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  • CHIEF DIRECTORATE: Monitoring, Evaluation, Review and Reporting tel: +27 21 483 6275 fax: +27 21 483 6275

    7 Wale Street, Cape Town, 8001

    www.capegateway.gov.za

    ENQUIRIES: RS Wynford

    1

    Provincial-wide Monitoring and Evaluation System

    Readiness Assessment Report

    2009/2010

    October 2009

    Department of the Premier in collaboration with

    University of Cape Town, Southern Africa Labour & Development Research Unit [SALDRU]

  • 2 Department of the Premier in collaboration with SALDRU

    CCoonnttaacctt ddeettaaiillss:: Chief Director: Monitoring, Evaluation and Review – Zeenat Ishmail

    Chief Directorate: Monitoring, Evaluation and Review

    Department of the Premier

    Tel: 021 483 8709

  • 3 Department of the Premier in collaboration with SALDRU

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    The Department of the Premier, Provincial Government of the Western Cape would like to thank the

    following people for their valuable contribution to this work:

    The M and E departmental staff in the Provincial Government of the Western Cape

    The Southern Africa Labour and Development Research Unit (SALDRU) Mr. Faldie Esau

  • 4 Department of the Premier in collaboration with SALDRU

    11.. LLIISSTT OOFF DDEEPPAARRTTMMEENNTTSS

    DOA : Department of Agriculture DOCS : Department of Community Safety DCAS : Department of Cultural Affairs & Sport DEDT : Department of Economic Development and Tourism DEADP : Department of Environmental Affairs & Development Planning WCED : Western Cape Education Department DOH : Department of Health DLGH : Department of Local Government and Housing DTPW : Department of Transport and Public Works DSD : Department of Social Development

    22.. AACCCCRROONNYYMMSS

    APP: Annual Performance Plan BIS: Business Intelligence System BMT: Bus and Minibus Taxi CASP: Comprehensive Agricultural Support Programme CeI: Centre for e-Innovation COGTA: Department of Co-operative Governance and Traditional Affairs CPF: Community Police Forum CTRU: Cape Town Roots Unlimited DOPMS: Departmental Operations and Performance Management System DORA: Division of Revenue Act GWMES: Government-wide Monitoring and Evaluation System HOD: Head of Department ICT: Information Communication Technology LGSA: Local Government Strategic Agenda MEDS: Micro Economic Development Strategy M & E: Monitoring and Evaluation MER: Monitoring, Evaluation and Reporting MIG: Municipal Infrastructure Grant MS: Microsoft MTSF: Medium Term Strategic Framework PGDS: Provincial Growth and Development Strategy PGWC: Provincial Government of the Western Cape PPMS: Programme Performance Management System PSC: Public Service Commission PSP: Provincial Strategic Plan [5-year] PWMES: Provincial-wide Monitoring and Evaluation System QA: Quality Assurance QPR: Quarterly Performance Review RBME: Results-based Monitoring and Evaluation REAF: Rural Economic Assistance Fund RED: Real Enterprise Development RPM: Rational Portfolio Management SALDRU: South African Labour Development Research Unit SAPS: South African Police Servicers SITA: State Information Technology Agency SPSS: Statistical Package for Social Surveys

  • 5 Department of the Premier in collaboration with SALDRU

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    1. KKeeyy FFiinnddiinnggss............................................................................................................................................................ 7

    Section 1: Stakeholder Engagement ................................................................................................................................... 7

    Section 2: Overarching Frameworks ................................................................................................................................... 7

    Section 3: Indicator and Monitoring and Results Frameworks ............................................................................................ 8

    Section 4: Data Management and Data Assessment.......................................................................................................... 8

    Section 5: Information Architecture ..................................................................................................................................... 9

    Section 6: Planning to Implement and Sustain the PWMES ............................................................................................... 9

    Section 7: Extension of Data Assessment Study conducted in 2008/2009 financial year................................................... 9

    Departmental Research Studies within the Provincial Government of the Western ........................................................ 9

    2. CCoonntteexxtt................................................................................................................................................................... 10

    1. Readiness Assessment Process............................................................................................................................. 10

    2. PWMES 7-phase Model.......................................................................................................................................... 10

    Project Objectives............................................................................................................................................................... 11

    3. DDeessiiggnn aanndd MMeetthhooddoollooggyy ..................................................................................................................................... 12

    Questionnaire Design ......................................................................................................................................................... 12

    Sample Frame and Communication Process ..................................................................................................................... 12

    Data Collection Process ..................................................................................................................................................... 13

    4. PPrroojjeecctt aanndd SSttrruuccttuurree............................................................................................................................................ 15

    5. DDaattaa CCaappttuurriinngg,, DDaattaa AAnnaallyyssiiss aanndd RReeppoorrtt WWrriittiinngg ........................................................................................... 16

    6. RReessuullttss aanndd FFiinnddiinnggss............................................................................................................................................ 17

    SSeeccttiioonn 11: This section relates to Phase 1 of the PWMES Model which deals with Readiness and Stakeholder

    Engagement ........................................................................................................................................................................... 17

    SSeeccttiioonn 22: This section relates to Phase 2 of the PWMES Model which deals with Overarching Frameworks..................... 19

    SSeeccttiioonn 33: This section relates to Phases 3 and 4 of the PWMES Model which deals with Indicator and Monitoring and

    Results Frameworks ............................................................................................................................................................... 24

    SSeeccttiioonn 44: This section relates to Phase 5 of the PWMES Model which deals with Data Management and Data Assessment

    ................................................................................................................................................................................ 25

    SSeeccttiioonn 55: This section relates to Phase 6 of the PWMES Model which deals with the Information Architecture for an

    automated PWMES ................................................................................................................................................................ 27

    SSeeccttiioonn 66: This section relates to Phase 7 of the PWMES Model which deals with Planning to Implement and Sustaining the

    PWMES ................................................................................................................................................................................ 28

    SSeeccttiioonn 77: This section is an extension of the Data Assessment Study conducted in the 2008/2009 financial year............. 33

    7. CCoonncclluussiioonn............................................................................................................................................................. 35

    8. RReeccoommmmeennddaattiioonnss................................................................................................................................................ 36

    9. BBiibblliiooggrraapphhyy .......................................................................................................................................................... 37

  • 6 Department of the Premier in collaboration with SALDRU

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