-conditioned.

(i) Budgetary provision has been made for providingvideo boards and scoreboards as perrequirements in the stadia to be up-graded andrenovated and also in the new indoor stadia to bebuilt. The final technical requirements for theexisting and new stadia will be assessed in closeconsultation with the CGF ensuring that highestquality equipment will be installed.

(j) Final competition and training venues asproposed by Delhi to the Evaluation Commissionis listed below.

67

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73

3.4.2 Villages

(a) The DDA (Government) is constructing the Villageon a pleasant and high quality site. No detailedarchitectural planning has been undertaken todate. A design competition will be conducted. 40hectares of land has been reserved in the heartof Delhi.

(b) The proposed Village site adjoins the NationalHighway-24 and will be connected with the MassRapid Transit System (MRTS) and ElectricMagnetic Unit (EMU) Trains.

(c) Delhi has guaranteed that the Games Village willbe constructed well in advance of the Gamesalthough no specific development schedule hasbeen provided (Village construction timetable isanticipated to be 2 years). The developmentschedule for the Village including Games timeoverlay and fit-out will be determinedimmediately should Delhi be awarded the Games.

(d) The estimated cost of construction of theCommonwealth Games Village will be Rs.185.8crores (USD38.8 million).

(e) The Games village will be open for 25 days,including 3 days after the close of the Games.Free meals and lodging will be provided toaccredited athletes and accompanying teamofficials during this period.

(f) Extra (Team) Officials will be accommodated atthe Games Village at a cost recovery charge forroom and meals. Extra officials will be chargedat a rate of between USD 50 to USD 60 per nightfor room and meals. The rate card for chargesoutside the 25-day period will be developed andpublished closer to the Games.

(g) Training facilities will be installed on a siteadjacent to the Village.

(h) The DDA is the planning, development andlicensing authority thereby mitigating approvaldelays.

(i) Delhi undertook to liaise with past Games andalso consult the IOC village guidelines and allowsignificant CGF input into the design of the Village.

(j) Post Games, the Village will become Universityaccommodation.

(k) The Village will feature low to medium risebuildings.

(l) The site of the Village is well located in relationto most competition and training venues.

(m) Accommodation for 8,500 occupants can beprovided in the Games Village, however this canbe scaled back if not required and to avoidexcessive operational costs.

(n) The average floor space per bedroom will be12m2 and the accommodation will be providedas a mix of single and twin rooms.

(o) Not less than 20% of the beds will be at least2.20 metres in length.

(p) Delhi have advised that air-conditioning will notbe required during the month of November,however in selected areas such as dining halls itwill be provided.

(q) The Polyclinic (Medical Center), includingphysiotherapy, is proposed to be located in theinternational zone which the EvaluationCommission felt is not appropriate and anamendment to Delhi’s plans, should they beawarded the Games, will be necessary to adjustthe zones to allow for the Polyclinic to be withinthe residential zone. Delhi confirmed that thisrequirement could be met.

(r) The dining facility is proposed to be located inthe international zone which is not appropriateand an amendment to Delhi’s plans, should theybe awarded the Games, will be necessary toadjust the zones to allow for the athletes diningfacility to be within the residential zone. Delhiconfirmed that this requirement would be met.

(s) Provision of facilities for disabled includingrooms and bathrooms will be made as per therequirements of the CGF.

(t) Delhi confirmed that the specificcommunications requirements in the Village viztelephone lines (2 international, 2 local),computer, printer, pagers, mobile telephones(min. 1 free) for each CGA team will be provided.

(u) Delhi confirmed that a central dining area with aseating capacity of 3,000 and 22,000 daily mealcapacity would be provided. This is beyond the

74

scope likely to be required.

(v) Delhi has placed a large emphasis on hygieneand food quality. This will be necessary to avoidfood related illnesses which have beenexperienced in the past in Delhi. The EvaluationCommission, while accepting the arrangementsreported by Delhi as adequate, recommends tothe CGF that particular attention be paid to thisaspect of Games preparation early in thedevelopment of the project.

(w) Delhi undertook to meet all CGF requirements inrelation to the provision of the Village includingsuch elements as:

• Bathroom ratios

• Conference rooms and meeting facilities

• Chefs de Mission to have own offices

• Chefs de Mission to have own bedrooms

• Amenities within the residences

• International zone (including leisure centre,shopping centre, logistics centre etc)

• Sports Information Centre

• Medical services

• Press Centre

• Postal, telephone, fax and other services

• Specific communications requirements in theVillage - telephone lines (2 international, 2local), computer, printer, pagers, mobiletelephones (min. 1 free) per team

• Travel bureau

• Dry-cleaning and laundry

• Small Federation offices/lounges.

(x) Based on the information provided by Delhi andindependent expert analysis the EvaluationCommission has concluded the following inrelation to the Village plans.

(i) More detailed planning is required. Howeverthe undertakings of Delhi provide sufficientcomfort at this stage that a suitable Villagewill be developed.

(ii) When constructing a new site to act as a

Village the planning for Games OperationsOverlay is a major undertaking and is asignificant financial commitment. TheVillage will require a large amount of physicalspace to support the operations of offices,logistical, and athlete service areas. Thesupply and fitout of these spaces will beadditional to the cost of constructing theactual housing stock. The Commission, whileprovided comfort by the role of the DDA,stressed the need for Delhi to ensure thatthere is sufficient clarity as between the DDAand the future Organising Committee (andnow the Bid Committee) to ensure that theGames times Operations Overlay isadequately financed.

(iii) Having an extra capacity of up to 2,500 bedspaces does not adversely affect theoperation of the Village providing it does notcause excessive operational expenditure. Itmay be possible to use some of the surplusspaces for supporting CGA offices and otherVillage operational functions.

(iv) Some services (dining facility/capacity) maybe over-scoped however this can be adjustedduring more detailed planning.

(v) The configuration of bedrooms will be criticalto determining if these housing requirementscan be met in an operationally sound mannerand needs to be contemplated in the planningprocess.

(vi) The proximity of the Village to the airport, cityand the venues is excellent and will allow allathletes to live in one Village.

3.4.3 Other facilities

(a) The Venue For MPC-IBC is well located relative tocompetition venues and accommodation andprovides ample space and infrastructure to housethe collocated IBC and MPC. Refer to section3.6 on communications and media for furtherdetail on the IBC and MPC.

(b) The official Commonwealth Games family hotel isa high quality, centrally located 4-5 star hotelwith excellent amenity. Refer to section 3.7.1 onaccommodation for more detail.

75

(c) The international airport is located 20 km fromthe centre of the city (approximately 45 minutes)and is well serviced by international flights.

3.4.4 Construction programme

(a) The Indoor Stadium at Siri Fort Complex hasalready been constructed (financed by the DDA).Additional temporary seating arrangements willbe added for the Games.

(b) The construction of the Indoor Stadium at SaketSports Complex will be completed includingmaximum possible seating arrangement by 2005.

(c) Land measuring 40,000 square metres has beenearmarked for the Indoor Stadium at the YamunaSports Complex. An Indoor Stadium of 15,000capacity will be constructed on this site.

(d) Delhi confirmed that the OC will be responsiblefor the cost of the Games time fit-out and overlayat competition and non-competition venues.

(e) Details of the construction programme can besummarised as follows:

(i) Upgrading of all existing venues

(ii) Development Athletes Village – please referto section 3.4.2

(iii) Construction of two new venues.

3.5 Support services

3.5.1 Medical services

(a) All members of the Commonwealth GamesFamily will have access to medical and healthfacilities. Technical officials and VIPs will beprovided with medical cover at their respectivehotels and will have a liaison with the VillagePolyclinic and referral hospitals of the city. Allmembers of the Commonwealth Games Family,along with the competing athletes, shall becovered through a group insurance scheme.

(b) Delhi has a tertiary health care capacity which issummarised below:

• Aiims hospital 1500 beds

• Apollo hospital 750 beds

• Escorts hospital 350 beds

• Batra hospital 500 beds

• Max devki devi hospital 350 beds

• Ganga ram hospital 350 beds

• Rml hospital 900 beds

• Hospitals are within 5 km of major venues

• Six Ambulances will be placed in reserve atspecified hospitals for Games constituency use.

(c) Primary care units will be available at all Gamesvenues (including all training and competitionvenues, MPC/IBC and hotels) and will include theservices as listed below:

• Sports medical specialists

• Duty medical officer

• First Aid & Emergency

• Physiotherapist

• Nurses

• Paramedical staff

• Outpatient department

• Massage facilities

• Four Ambulances at every primary medicalcentre

(d) Secondary care facilities will be provided at theGames Village and the Main Stadium. Each ofthese facilities will have the following:

• 24 hrs Emergency & OPD Services

• Sports Medicine Specialists on duty

• Outpatient department

• Holding facility

• X-ray

• Physiotherapy

• Consultants on call

• Four Ambulances at every secondary medicalcentre

• Doping Control Station

76

telecommunications. CMC has a range ofnational event experiences and someinternational event experience in providingGames management, results and scoringsystems.

(e) A LAN is proposed for each stadium with internetbased connectivity between all venues.

(f) A Facility Management System is to be providedwhich includes:

• Accommodation

• Transportation

• Inventory Control

• VIP Security Assistance

• Medical

• Human Resources Information

• Accreditation system

with redundancy and backup planned.

(g) It is confirmed that Delhi will meet the Host CityContract requirements regarding Technologylegacies and it is also confirmed that ongoingaccess and use of systems developed for the2010 Games will be guaranteed.

(h) Based on the information provided to theEvaluation Commission and independent expertanalysis, the following observations can be maderegarding Delhi’s technology plans.

(i) Delhi’s understanding is adequate at a basiclevel. The material presented is high level andconceptual but contains no fundamentalerrors other than an understatement of thescope complexity.

(ii) It is recommended that Delhi pursues moredetailed discussions with experienced multisport event integrators to understand thetimeframes and budgets involved and to re-affirm the adequacy of their current financialprojections.

(iii) The project plan provided fails to provideadequate timeframes for complex tasks anddemonstrates only limited understanding ofthe interrelationships between the technologycomponents.

(e) For events such as Marathon and Walk a fullymobile ambulance unit equipped with CPR in anACLS Ambulance shall accompany the Athletesthroughout the course.

(f) A number of preventative measures will be takenat the Games Village to ensure the health andwell being of athletes and officials including theappointment of one Director with full staff forhygiene and health monitoring and managementdealing with:

• Communicable diseases

• Cleanliness

• Dining Halls

• Kitchens

• Toilets

• Garbage Disposal

• Insects/Mosquitoes/Flies/Microbes

• Liaison with Public Health Authorities.

3.5.2 Doping control

(a) The Doping Control Lab located in JawaharlalNehru Stadium is proposed by Delhi as havingthe infrastructure required for testing of samplesalong with technical capability. Delhi haveundertaken to apply for temporary IOC/WADAaccreditation of the laboratory for the Games.

3.5.3 Technology

(a) Delhi provided the Commission with detailedpresentations on the proposed technologysolution for the Games.

(b) Delhi confirmed that sufficienttelecommunication links are available betweenvenues for reliable and fail safe datatransmission. Main links with fallback provisionsare available.

(c) There is a fibre optic network across Indiafeaturing dedicated high speed fibre rings usingstate of the art DWDM/SDH technology to connectall venues.

(d) Delhi is considering contracting a company (CMCServices) to deliver some of the event technologyservices for the Games and other supporting

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3.5.4 Accreditation

(a) Delhi has provided confirmation that CGFaccreditation guidelines will be observed.

(b) While not expressly stated, the requirements ofthe accreditation system were considered byDelhi, in a preliminary manner, under theirtechnology planning.

(c) Little other information has been provided on theaccreditation programme.

3.5.5 Ticketing

(a) Delhi confirmed they would guarantee seats andaccess (including Opening/Closing Ceremonies)to all eligible accredited competitors and officials.

(b) A limited supply of tickets or passes to allcompetition venues will be distributed daily onan equitable basis for the use of athletes andteam officials.

(c) Little other information has been provided on theticketing programme.

3.6 Communications and media

3.6.1 Broadcast services

(a) The Organising Committee will provide acomplete spectrum of services for Media andBroadcasting Rights Holders. The services willinclude a complete online communication supportsystem for Media/Broadcasting personnel.

(b) The IBC (and MPC) will be located at the PragatiMaidan Complex (major convention complex).The Complex is located in the city centre, withhotel accommodation of varying standards within5 minutes driving time. The Complex features:

(i) 61,290m2 of covered space and 10,000m2 ofopen display area

(ii) 16 modern halls (seven air-conditioned)having areas ranging from 715m2 to 6,909m2

(c) Whilst providing more than adequate space tomeet Games time requirements, the facility is inneed of considerable upgrading to meet overallGames time amenity and service standards.Delhi acknowledged that a substantial upgradeprogramme would be necessary for this facility

and confirmed its undertaking to meet suchrequirements.

(d) The Complex has more than sufficient space andbase amenity to accommodate the IBC and MPC.

(e) The IBC will be around 20,000m2 in area, andwill accommodate:

• Games Broadcasting Organisation

• World Broadcasters

• Bookable Technical Facilities

• Telecommunication Facilities

• Common Facilities & Services

• Commercial Facilities and Services

(f) The Host Broadcaster will provide a clean feed(i.e. International sound and picture) to RightsHolders from the IBC at no cost, inclusive ofdirect digital information from a computerisedresults system, providing a synchronous videofeed of computerised official results.

(g) The Host Broadcaster will also provide two hourshighlights packages as per the CGF requirement.

(h) The Host Broadcaster will provide commentatorbooths, editing and up-linking facilities.

(i) The Host Broadcaster will cover:

(i) All the events including all of the preliminaryrounds

(ii) Qualifying rounds, heats, semi finals andfinals of Aquatics and Athletics

(iii) All preliminary and qualifying rounds, heats,semi-finals and finals of at least eight otherevents

(iv) All medal presentation ceremonies and theOpening and Closing Ceremonies.

(j) The Host Broadcaster will provide an internationalstandard coverage for TV and Radio and willalso provide archival footage, if required.

(k) Doordashan will be Host Broadcaster(Government Owned). A summary of thecompany profile follows:

(i) Provides terrestrial coverage to 90% of Indianpopulation (1.06 billion people) – only

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terrestrial broadcaster in India

(ii) Major sport event broadcast experienceincludes:

• Asian Games 1982

• World Cup cricket 1982

• Afro-Asian Games 2003 (under planning)

(iii) Network/resources include:

• 1,388 Transmitters

• 60 Studios

• 35 Earth stations

• 12 Digital uplinks (DSNGs)

• 17 OB Vans

• 8 EFP Vans

• 26 Satellite transponders

(l) Commonwealth Games coverage plans includedeployment of:

• 9 OB Vans with 8 cameras in each

• 9 DSNGs

• IBC Operations

• 4 channel simultaneous uplink for internationalfeed

• 8 fully wired unequipped cubicles and 2voiceover booths at IBC

• Bookable services at IBC to also include postproduction room, dubbing, cameras,commentary positions, ENG platforms

(m) The Evaluation Commission notes the role ofDoordashan and the early plans for Broadcastservices which lack sufficient detail to form anysubstantive view as to the quality and level ofcoverage or services. The basic requirement ofprovision of the required IBC, event coverage andsignals has been confirmed and more detailedanalysis and planning will be required. This is tobe expected given the stage of development ofthe project.

3.6.2 Written and photographic press services

(a) The broad description of the MPC facility iscontained in the Broadcast section as the MPCand IBC are co-located in the same complex.

(b) The Main Press Centre located in the PragatiMaidan complex is in close proximity to theGames Main Stadium (MDC National Stadium).The buildings and spaces of the MPC will beinterconnected occupying a total floor area ofaround 30,000m2. It is centrally located and ashort distance from major competition venuesand the Games Village. It will accommodate:

• Common work space for 800 individualjournalists

• Private offices for Agencies and Newspapers

• INFO 2010 and Results Service

• The Games Press Operations Division

• Commercial facilities and services.

(c) An area for 500 persons to sit will serve as themain media conference room with projectionfacilities, translation facilities and transmissionlinks to the IBC and Games Village.

(d) The photographic centre will occupy 1,800m2 andprovide work areas for the photographic pressand a major photographic laboratory will fulfillprocessing requirements.

(e) Media agencies will be able to hire space in the MPCequipped to their specification and at their cost.

(f) Media sub-centres at each Games venue willprovide press work rooms, press conference rooms,interview rooms and telecommunication services.

(g) The location and number of seats for presstribune and Photographer’s positions will befinalised in consultation with the GamesFederation.

(h) The Evaluation Commission notes the early plansfor Media services which lack sufficient detail toform any substantive view as to the quality andlevel of such services. The basic requirement ofprovision of the MPC, event and associated venuefacilities and associated services has beenconfirmed and more detailed analysis andplanning will be required. This is to be expectedgiven the stage of development of the project.

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3.7 City infrastructure

3.7.1 Accommodation

(a) Delhi boasts 9,000 first class hotels which willmeet the accommodation needs of theCommonwealth Games Family.

(b) The Taj Palace Hotel has been designated as theCommonwealth Games Family Hotel where allmembers of the Commonwealth GamesFederation and other VIPs will be accommodated.

(c) The hotel Maurya Sheraton, is in close proximityto the Taj Palace Hotel and will accommodateother dignitaries and VIPs who are notaccommodated in the Taj Palace.

(d) Technical Officials will be provided free boardingand lodging for 18 days at hotels or in a separateprecinct of the Games Village.

(e) Media personnel will also be accommodated inhotels.

(f) No specific rate control mechanism has beenconfirmed by Delhi at this time howeversubstantial free accommodation has beencommitted for the Commonwealth Games Family.(Delhi has committed free accommodation for theOffice Bearers of the CGF, the CGA Delegates andVIPs from IFs). While hotel accommodation ratesadjust in relation to market conditions, theMinistry of Tourism, (Government of India) and theHotel Owners Federation oversee room availabilityand rates.

3.7.2 Transport

(a) Road transport is predominant in Delhi - onlyabout 1% of the local traffic uses railways. TheRing Road - Delhi's most important roadway - isto become an expressway. Bus is the primarymeans of public transport.

(b) There are plans for the construction of 74 flyoversto improve road traffic circulation (41 to becompleted by end of 2003)

(c) Delhi is a radial city and has a vast horizontalsprawl. The Ring Road is a major collector arteryof the city traffic. It encircles the major parts ofthe city and is connected by radial roads foreffective collection and dispersal of the citytraffic. Presently, two Ring Roads cater to the citytraffic. A third Ring Road is under constructionwhich will provide access to the CommonwealthGames Village site and will accommodate trafficwhich will be generated at the time of the Games.

(d) Special Commissioner of Police (Security andOperations), Delhi has confirmed thecommitment by Delhi to a dedicated lane on allmajor roads being provided for the Gamesvehicles. The dedicated lanes will operate onlyduring the movement of the players and officials.

(e) All Games vehicles will be accompanied by escortvehicles (“out-riders”) to facilitate priority accesson all roads.

(f) Traffic control staff will be deployed at variousintersections, routes and the travel corridors toenforce priority access for Games vehicles.

(g) The Metro system is currently undergoingsignificant development. The peak hourly capacityof each line of Delhi Metro is 60,000 passengersper hour per direction. The expected patronage inyear 2005 for Phase-I of Delhi Metro is 2.18million and in year 2010 for Phase-I and Phase-IIwill be 4.18 million per day. All metro-trains andunderground stations will be air conditioned.

(h) The vehicles carrying supplies to Games will alsobe provided facilitated access with the help ofTraffic Policemen deployed at importantjunctions. Currently the access to Delhi by heavyvehicles is regulated to non-peak hours onspecified road corridors. Vehicles connected with

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the Commonwealth Games will be entitled totravel on a 24 hours basis to and from Gamesvenues to assist Games operations.

(i) The transport fleet anticipated for the Gamesis as follows:

Vehicle Type Number

Luxury Cars 200Ford AC Cars Through Sponsorship 100Esteem Maruti AC 150

Balero AC 75Qualis AC Pick-up Vans 100Sumo 100Scorpio Luxury 200

Corsa Luxury Cars For Chef de Mission & Gen. 150Sonata Luxury Cars Manager of CGA teams 150Accent Luxury Cars 100

Luxury AC Mini Buses Through sponsorship to 300Luxury AC Buses provide Games family 200RTVs bus services 400

2225

(j) It is confirmed that Luxury class coaches/buseswill be arranged for use of athletes and otherofficials.

(k) Transport services will be provided to all sportsvenues (competition and training), to/fromairport and railway stations and other officialGames venues for designated CGF,CGA and IFofficials and CGA delegations (Teams).

(l) Transport will be provided for:

(i) Athletes and Team Officials

(ii) Media personnel

(iii) Technical Official Services

(iv) Broadcasting Rights Holders

(v) Accredited Media

(vi) Spectators (via the Public Transport Services)

(m) Scheduled services will run to a timetable.Services will be provided to all competition andtraining venues.

(n) Shuttle services will run at a high frequencythroughout the day between Games Village andthe Venues.

(o) Media transport services will cover all competitionvenues, nominated media hotels and the MPC.

(p) The travel times included in the following tablebelow were supplied by Delhi. For those venuesvisited by the Evaluation Commission, traveltimes have been verified. For other venues theEvaluation Commission has relied on theinformation provided by Delhi. All travel timestake into account bus and coach travel andassume the most direct routes established by thetransportation team for use during the Games:

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Venue Parking capacity Time to Village (minutes) Distance to Village (kms)

Jawaharlal Nehru Stadium(1) 8 200 28 10

Jawaharlal Sports Complex(1) 8 200 28 10

Indira Gandhi Indoor Stadium(2) 1 625 14 6

Indira Gandhi Sports Complex(2) 1 625 14 6

Yamuna Sports Complex N/A 11 6

Yamuna Velodrome N/A 11 6

Dr Ambedkar Stadium 2 630 16 10

Shivaji Stadium 270 18 14

National Stadium 10 360 10 8

Dr Shyama Mukherjee Swimming Pool 925 17 14

Talkatora Indoor Stadium 900 17 14

Dr Karni Sing Shooting Range 120 34 25

DDA Siri Fort Indoor Stadium N/A 32 N/A

DDA Siri Fort Sports Complex N/A 32 N/A

Major Dhyan Chand National Hockey Stadium N/A 32 N/A

(q) Based on information provided by Delhi, theEvaluation Commission observes the following:

(i) The achievement of the travel times willrequire upgrading of some routes (in regard toshooting there would need to be roadupgrades in close proximity to the venue) andsignificant traffic management measures.Delhi confirmed they are prepared toimplement appropriate intervention methodshowever this will impose a significantoperational burden on the organisation of theGames as well as disruption to “normal trafficpatterns” in Delhi.

(ii) While transport operations is one of the majorrisks for the Delhi project, the EvaluationCommission considers that with the trafficmanagement plan as described by Delhi andas deployed during the EvaluationCommissions visit, then the transport timesto venues were achievable.

N/A – information not confirmed by Evaluation Commission (1) venues share parking (2) venues share parking

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3.7.3 Security

(a) Security responsibility will be vested in the HomeMinistry of the Central Government of India andexecuted by the Delhi Police Department. DelhiPolice will be deployed at all venues for 25 dayswith ‘interface’ to venue security. The DelhiPolice Department is claimed by Delhi to be thelargest Metropolitan police force in the Worldwith 60,000 Officers & staff.

(b) The ongoing Delhi Police Departmentresponsibilities include:

(i) Traffic

(ii) Security

(iii) Intelligence

(iv) Anti Terrorist Operations

(v) Armed Police

(vi) Training

(vii) Police Control Room

(viii) Communication

(ix) Administrative Support.

(c) The previous event experience of the Delhi PoliceDepartment includes:

• Asian Games 1982

• Conferences ongoing

• CHOGM 1983

• SAARC Speakers Conference 1998

• PATA 2002

• UN Conference (COP-8) 2002

(d) A special Task force with 6 000 officers & staffwill be established by the Delhi Police for theGames under the unified command and control ofa Joint Commissioner of Police.

(e) To ensure co-ordination of the on-going activitiesof the Delhi Police and Games securityrequirements, the Special Task Force will includerepresentatives from the Delhi Police and CentralPolice Forces.

(i) The intended principle of security commandand control at venues provides that:

• Overall security of a precinct or venue will beunder the command of an officer of the SpecialTask Force with direct supervision over allplain-clothes, uniformed and traffic personneldeployed in the area.

• The officer of the Special Task Force will reportto the office of the Joint Commissioner of theSpecial Task Force.

• The Joint Commissioner of Special Task Forcewill interface with senior level management ofthe Organising Committee and with the SpecialCommissioner (Security & Operations) andCommissioner of the Delhi Police.

(f) A commitment to form a Crisis ManagementGroup, coordinated by the Director General ofHealth Services, to deal with emergenciesinvolving natural calamities, fire or terrorism(and comprising health, fire, police, military) is awelcome inclusion in the bid document.

(g) Both Indian RAW and IB agencies will provideintelligence inputs of general and specificnature, and undertake threat assessments. TheJoint Commissioner of the Special Task Force andSpecial Commissioner (Security & Operations)will be in constant liaison with the intelligenceagencies.

(h) The physical security characteristics of the 100-acre village would consist of a four-tierarrangement as follows:-

(i) General Security and law & orderarrangements in the outer precincts of thevillage;

(ii) Checks and access control management forMen, Material and Vehicles at the Village;

(iii) Perimeter security;

(iv) Plain-clothes security inside the Village withskeleton mobile patrol of Venue Security witheco-friendly vehicles.

(v) Security cover through PSOs and Escorts forspecially protected Athletes/ officials anddelegates of high risk countries as perassessment of Intelligence Agencies and theMinistry of Home Affairs.

(vi) Contingency reserve security personnel would

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be located at strategic places for immediateintervention to deal with any law & order andsecurity related problem.

(i) Based on the information provided by Delhi, theCommission draws the following conclusionsrelating to the security plans.

(i) The Delhi Police have committed to interfaceat senior, middle ranking and operationallevels with the Organising Committee, on adaily basis, particularly on security and trafficmanagement at venues.

(ii) The Delhi Police have also committed tocoordinated intelligence sharing betweencivic agencies, including the OrganisingCommittee, and police forces and crisismanagement centres.

(iii) The preliminary estimate of 6,000commissioned and non-commissioneddedicated security officers is an appropriatefigure for this stage of Games planning.

(iv) The preliminary funding provision for theprocurement of new and additional technicaland equipment capabilities is sensible (referto commentary in Finance section of thisreport).

(v) There is no reference to the use of ‘riskmanagement’ to assist in the determinationof security priorities, identifying security gapsand as international best practice securitymethodology to manage an event of this scaleand nature.

(vi) The Delhi Police have committed to aperimeter fence and security for the Village, arigorous access control system for people,vehicles and material, a clear delineation ofVillage security zones, security escorts forcountries, residents and visitors assessed asbeing at threat, a plain-clothes presence andmobile patrols and the pre-deployment ofspecialist reserves to deal with any securitycontingencies.

(vii) While there are some very positive aspects tothe security plans within Delhi’s Bid (suchas Crisis Management Group, securitymanagement of VIP protection, the ‘Special

task Force’ at the Village), should Delhi beawarded the Games it will be necessary toobtain further information on the detailedbusiness processes and cooperativearrangements envisaged between the GamesMain Operation Centre and the Delhi Police.It will also be necessary to obtain somedetail on the level of confidence that can beobtained by security ‘screening’ of Gamespersonnel through the work-forceaccreditation processes.

(viii) It is the view of the Evaluation Commission,based on information provided by Delhi andindependent expert analysis, that the Delhibid meets the technical requirements inrelation to security plans at this phase ofthe projects evolution.

3.7.4 Environment

(a) Delhi and the relevant Government agencies haveadvised that the development of venues and theGames Village will include environmentalconsiderations related to micro-environment,ecology and other parameters such as air, waterand noise pollution. Delhi have confirmed thattheir intention is to develop the venues in an“environmentally friendly” manner.

(b) Delhi’s bid makes reference to the “green city” ofDelhi in terms of the extensive network of parksand gardens.

3.8 Finance

3.8.1 Organising committee budget income andexpenditure

(a) Based on the Bid Book, overall scope of theproposed Games budget is USD407.7 million.Games Revenues of US$186 million cover US$141million of Games Operating Costs, and provide aUS$45 million surplus as a contribution towardGovernment Services and Capital Works. Theremaining US$221 million funding required forthe Capital Works and Government Services relieson Government Grants (US$115 million) and thepost-Games sale of residential apartments of theVillage (US$106 million – This arrangement wassubsequently amended so that the budget is not

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reliant on the sale of this accommodation).

In the revised budget plan, sale of residentialapartments is not a risk to the Games budget asthe DDA has taken this responsibility/risk. TheVillage will revert to the DDA after the games foron-sale.

(c) Projected Games Revenues are summarisedas follows:

(All numbers in USD 000’s)

Grants National Government 227,000State Government 7,820Organising Committee 250 235,070

Games Revenues Sponsorships 100,000Broadcast Rights 66,600Licensing 13,330Ticket Sales 6,660 186,590

421,660

(b) Information provided to the EvaluationCommission during its meetings with Delhi haveenhanced the understanding of the financialframework which would apply to theCommonwealth Games should Delhi be selectedas host. The following observations benefit fromthis information.

(d) Projected Games expenditure is summarised as follows.


Games Operations License Fee Payable to CGF 12,000 Direct Expenditure on Conducting the GamesParticipants & Team Officials

Travel Grant 10,500Board & Lodging 29,225Transport 5,330Medals, Prizes Momentos 1,660 46,715

CGF, IFs, CGAs, CGFAir Travel 60Board & Lodging 167Local Transport 84 311

International Sports Organizations, IFs Air Travel 167Board & Lodging 351Local Transport 175 693

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CGAsAir Travel 240Board & Lodging 708Local Transport 254 1,202

Games Technical Conduct 48,480Ceremonies & Cultural Program 5,000Doping & Medical 1,660Media Center 3,330

Administration Games Secretariat 2,000Officials Meetings 4,000Publicity 6,660Professional Services 660 13,320

Other ActivitiesCommonwealth Youth Games 6,660Queen's Baton Relay 1,660 8,320

Rounding ($20) $141,010

Capital expenditure Renovation of Existing Stadia, Fixtures,Furinture & Equipment 23,230Additional Facilities in Existing Stadia 8,690Construction of New Stadia 20,940Construction of Residential Facilities 163,830Purchase of Technical Equipment 16,660 16,660 233,350


Other IncidentalExpenditure Additional Security Services 6,660

Additional Medical Facilities 3,330Additional Fire Services 1,660Additional Services at Customs & Immigration 3,330Additional Traffic Services 1,660City Beautification Expenses 16,660 33,300 33,300

$407,660General Contingency 14,000

421,660

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(e) Delhi has provided an assurance that it willcomply fully with the requirements of the CGFConstitution, CGF Regulations and GamesManagement Protocols. Many such requirementshave budgetary implications, for example therequirement to meet the costs associated withthe CGF nominees attending at least twoOrganising Committee Directors meetings,including business class travel expenses. Giventhe level of budget detail provided to theEvaluation Commission, it has not been possibleto confirm that adequate provision has beenmade for every individual obligation. TheEvaluation Commission gains comfort fromDelhi’s statement that they will comply fully withthose obligations.

(f) CGA team extra officials will be accommodatedin the Main Village at a daily charge of USD 50 toUSD 60 per person.

(g) Delhi confirmed that the CGAs will be providedthe travel grant in cash before their departure forthe Games.

(h) Technical officials from outside the host countrywill be entitled to free board and lodging for 18days during the Games, free uniforms andreasonable transport, but not travel expenses toand from the Games. International panelmembers will have same entitlements plus travelexpenses.

(i) The full Security budget is not included in the bidbudget as the Delhi Police Department will incura significant portion of Games security relatedexpenses. That portion of security expenditure,which is held within the bid budget, is providedfor under “Other Incidental expenditure” (USD6.66m). Included in this allocation is expenditureon the transport fleet and the procurement ofGames specific security equipment which wouldnot be covered by the Delhi Police or the specialallocation, provided by State and CentralGovernment.

(j) The expense category of “Other IncidentalExpenditure” also includes a provision foradditional traffic services specifically relating tothe Games period. It is unclear as to how thisrelates to the overall traffic managementexpenditure which would be absorbed into the

public authority budgets (USD 1.66m).

(k) The budget for Staffing provides for partialcoverage of Games time staff requirements withthe balance of the cost absorbed into the publicauthority budgets from where OrganisingCommittee staff will be co-opted or seconded.

(l) The budget for the Baton Relay is USD 1.66million and is based on Delhi’s local costprojections. A contingency has been provided forthe Relay although this is not specified.

(m) Sports Equipment has been separately budgetedunder Technical Equipment for the Games at USD16.66 million.

(n) The budget allocated for the CommonwealthYouth Games is based on Delhi’s currentestimates for the 1st Afro-Asian Games beingheld in Indian from Oct. 24 to 1st Nov. 2003 inHyderabad.

(o) In the event of budget overrun, the Government ofIndia will be responsible for meeting anyshortfall. To control the budget there is aproposal to constitute a Finance Committeewhich will include members from the Governmentof India and other public agency funding parties.

(p) The bid budget includes a general provision of20% for inflation and contingency held in eachline item. In addition, after discussion with theEvaluation Commission, Delhi have made afurther central contingency provision of 10% ofthe Games operating budget.

(q) Delhi have undertaken only preliminary planningfor their commercial programme includingsponsorship marketing, ticketing, licensing andtelevision broadcast rights. activities.

(i) It is anticipated that the SponsorshipMarketing Plan will be structured around threeto four tiers of support with the top levelinvolving a relatively small number of majorsponsors contributing the majority of totalsponsorship revenue. Lower levels of sponsorsupport are likely to include suppliers andpurchasers of corporate hospitality.

(ii) Implementation of the Sponsorship MarketingPlan will draw heavily on the learnings fromboth Manchester and Melbourne. Local and

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international expertise will be contracted toensure that the commercial programme isprofessionally executed.

(iii) The sponsorship marketing revenueprojection included in the bid budget is netof marketing related expenses.

(r) Based on information provided by Delhi theCommission makes the following observationsabout the financial arrangements.

(i) The budget lacks detail in a number of keyareas. However the overriding undertaking andtherefore biding commitment of Delhi is that itwill meet the costs of the Games to beconducted in accordance with therequirements of the CGF. The Governments ofIndia and Delhi will support both capital costsand significant operational costs as well asprovide an underwriting against any operatingor capital budget shortfall.

(ii) With the qualification expressed above, inglobal terms, subject to capital costs beingmet by Governments, the Games budgetwould appear adequate when compared withprevious Games.

(iii) Sponsorship net revenue targets (USD 100m)reflect significant growth over previousGames programmes and are based primarilyon anticipated growth within the Indianmarket as evidenced by recent commercialsponsorship activities. While the projectionis supported by qualified independentanalysis (subject to a number of provisosand general market conditions) theCommission is of the view that target isaggressive, particularly when compared toManchester 2002 (USD 42m) and theMelbourne 2006 target (USD 65.7m).

(iv) Television revenues (USD 67m) appear to beoverstated compared with pastachievements.

3.8.2 Other Games budget income andexpenditure

(a) Games related costs which will be absorbed bypublic agencies in part or full are summarisedbelow and discussed elsewhere in this report.

(i) Host Broadcast

(ii) Security

(iii) Medical Services

(iv) Doping Control

(v) Municipal Services including Fire-fightingServices

(vi) Transportation

(vii) Staffing

(b) The total for these “off bid budget” contributionsis unclear to the Evaluation Commission.

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3.9 Commonwealth Games Events

3.9.1 Queen’s Baton Relay

(a) Delhi has committed to the Queens Baton Relaytravelling the length and depth of India; to be a“grand affair” fully conforming to therequirements of the Host City Contract.

(b) Delhi propose for the international leg of theRelay, to develop a plan for each of the six zonesof the Commonwealth in consultation with theCGF.

(c) The information provided by Delhi in relation tothe Relay sufficiently describes, at this time, thegeneral undertaking by Delhi to organise theBaton Relay to an appropriate standard withinIndia and across the Commonwealth in concertwith the CGF and CGAs.

3.9.2 Ceremonies

(a) The budget for the ceremonies appears limited,however India have a history and tradition oflarge-scale celebrations and their overallundertaking to stage the “best ever opening andclosing ceremonies for the Games” provides somedegree of comfort that the Ceremonies will meetor exceed the requirements of the CGF and itsmembers.

(b) Nightly cultural and art events will be held atseveral venues in the Games Village as well asclose to the Commonwealth Games Family Hotel.

3.10 Legacy

3.10.1 Legacy of the Games

(a) Delhi have demonstrated a commitment to legacythrough venue development and access and sportpromotion to India’s youth.

(b) The new sports infrastructure, particularly theIndoor Stadium in the Yamuna Sports Complexand the new Games Village to be constructed byDelhi Development Authority will be a substantialGames legacy.

(c) The Games Village will provide an excellent hostelfacility for the Delhi University and will remainavailable for residential use during hosting offuture international events.

(d) The broadening of awareness within thecommunity of the objectives and benefits of aclean, healthy and pollution free environmentremains a focus for Delhi.

(e) Provision of medical facilities which will befurther developed as a result of the Games willbring lasting benefits to Delhi and to the countryat large.

(f) The renewed enthusiasm among youth forphysical fitness and sports culture will contributeto fulfilling the aims and objectives of theNational Sports Policy of the Government of Indiaand similar policies of the other StateGovernments.

3.10.2 Knowledge management

(a) Delhi have pledged its full support of andparticipation in the Commonwealth GamesKnowledge Management Programme (CGKMP).

(b) Delhi have also highlighted their reliance on theCGKMP in the development of the Games projectas well as on advice and leadership from the CGFgenerally.

(c) More specifically Delhi have agreed to:

(i) Permit the CGF, Organising Committees offuture Games and their respective employees,representatives and technology suppliers freeaccess to, training and advice to enable themto become fully familiar with the design,architecture and operation of the Gamesinformation system and related technologies,and

(ii) At its own expense, transfer to the CGF and tofuture Organising Committees of the Gamesall or any part of the existing Gamesinformation system that it owns and willassign to the CGF, without charge, allintellectual property rights in all informationsystems which it owns.

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4 Conclusion4.1 Statement reinforcing focus on technicalaspect of this evaluation report

(a) As mentioned at the start of this report, thisreport seeks to evaluate the technical aspects ofeach of the bids and is prepared for the CGF’smembers to assist in their decision-makingprocess. The CGF Executive Board and GeneralAssembly may take into account other factors, inaddition to the technical merit of bids, whenmaking their judgment as to which city is themost appropriate to stage the 2010Commonwealth Games.

(b) The Commission has reviewed all requirementsunder the Host City Contract, CGF Constitutionand all related documents as provided to it bythe CGF in order to establish the criteria by whichto evaluate each of the cities.

(c) A view was taken early in the development of theCommission’s work practices that it would notlook to draw a direct comparison between eachcity but rather, to fulfil its terms of reference, itwould analyse each city individually in order todetermine if it could meet the requirements tohost the 2010 Commonwealth Games.

(d) In undertaking the analysis of each city it waspossible, on the information provided, to drawsome conclusions as to areas of both strengthand weakness in each of the cities’ proposals.

These are reflected throughout the body of thisreport.

(e) The Commission determined that to discharge itsresponsibilities under its terms of reference itwas necessary to consider not just sporttechnical matters but also event technicalmatters such as financing and legalarrangements.

4.2 Opinion on ability of each city to hostCommonwealth Games

Based on the overall review of each city’s proposal,information made available to the Evaluation Commissionand its own enquiries and assessments, the Commission isof the view that:

(a) each of the cities presents very distinct anddifferent overall hosting opportunities and risksbetween which the CGF and its members mustchoose; and

(b) both Hamilton and Delhi are capable of staging asuccessful Commonwealth Games in 2010.